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HomeMy WebLinkAbout04/25/83 Board of Public Works Minutes196 REGULAR MEETING APRIL 25, 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on. Monday, April 25, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the April 18, 1983, regular meeting of the Board were approved. AGENDA ITEM'MOVED Mr. Leszczynski advised that the Public Hearing on the intended use of Revenue Sharing funds for the Western Avenue Economic Development Initiative would be held later on in the meeting as the person from the Department of Redevelopment speaking on the issue was detained. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately eight (8) abandoned vehicles, four (4) of which were valued at over One Hundred Dollars ($100.00) and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Hurwich Iron Co. Kowalski Brothers Steve & Gene's 1610 Circle Ave. 25958 Western Ave. 3109 S. Gertrude Vehicle No. South Bend, IN South Bend, IN South Bend, IN 1 $21.80 $ -- $20.75 2 21.80 52.00 30.75 3 20.80 -- 10.75 4 20.80 -- 10.75 5 1.00 -- -- 6 21.99 -- 15.75 7 21.99 -- 10.75 8 20.80 -- 10.75 Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following bids were awarded: Hurwich Iron Co Kowalski Bros. - Vehicle No. 1 $21.80 3 20.80 4 20.80 5 1.00 6 21.99 7 21.99 8 20.80 - Vehicle No. 2 $52.00 GRAND TOTAL: $181.18 OPENING OF BIDS - SALE OF CITY OWNED PROPERTY (217 N. KENMORE, This was the date set for receiving bids for the sale of the city - owned property at 217 North Kenmore. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. Leszczynski noted that the City's offering price, based on an appraisal, was $220.00. The following bid was opened and publicly read: FM REGULAR MEETING APRIL 25, 1983 Mr. Robert Johnson $220.00 209 North Kenmore Street South Bend, Indiana. 46619. Mr. Johnson stated, in his sealed bid, that he would purchase the property at the appraised price of $220.00 if the lot was filled with dirt so it could be used for a garden. He further stated that at one time a house stood on the property and after it was demolished the lot was never filled completely. Upon a motion made by Mr.. Hill, seconded by Mr. Kernan and carried;- the matter was referred to the Department of Code Enforcement for a determination of whether or not the contractor who demolished the structure on that property adequately completed the job. APPROVE TITLE SHEET - SCOTT STREET IMPROVEMENT PROJECT (NHS Mr. Leszczynski stated that the title sheet for the above referred to project was being presented to the Board for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Title Sheet was approved and signed. APPROVE RATIFICATION OF EXECUTION OF LEASE AGREEMENT Mr. Leszczynski presented to the Board a Ratification of Execution of Lease Agreement which approves the execution by Deputy City Controller Sherrie L. Petz of a.three (3) year Lease Agreement for a computer modem to permit the connection of computer terminals purchased by the City with the South Bend Community School Corporation Data Center. The three (3) year Lease Agreement is with the Codex Corporation, 6525 East 82nd Street, Suite 115, Indianapolis, Indiana. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above agreement was approved. APPROVE ADDENDUM TO CONTRACT FOR STAFF SUPPORT ENTERED INTO JANUARY 10, 1983 BETWEEN THE CITY AND THE SOUTH BEND DEVELOPMENT CORPORATION Mr. Hill stated that this addendum amends the original agree- ment entered into on January 10, 1983 by the addition of.a new Section C which provides that staff support shall be given to all requests for information about the Section 503 Loan Program of the United States Small Business Administration. Ann Kolata, Deputy Director, Department of Redevelopment, stated that this addendum is required as part of the certification package for Section 503 Loan Program approval. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above addendum was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development contracts were presented to the Board for approval: Contract for Specialized Transportation System, Inc. for Specialized Transportation Service. The targeted goal for Specalized Transportation Service is to provide one thousand (1,000) one-way trips to handicapped persons residing within the corporate boundaries of the City of South Bend. The total budget of this activity shall not exceed $10,750.00. Contract with Department of Public Parks for Kennedy Park Tennis Court Resurfacing and Fencing. The targeted goal for this activity is to resurface four (4) tennis courts at Kennedy Park and install new fencing around these courts. The total cost of this activity shall not exceed $60,000.00. REGULAR MEETING APRIL 25, 1983 Contract with Department of Public Parks for Tree Planting Activity. The targeted goal for the Tree Planting Activity is to plant 120 trees in parks, selected residential areas, along neighborhood