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HomeMy WebLinkAbout07/25/83 Board of Public Works MinutesREGULAR MEETING JULY 25, 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m., on Monday, July 25 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph.E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr.-Kernan, seconded by Mr. Leszczynski and carried, the minutes of the July 18, 1983, regular meeting of the Board were approved. APPROVE INTENDED USE OF REVENUE SHARING FUNDS - REFURBISHING OF EAST SECTOR POLICE SUB -STATION - $15,000.00 This was the date set for holding a public hearing on the proposed use of Revenue Sharing funds in the amount of- $15,000.00. The appropriation will be used forthe reburbish- ing of the East Sector Police Sub -Station. The Clerk tendered proofs of publication=of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. In accordance with guidelines adopted forsuchuse of Revenue Sharing funds, information about this public hearing was forwarded to the.following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program, Senior Citizens Group of LaSalle Park, Harvest House Centers and Howard Park Senior Citizens' Center. Mr. Hill advised that the East Sector Sub -Station is owned by the City and was previously leased by Madison Center for a drug treatment program. The $15,000.00 in revenue sharing funds will be used to correct numerous building and fire code violations which currently exist. The funds will be used for both electrical and structural. repairs. The Building Department in cooperation with the Engineering Department is in the process of preparing specifications based on inspections that have been held. The East Sector Sub -Station is located at 420 East Frances Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on this matter was closed and the Clerk was instructed to forward a favorable recommendation on this appropriation to the Controller's Office and the City Clerk's office along with minutes of the public hearing on this matter. AWARD BID - FIRE DEPARTMENT AMBULANCE In a letter to the Board, Fire Chief Timothy J. Brassell, recommended the Board award the bid of Rolland Speciality Vehicles & Products, 444 Laskey Road A & B, Toledo, Ohio 43612 in the amount of $35,500.00 including a trade of $11,000.00. The Chief indicated that this was the lowest bid with trade-in. The Chief further indicated that the proposal of Rolland Speciality meets specifications and is within limits of the money appropriated for this purchase. Also, Rolland can provide a 1983 chassis when other bidders quoted a 1984. This will speed-up delivery time and will be advantageous to the City. It was noted that bids for the Fire Department ambulance were opened on July 18, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was awarded. 310 REGULAR MEETING JULY 25. 1983 ADOPTION OF RESOLUTION NO. 19-1983 - DISPOSAL OF OBSOLETE VEHICLE (FIRE DEPARTMENT) RESOLUTION NO. 19-1983 WHEREAS, it has been determined by the Board of Public Works that the following Fire Department vehicle is obsolete and deteriorated to the point where repair costs would exceed its value: Fire Department - 1972 Plymouth (Unit #120) Serial No. PK41G2D241970 WHEREAS, Indiana Code 36-1-11-6 permits the sale of. personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the vehicle listed. above is obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to dispose of said vehicle and to remove same from the City Vehicle Inventory. Adopted: July 25, 1983 BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk Mr. Leszczynski advised that Assistant Fire Chief Richard D. Switalski, was requesting permission to dispose of the above vehicle as it is inoperable and unable to be repaired. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Resolution was adopted. APPROVE CONSTRUCTION CONTRACT - WILLIAM HACH & ASSOCIATES, INC. JEFFERSON STREET PARKING GARAGE REPAIRS (CONCRETE REPAIRS) Mr. Leszczynski advised that in accordance with the bid awarded on November 22, 1982 to William Hach & Associates, Inc., 220 Deerpath Road, Bensenville, Illinois, in the amount of $136,623.25 for the above referred to project, a contract in said amount was being submitted for Board approval. Mr. Leszczynski advised that the garage repairs were bid in two phases, one being electrical and the other being concrete. The electrical work had to be completed before the concrete work could begin. He stated that since the electrical work is now completed, the above contract was being submitted and concrete repairs would begin. