Loading...
HomeMy WebLinkAbout06/06/83 Board of Public Works Minutes4j: REGULAR MEETING JUNE 6, 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Monday, June 6, 1983, by President John'E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the matter of the Sidewalk Sale Permit application for Theodora T. Makielski, 1118 Woodward Avenue, South Bend, Indiana, on behalf of Makielski, Inc., 117 North Main Street, was stricken from the agenda. MINUTES OF PREVIOUS 14EETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the May 31, 1983, regular meeting of the Board.were approved. PUBLIC HEARING - HOUSE MOVES TO 758 SO. CARLISLE, 754 S. CARLISLE, 2408 WEST FORD STREET AND -705 S. GRANT Mr. Leszczynski advised that this was the date set for the public hearing on the matter of four (4) house moves to the following locations: 758 S. Carlisle, 754 S. Carlisle, 2408 West Ford and 705 S. Grant. It was noted that the property owners located within three hundred feet (300') of the proposed locations of the moves were notified. It was additionally"noted that the Bureau of Traffic and Lighting and the Building Depart- ment have reviewed the request of Lykowski Construction Company, 21707 W. Ireland Road, South Bend, Indiana, to conduct the proposed moves and have no objections. Mr. Stanley Borek, 717 South Grant Street, South Bend, addressed the Board concerning the house moves in question and asked why the neighborhoods are being subjected to this type of housing being put in their neighborhoods. He informed the Board that the houses are boarded up and repairs are needed to the interiors. He is concerned that taxpayers dollars will be used to repair these houses which he considers a waste of good money. Ms. Carolyn V. Pfotenhauer, Board attorney, stated that the Board has a limited authority in this matter. The Board is concerned only with the technical aspects of the proposed move which include the route to be used, whether or not the move will endanger the streets or underground drainage system and any other safety concerns involved in the move. The Board cannot address whether or not the structure is appropriate for the neighborhood. Mr. Hill, in response to why the City doesn't move the houses to property owned by the City on Olive Street, replied that the houses being moved are not City property. The issue is whether or not the public right-of-way can be utilized in this matter and whether or not the move will endanger the safety of the public right of way or other property. Mr. Hill advised that the City has no ownership interest in the houses and it would not be appropriate to place the houses on city -owned property. He stated that the City has no desire to sell the property in question on Olive Street. The houses in question need to be moved because of construction relating to the Olive -Sample overpass project. It was noted..that before a permit can be issued to Lykowski Construction Company, Inc., the zoning of the area to which the houses are to be moved must be looked at and approved by the Building Department. The Board of Public Works does not have authority to deny a permit to move a structure based on the kinds of concerns being brought to the Board today but must look strickly at the technical requirements. 1 �43 REGULAR MEETING JUNE 6. 1983 It was noted -.that the properties to which the houses are being moved have already been acquired and are owned by the County. The residents attending the meeting were advised to contact the St. Joseph County Commissioners office and the Office of Housing and Urban Development regarding their concerns. Mr. Hill advised the residentsthatthe Board cannot deny permission to conduct the move based on concernsother than which the Board has legitimate authority to consider. The process is geared so that construction companies wishing to move a structure can request permission_ from the Board to conduct the move. Based on recommendations from the Building Department, the Bureau of Traffic and Lighting, a route being approved and the appropriate Certificate of Insurance being provided, the Board would consider the request. To deny such a request based on how the housing will affect the neighborhoods or the condition of the housing would con- stitute illegal action by the Board. Again, residents were urged to .take their concerns to the County Commissioners. Mr. Hill advised that Lykowski Construction Company has provided the City with a Certificate of Insurance and that the Bureau of Traffic and Lighting has recommended the route and made a judgment that it is safe to proceed with the proposed moves. He further stated that in the past, the Board.has asked for a modification in the routes to be used if the public facilities located