Loading...
HomeMy WebLinkAbout04/11/83 Board of Public Works MinutesFM REGULAR MEETING APRIL 11, 1983 The regular meeting of the Board of Public Words was convened at 9:35 a.m., on Monday, April 11, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Eugenia S. Schwartz. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, a recommendation from the Bureau of Traffic and Lighting was added to the agenda. MINUTES OF PREVIOUS MEETINGS APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the minutes of the March 28, 1983, regular meeting of the Board were approved as submitted. Mr. Hill was not present at that meeting and did not vote on this matter. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the April 4, 1983 regular meeting of the Board were approved as submitted. Mr. Leszczynski was not present at that meeting and did not vote on this matter. OPENING OF BIDS - STREET MATERIALS FOR STREET DEPARTMENT FOR 1983 This was the date set for receiving and opening of sealed bids for street materials for the Street Department for 1983. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: UNITED STATES STEEL CORPORATION FURNACE AND SPECIAL PRODUCT SALES 1000 East 80th Place Twin Tower 533S Merrillville, Indiana 46410 ECKLER-LAHEY LUMBER COMPANY 1406 South Franklin Street South Bend, Indiana No. 20, Portland Cement KUERT CONCRETE, INC. 3113 Lincolnway West South Bend, Indiana Declined to bid at this time Bid was signed by Peter H. Mullen, Non -Collusion Affidavit was in order and a 10% bid bond was submitted. 4.65/bag $13,950.00 Bid was signed by A.E.J. McManus; President, Non -Collusion Affidavit was in order and a l0io bid bond was submitted. No. 15, 14-1 or 14-2 Coarse Sand 3.10/ton $ 6,200.00 No. 17, Class A Limestone 47.80/cy $28,680.00 No. 18, Class A Slag 46.10/cy $46,100.00 No. 19, Class B Slag 42.80/cy $ 6,420.00 ROSE FUEL & MATERIALS, INC. Bid was signed by R. Boyd 513 East Madison Street Harwood, Secretary -Treasurer, South Bend, Indiana 46617 Non -Collusion Affidavit was in order and a Certified Check in the amount of $1,386.00 was submitted. No. 20, Portland Cement 4.62/bag $13,860.00 7 REGULAR MEETING APRIL 11. 1983 HASS CONCRETE PRODUCTS 24423 State Road #23 South Bend, Indiana Bid was signed by Joseph F. Wagner, General Manager, Non -Collusion Affidavit was in order and a 10 bid bond was submitted. No. 17, Class A Limestone $50.65/cy $30,390.00 No. 18,. Class A Slag $48.82/cy $48,820.00 No. 19, Class B $45.36/cy $ 6,804.00 No. 20,.Portland Cement $ 4.76/bag $14,280.00 ADDENDUM: Add to concrete price per yard if requested or applicable: Demurrage - $40.00 per hour in excess of 5 minutes per yard unloading time. 1% Calcium Chloride add - $1.25 per yard 2% Calcium Chloride $1.50 per yard Heated Concrete - Nov. 15 to Apr. 15 add $4.00 per yard. BITUMINOUS MATERIALS CO. Bid was signed by Phillip Ehrman, Box 1295 Vice -President, Non -Collusion Warsaw, Indiana Affidavit was in order and a Contractor's Bond for Supplies in the amount of $60,000.00 was submitted. No. 8, Bit. Mat.-Crack.Pouring $.6500/gal. $26,000.00 No. 9, Bit. Mat. -Road Oil $.2500/gal. $43,750.00 No. 11, Emulsified Asphalt $.6500/gal. $390,000.00 ST. JOSEPH MATERIALS CO. 60669 Orange Road Bid;was signed by R.D. Marrese, Vice-President-Sales/Mktg., Non - South Bend, Indiana Collusion Affidavit was in -order and a 10% bid bond was submitted. No. 13, Coarse Aggregate #9 $3.75/ton $30,000.00 No. 14, Coarse Aggregate #73 $2.75/ton $13,750.00 No. 15, Fine Agg. 14-1 or 14-2 2.25/ton $ 4,500.00 ARCO ENGINEERING CONSTR. Bid was signed by William Zirkle, 705 South Beiger Street President, Non -Collusion Affidavit Mishawaka, Indiana was in order and a 10% bid bond was submitted. No. 1, #11 Limestone $24.50/ton $612,500.00. No. 2, #11 B.F. Slag $25.30/ton $632,500.00 No. 3, #11 B.O.F. Slag $25.30/ton $126,500.00 No. 4, HAC Binder #8 or #9 $19.25/ton $192,500.00 No. 5, HAC Binder #11 $20.00/ton $100,000.00 No. 6, HAC Base #53B $18.25/ton $ 91,250.00 No. 15, Fine Agg. 14-1 or 14-2 $ 2.45/ton $ 4,900.00 The Levy Company, Inc. Bid was signed by R.D. Marrese, P.O. Box 540 Vice -President - Sales/Mktg., Portage, Indiana 46368 Non -Collusion Affidavit was in order and a 10% bid bond was submitted. No. 12, Min. Agg. #2 Stone or slag $6.50/ton $97,500.00 No. 14, Coarse Aggregate #73 $6.50/ton $32,500.00 No. 16, Coarse Agg.