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HomeMy WebLinkAbout03/07/83 Board of Public Works MinutesREGULAR MEETING MARCH 7, 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.ri.., March 7, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also presentwasAssistant City Attorney. Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. and carried, the minutes meeting of the Board were on this matter due to his 21, 1983 regular meeting AGENDA ITEM STRICKEN Leszczynski, seconded by Mr. Kernan of the February 21, 1983, regular approved. Mr. Hill did not vote not being present at the February of the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing onihe Certificate of Public Convenience for Grady Thompson was stricken from the agenda. Mr. Kernan stated that Mr. Thompson is now in compliance with all requirements concerning the Certificate and a public hearing is therefore not necessary. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the matter of a Revenue Sharing. Intended Use Hearing for the Annual Summer Clean -Up program was added to the agenda. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twelve (12) abandoned vehicles, nine (9) of which are valued at over One Hundred Dollars ($100.00) and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Steve & Gene's 3109 S. Gertrude Vehicle No. South Bend, Ind. 1 $15.75 3 10.75 4 17.75 5 21.75 .6 10.75 7 15.75 8 15.75 9 21.75 10 21.75 11 -- 12 11.75 13 -- Rubin's Auto Hurwich Iron Kowalski Bros. 23921 Western 1610 Circle 25958 Western South Bend, Ind. South Bend, IN South Bend, Ind. $48.00 $25.50 -- -- 25.50 -- -- 25.50 -- -- 25.50 $36.00 $128.00 25.50 72.00 -- 25.50 -- -- 25.50 -- -- 25.50 -- 158.00 25.50 60.00 -- 25.50 -- -- 12.75 -- -- 12.75 -- David P. Koehler, Sr. 51933 Orange Road Vehicle No. South Bend, Ind. 1 $53.20 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the following bids were awarded: REGULAR MEETING MARCH 7, 1983 Rubin's Auto Parts. - Vehicle No. 6 $128.00 10 158.00 $286.00 Hurwich Iron Company - Vehicle No. 3 $ 25.50 4 25.50 7 25.50 8 25.50 9 25.50 11 25.50 12 12.75 13 12.75 $178.50 Kowalski Brothers - Vehicle No, 5 $ 36.00 David P. Koehler, Sr. - Vehicle No. 1 $ 53.20 TOTAL: $553.70 OPENING OF BIDS - RECONSTRUCTION OF RADIO ROOM (OLD CITY JAIL) IN THE MSF BUILDING AT 701 WEST SAMPLE STREET This was the date set for receiving and opening of sealed bids for the reconstruction of the radio room located in the old City jail in the MSF building at 701 West Sample Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: CARL J. REINKE & SONS 1216 West Sample Street P. 0. Box 3095 South Bend, Indiana 46619 TOTAL AMOUNT OF BID: $96,750.00 Bid was signed by Harold G. Reinke, President, non - collusion affidavit was in order and a 5% bid bond was submitted. ZIOLKOWSKI CONSTRUCTION, INC. Bid was signed by Ben Ziolkowski, 1005 S. Lafayette President, Non -collusion affidavit P. 0. Box 1106 was in order and a 5% bid bond South Bend, Indiana 46624 was submitted. TOTAL AMOUNT OF BID: $88,200.00 B & G CONSTRUCTION CO., INC. 1025 West llth Street P. 0. Box 1 Mishawaka, Indiana 46544 TOTAL AMOUNT OF BID: $88,601.00 Bid was signed by Larry L. Burnside, President and Jon P. Blassman, Secretary, Non -collu- sion affidavit was in order and a 5% bid bond was submitted. BROWN & BROWN GENERAL CONTR. Bid was signed by Eric Brown, 124 South Elkhart Street President and Benard W. Kreps, P. 0. Box 487 Secretary, Non -collusion Affi- Wakarusa, Indiana 46573 davit was in order and a 5% bid bond was submitted. TOTAL AMOUNT OF BID: $88,936.00 CASTEEL CONSTRUCTION CORP. 23086 W. Ireland Road P. 0. Box 628 South Bend, Indiana 46624 TOTAL AMOUNT OF BID: $84,000.00 Bid was signed by R.V. Casteel, President, Non -collusion affi- davit was in order and a 5% bid bond was submitted. 133 REGULAR MEETING MARCH 7, 1983 HARRY H. VERKLER, CONST., INC. Bid was signed by Harlan A. 645 Wilber Street Lusk, President, Non -collusion South Bend, Indiana affidavit was in order and a 5% bid bond was submitted. TOTAL AMOUNT OF BID: $892866.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the City Engineer's Office for review and recommendation. CONTINUATION OF PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3519-1983 (SOUTH BEND AVENUE SANITARY SEWER PROJECT) Mr. Leszczynski stated that this was the date set for the continuation of the public hearing on Improvement Resolution No. 3519-1983 for the construction of sanitary sewers on South Bend Avenue from Edison Road to approximately 300 feet northeast of Charles Street. Mr. Leszczynski stated that in an unplatted area, the number of (� lots to be included in the total assessment is determined by dividing the total front footage of the property abutting the Q works by 100 feet and the rounding up to the nearest whole number. He additionally stated that this formula is based