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved and the required insurance, Performance Bond and Labor and Materials Payment Bond were filed. APPROVE C014MUNITY DEVELOPMENT CONTRACTS DEPARTMENT OF PUBLIC WORKS HANDICAPPED ACCESS CURB CUTS The targeted goal or the Handicapped Access Curb Cut activity is to provide 7-10 short-term construction jobs while enhancing the living environment of the elderly and handicapped residents of the City. The total cost of this activity shall not exceed $70,000.00. 1 1 311 REGULAR MEETING JULY 25, 1983 HOPE RESCUE MISSION HOPE RESCUE MISSION REHABILITATION The targeted goal for the Hope Rescue Mission Re- habilitation is to rehabilitate and make improvements to the structure in order to facilitate energy con- servation, fire safety and the structural integrity of the building. The total cost of this activity shall not exceed $60,000.00. DEPARTMENT OF PUBLIC PARKS NEWMAN CENTER REHABILITATION The targeted goal for theNewmanCenter Rehabilitation Project is to repair the roof, recaulk the windows and tuck point bad joints, creating five short-term jobs in the process. The total cost of this activity shall not exceed $13,500.00. DEPARTMENT OF PUBLIC PARKS KING CENTER REHABILITATION The targeted goal for the King Center Rehabilitation Project is to correct the leaking roof and provide six short-term jobs in the process. The total cost of this activity shall not exceed $21,500.00. DEPARTMENT OF PUBLIC WORKS WESTERN AVENUE PUBLIC IMPROVEMENTS Public improvements under this activity will include the creation of new, off street parking, and general improvements to include, but not limited to, acquisi- tion, relocation and clearance of substandard properties; curb, gutter and sidewalk repair; lighting; landscaping; street furniture and tree planting. The total cost of this activity shall not exceed $110,000.00. NEIGHBORHOOD CODE ENFORCEMENT OFFICE NEIGHBORHOOD CLEAN-UP CREW ACTIVITY The targeted goal for the Neighborhood Clean -Up Crew Activity is to clean 20 lots per day in the Neighborhood Strategy Areas and provide five jobs for a total of 26 weeks of work at 40 hours per week. The total cost of this activity shall not exceed $40,000.00. YOUNG WOMEN'S CHRISTIAN ASSOCIATION YWCA REHABILITATION The targeted goal for the YWCA Rehabilitation is to rehabilitate two dormitories of residential units and improve various public spaces to comply with local fire, health, and safety codes. The total cost of this activity shall not exceed $185,000.00. TOWER FEDERAL SAVINGS & LOAN SOUTH BEND HOME IMPROVEMENT LOAN ACTIVITY The targeted goals for Tower Federal avings & Loan's participation in the South Bend Home Improvement Loan Activity is to make 12 home improvement loans to eligible low and moderate income households. The total funds to be deposited with Tower Federal Savings and Loan in connection with the South Bend Improvement Loan Activity shall not exceed $22,236.00. BUSINESS DEVELOPMENT CORPORATION OF SOUTH BEND, MISHAWAKA & ST. JOSEPH COUNTY DIVISION OF COMMUNITY DEVELOPMENT The targeted goal for the BDC is to assist in one loan project to retain a large manufacturing concern within the City of South Bend. The BDC may expend monies for activities under this contract in an amount not to exceed $50,000.00. 312 REGULAR MEETING JULY 25, 1983 BUSINESS DEVELOPMENT CORPORATION OF SOUTH BEND, MISHAWAKA &.ST. JOSEPH COUNTY DIVISION OF COMMUNITY DEVELOPMENT The targeted goal for the BDC is to assist in one loan project to retain a large manufacturing concern within the City of South Bend, with emphasis on creating future, long: -term employment opportunities for low and moderate income persons. The BDC may expend monies for activities under this contract in an amount not to exceed $350,000.00. BUREAU OF HOUSING PAINT -UP, REPAIR AND.WEATHERIZATION PROGRAM The targeted goals for.the Paint-Up,.Repair and Weather- ization Program"are to: provide short-term jobs for 33 unemployed people and to paint 200 residential structures. The total cost'of this program shall not exceed $230,000.00. BUREAU OF HOUSING BUREAU OF HOUSING IMPROVEMENT PROJECT The targeted goals for the Bureau of Housing Improvement Project are to install new windows in the general office area; install a new sewer valve; strip and seal floors; paint exterior of building and complete repairs to the basement. The total cost of this activity shall not exceed $10,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Community Development contracts were approved and executed. REQUEST TO ERECT TENT FOR RETAIL OPEN AIR TROPICAL PLANT TENT SALE REFERRED In a letter to the Board, Mr. John Simpson, 8030 N.W. 20-Ct., Sunrise, Florida, requested permission to erect a tent for a retail open air tropical plant tent sale at 1711 South Bend Avenue from August 10, 1983 through September 9, 1983. He stated that he is also in the process of completing an application for an Open Air Stand license. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVE REQUEST OF REINKE & SONS, INC. TO CLOSE THE NORTH ONE/HALF OF THE NORTH/SOUTH ALLEY BEHIND THE FEDERAL BUILDING FOR 400 DAYS In a letter to the Board, Mr. Harold G. Reinke, President, Carl J. Reinke & Sons, Inc., P.O. Box 3095, South Bend, Indiana, requested permission to close the north/south alley starting at a pointonJefferson Street going.south to the first intersecting alley which is at the south end of the present Federal Building. Reinke and Sons will be doing the renovation and improvements of the Federal Building and the U..S. Courthouse in South Bend. They are.requesting the closure of the above referred to alley for a period of four hundred days. Additionally, they have indicated that it may be necessary to have:a portion of Jefferson Street closed off, one lane width, in order to accommodate cranes to set units on top of the roof structure. Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Reinke and Sons and recommends approval subject to the following: 1 1 1 313 1 REGULAR MEETING JULY 25',' 1983 - During the working day, any vehicles or equipment within the alley must be able to be moved in the event of an emergency. - During the evening hours, the alley is to remain open and accessible to emergency vehicles if necessary. - Temporary closings of portions of Jefferson Street are to be handled through the Office of the Bureau of Traffic and Lighting on an as -need basis throughout the construction period. - Contractor is to provide Type 3 barricades or an approved gate to cordon off the constrution area, installation of which is to be approved by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request, based on the recommendations of Mr. Ralph J. Wadzinski, was approved. REQUEST TO CONDUCT 14TH ANNUAL ST. JOSEPH COUNTY. MARCH OF DIMES WALKAMERICA - APRIL 28, 1984 REFERRED In a Memorandum to the Board, Mr. Thomas Burzynski, St. Joseph County Executive Director of the March of Dimes, 1507 Portage Avenue, South Bend, Indiana, requested that Saturday, April 28, 1984 be set aside for the 14th Annual St. Joseph County March of Dimes_WalkAmerica (Walkathon). Attached to the request was the route to be utilized which is the same route used in past walks. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO PURCHASE CITY -OWNED -PROPERTY REFERRED (732 WEST WAYNE STREET) In a letter to the Board, Mr. John Bunyon, 628 West Western Avenue, Apt. 413, South Bend, Indiana, indicated his interest in purchasing the city -owned lot at 732 West Wayne Street. Mr. Bunyon stated that he currently is maintaining a garden on the property through the City's Community Garden Program. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. REQUEST TO CONDUCT BLOCK PARTY - BELLE -VISTA (AUGUST 13, 1983) REFERRED In a letter to the Board, Mr. Darryl Simpson, on behalf of the residents of the thirty-seven hundred block of Belle - Vista, are requesting permission to conduct a block party on'August 13, 1983. He stated that the party to be held will consist of gospel music and many things concerning the Lord. There will be no alcoholic beverages of any kind served. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. 314 REGULAR MEETING JULY 25. 1983 APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that a renewal license application for an'Open,Air Stand has been received from Mr. Roger W. Dexter, President, Tippecanoe Foods, Inc P.O. Box'2157, 3304 W.R. 250 North, West Lafayette, Indiana, to conduct an open air stand at 4425 South Michigan Street (Instant Lube, Inc.) on July 29 & 30, August 26 & 27, September 30 & October 1 and October 28 & 29, 1983 from the hours of 10:00 a.m, to 5:00 p.m. He further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, the Police Department and the Department of Code Enforcement. Additionally, Mr. Dexter has provided a letter of permission from the property owner at 4425 South Michigan Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applica- tion was approved and referred to the Deputy Controller's Office for issuance. APPROVE LICENSE APPLICATION - MASSAGE ESTABLISHMENT Mr. Leszczynski advised that a renewal license application has been received from Ms. E. Erika Mays, President of L'Image Classique, Inc., 519 East Jefferson Boulevard, South Bend, Indiana to conduct a massage establishment at the above address. He further advised that favorable recommenda- tions have been received from the Department of Code Enforce- ment, Bureau of Traffic and Lighting, Fire Department and Police Department. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applica- tion was approved and referred to the Deputy Controller's Office for issuance. APPROVE TITLE SHEET - CREST MANOR RETENTION POND REPAIRS Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Title Sheet was approved and signed. APPROVE TITLE SHEET - GUARD RAIL CONSTRUCTION - CITY CEMETERY Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above Title Sheet was approved and signed. APPROVE REQUEST FROM LA SALLE PARK DISTRICT COUNCIL REGARDING PLACEMENT OF SIGNS NEAR LA SALLE PARK Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of the LaSalle Park District Council, Inc. regarding signs presented to the Board on July 11, 1983, and has conducted an inspection of the area is recommending the installation of the needed signage during the week of July 25, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation concerning the placement of signs was approved. APPROVE BLOCK PARTY REQUESTS Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the following block party requests and recommends approval subject to the` maintenance of a clear and unobstructed lane for emergency purposes. It was noted that the petitioner is responsible for the closing and opening of the streets with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following block party requests were approved: 1 1 1 315 REGULAR MEETING JULY 25, 1983 1. 1000 Block of Woodward Avenue between Golden and Vassar Avenues. August 14, 1983, 1-7 p.m. Petitioner: Sara H. Goetz, 1067 Woodward Ave. 2. 13OO Block of Washington between Jacob Street & Sunnyside Avenue July 27, 1983 (rain date: July 28, 1983) 6-9 p.m. Petitioner: Ann Gundlach, 1303 E. Washington 3. East South Street from.Twyckenham to Sunnyside August 20, 1983, 12:00 noon- 9 p.m. South Street will be closed to Longfellow. Longfellow shall remain open to Twyckenham. Petitioner: John J. Cergnul, 1323 East South St. 4. 2300 & 2400 Block Union between Solomon and MacArthur August 14, 1983, 2-8 p.m. Petitioner: June A. Fox, 2401 Union Avenue 5. MacPherson Street from Thomas to the alley behind St. Stephen's Church for parish ethnic festival. August 5, 1983 at 3:00 p.m. through Sunday, August 7, 1983. Petitioner: Rev. Eric P. Ruggiano, C.S.C.,. Associate Pastor, St. Stephen Church, 1102 W. Thomas 6. 1300 & 1400 Blocks Wall Street between Twyckenham and Sunnyside August 6, 1983, 4 p.m. - 12:00 midnight Sunnyside at Wall/Emerson shall remain open; The Chester to Wall cut-off shall be closed'. Petitioner: Timothy J. Kinney, 1401 Wall: Street. Petitioner to close and open streets & intersecting alley. APPROVE REQUEST TO HAVE CHAPIN STREET CLOSED FOR CHURCH FUN FAIR - OUR LADY OF HUNGARY - AUGUST 13. 1983 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Gail Laskowski, 1510 Arnold Street, South Bend, on behalf of Our Lady of Hungary Home and School Association to close off Chapin Street between Calvert and Bruce for the annual fun fair to be conducted on August 13, 1983 and recommends approval. Approval is subject to the maintenance of a ten foot clear and unobstructed lane for emergency purposes. The petitioner is responsible for the closing and opening of the street with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following six (6) handicapped parking permits were approved and referred to the Deputy Controller's office for issuance: Eva M. Brown, 50503 Juniper Rd., S.B. Reedie Cogdell, 214 S. Falcon, S.B. Cecelia H. Przestwor, 5114 Scenic, S.B.. Helen Cassel Feldman, 1527 Sunnymede, S.B. Richard R. Gray, 2242 N. St. Peter, S.B. Winifred Wood, Karl King Towers, S.B. 316 REGULAR MEETING JULY 25, 1983 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing a total.of one hundred thirty-six (136) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that the property owners had been advised to clean-up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., recommended the Board release the Contractor's Bond of Derso Horvath effective July 25, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was released. FILING OF HUMANE SOCIETY REPORT - JUNE The Humane Society monthly report for June indicated the follow- ing animals handled for the City of South Bend: Dogs handled: 302 Cats handled: 210 Other animals handled: 109 TOTAL: 621 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above report was filed. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 14604 through Claim Docket No. 15018 and recommended approval for payment. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:50 a.m. Les zczs i ichard L. Hill %% s5 'h E: Kernan ATTEST: V r /Vee6 die' an ra M. Parme, e