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Home My WebLink About03/28/83 Board of Public Works Minutes165 REGULAR MEETING MARCH 28. 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.r1., March 28, 1983, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Joseph E. Kernan present. Mr. Richard L. Hill was not in attendance. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the March 21, 1983, regular meeting of the Board were approved. AGENDA ITEM CONTINUED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request to advertise for receipt of bids for the Island Park wall repair was continued until the next regular meeting of the Board. OPENING OF BIDS - GASOLINE AND FUEL OIL This was the date set for receiving and opening of sealed bids for gasoline and fuel oil for the calendar year 1983. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ARCO PETROLEUM PRODUCTS CO. Declined to bid at this time. 1500 Market Street P.O. Box 7258 Philadelphia, PA 19101 PIERCETON EQUIPMENT CO., INC. Bid was signed by David J. Nicol, P.O. Box 233 Vice President, Non -Collusion Laketon, Indiana 46943 Affidavit was in order and a 10% bid bond was submitted. No. 4 Fuel Oil - 200,000 gallons $.7346/G All material furnished and delivered in Truck Transport loads. Minimum loads are approximately 5,800 gallons. Escalator clause attached. Diesel Fuel - 260,000.gallons #1 Diesel Fuel $.7863/G #2 Diesel Fuel .7163/G All material furnished and delivered in Truck Transport loads. Minimum loads of 6500 Gal. Escalator clause attached. SMITH PETROLEUM INCORPORATED Bid was signed by Lonnie Wilson, P.O. Box 5034 General Manager and Robert J. Fort Wayne, Indiana 46895 Thornhill, President, Non -Collusion Affidavit was in order and a 10% bid bond was submitted. Regular Gasoline - 350,000 gal.(more $.8159 $285,565.00 (Truck Transport Delivery) or Minimum Octane Rating 89 less) Price based on our supplier Cities Service Co. Unleaded Gasoline - 650,000 gal.(more $.8434 $548,210.00 (Truck Transport Delivery) or Minimum Octane Rating 87 less) Price based on our supplier Cities Service Co. REGULAR MEETING MARCH 28, 1983 Diesel Fuel #1 - 260,000 gal. Diesel Fuel #2 (more or less) (Truck Transport Delivery) Price based on our supplier Conoco. Regohol - 100,000 gal. Gasohol (more or less) (Truck Transport Delivery) Price based on the following Regohol-Gasoline from Cities, Gasohol -Premixed from Cities 5.8005 .7405 $192,530.00 $.901 .926 $ 92,600.00 suppliers: Alcohol A.D.M. Service Co. All prices exclude the .111 State Tax.. 4,500 gallon minimum delivery. All prices are based on gross gallon deliveries. Smith Petroleum Inc. reserves the right to increase or decrease the contract unit prices in an amount equal to any increases or decreases instituted by our suppliers. Copies of mailgrams will be furnished to verify any price changes for the length of the contract Terms: Net 20 Days. RENCO OIL CORPORATION Bid was signed by Richard E. 604 Sopth Scott Newman, President, Non -Collusion South Bend, Indiana Affidavit was. in order and a 10% bid bond was submitted. Regular Gasoline - 50,000 gala $.868 $43,400.00 (Tankwagon Delivery) Regular Gasoline - 300,000 gal. N.B. - (Tankwagon Delivery) Lead Free Gasoline - 32,500 gal. .908 29,500.00 (Tankwagon Delivery) Lead Free Gasoline - 617,500 gal. N.B. - (Tankwagon Delivery) #2 Diesel Fuel and #2 Heating Oil .795 2,295.00 (Tankwagon Delivery) 3,000 gal. #1 Diesel Fuel and #1 Heating Oil .864 2,592.00 (Tankwagon Delivery) 3,000 gal. Transport #1 - Jk2 Diesel and Heating Oil N.B. #4 Fuel Oil - 200,000 gal. N.B. Gasohol - 100,000 gal. N.B. TOTAL $77,787.00 Prices do not include any applicable tax. Terms: 1% 10, net 11 days Prices subject to change without notice with our suppliers rack price. Normal Force Majeure Clauses, including labor difficulties, government regulations and supply restrictions shall apply. Supplemental Information .111 Road Tax .09 Federal Tax (as of April 1st) 5% Sales Tax on base price of product. BERRETH OIL, INC. 1301 West 6th Street Mishawaka, Indiana Transport Regular All Locations Transport Unleaded All Locations Transport Gasahol All Locations Transport Gasahol All Locations Bid was signed by Dennis Non -Collusion Affidavit w 46544 order and two bid bonds, the amount of $25,000.00 and #2 Diesel and one in amount of $115,000.00 for were submitted. Gasoline $.829 Gasoline .869 (Unleaded) .929 (leaded) .889 Berreth, as in one in for #1 the gasoline 1 1 1 REGULAR MEETING MARCH 28. 