under the roadway would be endangered. However, should any danage occur during the move, the City is covered by the Certificate of. Insurance for any repairs that need to be made. Mr. Borek asked what the move is costing. Mr. Leszczynski advised that that matter is of no concern to the Board and that he does not have that information. Mr. Borek addition- ally asked why the houses being mvoed were built in the first place when it was anticipated that the overpass was going to be built and the houses wouldhave to be moved sooner or later. Mr. Leszczynski advised that he did not have an answer to that question. It was determined that the houses and the properties to which the houses are to be moved are owned by the County. Mr. Dan Chrzan, 2415 West Ford Street, South Bend, stated that he is confident that the streets involved will be able to handle the move but is concerned about the types of housing being shoved into his neighborhood. Mr. Leszczynski reiterated that the residents should communicate with the County Commissioners and HUD regarding these concerns. Mr. Hill advised that the zoning of the area was checked and is appropriate for the houses to be moved to the proposed locations. As long as zoning requirements are met and all other Board requirements concerning the move, the Board is forced to proceed on this issue on that basis. Mr. Hill recommended that the Board defer action until next Monday's meeting. At that time, the Board will recommend that the request of Lykowski Construction Company to move the houses be approved based on Lykowski meeting all technical requirements. This short delay will enable the residents involved to discuss the matter with the County Commissioners. The houses will not be moved until final Board approval. The Board again encouraged the residents to take their very valid issues to the County officials. Mr. Leszczynski will communicate in writing to the County Commissioners the concerns expressed at this meeting and encouraged the residents to do the same. REGULAR MEETING JUNE 6, 1983 Mr. Giltner, 2014 West Ford Street, South Bend,, spoke to the Board and asked what the neighbors can do next to stop the move. He stated that it was his impression that the public hearing being held today was for the purpose of discussing the houses being moved into the neighborhoods. He indicated that he considers himself and the other residents misinformed about the public hearing. He inquired of the Board what can be done as far as changing the zoning to not allow these houses into the neighborhoods Mr. Hill advised that an amendment to the City's zoning ordinance would be required in addition to discussions with the Area Plan Commission. He stated that it would be very unlikely that an amendment to the zoning ordinance would be approved in order to change the zoning for these structures. Mr. Kernan advised the residents that the County Commissioners will meet on Tuesday, June 7, 1983 at 10:00 a.m. and suggested that they appear at that meeting, as it is the proper forum for them to air the concerns they have. The residents were advised that the Board will notify the commissioners in writing of the concerns expressed by them at today's meeting and hopefully those concerns can be addressed by the commissioners. Mr. Kernan additionally advised Mr. Borek, as a representative of the neighbors, that perhaps it would be avisable to contact the County Commissioners office today and request permission to be placed on the agenda for the June 7th meeting. It was noted that the houses in question are publicly owned houses through HUD and the houses are to be place on county property. The houses, according to HUD requirements, cannot be demolished. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on this matter was closed. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the matter of the proposed house moves as stated above was deferred until next Monday's meeting and the Board will communicate in writing to the County Commissioners the concerns of the neighbors expressed at today's public hearing. PUBLIC HEARING AND RECOMMENDATION - VACATION OF 2ND N/S ALLEY W. OF HARRIS STREET FROM POLAND STREET S. TO THE E/W ALLEY S. OF POLAND Mr. Leszczynski advised that this was the date set for the Board's public hearing on the vacation of the second alley west of Harris Street running South from Poland Street to the intersecting east/west alley for a distance of 131 feet x 13 feet plus or minus lying between Lot 17 of Harris sub (7' R/W) and Lot 3 of Commissioners of Pt. B.O.L. 99 (6' R/W). This public hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Petition filed by El Campito, Inc., 1541 West Dunham Street, South Bend. Mr. Leszczynski advised that the affected