Loading...
HomeMy WebLinkAbout03/21/83 Board of Public Works Minutes5 REGULAR MEETING MARCH 21, 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m., March 21, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a- motion made by Mr. Kernan, seconded by Mr. Hill and carried,.the minutes of the March 14, 1983, regular meeting of the Board were approved. AGENDA ITEMS ADDED Upon a motion made by Mr. Kernan,, seconded by Mr. Hill and carried, the following items were added to the Agenda: 1. Combined Police/Fire Communications Center - Request of Mayor to contact vendor and contractor. 2. Announcement of Residential Snow Clearance by President John E. Leszczynski. 3. Appointment of Board Member to serve on committee regarding the location of the Violin Woman sculpture. APPROVE INTENDED USE OF REVENUE SHARING FUNDS - HOWARD PARK SENIOR CITIZEN CENTER OPERATIONS FOR 1983 ($25,000.00) This was the date set for holding public hearing on the proposed use of revenue sharing funds in the amount of $25,000.00 during the calendar year 1983. The appropriation will be used for Howard Park Senior Citizen Center operations for 1983. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised the Board that Mr. Julius Rupp of the Harvest House, by telephone, spoke in favor of the use of Revenue Sharing funds for the Howard.Park Senior Citizen Center and commended the administration for their thoughtfulness in requesting this appropriation. In accordance with guidelines adopted for such use of.Revenue Sharing funds, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program, Senior Citizens Group of LaSalle Park, Harvest House Centers and Howard Park Senior Citizens' Center. There was no one present to speak against the proposed expenditure. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on this appropriation was closed. Upon a motion made by Mr. Leszczynski, seconded.by Mr. Kernan and carried, the Clerk was instructed to forward a favorable recommendation on this appropriation to the Controller's office and the City Clerk's office along with minutes of the public hearing on this matter. APPROVE INTENDED USE OF REVENUE SHARING FUNDS - ANNUAL SUMMER CLEAN-UP PROGRAM ($41,800.00) This was the date set for holding a public hearing on the proposed use of Revenue Sharing Funds in the amount of $41,800.00 during the calendar year 1983. The appropriation will be used for the annual Summer Clean-up Program conducted by the Department of Code Enforcement. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. In accordance with guidelines adopted for such use of Revenue Sharing Funds, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program, Senior, 58 REGULAR MEETING MARCH 21, 1983 Citizens Group of LaSalle Park, Harvest House Centers and Howard Park Senior Citizens' Center. There was .no one present to speak against the proposed expenditure. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on this appropriation was closed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Clerk was instructed to forward a favorable recommendation on this appropriation to the Controller's Office and the City Clerk's office along with minutes of the public hearing on this matter. AWARD BID - CALVERT STREET WEST OF MAPLE ROAD, ROADWAY DEMUCKING, STORM SEWER, SANITARY SEWER AND APPURTENANCES (ETHANOL PLANT PROJECT) In a letter to the Board, Mr. Neil Shanahan, Manager, Bureau of Public Construction, recommended,the Board award the low bid of H. DeWulf Mechanical Contractor, Inc., 58600 Executive Drive, Mishawaka, Indiana, for the Calvert Street West of Maple Road Project (83-9) in the amount of $746,874.80. It was noted that bids for this project were opened at the Board meeting held on March 14, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill:and carried,.the above bid in the amount of $746,874.80 was _awarded. AWARD BID - CALVERT STREET FROM MAPLE ROAD TO OLIVE STREET - STORM SEWER, SANITARY SEWER, SANITARY SEWER LIFT STATION, ROADWAY DEMUCKING, CONCRETE PAVEMENT AND APPURTENANCES (ETHANOL PLANT PROJECT) In a letter to the Board, Mr. Neil Shanahan, Manager, Bureau of Public Construction, recommended the Board award the low bid of H. DeWulf Mechanical Contractor, Inc., 58600 Executive .Drive, P.O. Box 986, Mishawaka, Indiana for the Calvert Street Maple to Olive Project (83-7) in the amount of $799,000.00. It was noted that bids for this project were opened at the Board meeting held on March 14, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid in the amount of $799,000.00 was awarded. APPROVE RELEASE AGREEMENT BETWEEN THE CITY OF SOUTH BEND, 1ST SOURCE BANK AND NEW ENERGY COMPANY OF INDIANA (ETHANOL PLANT PROJECT) Mr. Hill advised the Board that the Release Agreement provides for the conveyance of land from New Energy Company of Indiana to the City of South Bend for the extension of Calvert Street and an area of land for a storm retention lagoon. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above Release Agreement was approved and signed. COMBINED POLICE/FIRE COMMUNICATIONS CENTER - REQUEST OF MAYOR TO CONTACT VENDOR AND CONTRACTOR Mayor Roger 0. Parent addressed the Board and requested that the Board contact the vendor and contractor who were awarded the bid for the radio communications consoles and related equipment and the reconstruction of the radio room (old City jail) in the MSF building at 701 West Sample Street to determine if the bid price could be held for a period of ninety (90) days. The Mayor stated that the ninety -day delay is to show good faith while discussions and negotiations are taking place with interested elected officials to take action for a county -wide emergency communications system. He further stated that he is willing to work towards contract agreements with all units of government, whereby the City of South Bend would provide county -wide emergency communications. Additionally the filing of the appropriation request to fund the equipment purchases and other requirements will be delayed for ninety (90) days. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, Mr. Leszczynski, as President of the Board, was authorized to contact the vendor and contractor to whom the bids were awarded consistent with the Mayor's request. 1 REGULAR MEETING MARCH 21. 1983 APPROVE AGREEMENT BETWEEN THE BENDIX CORPORATION AND CITY OF SOUTH BEND (USE OF AUTOMOTIVE PROVING GROUND FACILITIES) Mr. Hill advised the Board that the above.referred to Agreement provides for the use of the Bendix Automotive Proving Grounds in New Carlisle, Indiana, for the South Bend Police Department Defensive and Evasive Driving Maneuvers course. The term of the Agreement shall commence on April 1, 1983 and expire on March 31, 1984. Mr. Hill further advised that no charge is being assessed to the City for the use of the facilities. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above Agreement was approved and signed. ANNOUNCE14ENT OF RESIDENTIAL SNOW CLEARANCE Mr. Leszczynski advised that because of the heavy snow which fell on Sunday night and the prediction of further possible accumulations, the City has declared that Residential Clearance conditions shall be in effect beginning at 8:00 a.m. on Tuesday, March 22, 1983. While Residential Clearance conditions exist, parking is allowed on streets designated as snow routes; parking is banned from 8:00 a.m. until 8:00 a.m, the following morning on all streets not designated as snow routes in accord with the following schedule: even numbered days - no parking on east -west streets; odd numbered days - no parking on north/ south streets. Mr. Leszczynski further advised that the Residential Clearance will be in effect until further notice. Snow Removal Program flyers were handed out to the news media and Mr. Leszczynski further advised that details of the snow removal program have been printed on the reverse side of City water bills. APPROVE COMMUNITY DEVELOPMENT CONTRACT Ms. Betsy Harriman of the Community Development staff submitted the following Community Development contract for Board approval: Indiana University for and on behalf of Indiana University at South Bend (Seeking an Agenda for the 80's) Additional efforts are needed in .the areas of business retention, downtown revitalization and problems associated with sustained high levels of unemployment. Funds will be utilized to fund an analysis of these problems by community leaders in the public and private sectors in order to bring about a better understanding of these problems and possible alternatives for dealing with them. The total budget of the Indiana University at South Bend Seeking an Agenda for the 80's activity shall not exceed $500.00 and shall commence on March 1, 1983 and shall continue to and include July 31, 1983. Ms. Harriman informed -the Board that the $50000 expenditure will be allocated from the other contractual line item in the Community Development budget. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above contract was approved. APPROVE TITLE SHEET - MONROE PARK PHASE II (LANDSCAPING) Mr. Leszczynski stated that the Title Sheet for the Monroe Park Phase II (landscaping) was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Title Sheet was approved and signed. REGULAR MEETING MARCH 21, 1983 I > APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - STREET MATERIALS FOR 1983 In a letter to the Board, Mr.- Sean Watt, Director, Division of Transportation, requested permission to ,advertise for sealed bids for street materials for 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved with sealed bids to be received by the Board on April 11, 1983. APPROVE CHANGE ORDER NO. 4 - BATES AND ROGERS CONSTRUCTION (COLFAX AVENUE BRIDGE PROJECT Mr. Leszczynski advised that Bates and Rogers Construction had submitted Change Order No. 4 for the Colfax Bridge Repair . Project. The Change Order states that revised Pier #5 founda- tion shall consist of replacing the planned 'H' piles with 14" steel pike shells. The steel pile shells shall be driven to 15 feet below cut off evaluation (not deeper). The minimum bearing shall be 35 tons. If piles cannot be driven to 15 feet below cut off, then -they shall be cored to a.depth determined by the engineer and then driven to 15 feet below cut off, then I.D.O.H. Design Department will have to be contacted': -for further instructions. Coring ahead will not be allowed until the coring depth can be determined to be fairly constant, and then only approximately five piling may be cored ahead. Any additional payment for coring will be dealt with separate from this IC 626. This change results in a decreased cost of $39,620.00 for a net decreased cost of $62,620.