commercial strips and other urban areas within the Community Development Neighborhood Strategy areas. The total cost of the Tree Planting Activity shall not exceed $10,000.00 Contract with Community Coordinated Child Care for Day Care Stipend Activity. The targeted goal for the Day Care Stipend Activity is to provide 3,753 child days of service. The total cost of this activity shall not exceed $37,500.00. Contract with Neighborhood Housing Services of South Bend, Inc. for NHS Acquisition/Rehabilitation Activity. The targeted goal for the NHS Acquisition/Rehab Activity is to acquire and rehabilitate 5 housing units. The total cost of this activity shall not exceed $73,000.00. Upon a motion made by Mr. Kernan, seconded by Mr.. Hill and carried, the above contracts were approved. APPROVE USE OF PUBLIC BUILDINGS FOR ELECTION DAY PURPOSES A request was received from C.J.— Pajakowski, Chairman of the St. Joseph Colunty'Democratic Central Committee, for permission to use the followingpublic buildings for voting purposes on Tuesday, May 3, 1983: #2 Fire Station 110 E. Marion #3 Fire Station 1805 McKinley #5 Fire Station 2221 Prairie #6 Fire Station 4302 Western #7 Fire Station 1616 Portage #9 Fire Station 2520 Mishawaka #10 Fire Station 308 W. Ireland Potawatomi Greenhouse 2105 Mishawaka Pinhook Pavilion 2801 Riverside Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. REQUEST FOR UNITED RELIGIOUS COMMUNITY MARCH REFERRED In a letter presented to the Board, Mr. James Fisko, Executive Director, United Religious Community of St. Joseph County, requested permission to hold a march on Sunday, May 29, 1983, beginning at 2:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. REQUEST OF C.E. LEE COMPA14Y TO CLOSE ALLEY & ERECT TENT REFERRED In a letter presented to the Board, Mr. William J. Lee, of the C.E. Lee Company, requested permission to close the east/west alley between their store located at 215 South Main Street and their parking lot on Friday and Saturday, June 3rd and 4th. Additionally, they requested permission to erect a tent or canopy to be used for their annual truck load paint sale. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting, the Police Traffic Division and the Department of Code Enforcement for review and recommendation. 1 199 REGULAR MEETING APRIL 25. 1983 REQUEST OF ST. STEPHEN'S PARISH SPANISH-SPEAKING USHERS CLUB TO CLOSE ALLEY REFERRED In a letter to the Board, Mr. Jose G. Garza, President of the St. Stephen's Parish Spanish -Speaking Ushers Club requested permission to close the alley at the entrance and exit ends of Huron Street; also the middle alley coming from the. main alley facing toward Walnut Street and the entrance and exit side of 404 South Walnut Street. The Club is sponsoring their annual Mother's Day celebration activity at Pulaski Park on May 8th from 1:00 p.m. to 7:00 p.m. and therefore, the above request is being made. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and.carried, the above request was referred to the Bureau of'Traffic and Lighting and the Police Traffic Division for review and recommendation. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following two (2) traffic control devices as recommended by Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, were approved: REVISE TO STOP SIGN - On Green at Bendix. REVISE TO STOP SIGN - On Bulla at Elmer. APPROVE CONTRACTOR'S BONDS Mr. Ray S. Andrysiak, P.E., recommended the approval of a Contractor's Bond for Group II, Inc., 1035 E. McKinley, Mishawaka, Indiana, effective retroactive to April 18, 1983 and Mr. Melvin B. Humphrey recommended the approval of a Contractor's Bond for Stephen King, 741 South Sheridan, South Bend, Indiana, effective April 25, 1983. Upon a motion made by Mr. Leszczynski,.seconded by Mr. Hill and carried,. the above bonds were approved as recommended. APPROVE REQUEST FOR MATTHYS LITTLE LEAGUE PARADE - MAY 21. 1983 Mr. Leszczynski advised the Board that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Mr. Robert Gorbacz, President, Matthys Little League to conduct an opening day parade beginning at 9:30 a.m. on Saturday, May 21, 1983. Mr. Wadzinski has recommended that the time of the parade be changed to 1:00 p.m. rather than 9:30 a.m. The route as submitted is recommended for approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request, based on the recommended time change, was approved. FILING OF CERTIFICATE OF 'INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for Arco Engineering Construction Corporation, 705 Beiger Street, P.O. Box 906, Mishawaka, Indiana, was filed. FILING OF 'STREET LIGHT 'OUTAGE REPORT The report submitted to the Board indicated a total of twenty- nine (29) outages for the period April 8, 1983 to April 19, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above report was filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing thirty-four (34) lots ordered cleaned by the Director of the Neighborhood Code Enforcement Department was submitted. It was noted that property owners had been advised to clean-up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environemntal list was filed. ua� REGULAR MEETING APRIL 25. 