property owners within 200 feet of the alley had been duly notified of the Board's public hearing date. The following recommendations on the proposed alley have been received: Community Development Department No objections to vacation of alley but service through the remaining alley would be.much easier if the garage that is located on N.E. corner on alley intersection were removed. Garage is owned by petitioner. Area Plan Commission Recommends that this alley be vacated, subject to -.any utility easements that may be required, and subject to additional land being dedicated at the alley intersection to better facilitate turning movements. If the north/south alley is vacated to Dunham Street also, the additional right-of-way dedication would not be necessary. G REGULAR MEETING. JUNE 6. 1983 4J 1 1 Engineering Department The proposed vacation has been studied and reviewed by the Engineering Department. The Bureau of Traffic and Lighting has studied the proposal, visited the site and believes that the vacation is not in the best interests of the City. Based on this information, it is recommended that the proposed vacation be denied. The report of the Bureau of Traffic and Lighting is as follows: In a field check of the petition to vacate the north/ south alley running south from Poland Street towards Dunham, the following discoveries were made and are offered to you in this report: 1. On Lot 17, there is a garage located at the extreme southeast corner. The garage doors face east towards the alley that is being vacated. This garage also precludes any additional turning space area as usually requested on a T-intersection vacation as this one. 2. The north/south alley while 13' in right-of-way width according to the plat books is in reality closer to 25' wide. The owners of Lot 3 have recognized this width thru the erection of a fence which appears to be 10-12' inside of their property allowing the use of their property as a common right-of-way. 3. On the east/west alley, there appears to be approximately 10 or more feet of Lot 3 being used as common right-of-way property for the east/west alley. The owners of Lot 3 evidently recognized this as they have erected a fence approximately 10-12' inside of their property line. These two widened areas (part of Lot 3) as well as the alley portion at this location have been gravelled for traffic use. It appears that either this area is highly travelled by the residents of both Poland & Dunham Street, hence the widened area - or the area is being used as a parking lot for the El Campito Day Care Center. During my investigation, l vehicle was observed parked in this widened area along the north/ south fence line. 4. Poland Street continues westward and turns into Tade Ct. which eventually dumps into an alley paralleling the tracks and finally exits onto Dunham thru a very narrow passage turn and alley. While Tade Ct. and the alley west of Tade Ct. appear to have some type of hard surface, the north/south alley exit onto Dunham.is unimproved. The turn restrictions is caused by a garage and a utility pole at the turn which is at the northwest corner of Lot 1 of Harris's Addition. 5. It appears that the east/west alley behind Lots 9, 10, 11, 12 and possibly 13 of Harris's Addition appears to be practically impassable. This section of the alley is completely over- grown and I was reluctant to take my car through it, however, two -wheel tracks thru this portion are present. 2 G REGULAR MEETING JUNE 6, 1983 6. The house with the garage on Lot 17 at Harris's Sub facing the alley to be vacated was on the day of my investigation apparently vacant. The house was boarded up with the excpetion of the back door, telephone lines were disconnected, I & M meter was present but was disconnected. CONCLUSION: It appears that the petitioned alley to be vacated is a major path of travel for residents utilizing the east/west alley between Poland and Dunham. This is indicated thru_the widened areas adjacent to Lot 3 and also the practically impassable section of alley between Lots 9 and 13 of Harris's Addn. as well as the least desirable pathofthe north/south alley exit from Tade Ct. adjacent to Lot l of Harris's Addn. At this time, if the alley were to be vacated, I believe the City should insist upon its turning triangle which would necessarily have to be taken from Lot 3 of Com- missioner's BOL. Access would have to be made available to the garage on Lot 17. Due to the makeup of Poland St. being a practically dead- end street without cul-de-sac, I question whether the vacation of this alley would be in the best interest of the residents of both Poland and Dunham Streets. I would surmise that the neighborhood objections to this vacation will be vigorous