on state statute and the Board does not have any flexibility in computing the assessments. Carolyn V. Pfotenhauer, Board Attorney, read Indiana Code 36-9-21-8 and advised that this. is the state statute used in computing assessments for sewage works. Mr. Charles L. Watson who resides at 51792 West Gatehouse Drive and owns property at 1724 South Bend Avenue appeared before the Board and questioned the computation of his assess- ment. He stated that he has one building on one lot with only one access but is being assessed for two (2) lots. He stated that his lot is being used commercially and cannot be divided. Mr. Carlo Anastasio, 17577 State Road 23, also stated that his situation is identical to that of Mr. Watson and he too would like a clarification of how the assessment was made The Board informed Mr. Watson and Mr. Anastasio that the Board attorney would look into the matter and would be in contact with them with a clarification of the assessment. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Public Hearing on this matter was closed. Further, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the South Bend Avenue Sanitary Sewer Project was approved and authorized to proceed. PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3518-1983 (RIVERSIDE DRIVE AND RIVERSIDE PLACE SANITARY SEWER PROJECT Mr. Leszczynski stated that as authorized under Improvement Resolution No. 3518-1983, adopted by the Board on February 14, 1983, this was the date set for the public hearing on said Resolution for the construction of sanitary sewers on Riverside Drive and Riverside Place. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that the Preliminary Assessment Roll indicates that the total cost of the Improvement is $89,353.85 with the amount assessed to the City being $57,177.01 and the balance being assessed accordingly to affected property owners. 3 REGULAR MEETING MARCH 7. 1983 Mr. Wayne E. Werts, 1889 Riverside Drive presented the Board with a remonstrance against the sewer system for Riverside Drive and.Riverside Place which he stated was signed by nine (9) of eleven (11) residents in the area. He also presented to the Board a "position statement" which he prepared and which includes alternative techniques and methods for correct- ing the health problem which is said to exist in the Riverside area. He stated that the City has several options to it and he himself has a lengthly list of alternatives to the installa- tion of a sewer system. He additionally stated that the homes in the affected area are widespread and that there are no homes located on the other side of the street because of the river, making the installation of a sewer system in the area a costly project. He advised the Board that he had a con- versation with Mrs. Gertrude Marti, 1869 Riverside Drive, and she indicated that she does not want a City sewer. Mr. Don G. Blackmond, 126 South Scott Street, attorney for Mr. and Mrs. Wayne Werts, 1889 Riverside Drive, stated that the sanitary sewer project was predicated by an Order from the St. Joseph County Health Department, and that the residents of the affected area have not been ordered to correct the problem, but that the City has so been Ordered. He advised the Board that a lawsuit was being filed in St. Joseph Circuit Court by attorneys for Mr. and Mrs. Wayne E. Werts, 1889 Riverside Drive, Mr. and Mrs. Joseph S. Klebosits, 1905 Riverside Drive and Mr. and Mrs. David J. Canfield, 1891 Riverside Drive challenging Dr. Bowes' Order. He requested that the Board defer further action on this matter until Dr. Bowes' Order has been "tested" in court. The outcome of the litigation will then determine the basis on which the property owners will proceed on this matter. He reminded the Board that they have before them two (2) remonstrances, one presented by Mr. Werts' on behalf of nine (9) of eleven (11) property owners and one filed with the Board by Mr. and Mrs. Werts, Mr. and Mrs. Klebosits and Mr. and Mrs. David Canfield. He stated that if the Board decides to proceed with the project, then the assessment issue would be challenged at that time. Mr. Arthur J. Perry, 112 Lafayette Building, attorney for Mr. and Mrs. Joseph S. Klebosits, 1905 Riverside Drive advised the Board that he had some further comments on the matter and stated that the whole sanitary sewer project has been initiated because of one (1) property owner in the area having a problem. He additionally stated that that problem has been cleared up with the assistance of neighbors and indicated that it was just a maintenance problem. He noted that according to the state statute governing the computation of assessments, assessments are made on individual lots but that several property owners in the affected area have sub- divided their lots. He sited as an example Lot No. 285. That lot is now the site of