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HomeMy WebLinkAbout05/23/83 Board of Public Works MinutesREGULAR MEETING MAY 23, 1983 223 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday,. May 23, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, a request for an intended use hearing on the proposed expenditure of Revenue Sharing funds was added to the agenda. ANNOUNCEMENT - NEXT MEETING DATE Mr. Leszczynski advised that because City offices are closed in observance of Memorial Day on Monday, May 30, 1983, the next meeting.of the Board of Public Works will be held on Tuesday, May 31, 1983 at 9:30 a.m. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the minutes of the May 16, 1983, regular meeting of the Board were approved. OPENING OF BIDS - MAPLE ROAD INTERSECTION TURN LANES ON S.R. 23 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROS., INC. 1204 W. Sample Street South Bend, Indiana TOTAL AMOUNT OF BID: Bid was signed by Donald Ritschard, President and Carmelo Ritschard, Secretary, Non -Collusion Affidavit was in order land a 57, Bid Bond was submitted. $75,188.29 GEYER CONSTRUCTION & DEV. CO. Bid was signed by William A. Geyer, 67475 Kenilworth Road Non -Collusion Affidavit was in order Lakeville, Indiana 46536 and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $75,025.75 RIETH-RILEY CONSTRUCTION CO. Bid was signed by R.L. McCormick, P.O. Box 1775 Supt., Non -Collusion Affidavit was South Bend, Indiana in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $84,430.41 ZIOLKOWSKI CONSTRUCTION, INC. Bid was signed by Ben Ziolkowski, 1005 South Lafayette President and Roberta Ziolkowski, P.O. Box 1106 Secretary, Non -Collusion Affidavit South Bend, Indiana was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $84,149.27 Mr. Leszczynski advised that the Engineer's Estimate on this Project is $87,600.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Depart- ment for review and recommendation. REGULAR MEETING MAY 23, 1983 AWARD BID - SCOTT STREET IMPROVEMENT PROJECT (NHS) In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended the Board award the low bid of Papczynski Concrete Broker, 23800 Pierce Road, Lakeville, Indiana, for the above referred to project in the amount of $16,900.00. It was noted that bids for this project were opened on May 16, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was awarded AWARD BID - RETENTION BASIN & DITCH SYSTEM - RUM VILLAGE INDUSTRIAL PARK In a letter to the Board, Mr. Neil A. Shanahan, Manager of the Bureau of Public Construction., recommended the'Board award the low bid of H. DeWulf Mechanical Contractor, Inc., 58600 Executive Drive, P.O. Box 986, Mishawaka, Indiana, for the above referred to project in the amount of $266,231.05. It was noted that bids for this project were opened on May 16, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was awarded. APPROVE EASEMENT AND RIGHT-OF-WAY AGREEMENT - ARTHUR SNYDER FARMS, INC. Mr. David A. Wells, P.E., Manager, Bureau of Design and Administra- tion, in a letter to the Board, requested that the Board accept an Easement and Right -of -Way Agreement from Arthur Snyder Farms, Inc. The Agreement conveys to the City of South Bend an ease- ment and right-of-way to.enter upon'a parcel of property for the purpose of constructing, maintaining and repairing a drainage ditch or conduit. This drainage ditch is required as part of the ethanol plant project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Easement and Right -of -Way Agreement was accepted and executed. APPROVE IRREVOCABLE LETTERS OF CREDIT #224 & #225 - ERSKINE MANOR ASSOCIATES Mr. Leszczynskipresented to the Board two (2) Letters of Credit from the American National Bank & Trust Company regarding Erskine Manor Associates. Irrevocable Letter of Credit #224 is in the amount of $60,355.O0 and has an expiration date of, May 3, 1984. Irrevocable Letter of Credit #225 is in the amount of $45,813.00 and indicates an expiration date of May 6, 1984. It was noted that Irrevocable Letter of Credit #225 re-establishes the previous Letter of Credit #187. Mr. Leszczynski advised that these letters of credit cover the necessary public improvements to be constructed in Erskine Manor. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Irrevocable Letters of Credit were approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT Presented to the Board for approval was a Community Develop- ment contract with the Young Women's Christian Association for the Women's.Crisis Shelter Activity. The targeted goal for the Women's Crisis Shelter Activity is to provide shelter for fifty (50) women and children. The total cost of this activity shall not exceed $24,981.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved. L71 225 REGULAR MEETING MAY 23, 1983 APPROVE INTENDED USE HEARING ON REVENUE SHARING FUNDS - VOLUNTEER PROGRAM ($5,000.00) City Controller Joseph E. Kernan requested Board approval for an intended use hearing on .the proposed expenditure of $5,000.00 in revenue sharing funds to be used for the Volunteer Program along with monies to be donated from the Junior League. Mr. Kernan advised that a contract will be entered into with Junior League for the coordination of the placement of volunteers within the various City Departments. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was approved and a date of June 6 1983 was set for the public hearing on the intended.use of revenue sharing funds. REQUEST TO CONDUCT ACTIVITIES ON RIVERBEND PLAZA REFERRED In a memorandum to the Board, Ms. Mikki Dobski requested permission to hold the following activities in the downtown area: June 2 AAU Special Event to help promote the July games. July 3 Century Ride in conjunction with with the Ethnic Festival. A 10K, 50K and 100K bicycle ride. June 17 & 18 "The Great Outdoors" a downtown promotion. The Park and Recrea- tion Departments in conjunction with the downtown merchants are planning two days of nature related and recreational exhibits. July 6 Library Read -a -Rama. July 14 AAU Torch Relay Run. July 19 The committee for the Studebaker Museum Grand Opening has requested permission to release approximately 50 balloons during the noon hour activities. July 22 The Air Force has requested permission to display a new plane at Century Center beginning with set-up on the 22nd and continuing to the 27th. July 28 AAU Preview of Opening Ceremonies. Noon hour on the plaza. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above requests were referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST TO CONDUCT ETHNIC FESTIVAL PARADE REHEARSAL In a memorandum to the Board, Ms. Mikki Dobski, requested permission to use Lafayette Street from Central High School to Leeper Park on Tuesday, May 24th at 7:00 p.m. for rehearsal for the Alumni Band for the Ethnic Festival Parade. Approximately fifty-four (54) people will march for about one (1) hour.. Mr. Leszczynski recommended that approval be granted to the Alumni Band to conduct a rehearsal parade using a route to be approved by the Bureau of Traffic and Lighting and the Polic Department Traffic Division. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, permission to conduct a parade rehearsal was approved subject to an acceptable route being formulated with the above two departments. a 2' REGULAR MEETING MAY 23. 1983 FILING OF TAXICAB RATE CHANGE - YELLOW CAB LEASING CO., INC. In a letter to the Board, Mr. Otto E. Keres, Sup'r of the Yellow Cab Leasing Co., Inc., 710 North Niles Avenue, South Bend, Indiana, indicated that they are in the process of lowering cab rates for the City of South Bend. As required by ordinance, this rate change will appear in the South Bend Tribune and the Tri-County News and will become effective on June 18, 1983, which is thirty (30) days after publication in the two newspapers. The new rates to be charged are as follows: $1.00 first 1/5 mile or part thereof $ .20 each additional 1/5 mile $8.00 per Hour $ .50 each additional passenger It was noted that the current rates are as follows: $2.00 first 1/5 mile of part thereof $-.10 every 1/7 mile thereafter Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above rate change was accepted and filed. APPROVE TRAFFIC CONTROL DEVICES Mr. Leszczynski presented to the Board for their approval five (5) traffic control devices. He stated that they are all at uncontrolled "T" intersections. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices, as recommended by Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, were approved: INSTALL STOP SIGN - On Bonfield at Sheridan. REVISE TO STOP SIGN - On Pyle at Edison. INSTALL STOP SIGN - On Oakland at Mishawaka Ave. INSTALL STOP SIGN - On Clover at Mishawaka Ave. REVISE TO STOP SIGN - On Gordon Circle at Edison. APPROVE REQUEST OF AVALON GROTTO TO CONDUCT PARADE - SEPTEMBER 24. 