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HomeMy WebLinkAbout05/31/83 Board of Public Works Minutes229 REGULAR 14EETING MAY 31, 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Tuesday, May 31, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a request to conduct a block party on North Adams Street was added to the. agenda. MINUTES OF PREVIOUS 14EETING APPROVED Upon a motion .made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the May 23, 1983, regular meeting of the Board were approved. ADOPTION OF RESOLUTION NO. 14-1983 - ESTABLISHMENT OF MAXIMUM CABLE TELEVISION RATES Ms. Carolyn V. Pfotenhauer.advised the Board that under the recently enacted cable television.franchising ordinance, the Board of Public Works is required to establish maximum charges which cable television systems can charge for service. Resolution No. 14-1983 establishes those maximum amounts and the amounts are the same as the existing amounts being charged by Indiana Cablevision Corporation. The existing rates were reviewed and revised in June of 1982. She further advised that there are two (2) additional charges which indicated that a maximum rate of $15.00 be established for the installa- tion of any additional service subsequent to the installation of basic .service and a maximum monthly rate of $2.50 be established for monthly FM service charge. She reiterated that the existing rates are the same as the maximum rates established by this resolution. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the following Resolution No. 14-1983 was adopted: RESOLUTION NO. 14-1983 WHEREAS, Chapter 7, Article 1, of the South Bend Municipal Code regulates the franchising of cable television system by the City of South Bend; and WHEREAS, said Chapter and Article require that the Board of Public Works establish maximum rates which may be charged to subscribers for services by a cable television system franchise thereunder; and WHEREAS, the maximum rates currently approved by the Board of Public Works which may be charged by Indiana Cablevision Company for certain services were reviewed and revised in June, 1982; and WHEREAS, certain additional services have been added by Indiana Cablevision for which maximum rates must be established. BE IT THEREFORE RESOLVED that the current maximum rates for certain services approved by the Board for use by Indiana Cablevision under its existing franchise be adopted as the maximum rates chargable for said services by a television franchisee pursuant to Chapter 7, Article 1 of the South Bend Municipal Code and that a maximum rate of $15.00 be established for the installation of any additional service subsequent to the installation -of basic service, and a maximum monthly rate of $2.50 be established for monthly FM service charge. A copy of the existing rates and newly established rates is attached to and made a part of this resolution. 230 REGULAR MEETING. MAY 31. 1983 BE IT FURTHER RESOLVED that the rates established hereunder shall remain in effect until changed by resolution of the Board of Public Works. Adopted: May 31, 1983. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk PUBLIC ;HEARING AND RECOMMENDATION - INDIANA CABLEVISION CORPORATION/HERITAGE COMMUNICATIONS, INC. FRANCHISE APPLICATION AND CABLE TELEVISION FRANCHISE AGREEMENT Mr. Leszczynski advised that as authorized under the Cable Television Franchising Ordinance (No. 7181-83) adopted by the Common Council on April 11, 1983, a public hearing on the matter of the joint franchise application of Indiana Cable - vision Corporation/Heritage Communications, Inc. was set, this being the date set for such hearing. The Clerk tendered proofs of Publication of Notice in the South Bend Tribune and and the Tri-County News which were found to be sufficient. Mr. Thomas J. Brunner, Jr., Attorney at Law, 1100 Hazlett Build- ing, South Bend, Indiana,. representing Indiana Cablevision Corpora- tion, informed the Board that in compliance with the above referred to Ordinance, he is prepared to present evidence regarding the applicant's legal character, financial condition and technical expertise. To assist him in his presentation, he introduced the following individuals: Mr. James S. Cownie, President of Heritage Communications, Inc., William Moss, General Manager of Indiana Cablevision Corporation (ICC), Geoffrey Buford, Vice