two houses with two different homeowners. Additionally, the Klebosits' are being assessed for two (2) lots but have only one (1) house on that property. He indicated that there are other instances in assessments being computed incorrectly based on the location of the lots. He also presented to the Board a statistical sheet which he prepared indicating the percentage of assessments made to individual property owners on Riverside Drive. He indicated that there are twenty-four (24) homesites in the proposed area and computed on that basis, the assessment per lot should have been approximately $1,400.00 to $1,500.00 per lot and not the City computed figure of $1,745.00. He also stated that two (2) lots not listed on the assessment roll but located in the area are owned by the Park Department. Mr. Perry was advised that details on the computation of assessments would be dis- cussed at a public hearing of the Board at a future date. Mr. `c3J REGULAR MEETING MARCH 7, 1983 Perry also reiterated Mr. Blackmonds' comments and asked the Board to defer action until Dr. Bowes' Order can be tested. Mr. Robert Canfield, J.M.S. Building, Suite 707, attorney for his brother, Mr. David J. Canfield, 1891 Riverside Drive, expressed his support of the action requested by attorneys Blackmond and Perry. Mr. David J. Canfield, 1891 Riverside Drive, addressed the Board. -and stated that every effort should be made to assist the individual having the problem on Riverside Drive. He suggested that it would be in the City's best interest to look into other solutions available short of the sanitary sewer project to correct this one problem. Mr. Fritz`Marti, 1869 Riverside Drive addressed the Board and stated that he has lived at his residence since 1976 and has a perfectly working septic system and does not need the new sanitary sewer project. He stated that he has had his system repumped, it works perfectly, he does not want to be assessed and he does not need the sewer project. Mr. Hill asked Attorney Don G. Blackmond the basis of the statement in the remonstrance indicating that no proper legal notice was given to the affected property owners regarding the public hearing scheduled for March 7, 1983. Mr. Blackmond stated that at the time the remonstrance was prepared, he was under the impression that proper notice was not given but now stands corrected on that matter. There being no one else present wishing to address the Board on this matter, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on the Riverside Drive and Riverside Place Sanitary Sewer Project was closed. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the Board will defer proceeding with the project until the outcome of the litigation is determined. Mr. Leszczynski asked for the assistance of both the Board and the affected property owners in vigorously pursuing to resolve this matter as quickly as possible. ADOPTION OF RESOLUTION NO. 3-1983 - DISPOSE OF OBSOLETE EQUIPMENT (STREET DEPARTMENT) RESOLUTION NO. 3-1983 WHEREAS, it has been determined by the Board of Public Works that the following street sweepers are obsolete and deteriorated to the point where repair costs would exceed their value: Bureau of Strests - 1973 Elgin Pelican Sweeper Serial No. S2742S 1975 Elgin Pelican Sweeper Serial No. S1961S WHEREAS, Indiana Code 36-1-11-6 permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the Elgin street sweepers listed above are obsolete and not needed by the City of South Bend. REGULAR MEETING MARCH 7 1983 BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to dispose of said vehicles and to remove same from the City Vehicle Inventory. Adopted: March 7, 1983 BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk Mr. Leszczynski advised that Mr. Sean Watt, Director, Division of Transportation, Street Department, was requesting permission to dispose of two (2) obsolete street sweepers. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Resolution was adopted. ADOPTION OF RESOLUTION NO. 4-1983 - CONSTRUCT CERTAIN STREET, CURB, SANITARY SEWER AND STORM SEWER IMPROVEMENTS ON CALVERT STREET WEST OF OLIVE STREET AND ON MAPLE ROAD SOUTH OF CALVERT STREET (ETHANOL PLANT PROJECT) RESOLUTION NO. 4, 1983 WHEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to construct certain street, curb, sanitary sewer and storm sewer improvements on Calvert Street west of Olive Street and on Maple Road south of Calvert Street, and, also, a public ditch to connect same storm sewer to the Kankakee River or Ditch; and WHEREAS, The Board of Public Works has the authority to make such improvements as provided by Acts of the General Assembly, therefore, BE IT RESOLVED: 1. That the Board of Works orders the Depart- ment of Public Works to prepare plans, specifications,. cost estimates, secure the necessary right-of-way and easements, by the doing of all acts necessary and desirable to the acquisition by gift, purchase or condemnation. 