as it will affect their apparent traffic pattern. s/ Ralph J. Wadzinski It was additionally noted that a letter was received from Mrs. Josephine Odynski, stating that she is against the closing of the alley and it needs to remain open so she has access to her garage. Mrs. Nino, Director of El Campito, Inc., Petitioner in the above referred to proposed alley vacation advised the Board of her reason for requesting the alley be vacated. She stated that the main reason for the request is for the safety of the children attending the center. Currently there are 56 students ranging in age 6 months to 6 years attending the Center. She additionally stated that El Campito purchased the lot on Poland Street and plans to tear down the garage located on that lot. She stated that the playground area is to be fenced in for safety. Mrs. Evelyn Jarze, 1526 West Poland Street, stated that the alley in question is the only way she can get into her garage. She spoke on behalf of several of her neighbors and stated that they have to use that alley to get into their garages. Mrs. Christine Ornat, 1528 West Poland Street, also indicated that they have to use the alley on Poland Street to get in and out of their garages. She stated that especially in the winter time use of that alley is needed and they have in the past paid to have the alley plowed for that purpose. Mrs. Alice Owidak, 1529 W. Dunham Street indicated that she has a three stall garage and she is the second property from the alley and it is very difficult for her to get in and out. She additionally is concerned about fire safety in the neigh- borhood should the alley be vacated. 1 1 REGULAR MEETING JUNE 6, 1983 Mr. Hill inquired of Mrs. Nino if she has considered what the closing of the alley would do to the parents who use the alley to drop off and pick up children at the Center. They apparently are coming in from Poland Street using the alley. It was noted that the members of the Board of Public Works, on a recent site inspection of the proposed alley to be vacated, observed parents parking in the alley and going into the center for their children, Mrs. Nino indicated that the issue has come up and the parents want the alley closed andthey are prepared to offer parking elsewhere fortheparents to drop off and pick up the children should the alley be vacated: If was noted that the alley along the Center is very narrow. One of the residents speaking against the alley vacation stated that cars parking in the alley to drop off or pick-up children at the center will not move and since the alley isverynarrow, a dangerous situation arises. Mrs. Ornat again stated her objection to the alley being vacated and advised.the. Board that an I.& M.pole in the alley would have to be moved in order to allow a.turn to be made in the alley. Mr. Leszczynski inquired of the residents at the meeting .if they were aware that the alley in question is just one part of the n/s alley north of the e/w alley that runs along Poland. They indicated that they were aware of that fact. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Public Hearing on this matter was. closed. Mr. Hill stated that the Board understands the desire of the Center to close the alley from the standpoint of extend- ing the playground and also the concerns of the neighbors concerning the traffic situation. He further stated that it is the position of this Board to review the technical aspects of the vacation and it is his recommendation that the Board make no recommendation to the Common Council but that the concerns expressed today be relayed to them for their consideration, and a final decision on the matter of the proposed alley vacation be made by them. The Board will present to the Common Council their review of the matter and the concerns expressed. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, it was determined that the Board of Public Works not make a recommendation to the Common Council on this matter but advise them of the concerns expressed at today's public hearing. Mr. Kernan advised the residents that this matter would be presented to the Common Council on June 13, 1983 at 7:00 p.m. for a public hearing and urged all residents present to attend that meeting. The neighbors opposing the vacation of the alley, inquired of the Board whether or not they should have an attorney present to represent them. It was suggested that they speak to their council representatives about this matter and an attorney was not necessary. APPROVE INTENDED USE OF REVENUE SHARING FUNDS - VOLUNTEER PROGRAM ($5,000.00) This was the date set for holding a public hearing on the proposed use of Revenue Sharing funds in the amount of $5,000.00 during the calendar year 1983. The appropriation