1983 Mr. Leszczynski advised the Board that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Mr. Robert McPhee, Chairman 1983 Midwest Grotto Convention to conduct a parade on September 24, 1983 commencing at 1:00 p.m. and recommends approval. Details regarding the route to be used are to be worked out with the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO CONDUCT BLOCK PARTY - (1800 BLOCK MARINE STREET) JUNE 11, 19'83 Mr. Leszczynski advised the Board that Mr. RalphJ. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Ms. Maralee Hertel, 1826 Marine Street, South Bend, Indiana to conduct a block party in the 1800 block of Marine Street on Saturday, June 11, 1983 from 9:00 a.m, to 9:00 p.m. and recommends approval. Approval for the block party is subject to the maintenance of a twelve foot (12') clear and unobstructed lane for emergency purposes. The petitioner is responsible for the closing and opening of the street with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request to conduct a block party was approved. 1 1 ,- 2 7 REGULAR MEETING MAY 23, 1983 APPROVE REQUEST OF BROADWAY CHRISTIAN PARISH TO CONDUCT HUMAN RACE - OCTOBER 15, 1983 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic.and Lighting, has reviewed the request of Mr. Larry Neiswender, Race Director, on behalf of the Broadway Christian Parish to conduct the fourth annual running of the Human Race to be held on Saturday, October 15, 1983 and recommends approval. The route to be utilized is as follows: Starting at corner of Broadway and Carroll, proceeding west on Broadway to Franklin,. south on- Franklin to Ewing, west on. Ewing to Gertrude, south on Gertrude ,to Chippewa, east on Chippewa to Main, north on Main to Ewing, and west on Ewing to Rum Village Park. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved, APPROVE REQUEST TO CONDUCT STREET SERVICES Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Ms. Dora Lottie, 2024 Pershing Street, South Bend, to conduct street services on the corner of Washington and Walnut Streets from 6:00 p.m. to 8:00 p.m. during the first week of June - Monday through Saturday and recommends approval providing that activities are confined to the sidewalk. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. DENY LICENSE APPLICATIONS - OPEN AIR STANDS Mr. Leszczynski advised that license applications were received from the following: Frances McCummons McCummons Fireworks 3712 Langley Drive Leroy Ward 1921 S. Brookfield He further advised that unfavorable recommendations were received from the Department of Code Enforcement concerning these applications. Both applicants propose to operate open air stands in a residential area zoned "A The operation of an open air stand is not a permitted use in that zoned area. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above license applications were denied. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following (2) handicapped parking permits were approved and referred to the Deputy Controller's office for issuance: Clare 11. Dean, 1255 E. Fairington, S.B. Elva Oberlin, 2500 Topsfield, Apt. 307, S.B. APPROVE CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., recommended the approval of a Contractor's Bond for William M. Ferguson, 1228 North Fremont Street, South Bend, Indiana, effective May 23, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bond was approved as recommended. REGULAR MEETING MAY 23, 1983 STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of ten (10) outages for the period April 24, 1983 to May 12, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF':ENVIRONMENTAL CLEAN-UP OF LOTS A list containing twenty-four (24) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that property owners had been advised to clean-up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environ- mental list was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium submitted reports indicating purchase orders totalling one hundred thirty-four (134) and recommended approval of payment. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 9789 to Docket No. 10.140 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the reports were filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:50 a.m. 9 CpJon E. LeszczyrYsltit ichard L. Hill c9 Jo e E. Kernan ATTEST: Sandra M. Parmerlee, Clerk 1 1