2. Secure permits, appropriations, and to construct certain street, curb, sanitary sewer and storm sewer improvements on Calvert Street west of Olive Street and on Maple Road south of Calvert Street, and, also, a public ditch to connect said storm sewer to the Kankee River or Ditch. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk March 7, 1983 it 1 137 REGULAR MEETING MARCH 7, 1983 Mr. Hill advised that this resolution is a re-enactment of Resolution 19-1981 originally adopted by the Board on October 9, 1981, authorizing the Department of Public Works to proceed with preparations for off -site work and improvements in regards to the ethanol plant project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above resolution was adopted. ADOPTION OF RESOLUTION NO. 5-1983 - CONSTRUCTION OF STORM SEWER ALONG CALVERT STREET WEST OF OLIVE STREET (ETHANOL PLANT PROJECT RESOLUTION NO. 5-1983 WHEREAS, the Board of Public Works has found it necessary and in the best interests of the public safety and welfare of the City of South Bend to construct a storm sewer along Calvert Street west of Olive Street and a ditch to connect said sewer to the Kankakee Ditch; and, WHEREAS, the Board of Public Works on March 7, 1983, by Resolution authorized the preparation of necessary design plans for such construction; and WHEREAS, it has now become necessary to proceed by condemnation for the acquisition of the real estate herein described to carry forth such improvement. NOW, THEREFORE, BE IT RESOLVED that the Board of Public Works of the City of South Bend, hereby directs and authorizes the doing of all acts necessary and desirable to the acquisition by gift, exchange, purchase or condemnation of the following described real estate in St. Joseph County, Indiana. A parcel of land situated in the Suthwest Quarter W of Section Sixteen (16), Township Thirty-seven (37) North, Range Two (2) East, in Portage Township, St. Joseph County, Indiana, more particularly des- cribed as follows: Beginning at a point in the North and South centerline of the Northeast Quarter of the Southwest Quarter of said Section 16, and said point being 50 feet Northwesterly by radial measurement from the centerline of the main Track of the New York Central Railroad Company as described in Deed conveyance from James H. Muir to the Indiana, Illinois and Iowa Railroad Company by Quit -Claim Deed dated October 30, 1894, and recorded.in the office of the Recorder of St. Joseph County, Indiana on. November 1, 1894; thence Southwesterly parallel to said centerline a distance of 1970 feet, more or less, to the East and West centerline of said Southwest Quarter of said Section 16; thence West along the said East and West centerline a distance of 74 feet, more or less, to a point 100 feet North- westerly by radial measurement from: -the said centerline of the main track of the New York Central Railroad Company; thence Northeasterly parallel to said centerline a distance of 1980 feet, more or less, to the East and West center- line of said Section 16; thence East along said East and West centerline of said Section 16 a distance of 24 feet more or less to a point, said point being 43.9 feet West of the North and South centerline of the said Northeast Quarter of the said Southwest Quarter of said Section 16, measured along said East and West REGULAR MEETING MARCH 7. 1983 centerline; thence East along said East and West centerline 43.9 feet to the said North and South centerline of said Northeast Quarter of said Southwest Quarter; thence South 8.67 feet, more or less, to the point of beginning. ALSO, a parcel of land located in the Southeast Quarter.(,,) of Section No. Seventeen.(17), in Township No. Thirty-seven (37) North, Range No. Two (2) East, Portage Township, St. Joseph County, Indiana, more particularly described as follows: A fifty feet wide strip of land that lies North and West of and contiguous to the right-of-way of the Chicago, Indiana and Southern Railroad Company, formerly the Indiana, Illinois and Iowa Railroad Company. ALSO, a parcel of land located in the Northeast Quarter (4) of Section No. Twenty (20), in Township No. Thirty-seven (37) North, Range No. Two (2) East, Portage Township, St. Joseph County, Indiana, more particularly described as follows: A fifty feet wide strip of land that lies North and West of, and contiguous to the right-of-way of the Chicago, Indiana and Southern Railroad Company, formerly the Indiana, Illinois and Iowa Railroad Company, said strip being further limited in extent by the Kankakee or dixon West Place Ditch. BE IT FURTHER RESOLVED that if proceeding is brought by condemnation for the acquisition of such real estate, such proceedings shall be brought pursuant to provisions of Acts of 1905, Chapter 38, being