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Order No. 4 was approved. ADOPTION OF RESOLUTION NO. 6-1983 - SALE OF CITY -OWNED PROPERTY (217 NORTH KENMORE) Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 6-1983 for the purchase of the city -owned property at 217 North Kenmore (Homestead Program) was adopted: RESOLUTION NO. 6-1983 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by.the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary .to the public use and are not set aside by state and city laws for public purposes;'and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the following parcel of real estate owned by the City of South Bend is not necessary to the public use and is not set aside by state or city law for public purposes: 1 1 161 REGULAR MEETING MARCH 21. 1983 Address 217 N. Kenmore Deed No. Homestead Property Adopted this 21st day of March, 1983. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk REQUEST TO PURCHASE CITY -OWNED PROPERTY REFERRED (633 LA PORTE) A letter was received from Mr. Lee F. Barnhart, 828 West Colfax Avenue, South Bend, Indiana stating his interest in purchasing the above named property. Upon a..motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the necessary city departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. REQUEST BY BOARD TO MAKE COUNTER-OFFER FOR PURCHASE OF CITY -OWNED PROPERTY (1237 VAN BUREN), Mr. Leszczynski advised the Board that an offer to purchase the city owned property at 1237 Van Buren was received from Mr. Richard Chambliss, 1243 Van Buren. Mr. Chambliss bid $2.00. Mr. Leszczynski further advised that Mr. Chambliss originally submitted a sealed bid for the purchase of this property on November_1, 1983. At the time the bid was opened, it could not be deciphered and therefore all abutting property owners were notified of the availability of the property. The appraisal price of the property is.$215.00. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Board rejected the bid of $2.00 and instructed the Clerk to make a counter-offerof.$150.00. REQUEST TO CONDUCT ST. JOSEPH COUNTY BAR ASSOCIATION "FUN RUN" REFERRED In a letter to the Board, Jeffery A. Johnson, on behalf of the St. Joseph County Bar Association, requested approval to conduct a three (3) mile "Fun Run" on Sunday, May 1, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. APPROVE TRAFFIC CONTROL DEVICES Mr. Leszczynski stated that ten (10) traffic control devices as recommended by Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting were being.presented to the Board for approval. He further stated that the.traffic control devices being recommended were in the Olive/Sample construction area and were being recommended based on complaints received from citizens and requests by the South Bend Police Department Traffic Division. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices were approved: INSTALL NO PARKING - South side of Ford Street, approximately 200' East and West of Meade Street. INSTALL NO PARKING - South side of Ford Street from Lombardy to Kaley. 2 REGULAR MEETING MARCH 21. 1983 INSTALL NO PARKING - South side of Ford Street from Walnut to RR Crossing. INSTALL 20 MPH SPEED LIMIT - Dundee, from Ford to Sample. INSTALL TRUCKS OVER 25,000 GVW PROHIBITED - Walnut between Sample and Ford. INSTALL NO PARKING West side of Dundee from Sample North to alley North of and parallel to Sample (approx. 150'). REVISE TO NO PARKING - Both sides of Liberty from Sample to alley North of.and parallel to Sample (approx. 150'). INSTALL MULTI -WAY STOP SIGN - Davis and Olive. INSTALL MULTI -WAY STOP SIGN - Grant and Sample. INSTALL MULTI -WAY STOP SIGN - Liberty and Sample. APPROVE ANNUAL POPPY DAY SALE - MAY 20 & 21, 1983 Mr. Leszczynski advised the Board that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting; has reviewed the request of the Veterans of Foreign Wars, South Bend Post No. 1167, 1047 Lincolnway East, South Bend, Indiana to conduct their annual Poppy Day Sale on the sidewalks throughout the City on Friday, May 20, 1983 and Saturday, May 21, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved as recommended. APPROVE WEST SIDE VETERAN'S MEMORIAL DAY ANNUAL PARADE MAY 30. 1983 Mr. Leszczynski advised the Board that Mr. Ralph J. Wadzinski, Manager,. Bureau of Traffic and Lighting, has reviewed the request of the West Side Memorial Committee to conduct their annual Memorial Day Parade on Monday, May 30, 1983. Mr. Wadzinski stated "that details as to the route, marshalling and other details will be worked out with the West Side Memorial Committee. The Board will be notified of any changes due to the Olive/Sample overpass construction. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hillard carried, the above request was approved. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., recommended the Board release the Contractor's Bond for Batteast Construction Company, Inc., effective March 21, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bond was released as recommended. APPROVE CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., recommended the approval.of.a.._ Contractor's. Bond for Batteast Construction Company, Inc.,. effective March 21, 1983. Mr. Leszczynski stated that this is a replacement bond for Batteast Construction. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bond was approved as recommended. APPROVAL OF APPOINTMENT OF BOARD MEMBER TO C014MITTEE REGARDING THE "VIOLIN WOMAN" SCULPTURE In a letter to the Board of Public Works, Mayor Roger 0. Parent requested that the Board select one of its members to serve on a committee to study the location of the "Violin Woman" sculpture. He stated that the committee will consist of the sculptor, -Harold Langland, one member of the Art Center Board of Directors, two. members from the South Bend Symphony and two members from the Youth Action Team, one of them to be Mr. Mark Kurowski. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, Mr. Leszczynski, as President of the Board, was selected to serve on this committee. 1 1 63 REGULAR MEETING MARCH 21, 1983 APPROVE LICENSE APPLICATIONS -.RUBBISH AND GARBAGE Applications for Rubbish and Garbage Removal Licenses were received from the following: Joseph Morrow 701 E. Howard Tommy T. Jennings 514 Sheridan It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and they were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance. APPROVE LICENSE APPLICATION- PUBLIC PARKING FACILITY Upon a motion made by Mr. Leszczynski, seconded.by Mr. Hill and carried, the license application for Main and Washington Joint Venture, 211 West Washington, for public parking facility was approved and referred to the Deputy Controller's Office for issuance. It was noted that a favorable fire inspection of the facility was provided by Assistant Fire Chief George Gyori. The required Proof of Insurance was attached to the application. APPROVE LICENSE APPLICATIONS SECONDHAND DEALERS Mr. Leszczynski advised that license applications were received from Salley Holbert for Bargain Town at 2222 Mishawaka Avenue, South Bend and Rev. David Holiday and Rev. Robert Daniels for the Open Door Mission Store at 1402 South Michigan Street. He further advised that favorable reports had been received from the Police Department, Fire Department, Bureau of Traffic and Lighting, and the Department of Code Enforcement. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski stated that favorable recommendations were received from the Health Department, Fire Department and Department of Code Enforcement for the renewal application for an Open Air Stand License for the Dawg House located at 2113 Western Avenue. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above application was approved and referred to the Deputy Controller's office for issuance. SIDEWALK PERMIT APPLICATION TAKEN UNDER ADVISEMENT Mr. Leszczynski advised that a Sidewalk Permit Application for Western Electronics was received for consideration by the Board. Mr. Hill stated that by ordinance, anyone requesting the use of the public sidewalk must complete a Sidewalk Permit Application which the Board will review. If the application is acceptable, it will be approved and a permit issued by the Deputy Controller's office. According to ordinance, the permit is valid for a period of one (1) year. Mr. Hill further stated that before the Board approves the Sidewalk Permit Application for Western Electronics the location requested must be carefully considered. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the above referred to application was taken under advisement and a determination will be presented at the next meeting of the Board. REGULAR MEETING MARCH 21, 1983 APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following five (5) handicapped parking permits were approved and referred to the Deputy Controller's office for issuance: Harvey A. Launer, 445 S. Olive, S.B. Benny L. Andrzejewski, 4704 Scenic Dr., S.S. Frances J. McCoy, 1723 W. Prairie, S.B. Ethel L. Zalas, 5203 W. Sample, S.B. Johnie Harris, 1126 Chalfant, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing thirty-six (36) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that property owners had been advised to clean-up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,the environmental list was filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of six (6) outages for the period February 25, 1983 to March 11, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 4888 through No. 5547 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. ADJOURNMENT Thgre being no further business to come before the Board, upon a m,otion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:05 a.m. �", ­_t i Jo E. Leszczy Richard L. Hill ose E. Kernan IATEST: Sandra M. Parmerlee, Clerk