-Crusher Run $6.25/gon $12,500.00 ffm REGULAR MEETING APRIL 11, 1983 VULCAN MATERIALS COMPANY Bid was signed by C.R. Winger, 500 West Plainfield Road Controller, Non -Collusion Countryside, Illinois 60525 was in order and a Contractor's Bond for Supplies in the amount of $20,000.00 wassubmitted. No. 12, Min. Agg. #2 Stone or Slag $6.50/ton $97,500.00 No. 13, Coarse Aggregate #9 Spec $3.25/ton $26,000.00 No. 14. Coarse Aggregate #73 (gravel)$3.50/ton $17,500.00 —,, No. 15, Fine Agg. 14-1 or 14-2 $2.50/ton $ 5,000.00 No. 16, Coarse Agg.-Crusher Run $6.50/ton $13,000.00 No. 14**Coarse Aggregate #73 KOCH ASPHALT COMPANY 1510 Clover Road Mishawaka, Indiana No. 7, Bituminous Material -Tack No. 8, Bit. Mat. -Crack Pouring No. 9, Bit. Mat. -Road Oil No. 11, EmulsifiedAsphalt RIETH-RILEY CONSTRUCTION CO. P.O. Box 1775 South Bend, Indiana %�*Slag - $6.50 $32,500.00 Bid was signed by Leroy F. Fitz, General.Manager, Non - Collusion Affidavit was in order and a 10% bid bond was submitted. $114.24/ton $17,736.00 $ .5797/ton $23,788.00 $ .20/ton $35,000.00 $ .6247/ton$374,820.00 Bid was signed by Chester L. Skwarcan, Manager, Indiana Division, Non -Collusion Affidavit was in order and a 10% bid bond was submitted. No. 1, #11 Limestone $20.40/ton No. 2, #11 B.F. Slag $20.60/ton No. 3, #11, B.O.F. Slag $22.00/ton No. 4, HAC Binder #8 or #9 $15.80/ton No. 5, HAC Binder #11 $17.20/ton No. 6, HAC Base #53B $15.80/ton No. 9, Bit. Mat. -Road Oil $23.50/gal. WALSH AND KELLY, INC. 24358 State Road #23 South Bend, Indiana Bid was signed by Thomas 0. Walsh, President, Non -Collusion Affidavit was in order and a 10% bid bond was submitted. No. 1, #11 Limestone $20.40/ton $510,000.00 No. 2, #11, B.F. Slag $20.80/ton $520,000.00 No. 3, #11, B.O.F. Slag $20.75/ton $103,750.00 No. 4, HAC Binder #8 or #9 $16.85/ton $168,500.00 No. 5, HAC Binder #11 $17.75/ton $ 88,750.00 No. 6, HAC Base #5D $16.85/ton $ 84,250.00 No. 10, Bit. Patch Material $25.00/ton $ 25,000.00 Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above bids were referred to the Director of the Division of Transportation for review and recommendation. AWARD BID - BRONSON STREET LANDSCAPING IMPROVEMENTS - MONROE PARK AREA In a letter to the Board, Mr. Neil Shanahan, Manager, Bureau of Public Construction, recommended the Board award the bid of Hunzikers, Inc., P.O. Box 397, 2344 Yankee Street, Niles, Michigan 49120 in the amount of $36,937.45 for the Monroe Park Phase III (Landscaping), (83-12) Project. It was noted that bids for this project were opened at the Board meeting held on April 4, 1983 and the bid of Hunzikers was the only bid submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid in the amount of $36,937.45 was awarded. C 1 1 179 REGULAR MEETING APRIL 11, 1983 AWARD BID - GASOLINE AND FUEL OIL In a letter to the Board, Mr. Sean Watt, Director, Division of Transportation, recommended the Board accept the following as low bids meeting specifications: Smith Petroleum Item Jfl Regular gasoline - transport @ $.8159/gal. Item #2 Unleaded gasoline - transport @ $.8434/gal. Pierceton Trucking Item #3 Diesel/Heating #1 - transport @ $.7863/gal. Item #3 Diesel/Heating #2 - transport @ $.7163/gal. Item #3 Fuel Oil #4 - transport @ $.7346/gal. Circle Oil Item #i Regular gasoline - tank wagon @ $.855/gal. Item #2 Unleaded gasoline — tank wagon @ $.885/gal. Item #3 Diesel/Heating #2 - tank wagon @ $.778/gal. Berreth Oil Item #3 Diesel/Heating #1 - tank.wagon @ $.846/gal. No award will be made at this time for either regohol or gasohol. Vendors are to supply proof of adjustment or price for each delivery if so instituted. No price adjustments will be made without such proof. Laboratory testing of products will be done randomly. It was noted that bids for gasoline and fuel oil were opened at the Board meeting held on March 28, 1183. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids as recommended were awarded. AWARD BID - SOUTH BEND AVENUE SANITARY SEWER PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended the Board award the low bid of LaFree Excavating Company, Inc., 11252 West Third, Osceola, Indiana, in the amount of $39,449.25 for the Sanitary Sewer, State Road 23 (South Bend Avenue), (83-6) Project. It was noted that bids for this project were opened at the Board meeting held on April 4, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid in the amount of $39,449.25 was awarded. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Contract with Department of Redevelopment and Economic Development for Monroe Park Development Activity. The targeted goal for the Monroe Park Development Activity is to complete all aspects of the residential and business acquisitions and relocations in the industrial and commercial portions of the Development area. Sell 3 parcels and create 60 new jobs in the industrial area, prepare brochure marketing industrial area. The total cost of this activity shall not exceed $75,000.00. Contract with Department of Redevelopment and Economic Development for Economic Development Planning for Studebaker Industrial Corridor Activity. The targeted goals for the Studebaker Industrial Corridor Development Activity include public works such as street and sidewalk improvements, environmental improvements and truck/rail access improvements. In addition, an action -oriented marketing plan designed to intensify job creation and structure utilization is comtemplated. The total cost of this activity shall not exceed $150,000.00 REGULAR MEETING APRIL 11, 1983 Contract with Department of Redevelopment and Economic Development for Central Business District Development. Activity. The targeted goal for the Central Business District Development and Site Improvements Activity .is to complete public improvements and design a comprehensive business retention and attraction program. The total cost of this activity shall not exceed $290,000.00. Contract with Department of Redevelopment and Economic Development for Redevelopment Administration Budget. General eligible cost categories shall consist of personnel and non -personnel costs associated with administering redevelopment and economic development projects for the City of South Bend. The total budget of this activity shall not exceed $297,000.00. Contract with Department of Redevelopment and Economic Development for East Bank Development Activity. The targeted goal for the East Bank Development Activity is to complete acquisition/relocation activities as well as to further enhance the physical and functional improvements initiated in this area. The total budget of this activity shall not exceed $390,000.00. Contract with Renew, Inc. for Acquisition/Rehabilitation Activity. The targeted goal for the Renew, Inc. Acquisition/Rehabilitation Activity is to acquire and rehabilitate 3 single family housing units within the Neighborhood Strategy Areas. The total budget of this activity shall not exceed $32,500.00. LaCasa De Amistad for Counseling/Referral Activity. The targeted goals for the LaCase de Amistad Counseling/ Referral Activity are to provide job seeking skills training to 150 low to moderate income Hispanics and provide income verification and characteristics data for these 150 individuals. The total budget of this activity shall not exceed $10,000.00. Contract with Rum Village Neighborhood Association for Rum Village Brochure. The targeted goal. for Rum Village Neighborhood is to publish a brochure des- cribing/promoting the Rum Village neighborhood. The total cost of this activity shall not exceed $1,000.00 for printing costs. Contract with Department of Public Parks for Softball Diamond Lighting Activity. The targeted goal for the Studebaker Park Softball Diamond Lighting Activity is to remove existing lighting equipment and replace it with 48 halide lights. The total cost of this activity shall not exceed $44,872.00. Contract with Neighborhood Code Enforcement Office for Management/Inspection Activity. The targeted goal for the Code