I.C. 32-11-1-1 to 32-11-1-13. Adopted this 7th day of March, 1983. ATTEST: s/ Sandra M BOARD OF PUBLIC WORKS s/ s/ s/ Parmerlee, Clerk John E. Leszczynski Richard L. Hill Joseph E. Kernan Mr. Hill advised that this resolution, as well as Resolution No. 4-1983 is a re-enactment of Resolution No. 19-1981 originally adopted by the Board on October 9, 1981, authorizing the Depart- ment of Public Works to proceed with preparations for off -site work and improvements in regards to the ethanol plant project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above resolution was adopted. APPROVE WARRANTY DEEDS - MARTIN BLAD - (ETHANOL PLANT PROJECT) Mr. Leszczynski presented to the Board two (2) Warranty Deeds from Martin Blad to the City of South Bend for two (2) parcels of land. The parcels are as follows: A parcel of land situated in the Southwest Quarter (4) of the Southwest Quarter (4) of Section Sixteen (16), Township Thirty-seven (37) North, Range Two (2) East, Portage Township, St. Joseph County, Indiana, more particularly described as follows: A fifty (50) feet wide strip of land that lies North and West of and contiguous to the right-of-way of the Indiana, Illinois and Iowa Railroad Company (New York Central Railroad Company). Subject to rights of way for drainage ditches, feeders and laterals, ifany. REGULAR MEETING MARCH 7, 1983 This parcel will be used for the construction of a ditch for storm water drainage off the ethanol site. A parcel of land locate 37 North (T37N), Range 2 Joseph County, Indiana, described as follows: d in Section 16, Township East (R2E), St. more particularly A tract of land 30 feet wide lying south and adjacent to the North line of the South Half (S2) of the Southwest Quarter (SW-,) of Section 16, commencing at the Northeast corner of the South Half (S 2) of the Southwest Quarter (SW4) thence West 562.82 feet along the North .line of the SZ of the SW4 to the East right-of-way. line of the N.J.I.& I. Railroad, thence South 220 18' 50 "West 32.43 feet, thence North 900 00' 00" East (assumed) 575.14 feet to the East line of the SW,'-, thence North 30.00 feet to the Point of Beginning. Said tract containing 0.392 acres, more or less. This parcel will be used for the construction of a sanitary storm sewer on Calvert Street west of Maple Road. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above deeds were approved. APPROVE AGREEMENT BETWEEN THE CITY OF SOUTH BEND, INDIANA AND ST. JOSEPH COUNTY, INDIANA FOR CONSTRUCTION AND MAINTENANCE OF MAPLE RD. Mr. Hill advised the Board that this Agreement rescinds the original Interlocal Agreement executed by the Board on October 9, 1981. The Agreement presented today gives the City of South Bend authorization to proceed with the construction of Maple Road as it relates to the ethanol plant. Under the prior agreement, the County was responsible for the building of said road. This agreement has already been executed by the St. Joseph County Commissioners and the St. Joseph County Council and will now be presented to the Common Council for their approval. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the above Agreement was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDA Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Community Development Contract was approved: The Southold Heritage Foundation The Southold Neighborhood Commerical Revitalization Project is to stimulate new investment activity and improve the psychological climate ofa targeted neighborhood commercial strip. The primary thrust of this effort will be directed to the 300-900 blocks of Lincolnway West, on the City's northwest side. The total cost of this project shall not exceed $13,500.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Community Development Addenda were approved: Addendum I - Demolition and Clearance Activity Neighborhood Code Enforcement Office The addendum provides for a revised Allowable Costs section indicating that in no event will the total to be paid by the City to the Agency under this agreement exceed $25,000.00 for full and complete satisfactory performance. REGULAR MEETING MARCH 7. 1983 Addendum I — Renew, Inc. Acquisition/Rehabilitation Activity The addendum provides for an addition to the Existing Test entitled Special Conditions. It states that Renew, Inc. will appoint someone from their staff as the Construction Manager for the rehab work on each unit. Addendum I - Bureau of Housing Management & Inspection Activity The addendum provides for a revised Allowable Costs section indicating that in no event will the total to be paid by the City to the Agency under this agreement exceed $71,753.00 for full and complete satisfactory performance. Additionally, Appendix II shall be replaced by a new Appendix II attached to the above Addendum I. APPROVAL OF CONTRACT WITH MONARCH INDUSTRIAL TOWEL AND UNIFORM RENTAL, INC. On February 7, 1983, the Board awarded the low bid meeting specifica- tions for the furnishing and cleaning of uniforms.for various city departments for a two (2) year period in a total amount of $94,481.92 to Monarch Industrial Towel and Uniform Rental, Inc. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the contract to provide the above services was approved and executed. It was noted that a 100% contract performance bond for Monarch had already been filed with the Board. APPROVE PURCHASE AGREEMENT - SALE OF 621 RUSH STREET Mr. Leszczynski stated that, in accordance with the bid awarded on January 24, 1983, for purchase of the .city -owned lot located at 621 Rush Street by the Southold Heritage Foundation, 1016 West Washington Street, in the amount of $150.00, the Purchase Agreement was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Purchase Agreement was approved and the matter referred to the Legal Department for drafting of the appropriate Quitclaim Deed. APPROVE CHANGE ORDER NO. 2 - BATES AND ROGERS CONSTRUCTION (COLFAX AVENUE BRIDGE PROJECT) Mr. Leszczynski advised that Bates and Rogers Construction had submitted Change Order No. 2 for the Colfax Bridge Repair Project. The Change Order is in the amount of $1,140.00 and is for the furnishing of equipment and labor for a split spoon soil boring, unconfined compression sample and test evaluation. The hourly rate to include all above items and will be the hours spent making the boring. The boring will be taken between foundations 5 and 6. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Order No. 2 was approved. REQUEST TO HOLD MICHIANA BLOOD DONOR RUN RACE (MAY 8, 1983) REFERRED In a letter to the Board, Mr. Jerry J. Thomas on behalf of the Michiana Blood Donor Run Race Committee requested approval to conduct three (3) separate runs (all of which will run simul- taneously) on Sunday, May 8, 1983, starting at 8:30 a.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. 1 1 ?M REGULAR MEETING APPROVE REQUEST TO CONDUCT AUCTION OF BICYCLE AND UNCLAIMED PROPERTY MARCH 7, 1983 Police Chief Dan D. Thompson and Services Division Chief Spandward T. Mitchem requested Board approval for the disposal of unclaimed bicycles and other unclaimed property at a public auction to be held on Saturday, April 16,.1983, starting at 8:30 a.m. and concluding:at 1:30 p.m. at the rear.of the police wing of the Municipal Services Facility, 701 West Sample Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was appoved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - GASOLINE AND FUEL OIL Mr. Sean Watt, Director of the Division of Transportation, requested approval for the advertising of sealed bids for the City's supply of gasoline and fuel oil for the calendar year 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved with sealed bids to be received by the Board on March 28, 1983. APPROVE COMMUNITY GARDEN PROGRAM FOR 1983 Mr. Leszczynski stated that requests had again been received by the Board for permission to garden on city -owned lots. He explained that the program has been in effect for the past several years and interested citizens are requested to sign a release form which sets forth certain rules and regulations pertaining to the use of the property. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the project was approved. APPROVE INTENDED USE HEARING ON REVENUE SHARING FUNDS - HOWARD PARK SENIOR CITIZENS CENTER Chief Deputy Controller Sherrie L. Petz requested Board approval for an intended use hearing on the proposed expenditure of $25,000 in revenue sharing funds to be used for Howard Park Senior Citizen Center operations for 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved and a date of March 21, 1983 set for public hearing on the intended use of the revenue sharing funds. REQUEST TO CLOSE LAFAYETTE BOULEVARD BETWEEN BARTLETT AND PARK LANE REFERRED In a letter to the Board, Ms. Marzy Bauer on behalf of the YWCA of St. Joseph County, requested permission.to have Lafayette Boulevard closed between Bartlett Street and Park Lane for two (2) hours on Sunday, May 1, 1983 from 2-4 p.m. The YWCA is sponsoring a Soccer Clinic at Leeper Park and in the interest of safety is requesting that the street be closed to protect the participants. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. FILING OF PARKING RATE INCREASES - NATIONAL AUTOPARK, INC. Mr. Leszczynski reminded the Board that in accordance with the City's ordinance regulating Open Parking Lots, a notifica- tion of a parking rate increase by the National Autopark, Inc. was submitted as follows: REGULAR MEETING MARCH 7. 