will be used for the initiation of a Volunteer Program. The Clerk tendered proofs of publication of notice in the South REGULAR MEETING JUNE 6, 1983 Bend Tribune and the Tri-County News which were found to be sufficient. In accordance with guidelines adopted for such use of Revenue Sharing Funds, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted Foster Grand- parents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program, Senior Citizens Group of LaSalle Park, Harvest House Centers and Howard Park Senior Citizens' Center. It was noted that a Volunteer Program is to be initiated in conjunction with the Junior League of South Bend, Inc. The Junior League will be providing $3`,000.00 to ,the program,for 1983 and the City is proposing to match that amount plus an additional amount of approximately $2,000.00 for incidental expenses. The Volunteer Coordinator to be hired will handle recruitment of volunteers and the placement of those volunteers in the various.City departments. Ms. Candy Schoonover, Project Director for RSVP, a program funded by ACTION but sponsored by Real Services, addressed the Board and stated that she was not opposed to the funding of this new program but was concerned whether the older adults through RSVP would be included in the program and would have representation.on the Task Force to be formed once the program is in operation. Mr. Kernan thanked Ms. Schoonover for her concern and stated that the City has enjoyed a good working relationship with the RSVP Program in the past and that these volunteers would certainly be included in the program, as well as other older adult volunteers. It is anticipated that the RSVP Program will work hand -in -hand with the new Volunteer Progrm and that someone from RSVP would be included on the Task Force. Mr. Kernan additionally expressed hope that other segments of the community also would be involved in the program. Mr. Hill stated that the Real Services program has provided many volunteers in the Police Department as well as the other departments and they have been an asset to the operations of the City. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the public hearing on this matter was closed. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Clerk was instructed to forward a favorable recommendation on this appropriation to the Controller's office and the City Clerk's office along with minutes of the public hearing on this matter. OPENING OF CETA AUDIT SERVICES PROPOSALS This was the date set for receiving and opening of sealed proposals for the above referred to services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following proposals were opened and publicly read: 1. Peat, Marwick, Mitchell & Co. 202 South Michigan South Bend, Indiana 46601 BY: Anthony E. Hale, Partner $15,800.00 REGULAR MEETING JUNE 6, 1983 2. Crowe, Chizek & Co. 301 S. Main, Suite 310 Elkhart, Indiana 46516 BY: Daniel Paintz $19,606.00 3. Coopers & Lybrand 2200 American National Bank Bldg. P.O. Box 4157 South Bend, Indiana 46634 $23,700.00 4. Pannell, ,Kerr, Forster 101 Pearl Street Hartford, CT 06103 BY: Stanley H. Malis., CPA, Partner $25 750.00 5. Graves & Graves 118 N. Merchant Street Decatur, Illinois 62523 BY: John H. Graves $24,800.00 6. Joseph R. Stratman, Accountant 52029 U.S. 31 N. South Bend, Indiana 46637 BY: Joseph R. Stratman $18,979.00 7. R.L. Willson Professional Corp. 1839 Miami Street South Bend, Indiana 46613 $72,000.00 8. Alexander Grant & Co. 6th Floor Prudential Plaza Chicago,' Illinois 60601 BY: John L. McLaughlin, Partner $22,500.00 9. M.D. Oppenheim & Co. P.A. 255 Old New Brunswick Rd. Piscataway, New Jersey 08854 BY: Richard G. Cohen CPA, Partner NO BID 10. Williams, Young & Assoc. P.O. Box 8700 Madison, Wisconsin 53708 BY: Linda K. Cheatham, CPA NO BID Upon a.motion made by.Mr. Leszczynski, seconded by Mr. Hill and carried, the above proposals were referred to Mr. Elroy J. Kelzenberg, Executive Director, Michiana Area CETA Consortium, for review and recommendation. APPROVE CONTRACT WITH MIDWEST COLLECTION SERVICE, INC. (AMBULANCE COLLECTIONS) Assistant Chief Rick Switalski of the South Bend Fire Depart- ment advised the Board that a contract with the Midwest Collection Service, Inc., Suite 502, Hazlitt Building, 120 West LaSalle Avenue, South Bend, Indiana was being submitted to them for approval. The contract provides for the collection of past due ambulance service accounts. On accounts which are past -due for a'period ofless than six (6) months, the City shall allow Midwest to retain forty per cent (40%) of all money recovered. On accounts which are past -due for a period REGULAR MEETING JUNE 6. 