Enforcement Management/Inspection Activity is to conduct 430 inspections. The total cost of this activity shall not exceed $125,000.00.. Contract with Neighborhood Code Enforcement Office for Demolition and Clearance Activity. The targeted goal for the Demolition/Clearance Activity is to demolish and clear 36 units within the Neighborhood Strategy Areas and Neighborhood Conservation Areas. The total cost of this activity shall not exceed $35,000.00. r r L REGULAR MEETING APRIL 11, 1983 Contract with Neighborhood Code Enforcement Office for Neighborhood Clean -Up Crew ,Activity. The targeted goal for the Neighborhood Clean -Up Crew Activity is to clean-up 300 sites within the Community Development Neighborhood Strategy Areas and Neighborhood Conservation Areas. The total cost of this activity shall not exceed $61,000.00. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above Community Development Contracts were approved. ADOPTION OF RESOLUTION NO. 7-1983 - SALE OF CITY -OWNED PROPERTY (633 LA PORTE AND 522-524 EAST OHIO) Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following Resolution No. 7-1983 for the purchase of city -owned properties at 633 LaPorte and.522-524 East Ohio was adopted: RESOLUTION NO. 7-1983 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend, are not necessary to the public use and are not set aside by state and city laws for public purposes; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcels of real estate owned by the city contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes: Address Deed No. 633 LaPorte 700 522-524 E. Ohio 771 Adopted this llth day of April, 1983 BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk REGULAR MEETING APRIL 11, 1983 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - STREET DEPARTMENT EQUIPMENT In a letter to the -Board, Mr. Sean Watt, Director, Division of Transportati-,,'requested permission to advertise for sealed bids for the following Street Department equipment: Two (2) each - Tandem Axle Cab and Chassis Two (2) each - Asphalt Rollers (Two/Three Ton Static) One (1) each - Road Planer with 42" Wide Cutting Drum Two (2) each - Pick-ups (One/Half Ton) Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved with sealed bids to be received by the Board on May 2, 1983. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Kathleen Barnard, Director of the Department of Code. Enforcement, requested permission to advertise for the sale of approximately eight (8) abandoned vehicles, four (4) of which were valued at over One Hundred Dollars ($100.00) and all of which were being -stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. It was noted that all vehicles had been stored more than the required thirty (30) days, identification checks had been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a date of April 25, 1983 was established for the receipt of sealed bids. APPROVE INTENDED USE HEARING ON REVENUE SHARING FUNDS - WESTERN AVENUE ECONOMIC DEVELOPMENT INITIATIVE-- 825,000.00 Chief Deputy Controller Sherrie L. Petz requested Board approval for an intended use hearing on the proposed expenditure of $25,000.00 in revenue sharing funds to be used for Western Avenue Economic Development Initiative. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a date of April 25, 1983 was set for the public hearing on the intended use of the revenue sharing funds. REQUEST FOR BLOCK PARTY REFERRED In a letter to the Board, Mr. Andrew W. Brown, Assistant Campaign Manager for Eugenia Braboy, 3504 East Corby Street, South Bend, requested the closure of Studebaker Street from LaPorte to Fassnacht from 12:00 noon to 6:00 p.m. on Saturday, April 30, 1983 for a block party for Eugenia Braboy. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request.was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST FOR CHET WAGGONER LITTLE LEAGUE PARADE REFERRED In a letter presented to the Board, Mr. Daniel C. Dutrieuz, Advisor to the Board of Directors of C.W.L.L., requested permission to conduct an opening day parade on Saturday, May 21, 1983 starting at 8:00 a.