1983 Present Parking Fee Revised Parking Fee lst hour .65 1st hour .75 Up to 2 hours 1.10 Up to 2 hours 1.25 Up to 3 hours 1.25 Up to 3 hours 1.50 Up to 4 hours 1.50 Up to 4 hours 1.75 Up to 8 hours 2.00 Up to 8 hours 2.00 Up to 12 hours 2.25 Up to 12 hours 2.50 Up to 24 hours 3.00 Up to 24 hours 3.50 Car released after Car released after closing 5.00 closing 25.00 The monthly parking rates also will increase to $35.00. per month from $30.00 per month. Mr. Leszczynski further stated that the Board had no authority to approve or disapprove such rate adjustments but that such increasesmustbe filed with the Board and made a part of the public record. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above notification was filed. APPROVE INTENDED USE HEARING ON REVENUE SHARING FUNDS - SUMMER CLEAN-UP PROGRAM City Controller Joseph E. Kernan requested Board,.approval for an intended use hearing on the proposed expenditure of $41,800 in revenue sharing funds to be used for the annual Summer Clean-up Program conducted by the Department of Code Enforcement. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a date of March 21, 1983 set for public hearing on the intended use of the revenue sharing :_funds . APPROVE CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., recommended the approval of a Contractor's Bond for Derso Horvath, 56904 Sundown Road, effective March 7, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bond was approved as recommended. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E. recommended the Board release the Contractor's Bond for James J. Solmos, effective March 7, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bond was released as recommended. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following thirteen (13) traffic control devices as recommended by Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting were approved: INSTALL STOP SIGNS - On 27th at Northside Blvd. On 29th at Northside Blvd. On 30th at Northside Blvd. On 31st at Northside Blvd. On 32nd at Northside Blvd. On 33rd at Northside Blvd. On 34th at Northside Blvd. On 35th at Northside Blvd. On 27th at Jefferson Blvd. On 28th at Jefferson Blvd. On 29th at Pleasant Street On Bruce at Webster Street INSTALL YIELD SIGN - On Galway Drive at Sampson Street 1 1 43 REGULAR MEETING MARCH 7. 1983 APPROVE THIRTEENTH ANNUAL ST. JOSEPH RIVER RUN (MAY 21, 1983) Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, recommended approval of the request of Michiana Watershed, Inc.. to conduct the St. Joseph River Run canoe race to be held on May 21, 1983 commencing at 11:00 a.m. at the Leeper Park Island area. The event will require the closing of Bartlett Street from Michigan to. Riverside Drive and the closing of Riverside Drive from Navarre to Lafayette Street. He additionally stated that this event will be held in concurrence with.the annual Pepsi Challenge Run which will take place two (2) hours earlier in the Pinhook Park area. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE PEPSI REGIONAL 10,000 RUN RACE (MAY 21, 1983) Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Light- ing recommended in concurrence with the Traffic Division of the South Bend Police Department, the approval of the request of Dean A. Reinke, President Athletic Annex on.behalf of the Athletic Annex, the WNDU stations and the Pepsi Cola Company (Cardinal. Bottling) to conduct their annual foot race to be held on May 21, 1983 at 9:OO.a.m. The route to be used is as follows: Start on Riverside Drive at Sewage Treatment Plant, to Boland Drive, to Portage, to Cleveland Road, to Riverside Drive, to Brown School/Beale Street area, to Riverside Drive and finish in Pinhook Park parking lot. He additionally stated that this event will be held in concurrence with the Thirteenth Annual St. Joseph River Run canoe race sponsored by Michiana Watershed, Inc. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE "DAFFODIL DAYS" - AMERICAN CANCER SOCIETY Mr. Leszczynski advised the Board that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting has reviewed the request of the American Cancer Society to conduct their annual Daffodil Days on Friday, March 25, 1983 and Saturday, March 26, 1983 on the public sidewalks. Based on the list submitted by the American Cancer Society indicating the locations where the volunteers will be located, the following locations will not be allowed: 1. No intersections in the downtown area on LaSalle Street. 2. Ireland and U.S. 31 (traffic flow is extremely high, complicated multi - phased signalization, no sidewalks). 3. The intersection of Cleveland Road and Ironwood is in the County and not under this jurisdiction. He further advised that provided the solicitors operate from the sidewalk and refrain from using the intersections listed above, the Bureau of Traffic and Lighting has no objections to the event. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request as amended was approved. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that a renewal application for a Secondhand Dealer's License was received from Bob and Ed Filley, 2214 Mishawaka Avenue for a license for Benners White Elephant Shop, 2216 Mishawaka Avenue. He further REGULAR MEETING MARCH 7, 1983 advised that favorable reports had been received from the Police Department, Fire Department, Bureau of Traffic and Lighting, and the Department of Code Enforcement. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above application was approved and referred to the Deputy Controller's.Office for issuance. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE Applications for Rubbish and Garbage Removal Licenses were received from the following: William Cowan 56150 Butternut Rd Elson Shelton 922 S. Olive Bureau of Solid Waste 3113 Riverside It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and they were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded'by Mr. Hill and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance. FILE ENVIRONMENTAL CLEAN-UP OF LOTS A list containing seventy-one (71) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environmental list was filed. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following twenty-six (26) handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Charmaine L. Cook, 52671 Fir Rd. Carrie Harlan, 1418 Campeau, S.B. Frederick H. Ameling, 3713 Eastmont Lucien S. Franckowiak, 1250 Fairington, Apt. 112, S.B. Mike Mondich, 305 E. Lowell, Mishawaka Greg & Roberta Hansen, 1052 O'Brien, S.B. Jason Wickizer, 646 L.W.E., Mishawaka Pamela S. Kasprzak, 19629 Old Ridge Rd. Justin L. Probst, 1116 E. 3rd, Mishawaka Eva Hinkle, 621 S. 26th, S.B. Hazel Wilson, 1413 Van Buren, S.B. Anna M. Johnson, 16325 Fairfield, Granger Raymond Kern, 3033 E. McKinley, S.B. Joanne B. Cupp, 2344 Normandy, Mishawaka Mary Malett, 137 E. Cripe Mrs. R'Slisle Wilson, 64930 Edgewater, S.B. Frank N. Halasi, 3814 Langley Therese Ann Fahey (Lillian, mother), 3207 Corby Katherine E. Szlanfucht, 1206 Victory, S.B. Edwin D. Sawyer, 3602 S. Ironwood #219, S.B. Betty Campbell, 1547 Hickory, S.B. Celestia Yankee, 1250 Fairington, S.B. George Banker, 114 Wakewa, S.B. Dollie Bender, 8172 L.W.W., Mishawaka Marion K. Borysiak, 17585 Juday Labe, S.B. s 1 45 1 1 1 REGULAR MEETING MARCH 7, 1983 FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of thirteen (13) outages for the period February 11, 1983 to February 25, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted a report indicating purchase orders totalling forty-eight (48) to be paid. Chief Deputy Controller Sherrie L. Petz,submitted Claim Docket No. 3794 through No. 4887 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the claims approved. COUNCILMEN VOORDE AND SZYMKOWIAK - QUESTIONS RE: COMBINED COMMUNICATIONS CENTER Councilman John Voorde, 817 West North Shore Drive, appeared before the Board and asked whether or not consideration was given to computerizing the combined Police/Fire communication center. Mr. Leszczynski advised him that it was considered but the cost factor (approximately $100,000 to $250,000) was too prohibitive at this time. However, the communications center was designed to be able to accomodate a computerized system should it become necessary in the future. Mr. Leszczynski stated that this estimate was based on what other municipalities had been informed when looking into this possibility. He further stated that the specifications for the combined communication center were written so that the consoles installed would have the ability to be converted at a later date to accept computers. Mr. Voorde also inquired if the City had looked into the possibility of combining the communication center with Mishawaka and the County and if a dollar study on this matter was done. Mr. Leszczynski advised him that no study per se has been conducted but the City's first objective was to combine our communication center and get it functioning properly before trying to combine with other agencies. Mr. Voorde mentioned that some questions that would need to be answered in the case of a combined county -wide dispatch system would be who would man the center and who would pay for the cost. It was noted that the present location of the combined communications center has benefits such as expansion capability and security and the City will look at a combined county -wide communication system in the future. Councilman Walter M. Szymkowiak, 719 North Johnson Street echoed the sentiments of Councilman Voorde and additionally mentioned that it would be a wise move to expand into a larger space so that the center would be ready to go when and if the City combines with Mishawaka and the County in a communications center. He stated that the cost factor would be less now than it would be in the future. There being no further business motion made by Mr. Leszczynski, to come before the Board, upon a seconded by Mr. Hill and carried,