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HomeMy WebLinkAbout08/01/83 Board of Public Works Minutes317 REGULAR MEETING AUGUST 1. 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday,.August 1, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS 14EETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the July 25, 1983, regular meeting of the Board were approved. PUBLIC HEAPING AND RECOMMENDATION - STREET VACATION (MAIN STREET FROM BARTLETT TO NAVARRE) Mr. Leszczynski advised that this was the date set for the Board's public hearing on the vacation of Main Street from the south right-of-way line of Bartlett extended'- south to the North right-of-way line of Navarre Street extended for a distance of 584 feet plus or minus, all being in Reynolds Addition, Bartletts 1st and the Original Plat of South Bend. This public hearing is being held in order for the Board:to submit a recommendation to the Common Council concerning the Petition filed by Stephen L. Ummel, President, Memorial Hospital of South Bend, 615 North Michigan Street, South Bend, Indiana. It was noted that affected property owners within 200 feet of the proposed street to be vacated had been duly notified of the Board's public hearing date. Mr. Stephen L. Ummel, President, Memorial Hospital of South Bend, 615 North Michigan Street, South Bend, Indiana, Petitioner, was in attendance and addressed -the Board. Mr. Ummel advised that the vacation of Main Streetwas needed in order to implement an expansion of hospital services.. The scope of the expansion is a 56,000' gross square foot, three-story addition on adjacent Main Street. He stated that three patient care services require expansion which include emergency room services, cancer therapy and perinatal care. The cost of the expansion program is approximately $15 Million Dollars to cover construction, movable equipment and contin- gencies. He informed the Board.that twenty-two briefings had been held in regard to the impact of this proposed expansion and street vacation and.it was determined that the expansion is in the best interests of the community as well as Memorial Hospital. During his presentation, Mr. Ummel displayed an artists rendering of the proposed expansion. In conclusion, Mr. Ummel requested favorable consideration of the request for the vacation of Main Street from Bartlett to Navarre Street. There being no one else present wishing to speak for or against the proposed vacation, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on this vacation was closed. Mr. Leszczynski advised that the City has several concerns regarding this proposed vacation in light of a review of the matter and recommendations received from the Engineering Department, Community Development Department and Area Plan Commission. Mr. Hill inquired as to the status of the proposed "walkway" which had been discussed in the past as part of the expansion program. Mr. Hill inquired as to the status of the walkway option which had been discussed in the past as a part of the expansion program and whether or not that option is feasible or if problems exist. Carl Ellison, Memorial Hospital Planning Director, stated that in order to utilize the walkway concept on the third floor, the street would 318 REGULAR MEETING AUGUST` '1,1 1983 have to be lowered, two hundred and seventy parking Epaces would be consumed, and risk to patients increased. He stated that by eliminating the plan for the walkway, in addition to the reasons listed, $5 Million Dollars in project costs will be saved. For these reasons, the concept of a walkway at the third level was eliminated from the plan. Mr. Leszczynski..asked what the hospital's feelings w re.about the traffic problem that could develop around the facility. Mr. Ellison advised that that has been looked into e tensively by Cole and Associates. Mr. Marty Kleva of Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, addressed the Board and referred to a diagram indicating a traffic pattern around the expansion. He stated that it is proposed that Bartlett Street become a two-way street from Main to Michigan allowing traffic to:come out.onto Michigan Street at a new traffic signal to be installed. Details of the intersection design and signalization would be dine at a later date. Mr. Hill inquired if the hospital gave any consideration to pedestrian access _through or around the improvements to Leeper Park. Mr. Ellison responded by informing the Board that the hospital has considered the.concept of some type of corridor through the facility and is evaluating