President ICC, Kevin Rice of Heritage Communica- tions, Inc. and Annette Rotolo, General Manager who will be succeeding Mr. William Moss in the near future. Mr. Brunner informed the Board that it is the intent of ICC to sell the franchise and all assets to Heritage Communications, Inc Mr. James Cownie, President of Heritage Communications, Inc. advised the Board that Heritage is a public company - a New York stock exchange company principally in the cable TV business - and is the 17th largest in the industry. He further advised that the revenue of Heritage is approximately $100 million dollars with a net profit of $6 million dollars. Service is provided to approximately 200 communities in thirteen states. He stated that there are 60,000 basic subscribers in limited partnership of which Heritage is General Partner. The Board was advised that Heritage Com- munications, Inc. has a home base in Des Moines, Iowa with the principal limited partnership being Heritage Cablevision Associates with the General Partner being Heritage Indiana Cablevision, Inc. Mr. William Moss, General Manager, ICC, advised the Board of the record of ICC concerning subscriber complaints. He stated that 1,500 complaints are handled each month from South Bend subscribers. Sixty -Five per cent (65%) of the complaints are taken care of the same day they are received. Crews run until 9:00 p.m. six (6) days a week. On Sunday, an individual is in the field from 8:00 a.m, to 8:00 p.m. and from 9:00 P.M. to 8:00 a.m. technicians are on call for major problems. The 1 10tZ3 REGULAR MEETING MAY 31, 1983 office is open until 6 p.m. each day.to handle complaints, including billing problems, and a computer is utilized to handle subscriber information and complaints. For unique customer.problems, Mr. Moss advised that a "Customer Action Memo" is completed and a supervisor makes a personal. inspection, accesses the problem and corrects the situation as quickly as possible. The Board was advised that it is the goal:of.ICC to service subscriber complaints the same day they are received, but that at the ena of any given day, approximately two to three subscriber complaints remain unresolved. Mr. Moss considers this a good record and good response time. Mr. Hill stated that the franchise currently held by ICC would expire in August of 1986. By applying for a renewal now, the new strigent standards of the recently enacted Cable Television Franchising ordinance would apply. He inquired of Mr. Brunner, based on that fact, why ICC is applying for a renewal at this time. Mr. Brunner indicated that ICC and. Heritage is aware of the new stringent conditions of the ordinance and that ICC is requesting a franchise renewal at this time in order to consummate the transaction ICC has with Heritage for the transfer of the franchise. Citibank, the lending bank in the transaction, has made it a condition that the loan be secured by a franchise that runs for the duration of the loan period. Therefore, the franchise renewal requested at this time is required in order for there to be a successor to ICC. Mr. Brunner further advised the Board that based on the broader definition of gross revenue contained in the new ordinance an amount of $24,000, will be paid to the City starting with the initiation of this new franchise. If it is determined at a later date, by the FCC and Congress, that the percentage rate be raised to 5%, the City could receive as much as $100,000.00 per year. Mr. Brunner advised that the franchise agreement which ICC is currently under does not contain this broader definition and therefore does not require this additional amount to be paid to the city. Mr. Hill asked Ms. Pfotenhauer to advise the Board of the criteria used in determining the application of ICC and Heritage. She.advised that the criteria considered were legal character, financial stability and technical expertise of the applicant. Based on this information, it is ascertained whether or not the applicant is competent to operate the franchise. Ms. Pfotenhauer further advised the Board that any franchise approved under the ordinance is a non-exclusive franchise and that.other cable TV companies would receive a non- exclusive franchise also if they meet the standards and conditions set out in the ordinance. She further advised that the franchise period is for fifteen (15) years. There being no one wishing to speak further on the matter, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the public hearing on this matter was closed. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the joint franchise application of Indiana Cable - vision, Inc./Heritage Communications, Inc.. was approved as submitted and a Cable Television Franchise Agreement with ICC was presented to the Board for approval and execution authorizing the renewal of the franchise. REGULAR MEETING MAY 31. 1983 1 1 MAXIUM CABLE TELEVISION RATES CITY OF SOUTH BEND BOARD OF PUBLIC WORKS SERVICE CHARGES - Monthly Service Charge for One Outlet.................$10.95 Monthly Service Charge for Each Additional Outlet ....... 4.95 Monthly Service Charge for FM ...........................2.50 INSTALLATION CHARGES Installation Charge lst Connection ....................$25.00 Additional Residential Outlets Installed at That Time ... 5.00 Additional Outlets Installed Later.....................15.00 Relocation Charge Within Residence .....................15.00 Reconnection After Disconnection .......................10.00 Connection to Existing Installation (Transfer) ......... 15.00 Installations made subsequent to basic installation .... 15.00 Disconnection..........................................No Charge Installation Charge to Households That Had PreviousCustomer....................................15.00 Effective May 31, 1983 , ;2 REGULAR 14EETING MAY 31, 1983 OPENING AND AWARD OF BIDS SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twenty (20) abandoned vehicles, sixteen (16) of which are valued at over One Hundred Dollars ($100.00) andall of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Only one bid was received. It was opened and publicly read as follows: Hurwich Iron Company. 1610 Circle Avenue Vehicle No. South Bend, Indiana 1. $23.99 2. 23.99 3. 22.99 5. 23.99 6. 22.99 7. 23.99 8. 23.99 9. 23.99 10. 21.99 11. 23.99 12. 14.99 13. 21.99 14. 22.99 15. 18.99 16. 14.99 17. 21.99 18. 8.99 19. 21.99 20. 16.99 Vehicle No. 4 was claimed by the owner subsequent to the date for receiving sealed bids. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above bid of Hurwich Iron was awarded as submitted. ADOPTION OF RESOLUTION NO. 13-1983 - SALE OF CITY OWNED PROPERTY Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 13-1983 for the purchase of city -owned property at 606 Carroll Street, 1320 West Jefferson Street and 1034 West Napier Street was adopted: RESOLUTION NO. 13-1983 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend; and i4HEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend, are not necessary to the public use and are not set aside by state and city laws for public purposes; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes: 1 REGULAR MEETING MAY 31, 1983 1 1 Address Deed No. 606 Carroll Street 667 1320 W. Jefferson 1015 1034 W. Napier 921 Adopted this 31st day.of May,.1983. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk, APPROVE PURCHASE AGREEMENT - SALE OF CITY OWNED PROPERTY AT 203 AND 207 NORTH JOHNSON Mr. Leszczynski stated that, in accordance with the bid awarded on February 21, 1983 for the purchase of the city - owned lots at 203 and 207 North JohnsonStreetby the Greater South Bend Missionary Baptist Church, 215 North Johnson Street, in the amount of $500.00, the Purchase Agreement was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's Office for drafting of the appropriate Quit -Claim. Deed. APPROVE QUIT -CLAIM DEED FROM JOHN J. PAIRITZ CONVEYING TO THE CITY PROPERTY AT THE NORTHEAST CORNER OF INDIANA AVENUE AND OLIVE STREET Mr. Leszczynski advised the Board that Mr. John J. Pairitz, 58511 Ireland Trail, Mishawaka, Indiana has presented a Quit -Claim Deed conveying to the City two parcels of property which are located on the northeast corner of Indiana Avenue and Olive Street. Mr. Leszczynski further advised that these parcels are being donated to the City. Upon a motion made by Mr..Leszczynski, seconded by Mr. Hill and carried, the above Quit -Claim Deed was accepted and approved. APPROVE AGREEMENT BETWEEN JUNIOR LEAGUE OF SOUTH BEND, INC. AND THE 14UNICIPAL CITY OF SOUTH BEND Mr. Kernan advised the Board that this Agreement is between the Junior League of South Bend, Inc. and the Municipal City of South Bend and provides for a volunteer program to be supervised by a Volunteer Coordinator. The Junior League is providing $3,000.00 to the program for 1983 and the City will be providing a matching amount plus an additional amount of approximately $2,000.00 for incidental expenses associated with the program. The City's contribution to this program is contingent upon the allocation of $5,000.00. in Revenue Sharing Funds going through the appropriation process and approval by the Common Council. Mr. Kernan further advised that the Volunteer Coordinator will handle recruitment of volunteers and the placement of those volunteers in the variousCitydepartments. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Agreement was approved subject to funding. REGULAR MEETING MAY 31. 1983 APPROVE CONSTRUCTION CONTRACT - PAPCZYNSKI CONCRETE BROKER (SCOTT STREET IMPROVEMENT PROJECT (NHS) Mr. Leszczynski advised that, in accordance with the bid awarded on May 23, 1983 to Papczynski Concrete Broker, 23800 Pierce Road, Lakeville, Indiana, in the amount of $16,900.00 for the above referred to project, a contract was being submitted for Board_ approval." Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved and the required insurance, Performance Bond and Labor and Materials Payment Bond were filed. APPROVE RESOLUTIONS OF INDIANA DEPARTMENT OF HIGHWAYS ESTABLISHING PREFERENTIALITY Mr. Leszczynski presented to the Board resolutions received from the Indiana Department of Highways establishing pref- erentiality at the following intersections: Preferentiality shall be established at the inter- section of SR 23 (Eddy Street) and Jefferson Boulevard in the City of South Bend, St. Joseph County. This intersections is signalized and in the event of need for a flashing operation of the traffic signal, this signal shall flash RED to all approaches. All traffic on all approaches shall Stop before entering the intersection of SR 23 (Eddy Street) and Jefferson Boulevard during the flashing operation of the traffic signals. Preferentiality shall be temporarily established at the intersection of US 20 (Colfax Avenue) and Niles Avenue in the City of South Bend, St. Joseph County. "Four Way Stop" shall be temporarily established at the intersection of US 20 (Colfax Avenue) and Niles Avenue. All traffic on all four approaches shall Stop before entering the intersection. NOTE: This temporary change in preferentiality is requested due to the closure of US 20 (Colfax Ave.). two blocks west of this intersection because of the reconstruction of the St. Joseph River bridge. This temporary change in preferentiality will be rescinded upon completion of the project or at the discretion of the District Engineer. This intersection is controlled by a traffic signal which shall operate in a flashing mode for the duration of this Official Action. The signals shall flash Red to all approaches. Mr. Leszczynski advised that the resolutions were approved by the Department of Highways on May 6, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above referred to Resolutions were approved. APPROVE OFFICIAL ACTION - INDIANA DEPART11ENT OF HIGHWAYS (TRAFFIC CONTROL IMPROVEMENTS) Mr. Leszczynski advised that based on complaints received, Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has requested the Indiana Department of Highways to investigate the removal of parking on the west approach of Western Avenue to Lombardy on the south side of Western Avenue. Vehicles were parking half on pavement and half on the berm. The result is a partially blocked lane and restricted sight distance. This area has been a high accident location. The State concurs with this request and has presented for Board approval an Official Action which states that parking shall be restricted on SR 2 1 1 1 Z35 REGULAR MEETING MAY 31., 1983 (Western Avenue) in the City of South Bend, St. Joseph County as follows: No Parking Within 15 feet of Pavement on the south side of SR 2 (Western Avenue) from the centerline of Lombardy,Drive to a point 150 feet west thereof, a total distance of approximately 150 feet. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Official Actionformas provided by the Indiana Department of Highways was approved and executed. APPROVE RELEASE OF COMMERCIAL LEASES FOR SURFACE PARKING (REDEVELOPMENT COMMISSION) Mr. Leszczynski advised that in a letter to the Board, Ms. Ann Kolata, Deputy Director, Department of Redevelopment, is providing thirty (30) days notice of termination of two Commercial Leases for Parcels 4-3, 4-80, 4-30, 4-28 and 4-29 which the Board accepted for Filing on May 19, 1980. The leases are for surface parking lots located in the downtown area on the southwest corner of Washington. Street and St. Joseph Street and run all the way to the old Michigan Street. The Commercial Leases will.be terminated as of June 30, 1983. Ms. Kolata stated that notice is being given because of the Redevelopment Commission'.s intention to sell this property to CLF.Corporation. Upon a motion made by Mr.. Leszczynski, seconded by Mr. Hill and carried, the release of the above referred to Commercial Leases was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - LA SALLE-FILLMORE NEIGHBORHOOD CENTER Mr. John E. Leszczynski, Director, Public Works, requested permission on behalf of the Bureau of Housing to advertise for bids for the relocation of two (2) portable classrooms to the LaSalle-Fillmore Neighborhood Center. Also included is the construction of a parking lot, sidewalks and lighting. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above request was approved. APPROVE ETHNIC FESTIVAL BOOTH APPLICATIONS Mr. Leszczynski presented to the Board Ethnic Festival Booth applications for consideration. Ms. Mikki Dobski, on behalf of the Ethnic Festival Committee, recommends the following six (6) food booths for approval: George Macri Hung Tran Puzzello Italian Food Timothy Grauel (Am. Turners). El Campito, Inc. Terry O'Rogers/Tom Clancy She further stated that this.brings the total food booths to thirty-nine (39). Upon a motion: made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendations as presented were accepted and approved. REQUEST TO CONDUCT BLOCK PARTY - PARKOVASH AVENUE (JUNE 26, 1983) REFERRED In a letter to the Board, Mr. John E. Marker, Jr., 218 Parkovash, South Bend, Indiana regested permission to have Parkovash Avenue closed from Hillcrest to Lafayette Boulevard from 10:00 a.m, to 6:00 p.m. on June 26, 1983. The purpose for the closing is to conduct a party and family reunion. Upon a motion made by PZr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REGULAR MEETING MAY 31. 1983 REQUEST TO CONDUCT BLOCK PARTY - EDGEWATER DRIVE (JUNE 18, 1983) REFERRED In a letter to the Board, Ms. Lori Frey, 507 River Avenue, South Bend, Indiana on behalf of the Edgewater Place Neighborhood Association requests that the 500 block of Edgewater Drive be closed to traffic from the intersection of Arch and Edgewater on one end and Monroe and Edgewater on the other end on June 18, 1983 (with a rain date of June 19, 1983) beginning at noon for the Edgewater Place Neighborhood Association Annual Block Party. Upon a motion made by Mr...Leszczynski seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO CONDUCT BLOCK PARTY - 1100 BLOCK NORTH ST. PETER (JUNE 18, 1983) REFERRED In a letter to the Board, Mr.,Joseph Stante, 1121 North St. Peter Street, South Bend, requests permission to have the 1100 block of North St. Peter Street closed to traffic on Saturday, June 18, 1983 from the hours of 2:00 p.m. to 10:00 p.m, for the purpose of having a block party. Upon a motion made by 14r. Leszczynsl:i, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO CONDUCT BLOCK PARTY - 900 BLOCK NORTH ADAMS STREET (JUNE 19, 1983) REFERRED In a letter to the Board, Mr. C. Jerry Wroblewski, 906 North Adams Street, South Bend, Indiana, on behalf of the residents of the 900 block of North Adams Street request the closure of the 900 block of North Adams Street for the purpose of holding a block party. They request that North Adams Street be blocked from the first alley north of Lincolnway West to California Street on June 19, 1983 from 12:00 noon to 8:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST FOR TRAFFIC ASSISTANCE - VETERANS'S JUDICIAL REVIEW RIGHTS DAY (JUNE 14. 1983) REFERRED In a letter to the Board, Mr. Stephen S. 11arozsan, Chairman of the Veterans for Constitutional Rights, Inc., 54361 Palmer Street, South Bend, Indiana informed the Board that on June 14th at 12:00 noon the Veteran's for Constitutional Rights, Inc. will be planning a Day of Proclamation Ceremonies to be in commeration of Veterans Fighting to obtain their Constitu- tional Rights. The day will be recognized by the city administration and the county commissioners as Veterans Judicial Review Rights Day. Mr. Marozsan is requesting that "reserved street parking signs" be placed on the north side of the Monument on.Washington Street and along the east side of of the old Court House -to assist the many veterans that will be attending the ceremonies. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. 1 1 1 REGULAR MEETING MAY 31, 1983 APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE An application for a Rubbish and Garbage license was received from Mr. John Barbara, President B & B Rubbish Removal, Inc., 55400 Pine Road, South Bend, Indiana. It was noted that inspections of, the trucks to be used.had been conducted by the Solid Waste Bureau and they were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. APPROVE LICENSE APPLICATION OPEN AIR STAND RENEWAL Mr. Leszczynski advised that an Open Air Stand license applica- tion was received from Mr. David Matthews, proprietor of The Great American Hot Dog Stand, 1011 Corby Blvd, South Bend, Indiana. He further advised that favorable recommendations were received from the Department of Code Enforcement and the Bureau of Traffic and Lighting. Mr. Matthews additionally provided a letter from Ms. Teresa M. Wojtas of the Corby Fabric Care Center, 1011 East Corby, indicating permission to use the rear.of the lot.for The Great American Hot Dog Stand. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above renewal license application was approved and referred to -,the Deputy Controller's Office for issuance. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for Arco Engineering Construction Corporation, P.O. Box 906, Mishawaka, Indiana 41144, was filed. APPROVE ETHNIC FESTIVAL EVENTS AND STREET CLOSURES Mr. Leszczynski advised the Board that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the Ethnic Festival events and street closure requests as submitted by Ms. Mikki Dobski of the Ethnic Festival Committee and recommends approval for the following events: 1. On June 30th, 1983, commencing at 7:O0 a.m., the 100 block of South Michigan Street will be closed to all vehicular traffic for set-up of the Ethnic Festival. This section of the street will remain closed thru and including July 6th, 1983. 2. The merchant's parking lot located on the west side of 100 S. Michigan will be closed to all vehicular traffic and use on June 30th, 1983, commencing at 7:O0 a.m. and will remain closed thru July 6th, 1983. 3. The merchant's parking lot located on the southeast corner of Washington & Michigan will be closed to all vehicular traffic and use on July lst, 1983 and will remain closed until July 5th, 1983 or until the Park Depart- ment portable stage has been removed. 4. On July 2nd and July 3rd of 1983, the southern three quarters of 100 N. Michigan will be closed to all vehicular traffic for various ethnic festival related events on those two days. The north portion of 100 N. Michigan will remain open from Colfax for access to the parking facilities of the 1st Bank/Marriott complex. REGULAR MEETING 11AY 31, 1983 5. Jefferson Boulevard - On July 2nd, 100 E. and West Jefferson Boulevard will be closed to the majority of vehicular traffic with the exception of buses and other necessary vehicles. This area will be manned by Ethnic Festival personnel. On July 3rd, this two block area will be closed to all vehicular traffic from.Main Street to Service Court 5. 6. Washington. Street from St. Joseph Street to Service Court 5 will be closed at the commanding officer's discretion on July 2nd and 3rd. Washington Street between Service Court 5 and Rasmussen Court, will be closed to all vehicular traffic on July. 2nd and 3rd. 7. Rasmussen Court from Washington to Jefferson will be closed to all vehicular traffic on July 2nd and 3rd. 8. Columbia Street between Monroe and Western Avenue will be, closed to all vehicular traffic at approximately 5:00 p.m. on July 2nd for the hot air balloon event. In the event weather conditions are not suitable to hot air ballooning, the closure will take place on July 3rd. 9. On July 2nd, commencing at 8:30 a.m., South Street from Lafayette to Taylor, and Williams Street from Western to South Street will be closed for the marshalling of the July 4th parade. At 10:30 a.m. the July 4th parade will utilize Williams Street from South