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and,the Police Traffic Division for review and recommendation. REGULAR MEETING APRIL 11, 1983 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following eight (8) traffic control devices as recommended by Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting were approved: REMOVE YIELD SIGN - On Hartzer at Bendix. (Remainder. of Bendix Improvement, Railroad Crossing). INSTALL STOP SIGN - On Churchill at Corby. INSTALL STOP SIGN - On Gartner at Corby. INSTALL STOP SIGN On Weber Square East at Corby. INSTALL STOP SIGN - On CavanaughatCorby. INSTALL STOP SIGN - On Weber Square West at Corby. REMOVE NO TURN ON RED - Westbound Wayne at Lafayette (Experimental 90 days). INSTALL 2 HR. PARKING 8AM - 6PM - 3213 Mishawaka Avenue. APPROVE REQUEST FOR BLOCK PARTY - APRIL 17, 1983 Mr. Leszczynski advised the Board that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Ms. Brenda McGee, 324 Cottage Grove, to conduct a block party on Cottage Grove from Oak Street to the dead end at the alley on Sunday, April 17, 1983 from 3:OO p.m. to 6:OO p.m. and recommends approval. Approval for the block party was given subject to the maintenance of a 12-foot clear and unobstructed lane at either curb or down.the center of the street for emergency purposes. The Bureau of Traffic and Lighting will deliver the necessary barricades to close the street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried,.the above request to conduct a block party was approved. APPROVE EXCAVATION BOND Mr. Ray S. Andrysiak, P.E., recommended the approval of an Excavation Bond for Donald A. Madaras, d/b/a Speedy Drain Cleaners, effective April 11, 1983. Upon a motion made by Mr. Leszc.zynski,seconded by Mr. Hill and carried, the above bond was approved as recommended. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that a license application was received from Margaret A. Widman for Sample Thrift Shop, 413 East Sample Street, South Bend. He further advised that favorable reports had been received from the Police Department, Fire Department, Bureau of Traffic and Lighting and the Department of Code Enforcement. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. APRROVE LICENSE APPLICATION - PUBLIC PARKING Mr. Leszczynski advised that a license application was received from the First United Methodist Church for renewal of the Public Parking Facility License. The required Proof of Insurance was attached to the application. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following ten (10) handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: REGULAR MEETING APRIL 11, 1983 Edward F. Meyer, 3331 Concord Ct., Mishawaka Mrs. Iva N. Troyer, 421 Parkovash, S.B. Michael Hodowaniec, 24074 Edison, S.B. Jeanne A. Collier, 52743 W. Cypress, S.B. Bertha Nespo, 209 N. Pagin, S.B. Christina Hall, 26679 Edison, S.B. Irene Kacsits, 3110 S. Main, S.B. Roy Markley, 1278 U.S. 6, Plymouth Jeanette M. Galassi, 100 Center High Rise, Apt. 411, Mish. Florence R. Morrison, 3117 Robinhood, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing fifty-one (51) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that property owners had been advised to clean-up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environmental list was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for Tonn & Blank, Inc., Park Building, Inc., City Ready Mix, Inc. and Tonn & Blank Credit Corporation, 126 East Fifth Street, Michigan City, Indiana 46360 was filed. FILING OF HUMANE SOCIETY MONTHLY REPORT - MARCH-1983 The Humane Society monthly report for March indicated the following animals handled for the City of South Bend: Dogs handled: 230 Cats handled: 84 Other animals handled: 40 TOTAL: 354 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above report was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted a report requesting approval of one hundred and thirty-two (132) claims for payment. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 6865 through Claim Docket No. 7284 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the meeting was adjourned at-.;10:07 a.m. 1