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HomeMy WebLinkAbout02/21/83 Board of Public Works MinutesREGULAR MEETING FEBRUARY 21, 1983 25 1 1 The regular meeting of the Board of Public Works was convened at 9:35 a.m., February 21, 1983, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Joseph E. Kernan present. Mr. Richard L. Hill was not in attendance. Also present was Assistant City Attorney Eugenia S. Schwartz. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr." Kernan, seconded by Mr. Leszczynski and carried, the minutes of the February 14, 1983, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately seven (7) abandoned vehicles, five (5) of which are valued at over One Hundred Dollars ($100.00) and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Vehicle No. Steve & Gene's 3109 S. Gertrude South Bend, Ind. Hurwich Iron Co. 1610 Circle Ave. South Bend, Ind. 1 $15.75 $25.26 2 21.75 17.99 3 4.75 17.99 4 20.75 25.26 5 21.75 25.26 6 4.75 19.99 7 20.75 19.99 Mel's Body Shop 2517 Western Ave. South Bend, Ind. $27.50 Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the follow- ing bids were awarded: Steve & Gene's - Vehicle No. 2 $21.75 7 20.75 $42.50 Hurwich Iron Co. - Vehicle No. 1 $25.26 4 25.26 5 25.26 6, 19.99 $95.77 Mel's Body Shop - Vehicle No. 3 27.50 TOTAL: $165.77 OPENING AND AWARD OF BID - SALE OF CITY OWNED PROPERTY (203 & 207 NORTH JOHNSON STREET) On February 7, 1983, the Board received a tie -bid of $495.00 from The O'Brien Corporation and the Greater South Bend Missionary Baptist Church. At that time, the Clerk was instructed to notify the two (2) tie bidders and request a counter-offer for the Board's review. At that time, it was noted that the legal description used for the appraisal was incorrect and a re -appraisal was made. Mr. Leszczynski stated that the new offering price of the property is $470.00. On this date, the following bids were received: REGULAR MEETING FEBRUARY 21, 1983 Greater South Bend Missionary Baptist Church 215 North Johnson Street South Bend, Indiana 46626 Bid: $500.00 The O'Brien Corporation 2001 West Washington Avenue South Bend, Indiana Bid: $495.00 Upon a motion.made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid of The Greater South Bend Missionary Baptist Church in the amount of $500.00 was accepted for the city -owned property at 203 and 207 North Johnson Street and the matter referred to the Legal Department for drafting of the appropriate Purchase Agreement. PUBLIC HEARING - IMPROVEMENT RESOLUTION 3519-1983 (SOUTH BEND AVENUE SANITARY SEWER PROJECT) CONTINUED Mr. Leszczynski stated that as authorized under Improvement Resolu- tion No. 3519-1983, adopted by the Board on February 7, 1983, this was the date set for the public hearing on said Resolution for the construction of sanitary sewers on South Bend Avenue from Edison Road to approximately 300 feet northeast of Charles Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that the Preliminary Assessment Roll indicates that the total cost of the Improvement is $73,689.00 with the amount assessed to the City being $36,844.50 and the balance being assessed accordingly to affected property owners. Mr. Leszczynski stated that the change in the assessment reflects the exclusion of Charles Street from the project. Charles Street was originally excluded from Improvement Resolution No. 3517-1982 adopted by the Board on October 18, 1982, amended on November 1, 1982 and later rescinded on February 7, 1983. It was additionally noted that the Board received a letter from Mr. Edward Thorpe of Thorpe's Marine, Inc., 18296 State Road #23, South Bend, indicating that he could not afford the price of a sewer at this time. Mr. Charles L. Watson who resides at 51792 West Gatehouse Drive and owns property at 1723 South Bend Avenue, advised the Board that he is being assessed for two (2) lots even though he considers his property to be one (1) lot with one (1) building. He inquired of the formula used to compute the assessment and was advised by Mr. Leszczynski that the assessment was based on a one -hundred (100) foot frontage formula. Mr. Leszczynski advised Mr. Watson that he would check into why he is being assessed for two lots. Mr. Carlo Anastasio 17577 State Road 23, stated that he has a situation identical to Mr. Watson's and would also like a clarification. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the public hearing on this project was continued until the next regularly scheduled meeting of the Board. Mr. Leszczynski advised Mr. Watson and Mr. Anastasio that they would be notified of the date and time of the next meeting at which this public hearing will be continued. 