1983 APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following fourteen (14) handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Paul F. Boehm, 227 Rue Bossuet, Ant. 1919, S.B. Delphine 5tephenson,.52701 Quince, S.B. Angela Chrustowski, 25556 Grant, S.B. Jennie Barnaby, 19825 Pulling, S,B. Freda M. Jellison, 125 Rue Mallarme, Apt. 2110, S.B. Joan Kurzhals, 3413 S. St. Joseph, S.B. Alfred Ricci, 55117 Bittersweet, Mishawaka Rosalyn J. Cohen, 1144 E. Mishawaka, Mish. William M. Smith, 2801 Lincolnway West Harry W. Draves, 1013 Royal Vineyards, S.B. James D. Bowers, 52920 Forestbrook, S.B. Christopher Hill (Toni, mother) 62430 Locust, S.B. Angella Zkankus, Rt. 1, New Carlisle Mollie Stern, 1553 Wildflower Way, S.B. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted a report indicating purchase orders totalling twenty (20). for FY 1983 - March and one hundred and thirty-nine (139) for FY 1983 - April to be paid. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 7817 through Docket No. 8378 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were.filed and the claims approved. APPROVE INTENDED USE OF REVENUE SHARING FUNDS - WESTERN AVENUE ECONOMIC DEVELOPMENT INITIATIVE $25,000.00 This was the date set for holding a public hearing on the roposed use of Revenue Sharing funds in the amount of p$25,000.00 during the calendar year 1983. The appropriation will be used for the Western Avenue Economic Development Initiative study. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. In accordance with guidelines adopted for such use of Revenue Sharing funds, information about this public hearing was forwarded to the following senior citizen 9:oups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program,Senior Citizens Group of LaSalle Park, Harvest House Centers and Howard Park Senior Citizens' Center. Ms. Ann Kolata, Deputy Director of the Department of Redevelop- ment, addressed the Board and stated that she is representing the Department of Economic Development to express support for the use of Revenue Sharing funds forthe above stated purpose. She stated that the funds will enable a Task Force, composed of community leaders, to study revitalization plans and marketability strategies for the proposed area. Additionally, they will look at long range strategies, necessary public improvements, and architectural or engineering work that may be needed. The study that the Department currently has is seven (7) years old and the information may or may not be correct at this time. Therefore, it is necessary to update the information. Ms. Kolata further stated that several new financing mechanisms are now available to businesses that were not available before. The Department of Economic Development, therefore, recommends approval of Revenue Sharing funds for the Western Avenue Economic Development Initiative study. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Clerk was instructed to forward a favorable recommenda- tion on this appropriation to the Controller's office and the City Clerk's office along with minutes of the public hearing on this matter. Fj 1 REGULAR MEETING APRIL 25, 1983 201 1 ADDITIONAL INFORMATION FOR HORSE AND CARRIAGE SERVICE RECEIVED Ms. Lin Dowdy presented to the Board a letter of support from Mr. Richard Kim Kleisner, Director of Marketing for the Marriott Hotel. She additionally advised the Board that she had made arrangements to lease the old livery at 301 LaSalle Street should the Board approve her request to conduct a horse and carriage service in South Bend. Mr. Leszczynski advised Ms. Dowdy that her request is currently being reviewed by the necessary City.departments and bureaus and that the Clerk of the Board would inform her of the date when the. Board will make a decision on the matter. REQUEST FOR INFORMATION CONCERNING STOP LIGHT AT OLIVE AND PRAIRIE Councilman John Voorde addressed the Board and indicated he would be attending a meeting of the Rum Village Neighborhood Association and would like to know if a stop light was going to be erected at the Olive/Prairie intersection.. Mr. Leszczynski advised him that a stop light has been proposed for that intersection and has been in the plans since the inception of the ethanol Plant project. He further advised that a stop light would also be erected .at the Prairie/Maple intersection. It was noted that a warrants process must first be completed and that the cost of the lights would be covered by the UDAG grant awarded to the City. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:00 a.m. J n Lesz-c-ZyhdkiV Richard L. Hill J se E. Kernan ATT T: A�� —106J�4v� San ra 14. �&armAeerlee, Clerk