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HomeMy WebLinkAbout04/04/83 Board of Public Works MinutesREGULAR MEETING APRIL 4, 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m., on Monday, April 4, 1983, by Joseph E. Kernan, with Mr. Kernan and Mr. Richard L. Hill present. President John E. Leszczynski was not in attendance. APPROVAL OF MINUTES OF PREVIOUS MEETING DEFERRED Action on the minutes of the March 28, 1983, regular meeting of the Board was deferred to the next meeting of the Board due to the fact that Mr. Leszczynski was not present and he and Mr. Kernan were the only two members of the Board in attendance at the March 28, 1983 meeting. OPENING OF BIDS BRONSON STREET LANDSCAPING IMPROVEMENTS - MONROE PARK AREA This was the date set for receiving and opening of sealed bids for the Bronson Street landscaping improvements in the Monroe Park area. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HUNZIKERS, INC. Bid was signed by Jerry A. P.O. Box 397 Hunziker, President and David J. 2344 Yankee Street DeWulf, Secretary, Non -Collusion Niles, Michigan 49120. Affidavit was in order and a 5% bid bond was submitted. TOTAL AMOUNT OF BID: $36,937.45 The bid of Hunzikers, Inc. was the only bid submitted. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above bid was referred to the Engineering Department for review and recommendation. OPENING OF BIDS - SOUTH BEND AVENUE SANITARY SEWER PROJECT This was the date set for receiving and opening of sealed bids for the South Bend Avenue Sanitary Sewer Project. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Neil Shanahan, Manager, Bureau of Public Construction, advised that the engineer's estimate on this project is $73,689.00. The following bids were opened and publicly read: HASKINS, INC. Bid was signed by Mark Haskins, 64704 U.S. 31 President and Eileen Haskins, Lakeville, Indiana 46536 Secretary, Non -Collusion Affidavit was in order and a 5% bid bond was submitted. TOTAL AMOUNT OF BID: $48,231.00 H. DE WULF MECHANICAL Bid was signed by Henry DeWulf, CONTRACTOR, INC. President and Nancy Egierski, 58600 Executive Drive Secretary, Non -Collusion Affidavit P.O. Box 986 was in order and a 5% bid bond Mishawaka, Indiana 46544 was submitted. TOTAL AMOUNT OF BID: $52,675.00 HRP COMPANY, INC. Bid was signed by Paul J. Fallon, 1216-18 West Washington General Manager and Jacqueline South Bend, Indiana 46601 Slutsky, Secretary, Non -Collusion Affidavit was in order and a 5% bid bond was submitted. TOTAL AMOUNT OF BID: $43,187.00 7 REGULAR MEETING APRIL 4, 1983 DYE PLUMBING & HEATING Bid was signed by Charles Prestin, 3535 Monroe Street 1st Vice -President and Ronald LaPorte, Indiana 46350 Hootman, Secretary, Non -Collusion Affidavit was in order and a 5% bid bond was submitted. TOTAL AMOUNT OF "BASE BID": $55,413.75 TOTAL ALTERNATE "A": 20,220.00 SMALL, INC. Bid was signed by Ronald N. Howell, 25190 State Road 4 President and Carol A. Barnard, North Liberty, Indiana 46554 Secretary, Non -Collusion Affidavit was in order and a 5% bid bond was submitted. TOTAL AMOUNT OF BID: $49,864.68 WOODRUFF & SONS, INC. Bid was signed by Frederick E. P.O. Box 450 Woodruff, Vice -President and Michigan City, Indiana 46360 Wallace H. Yentes, Secretary, Non -Collusion Affidavit was in order and a 5% bid bond was submitted. TOTAL AMOUNT OF BID: $43,749.75 LA FREE EXCAVATING, INC. Bid was signed by Richard LaFree, 11252 West Third President and Ann LaFree, Secretary, Osceola, Indiana 46561 Non -Collusion Affidavit was in order and a 5% bid bond was submitted. TOTAL AMOUNT OF BID: $39,449.25 Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDUM The following Community Development contracts and addendum were presented to the Board for approval: Contract with Department of Public Works for General Street Improvements Activity. The targeted goal for the General Street Improvements Activity is to improve 120 blocks within the Neighborhood Strategy Areas. The total cost of this activity shall not exceed $500,000.00 Contract with Department of Public Works for Monroe Park Public Improvements Activity. The targeted goal for the Monroe Park Public Improvements Activity is to do landscaping, curb work and grading along 6 blocks of Bronson Street within Monroe Park. The total cost of this activity shall not exceed $50,000.00 Contract with Department of Public Works for Neighborhood Housing Services (NHS) Public Works Improvements Activity. The targeted goal for the NHS Public Works Improvements Activity is to improve 3 blocks, including curb, radii improvements and storm drains within the Northwest NSA. The Street receiving these improvements will be Scott between Portage Avenue and Marion Streets. The total cost of this activity shall not exceed $50,000.00 Contract with Bureau of Housing for Housing Rehabilitation Fund Activity. The targeted goal for the Housing Re- habilitation Fund Activity is to assist 40 households in their housing rehabilitation efforts. The total cost of this activity shall not exceed $587,180.00. 173 REGULAR MEETING APRIL 4, 1983 Contract with Neighborhood Code Enforcement for Code Enforcement Rehabilitation Fund Activity. The targeted goal for the Code Enforcement Rehabilitation Fund activity is to repair 7 rental units within the Neighborhood Strategy Areas and Neighborhood Conversa- tion areas. The total cost of this activity shall not exceed $60,000.00 Contract with REAL Services for Real Services Handyman Activity. The targeted goal for the REAL Services Handyman activity is to assist 5 elderly households. The total cost of this activity shall not exceed $4,000.00 Contract with Bureau of Housing for Bureau of Housing Management and Inspection Activity. Funds will be used to provide the,staffing and administrative costs associated with the provision of providing programs to financially assist low and moderate income persons in their efforts to acquire and maintain safe, adequate and affordable housing through