1 1 127 REGULAR MEETING FEBRUARY 21, 1983 PUBLIC HEAPING - APPROVE VACATION OF ALLEY 1ST NORTH/SOUTH ALLEY WEST OF OLIVE Mr. Leszczynski stated that this was the date set for the Board's public hearing on the vacation of the 1st north/ .south alley west of Olive Street running between Poland. and Dunham except the 14 foot east/west right-of-way for a distance of 260 feet all being in Summit Place 3rd Addition to the City. of South Bend. This public hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Petition filed by Mr. Philip 0. Berndt, 2413 West Dunham Street and Mr. David J. Michaud, 2416 West Poland Street. Mr. Leszczynski advised that the affected property owners within 200 feet of the alley had been duly notified of the Board's public hearing date. There was no one present at the public hearing to speak against the"alley vacation and no written objections were received. Mr. David J. Michaud, Petitioner, was present at the public hearing and stated his support of ,the proposed alley vacation. Favorable comments in support of the vacation were received from the Engineering Department, Area Plan Commission, Community Development Department and from Mr. Robert J. Richardson, St. Joseph County Engineer. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the public hearing was closed and a favorable recommendation for the vacation of the above alley was forwarded to the Common Council, subject to the maintenance of all utility easements. APPROVE WARRANTY DEED —MARTIN BLAD FARMS, INC. (ETHANOL PLANT PROJECT) Mr. Leszczynski presented to the Board a Warranty Deed from Martin Blad Farms, Inc. to the Civil City of South Bend for a tract of land located in Section 21, Township 37.North (T37N), Range 2 East (R2E), in St. Joseph County. This property was needed for the installation of storm and sanitary sewers. Upon a motion made by'Mr. Leszczynski, seconded by Mr. Kernan and carried, the above referred to Warranty Deed was approved. APPROVE CHANGE ORDER NO. 3 - ETHANOL PLANT SITE DE -MUCKING (WOODRUFF & SONS, INC.) Mr. Leszczynski presented to the Board .Change Order No. 3 for the ethanol plant site de -mucking. He stated that this Change Order is based upon a request.by New Energy Corpora- tion of Indiana and Davy -McKee that the limits of demucking be extended. The Change Order calls for the contract to be increased by $100,276.00, bringing the new contract sum including this Change Order to $1,358,730.40; Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above Change Order was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director of the Department of Code Enforcement, requested permission to advertise for the sale of approximately twelve (12) abandoned vehicles, nine (9) of which were valued at over One Hundred Dollars ($100.00) and all of which were being stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. It was noted that all vehicles had been stored more than the required thirty (30) days, identifica- tion checks had been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan .and carried, the request was approved and a date of March 7, 1983 was established for the receipt of sealed bids.. REGULAR MEETING FEBRUARY 21, 1983 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS CALVERT STREET PROJECTS (ETHANOL PLANT PROJECT)' Mr. John E. Leszczynski, Director, Public Works, requested permission to advertise for receipt of bids for the following two projects: 1. Calvert Street storm and sanitary sewers west of Maple Road. 2. Installation of storm and sanitary sewers reconstruction and widening of the pavement on Calvert Street from Olive Street to Maple Road. Mr. Leszczynski additionally stated that this is the first letting of bids relating to the ethanol plant construction. This project will provide for the improvement of roads and storm and sanitary sewers to the site. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the request was approved and a. date of March 14, 1983 was established for the receipt of sealed bids. APPROVE TITLE SHEETS - CALVERT STREET PROJECTS (ETHANOL PLANT PROJECT) Mr. Leszczynski stated that the following title sheets were being presented to the Board for execution: 1. Calvert Street storm and sanitary sewers west of Maple Road. 2. Installation of storm and sanitary sewers, reconstruction and widening of the pavement on Calvert Street from Olive Street to Maple Road. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Title Sheets were approved and signed. APPROVE RESOLUTION ESTABLISHING PREFERENTIALITY - INDIANA DEPARTMENT OF HIGHWAYS Mr. Leszczynski presented to the Board a resolution received from the Indiana Department of Highways establishing preferenti- ality at US 33, SR 23 and SR 20 within the City of South Bend, St. Joseph County, Indiana. The resolution was approved by the Department of Highways on February 8, 1983. The resolu- tion contains a number of official actions for intersections within the City of South Bend, establishing preferentiality for the emergency flash operations at various intersections on US 33, SR 23 and SR 20. This preferentiality would establish a four-way all -red flashing stop situation in the event of signal malfunction. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above referred to Resolution was approved. APPROVE REQUEST - CROP WALK FOR WORLD HUNGER - APRIL 16, 1983 Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Light- ing, recommended approval of the request of the South Bend CROP Walk for World Hunger for 1983 to hold a walk in recogni- tion of the hunger and starvation around the world to be on April 16, 1983 beginning at 10:00 a.m. Mr. Wadzinski recom- mended the route as submitted be changed as follows: Start at Leeper Park and go south on Michigan Street to Marion, west on Marion/Chapin to Washington, west on Washington to LaPorte, northwest to Lincolnway, northwest on Lincolnway to Huey, north on Huey to Hamilton, east on Hamilton (Woodlawn) to Riverside, Riverside to Angela to North Shore to Michigan and across bridge back to Leeper Park. 1 REGULAR MEETING FEBRUARY 21, 1983 In addition, it was recommended that the walk be held on the city sidewalks, obeying all traffic laws pertaining to traffic and pedestrians. Upon a motion made by Mr. Leszczynski,.sec,onded by Mr. Kernan ,and carried, the above request was approved subject to the route change recommended by the Bureau of Traffic and Lighting. REQUEST TO HOLD AMERICAN CANCER SOCIETY DAFFODIL DAYS REFERRED - 14ARCH 25 & 26, 1983 In a letter to the Board, Ms. Deborah Cataldo, Chairperson. of Daffodil Days on behalf of the American Cancer Society requested approval to conduct its annual Daffodil Days on Friday, March 25, 1983 and Saturday, March 26, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for. review and recommendation.' REQUEST TO HOLD PEPSI REGIONAL 10,000 RUN RACE REFERRED - MAY 21, 1983 In a letter to the.Board, Mr. Dean A. Reinke, President of the Athletic Annex, on behalf of the Athletic Annex, the WNDU stations and the Pepsi Cola.Company requested.approval to conduct a 10,000 meter run race on Saturday, May 21, 1983 at 9:00 a.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the.above request was referred to the Bureau of Traffic and Lighting and the Police.Traffic Division for review and recommendation. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE An application for a Rubbish and Garbage Removal License was received from Mr. Nathaniel Green, 1602 Sibley Street, South Bend. It was noted that an inspection of the truck to be used had been conducted by the Solid Waste Bureau and it was found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above license application was approved.and referred to the Deputy Controller's Office for issuance. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Certificate of Insurance for Goshen Tree Expert Service, Inc., 17406 U.S. #20, Goshen Indiana, was filed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried,, the following traffic control device as recommended by the Bureau of Traffic and -Lighting was approved: REVISE TO - 1 HOUR PARKING -.North side of Oakside approximately 100 feet east of Michigan. FILING OF LIST OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing thirty-one (31) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the environmental list was filed. REGULAR MEETING FEBRUARY 21, 1983 APPROVE HA14DICAPPED PARKING PEP21ITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following ten (10) handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Buelah A. Lake, 19760 Burke St. Bob Jewell, 52679 Juniper Rd. Stephen & Ethel Sattler, 1155 E. Donald, S.B. Carl Bunch, 923 S. Gladstone, S.B. Nina W. Metzger, 22845 Liberty Hwy., S.B. James L. Bishop, Sr., 16080 Madison, S.B. Andrew Crawford, 52943 Juniper, S.B. Mary L. Shirk, 3903 Ardmore Tr., S.B. Joseph T. Serge, 2135 Riverside, S.B. Mary E. Ehman, 910 E. Sorin, S.B. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of thirty- four (34) outages for the period January 18, 1983 to February 11, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. Mr. Leszczynski indicated that this report is compiled by the Police Department based on calls received concerning street light outages. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michigan Area CETA Consortium, submitted a report indicating Purchase Orders totalling thirty-two (32) to be paid from FY 1983 funds. Chief Deputy Controller Sherrie L. Petz submitted Claims Docket No. 3113 through No. 3793 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the reports were filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 9:55 a.m. ATT ST: U Sandra 11. Parmerlee, Clerk