the feasibility of such access. He stated that if this matter could be workEd out, the hospital would be pleased to do so. Mr. Leszczynski raised the matter of parking spaces being lost and the hospital then not being in compliance with City codes. Mr. Ellison indicated that the hospital presently ex Beds the number of required parking spaces. He stated that according - to the formula utilized to compute the number of par ing spaces required, the hospital is required to provide 990 pa king spaces but is currently exceeding this requirement b3 pro- viding 1,125 spaces. He further stated that they wa t to provide as many off-street parking spaces as possiblE. He further stated that 120 parking spaces will be lost by the expansion project. If necessary, unimproved proper t would be acquired for additional parking. Mr. Leszczynski inquired as to the overall purpose o the proposed expansion. Mr. Ellison responded that the purpose of the expansion is to replace and relocate placement of existing services. He stated that there would be increased access to emergency services, cancer treatment would be relocated to enhance treatment and make treatment mo e accessible to patients and to expand perinatal care. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Board gave favorable approval of the proposed vacation of Main Street between Bartlett and Navarre based on Bartlett Street being widened, signalization at ?Michigan Street and the hospital providing sufficient parking spaces to meet code specifications. A favorable recommendation will be forwarded.to the Common Council, OPENING OF BIDS - CUSHING STP.EET IMPROVEMENTS'(N.H.S.1) PROJECT This was the date set for receiving and opening of se for the above referred to project. The Clerk tendere of publication of Notice in the South Bend Tribune an Tri-County News which were found to be sufficient. T ing bids were opened and publicly read: sled bids i proofs l the ie follow- 1 I 1 REGULAR MEETING AUGUST 1, 1983 31.3 MC INTYRE & JONES CONSTRUCTION Bid was signed by Kenneth A. 2526 West 6th Street McIntyre, President and Dorothy Mishawaka,.Indiana 46544 McIntyre, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $13,887.88 Board Attorney Carolyn V. Pfotenhauer advised that the bid received from Papczynski Construction, Inc., 23800 State Road 4, Lakeville, Indiana 46536 wasnotsigned and recommended that the Board not accept the.bid due to this defect. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid of Papczynski Construction, Inc. was rejected and not read. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bid was referred to the Engineering Department for review and recommendation. OPENING OF BIDS - CAR WASHES FOR CITY VEHICLES This was the date set for receiving and opening of sealed bids for car washes for city vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HI -SPEED AUTO WASH Bid was signed by Sam Cossman, 609 East LaSalle President and Virginia Cossman, South Bend, Indiana 46617, Secretary, -Non -Collusion Affidavit was in order and a Certified Check in the amount of $350.00 was submitted. 1. Full -service car wash, 0-100 units per month $2.75 each 2. Full -service car wash, 100 or more units per month 2.50 3. Wet Wash only, 0-100 units per month 2.00 4. Wet Wash only, 100 or more units per month 1.75 DON'S MARATHON & CAR WASH Bid was signed by Donald Zwierzynski, 1836 South Michigan President and Sharon K. Zwierzynski., South Bend, Indiana Secretary, Non-Collusion.Affidavit was in order and a Certified Check in the amount of $100.00 was submitted. 3. Wet wash only, 0-100 units per month $1.60 4. Wet wash only, 100 or more units per month 1.45 Board Attorney Carolyn V. Pfotenhauer advised .that the bid received from Comet Car Wash, 1804 L.W.W., South Bend, Indiana 46628, was.not signed and recommended that the Board not accept the bid due to this defect. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid of Comet Car Wash.was rejected and not read. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Police Department for review and recommendation. OPENING OF BIDS - DE-ICING MATERIALS FOR STREET DEPARTMENT This was the date set for receiving and opening of sealed bids for de-icing materials for the Street Department. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 320 REGULAR MEETING AUGUST 1, 1983 DOMTAR INDUSTRIES, INC. Bid was signed by R.J. Jarecki, 4825 North Scott, Suite 419 Assistant Secretary, Non Schiller Park, Ill. 60176-1354 Collusion Affidavit was in order and a Certified Check in the amount of $25,632.00 was submitted. Rock Salt 12,000 tons - Bulk highway $21.36 per ton de-icing rock salt anti -caking treated $256,320.00 total conforming to State Highway Department specifications for Sodium Chloride INTERNATIONAL SALT COMPANY Bid was signed by Donald B.,Holman, A PART OF AKZONA, INC.. Manager -Highway Bidding, Non - Abington Executive ,Park Collusion Affidavit was in order Clarks Summit, Pennsylvania 18411 and a Certified Check in the amount `of $30,000.00 was submitted. Rock Salt 12,000 tons - Bulk ice control salt .$21.40 per ton Bulk rock salt will be treated with $256,800.00 total an anti -caking agent. Minimum truckload - 21 tons PIERCETON EQUIPMENT CO., INC. Bid was signed by David J. Nicol, P.O. Box 233 Vice-Presidnet, Non -Collusion Laketon, Indiana 46943 Affidavit was in order and a 10% Bid Bond was submitted. Calcium Chloride Sand - 5,000 tons Calcium Chloride Natural Sand Mixture. $14.85/ton Liquid Calcium Chloride - 100,000 gal. 32% Liquid Calcium Chloride $0.3100/Gal. MORTON SALT DIVISION OF Bid was signed by David B. Nilson, MORTON THIOKOL, INC. Director/Ice Control -Industrial 110 North Wacker Drive Marketing, Non -Collusion Affidavit Chicago, Illinois 60606-1555 was in order and a Certified Check in the amount of $26,424.00 was submitted. Morton -Bulk Safe-T-Salt Treated 12,000 tons $22.02 per ton 20ton minimum dump truck delivery $264,240.00 total bid Board Attorney Carolyn V. Pfotenhauer, advised that the bid received from The Levy Company, Inc., P.O. Box 540, Portage, Indiana 46368, did not contain a complete notarization of the Non -Collusion Affidavit and she therefore recommends it be rejected because of this fatal defect. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the bid of The,Levy Company, Inc. was rejected due to the above referred to fatal defect and was not read. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Division.of Trans- portation for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development contracts were presented to the Board for approval: YOUTH SERVICE BUREAU RENT -A -TEEN PROGRAM The targeted goal for the Rent -A -Teen Program is to hire and provide personnel expenses for a.program coordinator who will match minor job requests from homes and businesses with low and moderate income youths between the ages of 12-18, capable of performing these minor jobs. Projects are to provide 100 youths with minor repair jobs. The total cost of this activity shall not exceed $14,950.00 u 1 LJ 321 REGULAR MEETING AUGUST 1, 1983 YOUTH SERVICE BUREAU NEIGHBORHOOD YOUTH INVOLVEMENT PROGRAM The targeted goal for the Neighborhood Youth Program is to develop a Youth Council of eight or -more teens which will assess and prioritize neighborhood problems. This program will also provide employment for one position. The total cost of this activity shall not exceed $.8,782.00. YOUTH SERVICE BUREAU YOUTH SERVICE BUREAU RECREATIONAL PROGRAM The targeted goal for the Youth Service Bureau Recreational Program Activity is. to provide youths with structured recreational programs and generate 4 part-time recreational supervisor positions during both the 1983 and 1984 summer recreational period. The total cost of this activity shall not exceed $6,268.00. Ms. Betsy Harriman of the. Community.Development staff informed the Board that Jobs Bill funds will be used for these contracts. Upon a motion made by Mr._Kernan, seconded by Mr. Hill and carried, the above contracts were approved. APPROVE CONSTRUCTION CONTRACT - COM CENTER CORPORATION RADIO COMMUNICATIONS CONSOLES AND RELATED -EQUIPMENT Mr. Leszczynski advised that in accordance with the bid awarded on March 14, 1983, to ComCenter Corporation, 7810 Burnet Avenue, Van Nuys, California,.in the amount of $142,949.00 for the above referred to project, a contract in said amount was being submitted for Board approval. Upon a,motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved and the appropriate insurance and Performance Bond were filed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - JEFFERSON STREET PARKING GARAGE REPAIRS - ELECTRICAL (DELTA STAR ELECTRIC, INC.) Mr. Leszczynski advised that Delta Star Electric, Inc. has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $1,375.00 for a new contract sum including this change order in the amount of $68,744.00. Additionally submitted was the Project Completion Affidavit. indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved, subject to the filing of the appropriate three-year Maintenance Bond. APPROVE WARRANTY DEED - MUESSELL PROPERTY ACQUISITION