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HomeMy WebLinkAbout02/07/83 Board of Public Works Minutes16. REGULAR MEETING FEBRUARY 7, 1983 The regular meeting of the Board of Public Works was convened at 9:30 a.m., February 7, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by 14r. Hill and carried, the minutes of the January 31, 1983, regular meeting of the Board were approved.. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation to award the bid for uniform rental was added to the agenda. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY (630 EAST BROADWAY AND 203 & 207 NORTH JOHNSON) This was the date set for receiving bids for the sale of the city -owned lots located at 630 East Broadway and 203 & 207 North Johnson. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County.News which were found to be sufficient. Mr. Leszczynski stated that no bids were received for the property located at 630 Broadway. He additionally stated that two (2) bids were received for the property located at 203 & 207 North Johnson Street and that the property had an appraised value of $495.00. The two (2) bids received were opened and publicly read: Bid: The O'Brien Corporation $495.00 2001 West Washington Avenue P. 0. Box 17 South Bend, Indiana Greater South Bend Missionary $495.00 Baptist Church 213 & 215 Johnson Street South Bend, Indiana Because of the tie bid, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Clerk was instructed to notify the two (2) bidders and request a counter-offer for the Board's review. RESCIND IMPROVEMENT RESOLUTION NO. 3517-82 AND ADOPT IMPROVEMENT RESOLUTION NO. 3519-83 (SOUTH BEND AVENUE SANITARY SEWER PROJECT) Mr. Leszczynski advised the Board that due to a change in state law regarding the assessment procedure, that Improvement Resolu- tion No. 3517-82, adopted on October 18, 1982, be rescinded and replaced with Improvement Resolution No. 3519-83. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Improvement Resolution No. 3517-82 was rescinded and Improvement Resolution No. 3519-83 was adopted and a public hearing date of February 21, 1983, was set. AWARD BID - REN]'AL OF UNIFORMS FOR VARIOUS BUREAUS AND DEPARTMENTS WITHIN THE CITY OF SOUTH BEND In a memorandum to the Board, Mr. Jon Oppenheim of the Depart- ment of Administration and Finance recommended the Board award the bid for rental of uniforms as received on January 31, 1983 to Monarch, Inc. in the amount of $94,481.92. Mr. Oppenheim stated that although the bid of 'leans Services, Inc, is lower ($65,708.24) they do not propose to provide all new uniforms to the City of South Bend. Mr. Leszczynski noted that this is a two (2) year contract. Upon a motion made by Mr. Kernan, seconded by Mr. dill and carried, the bid of Monarch, Inc. was awarded as recommended. 1 1 1 1 REGULAR MEETING FEBRUARY 7, 1983 APPROVE AGREEMENT TRAFFIC SIGNAL MAINTENAIICE (INDIANA DEPARTMENT OF HIGHWAYS) Mr. Leszczynski stated that this agreement is between the State of Indiana through the Indiana Department of Highways and the City of South Bend for the maintenance of all traffic signals on State Highways as stated in the agreement. The term of the contract is for one year from February 1, 1983 to January 31, 1984 and may be renewed. The Department of Highways will compensate the City for routine maintenance at a flat unit rate per year for each intersection by type as listed in Exhibit A of the Agreement as follows: 1. Fixed time Installation $50.00 per year 2. Actuated Installation 56.00 per year 3. Flashing Beacon Installation 17.00 per year Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill_ and carried, the above referred to agreement was approved. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development addenda were presented to the Board for approval: Addendum I - Rehabilitation Loan Activity The addendum provides for a revised allowable costs section indicating that in no event will the total to be paid by the City to the Agency under this agreement exceed $150,000.00 for full and complete satisfactory performance. Addendum II - Monroe Sample Rehabilitation Loan Activity The addendum provides for a revised allowable costs section indicating that in no event will the total to be paid by the City to the Agency under this agreement exceed $68,000.00 for full and complete satisfactory performance. Addendum I - Homeowner's Emergency Loan Activity The addendum provides for a revised allowable costs section indicating that in no event will the total to be paid by the City to the Agency under this agreement exceed $15,000.00 for full and complete satisfactory performance. Addendum II - Bureau of Housing Management & Inspection Activity This addendum provides for a revised cost categories section, program budget and Appendix II. The total cost of the Bureau of Housing Management & Inspection Activity shallnot exceed 837,000.00. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above addenda were approved: APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director of the Department of Code Enforcement, requested permission to advertise for the sale of approximately seven (7) abandoned vehicles, five (5) of which were valued at over One Hundred Dollars ($100.00) and all of which were being stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. It was noted that all vehicles had been stored more than the required thirty (30) days, identification checks had been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a date of February 21, 1983, was established for the receipt of sealed bids. REGULAR MEETING FEBRUARY 7, 1983 REQUEST TO PURCHASE CITY -OWNED PROPERTY REFERRED - 217 NORTH KENMORE (URBAN HOMESTEAD PROGRAM) A letter was received from Mr. Robert Johnson of 209 North Kenmore Street stating his interest in purchasing the above named property. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the necessary city departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. REQUEST TO CONDUCT THIRTEENTH A14NUAL ST. JOSEPH RIVER RUN (11ICHIANA WATERSHED, INC.) A request was received from Mr. Richard.D. Carey, President of the St. Joseph County Chapter of the Michiaaa Watershed, Inc. to hold its thirteenth annual St. Joseph River Run on Saturday May 21, 1983. The canoe race will again be run from Leener Park to Niles, Michigan. Approximately seven hundred (700) participants are expected. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was referred to the Bureau of Traffic and Lighting, the Police Traffic Division and the Park Department for review and recommendation. APPROVE REQUEST TO HOLD CONCOURSE PORTION OF STUDEBAKER DRIVER'S CLUB ANNUAL 14EET IN DOWNTOWN AREA AND SWAP MEET IN COLFAX PARKING GARAGE Mr. Ralph Wadzinski, Manager, Bureau of Traffic and Lighting, and Mr. Ted Latkowski, Director of Parking, recommended approval of the request of the Studebaker Driver's Club to hold the concourse portion of the annual meet in the downtown area on Thursday, July 21, 1983, and the Swap Meet to be held July 19 21, 1983. Mr. Latkowski noted that the request of the Club to use floors three (3) through six (6) of the Colfax Parking Garage has been amended to read one-half (1/2) of the third floor and all remaining upper floors of the garage. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved as amended. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE An application for a Rubbish and Garbage Removal License was received from Eddie L. Ivory, 1302 Linden Street. It was noted that an inspection of the truck to be used had been conducted by the Solid Waste Bureau and it was found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. APPROVE LICENSE APPLICATION - OPEN AIR STAND - PRETZEL PALACE Mr. Leszczynski stated that favorable recommendations were received from the Health Department, Fire Department and Depart- ment of Code Enforcement for the renewal application for an Open Air Stand License for the Pretzel Palace located at Michigan and Jefferson Streets on River Bend Plaza. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above application was approved and referred to the Deputy Controller's Office for issuance. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczvnski, seconded by Mr. Hill and carried, the following three (3) traffic control devices as recommended by Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, and requested by the South Bend School Corporation were approved: 1 1 `19 1 REGULAR MEETING FEBRUARY 7, 1983 INSTALL NO PARKING PASSENGER LOADING ZONE - W. side of Fellows adjacent to Monroe School and S. of bus zone (S. of driveway to school). REVISE TO NO PARKING - BUS ZONE 8AM-4PM - W. side of Fellows adjacent to James Monroe School. REMOVE NO PARKING - BUS ZONE - E. side of 3100 S. Carroll (11onroe School). FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Certificates of Insurance were filed: Ideal Consolidated, Inc. 806 W. Sample Street South Bend, Indiana 46621 Rieth-Riley Construction Co., Inc. 311 W. Madison Street Goshen, Indiana 46526 FILING OF LIST OF ENVIRONMENTAL CLEAN-UP OF LOTS A list containing twenty-five (25) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environmental list was filed. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following (12) handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Patricia Stein, 15651 Winding Brook Drive Gertrude Shoemaker, Rm. #109, Fountainview Nursing Home Barbara J. Bonar, 1105 Bennington, Mish. Virginia J. Bonar, 1010 Doyal Ct., Mish. Phillip F. Mumaw, 4802 Skye Ct., S.B. Frances J. Czarnecki, 57359 Alan Rd., S.B. Almeda Knaus, 1511 Liberty #14, Mish. Edward R. Sobieralski, 5121 Cedarwood, S.B. E. Leo Cwiklinski, 2751 Eller Ln., Apt. C, Mish. Shirley VanDolick, 198 E. Cleveland, S.B. Rosella H. Ditsler, 2608 Fernway, S.B. Nellie Parkhouse, 23500 Ardmore Tr., S.B. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium submitted a report indicating forty-five (45) purchase orders from FY 1983 funds. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 2075 through No. 2674 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the claims approved. a V REGULAR MEETING FEBRUARY 7, 1983 There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 9:53 a.m. J n E. Leszcz n .ichard L. Hil o E. Kernan AT ST: Sandra M. Parmerlee, Clerk 1