1983 in excess of six (6) months, or on accounts where recovery is accomplished after the commencement of litigation, the City shall allow Midwest to retain Fifty per cent (50%). Chief Switalski further advised that the Department contacted other collection services regarding this service and it was determined that as in the past, the contract should be given to.the Midwest Collection Service, Inc.. Chief Switalski stated that the contract was drawn up by Mr. David Chapleau, collection attorney in the City Attorney's office and that Mr. John Nichelson, President of Midwest was present to execute the contract. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the above contract was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT Presented to the Board for approval was a Community Development contract with the Bureau of Housing for the Neighborhood Paint - Up Activity. The targeted goal for the Neighborhood Paint -Up Program is.to paint the exteriors of fifty (50) structures. Cost categories shall include: material purchases, such as paint, primer, turpentine, caulking and putty. If necessary, funds may be used to contract for minor repairs to the structure necessary to make it suitable for painting. Basic supplies such as brushes, scrapers and trays should be provided by the neighborhood organizations or by individuals. The total cost of this activity shall not exceed $29,500.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved. APPROVE CONTINUATION OF RESOLUTION NO. 15-1983 - DISPOSAL OF OBSOLETE VEHICLES Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and. carried, the matter of Resolution No. 15-1983 for the disposal of obsolete vehicles was continued to the next regular meeting of the Board of Public Works. APPROVE RELEASE OF IRREVOCABLE LETTER OF CREDIT - DONLON-LOFGREN- MAENHOUT AND ASSOCIATES, -ARCHITECTS, INC. (LAUREL WOODS APARTMENTS) Upon a motion made by Mr. Leszczynski, secondedbyMr. Hill and carried, the Irrevocable Letter of Credit issued by the St. Joseph Bank & Trust Company to applicant Donlon-Lofgren-Maenhout and Associates, Architects, Inc., 510 West Jefferson Boulevard, P.O. Box 157, Mishawaka, Indiana in the amount of $30,000.00 filed with the Board on April 27, 1981 and amended and approved by the Board on May 3, 1982 was released as recommended by the Engineering Department and the City Attorney's office. APPROVE PURCHASE AGREEMENT - 217 NORTH KENMORE Mr. Leszczynski stated that, in accordance with the bid awarded on May 2, 1983, for the purchase of the city -owned property at 217 North Kenmore (Homestead Property) to Mr. Robert Johnson, 209 North Kenmore Street, in the amount of $220.00, the Purchase Agreement was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF PROPOSALS FIRE DEPARTMENT PHYSICAL FITNESS PROGRAM Fire Chief Timothy J. Brassell requested that the Board of Public Works advertise an invitation for the receipt of proposals related to the implementation of the Department's Physical Fitness Program. Carolyn V. Pfotenhauer stated 1 that there are no legal requirements which the Department must go through for this service, but in order to provide an 251 REGULAR MEETING JUNE 6, 1983 equal opportunity to all firms interested, the proposal process through the Board of Public Works is being utilized. Chief Brassell indicatedthatthe facility chosen should be located within the City of South Bend, should provide a fully equipped and professionally supervised exercise facility including locker and shower facilities at the principal location, provide on staff, a qualified exercise physiologist to supervise and administertheprogram, assure presence of qualified medical doctor(s) to supervise maximal stress tests and provide a detailed proposal related to performing certain physical evaluation on approximately 230 male adults. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF PROPOSALS - INSURANCE COVERAGE FOR'SAFETYVILLE In a letter to the Board, Mr. Jack Benchik, Treasurer of the Mayor's Citizens Traffic Commission requested that the Board of Public Works advertise an invitation for recein,t of insurance proposals for insurance coverage for Safetyville and its related equipment and materials. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - MONROE PARK PHASE IV CURB & LANDSCAPING IMPROVEMENTS PROJECT In a memorandum to the Board, Mr. Neil Shanahan, Manager, Bureau of Construction, requested permission to advertise for receipt of bids for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE TITLE SHEET - MONR.OE PARK PHASE IV CURB AND LANDSCAPING IMPROVEMENTS'PROJECT Mr. Leszczynski advised that the Title Sheet for the above referred to Project was being presented to the Board at this time for approval and execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Title Sheet was approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS PAINT AND TECHNICAL ASSISTANCE TO THE COMMUNITY DEVELOPMENT NEIGHBORHOOD PAINT -UP PROGRAM In a memorandum to the Board, Ms. Janet Holston of the Bureau of Housing requested permission to advertise for bids from area paint distributors for the supplying of paint and technical assistance to the Community Development Neighbor- hood Paint -Up Program. Ms. Pfotenhauer advised that it is the desire of the Bureau of Housing that an award be made on the same day which bids are opened. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director of the Department of Code Enforcement requested permission to advertise for the sale of approximately nineteen (19) abandoned vehicles, ten (10) of which were valued at over One Hundred Dollars ($100.00) and all of which were being stored at Hurwich Impoundment Lot, 1610 Circle Avenue. It was noted that all vehicles have been stored more than the required thirty (30) days, identification checks had been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a date of June 20, 1983 was established for the receipt of sealed bids. 252 REGULAR MEETING JUNE 6, 1983 APPROVE PROJECT CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - LINDSEY AVENUE N.H.S. IMPROVEMENT PROJECT (McINTYRE AND JONES CONSTRUCTION CO., INC. Mr. Leszczynski advised that McIntyre and Jones Construction Co., Inc., had submitted Change Order No. 1 (Final) indicat- ing that the contract amount be increased by $7,761.16 for a new contract sum including this change order in the amount of $105,258.06. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Change Order No. 1 (Final) and the Project Completion Affidavit were approved, subject to the filing of the appropriate three-year Maintenance Bond. REQUEST TO CONDUCT BLOCK PARTY I100' VICTORIA '('JUNE' 18', 1983) In a letter to the Board, Ms. Debra Trippel, 1119 E. Victoria Street, South Bend, and Ms. Michelle Fluegge, 1127 East Victoria Street on behalf of the residents of the 1100 block of Victoria Street requested that Victoria Street from Miami Street to Marine be blocked off during the hours of 3:00 p.m. to 9:00 p.m. on Saturday, June 18, 1983 in order for a block party to be held. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO HAVE STREET CLOSED - CA4PEAU STREET FROM EDDY TO FRANCIS (JUNE 26, 1983) REFERRED In a letter to the Board, Mr. Arvester Fleming, Sr., 1116 East Sorin Street, South Bend, Indiana, on behalf of the First A.M.E. Zion Church, requests that Campeau Street from Eddy Street to Francis Street be closed on Saturday, June 25, 1983 from 7:30 a.m. to 7:30 p.m. for the purpose of conducting a church festivity. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE The following rubbish and garbage license applications were received: Stanley Wroblewski 2626 W. Poland, S.B. Rozella Harris 505 E. Broadway, S.B. Rebecca Swenson 615 Wenger, S.B. Arnold Barrier 1109 Brian, S.B. Johnson Foulks 1626 Florence, S.B. It was noted that inspections of the trucks to be used:had been conducted by the Solid Waste Bureau and they were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applica- tions were approved and referred to the Deputy Controller's office for issuance. 1 1 1 253 REGULAR MEETING JUNE 6. 1983 APPROVE REQUEST TO CONDUCT BLOCK PARTY - PARK AVENUE NEIGHBORHOOD ASSOCIATION (JUNE- 10',' '1983) Mr. Leszczynski advised the Board that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Mr. Wayne R. Doolittle, President of the Park Avenue Neighborhood Association, to conduct a block party on -June 10, 1983.from 6:00 p.m. to 9:00 p.m. and recommends approval. Approval is subject to the maintenance of a twelve (12) foot clear and unobstructed lane for emergency purposes. The petitioner is responsible for the closing and opening of the street with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request to conduct a block party was approved. APPROVE REQUEST FOR TRAFFIC ASSITANCE - VETERAN'S JUDICIAL REVIEW RIGHTS DAY (JUNE '14,'`1983)` Mr. Leszczynski advised the Board that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting,. has reviewed the request of Mr. Stephen S. Marozsan, Chairman of the Veterans for Constitutional Rights, Inc., 54361 Palmer Street, South Bend, requesting that "reserved street parking signs" be placed on.the north side of the Monument on Washington Street and along the east side of the old Court House to assist veterans that will be attending the Veterans Judicial Review Rights Day activities to be held on June 14 at 12:00 noon and recommends approval of the placing of reserved street parking signs to be placed on the south side of Washington Street and the west side of Main Street adjacent to the courthouse. The signage placed will be reserved