Mr. Leszczynski presented to the Board a Warranty Deed which was received from Charles Boynton transferring the Muessel Trust property to the City of South Bend along with a Mortgage Release releasing two mortgages,on the property. Mr. Leszczynski advised that this property has been acquired for expansion of the Ireland/Ironwood retention basin. Upon.a motion made by Mr. Leszczynski, seconded by. Mr. Kernan and carried, the above Warranty.Deed was approved. APPROVE WARRANTY DEEDS - DORENE MUTCHLER AND PAUL & CLARA STOCKINGER (ETHANOL PLANT PROJECT) Mr. Leszczynski presented to the Board Warranty Deeds from Dorene Mutchler and Paul and Clara Stockinger to the City of South Bend. He advised that the deeds are for property being purchased in conjunction with the passing blisters being built adjacent to State Road 23. These improvements are necessary due to the construction of the ethanol plant. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Warranty Deeds were approved. REGULAR MEETING AUGUST 1, 1983 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - PAINT AND TECHNICAL ASSISTANCE AS TO THE TYPE OF PAINT TO BE USED ON DWELLING HOUSES RECEIVING ASSISTANCE UNDER THE BUREAU OF HOUSING PAINT PROGRAMS In a Memorandum to the Board, Ms..Janet S. Holston, Director, Bureau of Housing, requested permission to advertise for receipt of bids for paint and technical assistance as to the the type of paint to be used on dwelling houses receiving assitance under the Bureau of Housing Paint Programs. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - MANHOLE RESTORATION PROJECT (SOUTH MAIN STREET) In a letter to the Board, Mr. David A. Wells, P.E., Manager, Bureau of Design and Administration, indicated that specifica- tions have been prepared for amanhole`restorat_ion project on South Main Street. Twenty-four (24) manholes are proposed for the project. Therefore, he is requesting permission to advertise for receipt of bids for this project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director of the Department of Code Enforcement, requested permission to advertise for the sale of approximately thirteen (13) abandoned vehicles, eleven (11) of which are valued at over One Hundred Dollars ($100.00) and all of which were being stored at Hurwich Impoundment Lot, 1610 Circle Avenue. It was noted that all vehicles have been stored more than the required thirty (3.0) days, identification checks had been run for auto theft, and the owners and lien - holders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved and a date of -August 15, 1983, was established for the receipt of sealed bids. APPROVE RECOMMENDATION TO DENY TAXI DRIVER'S LICENSE Mr. Kernan submitted his recommendation.for denial of the taxi driver's license application of Mr. Earl Bradford, 3202 Corby, South Bend, Indiana, based on the results of a Police Depart- ment investigation of .the applicant. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Kernan's recommendation to.den.y the license was approved. Mr. Bradford will be notified of the denial and given the opportunity to request a public hearing on the matter. Mr. Kernan abstained from voting on this matter. REQUEST TO CONDUCT BLOCK PARTY - 1100 BLOCK OF NORTH DUEY STREET REFERRED (AUGUST 12, 13 and 14,' 1983) In a letter to the Board, Mr. Charles Howell, Sponsor, Ada McCraven's Super Kids.Park, 1100 North Duey Street, South Bend, Indiana, requested permission to have the 1100 block of North Duey Street blocked off on August 12, 13 and 14, 1983. The purpose of this request is for a block party to beheld by the children of McCraven's Super Kids Park. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting for review and recommendation. 1 323 REGULAR MEETING AUGUST 1, 1983 REQUEST TO CONDUCT BLOCK PARTY 1300 & 1400 BLOCKS OF SUNNYMEDE REFERRED (SEPTEMBER 11., 1983) In a letter to the Board, Ms. Tami McNally, 1404 Su.nnymede Avenue, South Bend, Indiana,..requested permission to block off the 1300 and 1400 blocks of:Sunnymede on Sunday, September 11, 1983, from 2 to'10 p.m. for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting for review and recommendation.` REQUEST TO HAVE ALLEY CLOSED FOR CHURCH COOKOUT REFERRED (AUGUST 6 13, 20, 27', 19'83) In a letter to the Board, Tommie Dotson, 2021 Kenwood Street, South Bend,. Indiana, on behalf of the Sweet Home Church, 410 South Taylor Street, South Bend, Indiana, requested. permission to have the alley next to the church from Taylor to William Street blocked off from 8 a.m. until 6 p.m. on Saturday, August 6, 13, 20 and 27., 1983 for a church cookout. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request mas referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVE REQUEST OF SOUTH BEND SHRINE CLUB TO HAVE SIDEWALKS CLOSED FOR CORN ROAST AUGUST 13, 1983 In a letter to the Board, Mr. David B. Wiseman, Member of the Board of Trustees of the'South.Bend Shrine Club, Inc., requested that the sidewalks on the north and west sides of the South Bend Shrine Club at 126 West Marion Street be closed from 2:00 p.m, to 8:00 p.m, on August 13, 1983, in conjunction with their annual -corn roast. The sidewalks will be used for serving of food and beverages and for patron seating. The sidewalk will only -be used beside the building on the above mentioned two sides. Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of.Traffic and Lighting, has reviewed this request and recommends approval:. Approval is subject to the filing of the appropriate $1,000,00.0.00 Certificate of Insurance naming the City as an additional_ insured. It was further noted that barricades will be furnished by the Bureau of Traffic and Lighting for this closure. Upon a motion made by Mr. Leszczynski, seconded.by Mr. Hill and carried, the above request was approved. REQUEST OF NEAR NORTHWEST NEIGHBORHOOD TO CONDUCT RUN IN CONJUNCTION WITH NEIGHBORHOOD FESTIVAL'- SEPTEMBER 10, 1983 REFERRED In a letter to the Board, Ms. Sara Goetz, 1067 Woodward, South Bend, Indiana, indicated that the residents of the Near North- west and Near West neighborhood are organizing a neighborhood festival for September 10, 1983 to promote the neighborhoods, merchants and residents. One of the activities being . sponsored is a one mile run. She is, therefore, requesting permission at this time to conduct the run. The route to be utilized has been provided. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST FOR ONE WEEK EXTENSION OF 'TENT REVIVAL MIRACLE REVIVAL DELIVERANCE CENTER CHURCH Mr. Leszczynski advised that the Board on June 27, 1983, approved the request of the Miracle Revival Deliverance Center Church to erect a tent and conduct revival services. Rev. Lord M. Hunt, in a letter to the Board, is now requesting an extension of one week for tent revival services. Upon a motion made'by Mr. Leszczynski, seconded by Mr. Hill and carried, the extension was approved subject to the filing of a $1,000,000 Certificate of Insurance naming the City as an additional insured covering this one week extension from August 1 through 6, 1983. 324 REGULAR MEETING AUGUST.1, 1983 APPROVE REQUEST OF FIRST SOURCE CENTER TO ERECT DIRECTIONAL SIGN Mr. Leszczynski advised that the First Source Center has requested. permission to erect a directional sign on the edge of the west property line on the Washington Street side of the structure. As the sign will encroach onto.the public right-of-way, a $1,000,000 Certificate of Insurance will be required. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was approved,,subject to the filing of the appropriate insurance. APPROVE REQUEST OF LYKOWSKI CONSTRUCTION, INC. TO MOVE A STRUCTURE FROM THE CITY OF SOUTH BEND TO ST. JOSEPH COUNTY In a letter to the Bureau of Traffic and Lighting, Mr. Timothy J. Lykowski, President, Lykowski Construction, Inc., House Moving Engineers, requested approval to move a steel canopy roof from the Seven/Eleven construction site at Edison and Ironwood.to Dean's Service Center, 23487 S.R. 23 in St. Joseph County. The route to be used is as follows:. Ironwood, South to Ewing, thence, Ewing, West to Twyckenham; thence, Twyckenham South to Miami,, thence, Miami South to Ireland, thence, Ireland Road West to the East entrance of Dean's Service Center located on Ireland Road. Mr. Leszczynski advised that the date of the move is to be determined and that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the above request and recommends approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE LICENSE APPLICATIONS - OPEN AIR STANDS Mr. Leszczynski advised that the following license applications have been received: ROSE'S RECYCLING NEEDS BY: Rose Marie Mitchell 1214 North Meade Street Stand to be located at: at vacant lot adjacent to service station at 202 South Chapin Street Dates: Month of August (M-F 10 a.m. - 7 p.m.) TARA J PLANTS BY: John Simpson 8030 N.W. 20 Ct. Sunrise, Florida Stand to be located at: 1711 South Bend Avenue for the purpose of selling tropical plants Dates: August 10, 1983 - September 9, 1983 (9 a.m. - 9 p.m.) Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement and the Bureau of Traffic and Lighting for the above two applications. Approval of the license application of Tara J Plants at 1711 South Bend Avenue was recommended subject to a "plot plan" being approved by the Bureau of Traffic and Lighting to facilitate traffic flow to and from the Open Air Stand. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved and referred to the Deputy. Controller's Office for issuance. APPROVE REQUEST TO ERECT TENT FOR RETAIL OPEN AIR TROPICAL PLANT TENT SALE Mr. Leszczynskiadvised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Mr. John Simpson, 8030 N.W. 20 Ct., Sunrise, Florida, to erect a tent, presented to the Board on July 25, 1983, and recommends approval.suject to a "plot plan" of tent location and parking spaces being completed. Mr. Simpson will be advised that a Certificate of Flame Retardance and a permit from the Building 1 325 REGULAR MEETING AUGUST 1. 1983 Department must be secured in order to erect a tent. Additionally, required is a Certificate of Insurance in the amount of $1,000,000-naming the City of South Bend as an additional insured for the duration of the tent sale. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE BLOCK PARTY REQUESTS Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager,. Bureau of Traffic and Lighting, has reviewed the following block partyrequests and recommends approval subject to the maintenance of a clear and unobstructed lane for emergency purposes. It was noted that the petitioner is responsible for the closing and opening of the streets with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following block party requests were approved: 1. 700 block East WoodsideStreetbetween High Street and Erskine Street August 20, 1983, 12:00 noon to 12 midnight Petitioner: Thomas E. Heffernan, III, 728 E. Woodside 2. 500 block Woodside St. between Fellows and Erskine August 6, 1983 - 4:00 p.m. to midnight Petitioner: Sally J. Sorberg, Block Chairman APPROVE REQUEST OF AMERICAN CANCER•SOCIETY FOR ANNUAL COMMUNITY COLLECTION (AUGUST 13, 1983) Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of the American Cancer Society for their annual community collection to be held on August 13, 1983. The request was presented to the Board on July 18, 1983. Mr. Wadzinski recommends approval subject to.a meeting being arranged with Ms. Susan Van Fleit, Coordinator of the Indiana Division, Inc. of the American Cancer Society, Captain Thomas'Gargis of the South Bend Police Department Traffic Division and Mr. Ralph Wadzinski concerning the intersections to be utilized. Additionally, the American Cancer Society will be required to file a Hold Harmless Agreement with the Board. Upon a motion made by Mr..Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE CONTRACTOR'S BOND Mr. David A. Wells, P.E., Engineering Department, recommended the Board approve the Contractor's Bond of Village Contractors, Inc., retroactive to July 29, 1983 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was approved. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, recommended the Board release the Contractor's Bond of Rafael Sanchez effective August 1, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was released. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permit was approved and referred to the Deputy Controller's Office for issuance: John & Bettie 5urpas, 27175 St. Rd. 23, N. Liberty 326- REGULAR MEETING AUGUST 1, 1983 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing a total of one hundred.twenty-eight (128) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It.was noted that the property owners had been advised to clean-up the 'lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. FILING OF CERTIFICATE OF INSURA14CE Upon a motion made by Mr. Leszczynski., seconded by Mr. Hill and carried, the Certificate of Insurance for Ritschard Bros., Inca and Carmelo, Donald and Fred Ritschard, 1204 West Sample Street, South Bend, Indiana, was filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of fifty- two (52) outages for the period July 6, 1983 through July 19, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of.the Michiana Area CETA Consortium, submitted a report indicating.one hundred fifty- two (152) purchase orders and recommended approval of payment. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 15019 through Claim Docket No. 15484 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above reports were filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:15 a.m. Richard L. Hill J s E. Kernan ATTEST: 'Sandra M. Parmerlee, Clerk