to Colfax, Colfax from Williams to Lafayette, and Lafayette Street from Colfax to South Street, All cross street traffic surrounding this route will be prohibited. The Bureau of Traffic and Lighting will review any requests for additional marshalling areas for the 4th of July parade and approve those additional areas as deemed necessary and safe. 10. On July 3rd at 8:00 a.m., a five mile race will be held on the route as submitted on May 16th, 1983. The race course and traffic control has been dis- cussed with the Traffic Division. The petitioner is to contact Captain Gargis as soon as possible to make arrangements for manpower. This bureau will provide the necessary barricades. 11. On July 3rd at 6:00 a.m, thru 10:00 a.m., endurance Bike -a -Thous of 10, 50 and 100 K will commence. The bicyclists are to obey all traffic and pedi-cyclist laws. The event will commence in the 100 North Michigan block. Upon a motion made by Mr..Leszczynski, seconded by Mr. Hill and carried,.the above events and street closures, based on Mr. Wadzinski's recommendations, were approved. APPROVE PROMOTION OF AAU GAMES TO BE HELD ON RIVER BEND PLAZA JUNE 4. 1983 In a memorandum to the Board, Ms. Mikki Dobski requested permis- sion to hold a noon time activity on River Bend Plaza on June 4, 1983 as a promotion for the AAU games to be in South Bend this summer. The activity will consist of an athletic demonstration by nationally famous athlete, Kurt Thomas, comments by public officials, and a presentation by Mayor Parent. The Chamber of Commerce Convention and Visitors Bureau has also 1 F_� 2y REGULAR MEETING MAY 31,'1983 requested permission to sell a limited edition AAU poster. Mr. Leszczynski advised that Mr. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed this request and recommends approval. Upon a.motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved subject to the Chamber of Commerce securing an Open Air Stand for the sale of the posters. APPROVE REQUEST TO HAVE. CURB PAINTED BLUE FOR HANDICAPPED PERSON IN STUDEBAKER SCHOOL AREA 729 DUBAIL STREET Mr. Leszczynski advised the Board that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Mr. and Mrs. Noel Wolford,-729 East Dubail Street to .have the curb in front of their residence painted blue to assist Mr. Wolford who has had an amputation of his left leg. Mr. Wadzinski's investigation revealed that the area is located opposite Studebaker School.. The area has been solidly parked when observed, with little or no empty spaces on that side of the street. Primary problems develop at 8:OO a.m. and in the afternoon when school is dismissed. It appears from the investigation that when a vehicle is moved another vehicle will take its place and a personis unable to return to the original position. Based upon the location andthesurrounding land use, the Bureau of Traffic and Lighting recommends that the area in front of 729 East Dubail be designated a handicapped space. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE CLOSURE OF PARK LANE - JUNE 2, 1983 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has received a request from Mr. Al Votaw of Murphy Freight Lines to close Park Lane from Lafayette to Main on June 2, 1983 from.1:00 p.m, until 3:00 p.m. for purposes of displaying a semi -trailer and tractor for the Madison School students and recommends approval. Mr. Wadzinski advised that the same event was held last year by the same company without incident. Barricades will be delivered, set up and taken down by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST FOR STUDEBAKER DRIVER'S CLUB PARADE - JULY 23. 1983 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting has reviewed the request of the Studebaker Driver's Club to hold a parade on July 23, 1983 during their annual rally and recommends approval. The parade would marshall on Jefferson Boulevard between Taylor and Lafayette, leaving Williams Street open to. through traffic. The parade would then proceed south on Lafayette Boulevard to the vicinity of Sample, where it would disband. The marshalling would begin at 8:00 a.m. and the parade would commence at 9:00 a.m. The streets would be closed by the Traffic Division or Traffic Bureau personnel prior to and reopened after the event. Upon a motion made by Mr. Leszczynski,. seconded by.Mr. Kernan and carried, the above request and