handicapped parking signage and will be placed at 10:00 a.m, on the morning of June 14th by the Bureau of Traffic and Lighting. Mr. Wadzinski requests that the Traffic Division be notified in the event a larger crowd gathering which would require the partial closing of Washington Street. Barricades will be provided by the Bureau of Traffic and Lighting in the event of their necessity. Upon a motion made by Mr. Leszczynski,. seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO CONDUCT "THE GREAT OUTDOORS" A DOWNTOWN PROMOTION ON RIVER BEND PLAZA (JUNE 17 & 18, 1983) Mr. Leszczynski advised the Board that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Ms. Mikki Dobski, Events Coordinator for the City of South Bend, to conduct "The Great Outdoors" a downtown promotion on June 17 & 18, 1983. The Park and Recreation Departments in conjunction with the Downtown merchants are planning two (2) days of nature related and recreational exhibits including the Potawatomi Petting Zoo, Naturalists displays, 4-H and Cooperative Extension exhibits, two (2) recreational vehicles, fishing demonstrations, and possibly the Central High Alumni Band giving a preview performance. Mr. Wadzinski has stated that since all events will be confined to the Plaza area, requiring no traffic control, the Bureau of Traffic and Lighting has no objections to these events being held. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request as submitted was approved. APPROVE ST. STEPHEN'S ONE -MILE RACE ROUTE Mr. Leszczynski advised on May 16, 1983, the Board approved the request of Mr. Ricardo Parra, Chairman, St. Stephen's Parish Festival Race Committee, to conduct a parish festival run to be held on August 6, 1983. Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, is at this time 254 REGULAR MEETING JUNE 6.' 1983 recommending approval of the following route: Thomas Street at St. Stephens to Chapin, Washington, Scott, Wayne, Thomas to St. Stephens. In concurrence with the Traffic Division, the Bureau of Traffic and Lighting recommends approval of this event which is to begin at 9:00 a.m., on the above route. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above route as submitted by the Bureau of Traffic and Light- ing was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following six (6) traffic control devices were approved: REVISE TO STOP SIGN - On the N.W. and S.E. corners of Caroline and Ridgedale. REVISE TO STOP SIGN - On Marine at Bowman. REVISE TO STOP SIGN - On Sampson at Altgeld. REVISE TO STOP SIGN - On Springbrook at Caroline. INSTALL STOP SIGN - On Edwards at Walnut. INSTALL STOP SIGN - On Hawbaker. at High. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following ten (10) handicapped parking permits were approved and referred to the Deputy Controller's office for issuance: William D. Abott, 703 E. Angela, S.B. Barbara O'Shea, 2615 Hampton, Mish. Tena Lymon, 3316 Grape, Mish. Arther Erickson, 4966 Scenic, S.B. John A. Walsh, 301 Pokagon, S.B. Rudolph V. Pyclik, Jr., 26399 Grant, S.B. Elizabeth Love, 246 E. Elder, S.B. C.H. Poehlman, 1209 Hillcrest, S.B. Harry Micinski, 57088 Peggy, S.B. Robert Skodinski, 4116 Pleasant, Mish. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS Two lists containing a total of sixty-five (65) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that property owners had been advised to clean-up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above reports were filed. APPROVE RELEASE OF CONTRACTOR'S BONDS Mr. Ray S. Andrysiak, P.E., recommended the Board release the Contractor's Bond for Murdock & Sons Construction, effective June 6, 1983 and Laidig Moser Construction Company,.:effective July 26, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bonds were released as recommended. APPROVE EXCAVATION BOND Mr. Ray S. Andrysiak, P.E., recommended the Board approve the Excavation Bond for Thomas Brittain d/b/a Brittain Plumbing be approved retroactive to June 1, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bond was approved as recommended. 1 25-5 REGULAR MEETING JUNE 6, 1983 FILING OF STREET LIGHT OUTAGE'REPORT The report submitted to the Board indicated a total of three (3) outages for the period May 12, 1983 to May 27 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted a report indicating forty-six (46) purchase orders.and recommended approval of payment. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 10839 through Claim Docket No. 11302 and recom- mended approval. Upon a motion nade by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the claims approved. ADJOURNMENT There being ,no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:30 a.m. hn E. Leszc y s i char L. Hill Jo E, ernan ATT T: Sandra M. Parmerlee, Clerk