1983 67 C 1 Transport Diesel Fuel #2 All Locations Transport Diesel Fuel #1 All Locations Tankwagon Regular Gasoline All Locations Tankwagon Unleaded Gasoline All Locations Tankwagon Diesel Fuel #2 All Locations Tankwagon Diesel Fuel #1 All Locations This is not a firm bid change of price notices will be furnished upon request. We do not charge inspection fees. Plus all applicable taxes. $.746 .796 .879 .919 t FAIR OIL COMPANY, INC. Bid was signed by Thomas A. Fair, 302 South State Street Vice President, Non -Collusion North Liberty, Indiana Affidavit was in order and a 10% bid bond was submitted. Citgo Regular gasoline 300,000 gal. Bulk $.8219 $246,570.00 50,000 gal. tank truck .8619 43,095.00 Citgo Unleaded gasoline 650,000 gal. Bulk .8494 552,110.00 Tank truck .8894 Amoco Diesel Fuel #1 - Bulk .827 107,510.00 130,000 gal. Tank truck .864 Amoco Diesel Fuel #2 - Bulk .757 98,140.00 130,000 gal. Tank truck .794 Amoco Premier Diesel - Bulk .797 Tank truck .837 Citgo Unleaded Plus (Gasohol) 100,000 - Bulk .9338 93,380.00 Tank truck .9738 Citgo Regular gasohol - Bulk .9075 Tank truck .9475 All prices listed above do not include taxes as follows: Federal tax State tax Sales Tax Fair Oil Co., Inc. will charge appropriate taxes as stated by the City of South Bend. All other fees are included Credit terms on all items are 10 days from date of delivery. Prices are subject to change (increase or decrease) as notified by major oil companies. Notifictions will be sent. MAC OIL CORPORATION Bid was signed by John W. Doster, d/b/a CIRCLE OIL COMPANY Secretary, Non -Collusion Affidavit 2020 West 6th Street was in order and a Certified Check Mishawaka, Indiana 46544 in the amount of $6,220.00 was submitted. Regular Gasoline - 350,000 gal. $.855 $42,750.00 Tankwagon Delivery Unleaded Gasoline - 650,000 gal. .885 as required Tankwagon Delivery Diesel Fuel #1, Heating Oil #1 260,000 gal. - transport No Bid Tankwagon No Bid REGULAR MEETING MARCH 28, 1983 Diesel Fuel #2 , Heating Oil Tankwagon Delivery TOTAL $.778 $19,450.00 $62,200.00 NOTE: Prices do not include road taxes or sales taxes. Prices are subject to escalation against the rack price of Marathon Oil Company, Koch Fuels, Inc., and Ashalnd Petroleum, Niles, Michigan terminal. Mr. Leszczynski advised that the bids submitted did not include state or federal taxes. Upon motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Manager of Transportation for review and recommendation. APPROVE CONTRACT - CALVERT STREET — WEST OF MAPLE ROAD, ROADWAY DEMUCKING, STORM SEWER, SANITARY SE14ER AND APPURTENANCES(ETHANOLPAINT PROJECT) Mr. Leszczynski advised that, in accordance with the bid awarded on March 21, 1983, to H. DeWulf Mechanical Contractor, Inc. in the amount of $746,874.80 for the above referred to project, a contract was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the contract was approved and the required insurance, Performance Bond and Labor and Material Payment Bond were filed. APPROVECONTRACT- CALVERT STREET FROM MAPLE ROAD TO OLIVE STREET - STORM SEWER, SANITARY SEWER, SANITARY SEWER LIFT STATION, ROADWAY DEMUCKING, CONCRETE PAVEMENT AND APPURTENANCES (ETHANOL PLANT PROJECT) Mr. Leszczynski advised that, in accordance with the bid awarded on March 21, 1983, to H. DeWulf Mechanical Contractor, Inc. in the amount of $799,000.00 for the above referred to project, a contract was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the contract was approved and the required insurance, Performance Bond and Labor and Material Payment Bond were filed. APPROVE C014MUNITY DEVELOPMENT CONTRACT - SOUTH BEND DEVELOPMENT CORPORATION Mr. Leszczynski stated that Board approval was being requested on a Community Development contract with the South Bend Development Corporation. The targeted goal for the South Bend Development Corporation is to make a construction loan to Kawneer Company, Inc. for the building of a new South Bend Screw Products Manufacturing facility. The South Bend Development Corporation may expend monies for activities under this contract in an amount not to exceed $500,000.00. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above contract was approved. APPROVE TEMPORARY STREET NAME CHANGES IN OBSERVA14CE OF DYNGUS DAY & SOLIDARITY DAY In a letter to the Board, Mayor Roger 0. Parent requested the following temporary street name changes in observance of Dyngus Day and Solidarity Day: Ford Street, at Ford and Warren, to be named Dyngus Drive for Monday, April 4, 1983 Hill Street, from Jefferson to Corby, to be named Solidarity Avenue for Monday, April 4, 1983. Upon a motion made by Mr. Kernan,seconded by Mr. Leszczynski and carried, Mayor Parent's request was granted and approved. ri 1 REGULAR 14EETING MARCH 28, 1983 APPROVE ST. JOSEPH COUNTY BAR ASSOCIATION "FUN RUN" - MAY 1, 1983 Mr. Leszczynski advised the Board that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of the St. Joseph .County Bar Association to conduct a 3-mile "fun run" to begin and end at Howard Park and recommends approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was approved as recommended. APPROVE NINETY (90) DAY EXTENSION OF TIME FOR PENNY SAVER MOBILE OFFICE Mr. Leszczynski advised that the March 4, 1983 request from the Penny Saver for a nine (9) month extension of time for the use of the mobile office was reviewed by the Building Depart- ment. He further stated that it is the recommendation of the Board that an extension of ninety (90) days be granted based on a condition that a curb cut on Donald Street be closed within thirty (30) days. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, a ninety (90) day extension for the use of a 12 x 60 temporary mobile office by the Penny Saver was approved. DENY SIDEWALK SALE PERMIT APPLICATION - WESTERN ELECTRONICS It was noted that the Sidewalk Sale Permit application of Mr. Vendel Vegh, Western Electronics, 1530 Western Avenue, South Bend, Indiana, was presented to the Board on March 21, 1983 for consideration. At that time the application was taken under advisement. Mr. Leszczynski Board at this time stated that that the it is the recommendation of the above referred to application be denied. The period of time requested for the sale (Open - 1983) is unacceptable and it was felt that a continuous sale of merchandise on the sidewalk would interfere with pedestrian traffic. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Sidewalk Sale Permit for Western Electronics was denied. APPROVE TRAFFIC CONTROL DEVICES Mr. Leszczynski stated that five (5) traffic control devices as recommended by Ralph J. Wadzinski, Manager, of the Bureau of Traffic and Lighting, were being presented to the Board for approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following traffic control devices were approved: REMOVE SNOW ROUTE &POST TEMPORARY REMOVAL - North & South sides of 2400-3100 W. Calvert. (Temporary removal because of Calvert Street construction). INSTALL STOP SIGN - On California at Johnson. ("T" intersection). REVISE TO STOP SIGN - On Browne at Edison. ("T" intersection). REVISE TO STOP SIGN - On Ebeling at Edison. ("T" intersection). REVISE TO STOP SIGN - At Edison on Helmen. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of six (6) outages for the period March 11, 1983 to March 18, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. REGULAR MEETING MARCH 28. 1983 APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following ten (10) handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Michael J. Janowiak, 738 N. Johnson, S.B. Robert Rose, 1006 Vassar, S.B. Ann Hildebrandt, 24567 Brick Rd., Rt. #4, S.B. Frances Maggert,,1430 E. Madison,.S.B. Genevieve Feyos, 24699 W. Edison, S.B. Ralph D. Nelson, 1227 Oak Ridge, S.B. Clement Canfield, 223 S. West St., Mish. Willard A. Wolf, 1025 Creekside Ct., Apt. C., Mish. Winard Anderson, Jr., 1417 Chalfant, S.B. Anna I. Waterman, 1734 Leer, S.B. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted a report indicating purchase orders totalling ninety-seven (97) to be paid. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 5871 through 6512 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the reports were filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:00 a.m. ON' `�W, . .E. LeszczyilsRif o J s E . Kernan ATT ST: Sandra M. Parmerlee, Clerk 1 1