recommendations were approved. APPROVE REQUEST OF SOUTH BEND PUBLIC RECREATION COMMISSION TO CONDUCT TRI-FUN-ALON - JUNE 4, 1983 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Mr. Robert C. Goodrich, Director of the South Bend Public Recreation Commission, to conduct a Tri-Fun-Alon to be held 4v REGULAR MEETING MAY 31,' 1983 on June 4, 1983. The event will commence at 11:00 a.m, at the Leeper Park duck pond. The portion involving city streets of the Tri-Fun-Alon is the bicycle leg from Leeper Park to Pinhook Park. This event will require police traffic squad cars for lead and follow-up only. No further control will be necessary. In concurrence with the Police Department Traffic Division, the Bureau of Traffic and Lighting recommends approval of this event. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above requst was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following six (6) traffic control devices as recommended by Ralph J. Wadzin.ski, Manager, Bureau of Traffic and Lighting, were approved: REVISE TO STOP SIGN - On Pulaski at Indiana. REVISE TO STOP SIGN - On York at Twyckenham. REVISE TO STOP SIGN - On Marine at Woodside. REVISE TO STOP SIGN - On Ostemo at Iroquois. REVISE TO STOP SIGN - On Greenwood at Hilltop. INSTALL STOP SIGN - On New Maple Rd, extension at S.R. 23 (Prairie). INSTALL TRUCKS OVER 26,000 GVW PROHIBITED - Lawndale -- Vassar to L.W.W. APPROVE CONTRACTOR'S BONDS Mr. Ray S. Andrysiak, P.E., recommends the approval of Contractor's Bonds for Mr. Alex Papczynski d/b/a Papczynski Concrete Brokerage; 23800 State Road 4, Lakeville, Indiana, effective retroactive to May 26, 1983 and for Mr. Ronald Schmanke, 1421 California, effective retroactive to May 26, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bonds were approved as recommended. APPROVE RELEASE OF CONTRACTOR'S BONDS Mr. Ray S. Andrysiak, P.E., recommended the Board release the Contractor's Bonds of Heritage Construction Company, Inc., 530 North Niles Avenue, South Bend, Indiana effective May 31, 1983 and Mr. Charles John Hagye, 1323 East Dayton Street, South Bend, effective May 31, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bonds were released as recommended. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing fifty-six (56) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that property owners had been advised to clean- up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environmental list was filed. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following four (4) handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Donald E. Tobin, 1610 E. Donald S.B. Leonard A. Wheatley, 19614 Rolling Acres, S.B. Bertha Wawrzynczak, 513 Parkovash, S.B. Garnette R. Horner, 1115 N. Huey, S.B. 1 REGULAR MEETING MAY 31, 1983 I APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted a report indicating thirty-four (34) purchase orders and recommended approval of payment. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 10141 through Docket No. 10838 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the claims approved. INTRODUCTION OF SUMMER INTERN CITY ATTORNEY'S OFFICE Mr. Hill advised that in the audience was a new member of his staff, Ms. Susan Faccenda„ who is serving as a volunteer intern this summer. Mr. Hill advised that Ms. Faccenda, an undergraduate, is a fourth year governmentmajorat the University of Notre Dame. The Board joined Mr. Hill in welcoming Ms. Faccenda to the City staff. OFFER TO PROVIDE ADDITIONAL INFORMATION - GEYER CONSTRUCTION Mr. William A. Geyer, President -of Geyer Construction and Development Company, 67475 Kenilworth Road, Lakeville, Indiana, was in attendance at the meeting and offered to provide additional information to the Board concerning the bid which he submitted to the Board on May 23, 1983 for the Maple Road Intersection Turn Lanes on S.R. 23 project. Mr. Leszczynski advised Mr..Geyer that the Board, at this time, did not have any questions to ask of him and that.he was currently reviewing the bid submitted by Geyer Construction with the City Attorney's Office. Mr. Leszczynski advised that the matter of the award of the bid on this project would be brought to the Board in the near future. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:20 a.m. J n E. Leszcz sl1i • y Richard L. Hill J E. Kernan ATTEST: Sandra M. Parmerlee, Clerk