the provisions of services and loans. The total cost of this activity shall not exceed $234,000.00 Contract with Department of Public Parks for Newman Recreation Center Gym Floor Activity. The targeted goal for the Newman Recreation Center Gym Floor Activity is to install new flooring in the gymnasium at the Center. The total cost of this.activity shall not exceed $42,000.00 Addendum II - Youth Services Bureau for the Neighborhood Youth Involvement Program. The addendum provides for a change in the timetable indicating that the activity shall commence on November 23, 1981 and shall continue to and include June 30, 1983. Upon a motion made by Mr. Kernan,-seconded by Mr. Hill and carried, the above Community Development contracts and addendum were approved. APPROVE DEED OF EASEMENT - SANITARY SEWER EASEMENT - AMES COMPANY IMPROVEMENTS Mr. Kernan presented tothe Board a Deed of Easement executed by Della R. Borr which provides for the assignment of an easement and right-of-way to the City for a sanitary sewer installed by the Ames Company as a result of plant expansion.. He further stated that the sanitary sewer was installed at the property owners expense and the Deed of Easement will now provide that the City assume maintenance of the sanitary sewer. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above Deed of Easement was approved. APPROVE TRUSTEE'S DEED AND GUARDIAN'S DEED (MAPLE ROAD -ETHANOL PLANT PROJECT) Mr. Kernan presented to the Board a Trustee's Deed from -the lst Source Bank by Roger W. Gilcrest, Senior Vice President and Trust Officer as trustee of the Howard D. Rerick Test- amentary Trust and a Guardian's Deed from the St. Joseph Bank and Trust Company of South Bend by Daniel L.-Curry, Vice President and Trust Officer, as Guardian of the Estate of Albert H. Rerick and Samantha A. Rerick. Both the Trustee's Deed and the Guardian's Deed convey to the City of South Bend an undivided one-half (1/2) interest in real estate property needed by the City for the construction of Maple Road for the ethanol plant project. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above Trustee's Deed and Guardian's Deed were approved. rFM REGULAR MEETING APRIL 4, 1983 APPROVE EASEMENT AGREEMENT - NORFOLK AND WESTERN RAILWAY CO. Mr. Kernan presented to the Board an Agreement between the Norfolk and Western Railway Company and the City of South Bend for a private grade crossing. He further advised that the easement agreement will provide the access for trucks into the retention basin on the ethanol plant site. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the . above Agreement was approved. REQUEST FOR BLOCK PARTY REFERRED In a letter to the Board, Ms. Brenda McGee of 324 Cottage Grove, requested that Cottage Grove from Oak Street to the dead end in the alley be closed from 3:00 to 6:OO p.m. on April 17, 1983. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E. recommended the Board release the Contractor's Bond for Willie Crumbly, effective April 4, 1983. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above bond was released as recommended. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Kernan advsied that the following Secondhand Dealers applica- tions were being presented to the Board for approval: Secondhand Dealer - The Little Shop 3604 Mishawaka Ave. Bon Bon Antiques 2224 Mishawaka Ave. Bill's Furniture & Appliances 303 S. Chapin Grandpa's Goldmine 3602 Mishawaka Ave. Neat Stuff 804 W. Indiana He further stated that favorable reports have been received from the Police Department, Fire Department, Bureau of Traffic and Lighting and the Department of Code Enforcement. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above applications were approved and referred to the Deputy Controller's Office for issuance. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Kernan stated that favorable recommendations were received from the Bureau of Traffic and Lighting, Police Department, and Department of Code Enforcement for the renewal application of Fisher Bros. Fisheries Inc., PO. Box 965, Green Bay, Wisconsin. Mr. Kernan further stated that the dates of the operation of the stand are April 8-9, 1983 and -it will be located at the Kings Cellar parking lot at 1900 Lincolnway East. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above application was approved and referred to the Deputy Controller's Office for issuance. n J 1 175 REGULAR MEETING April 4, 1983 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following two (2) traffic control devices as recommended by Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, were approved: REVISE TO 1 HOUR PARKING 8AM to 6PM - On Milton (Adjacent to 1814 Miami). INSTALL 30 MINUTE PARKING 8AM to 6PM - 913 S. Twyckenham. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing fifty-seven (57) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Kernan, seconded by Mr. Hill.,and carried, the environmental list was filed. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following thirteen (13) handicapped parking permits were approved and referred to the Deputy Controller's office for issuance: Sophie A. Strozewski, 531 S. Warren, S.B. Dorotha M. Gulling, 1115 E. Donald, S.B. Walter Boney, 618 S. Carlisle, S.B. Elma Langley, 26419 Evans, S.B. Jack D. Markin, 55568 Grandview, S.B. Ruth E. Clark, 1506 Roger, Osceola Edward A. Sobol, 18844 Waite, S.B. Ralph Miles, 830 S. Lake, S.B. Steve and Evelyn Pinter, 706 S. Phillipa, S.B. John Istenes, 2830 Hickory, Mish. Morton L. Linder, 1505 Marigold, #307, S.B. Marie Jones, 1928 S. Walnut, S.B. Loretta Johnson, 102 W. Grove, Mish. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 6513 through No. 6864 and reco=-fended approval. Upon a motion made by Mr. Kernan, seconded by 'Mr. Hill and carried, the report was filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the meeting was adjourned at 9:55 a.m. o Jo E. Kernan Y ichard L. Hill AT ST: Sandra M. Parmerlee, Clerk