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HomeMy WebLinkAbout01/31/83 Board of Public Works MinutesREGULAR MEETING JANUARY 31, 1983 The regular meeting of the Board of Public Works was convened at 9:30 a.m., January 31, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,the ninutes of the January 24, 1983, regular meeting of the Board were approved. OPENING OF BIDS RENTAL OF UNIFORMS FOR VARIOUS BUREAUS & DEPARTMENTS This was the date set for receiving bids for the rental of uniforms for various bureaus and departments within the City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which.were found to be sufficient. The following bids were opened and publicly read: MONARCH, INC. Bid was signed by Robert F. Shultz, 812 North Wilber Street Vice President, non -collusion South Bend, Indiana 46628 affidavit was in order and a Certified Check in the amount of $9,448.20 was submitted. Group I 374 - 2 Changes 5 shirts - 5 pants $1.90 $710.60 Group II 12 - 5 Changes 11 shirts - 11 pants 4.85 58.20 Group III 69 1 Change 3 Coveralls 1.12 77.28 Group IV 8 1 Change 3 Shop Coats 1.05 8.40 Group V 8 5/3 Change 11 Shirts - 7 pants Dress 6.75 54.00 WEEKLY TOTAL 908.48 104 WEEKS TOTAL 94,481.92 MEANS SERVICES, INC. Bid was signed by Robert B. Klimek, SOUTH BE14D Sales Manager, non -collusion 3701 Progress Drive affidavit was in order and a l0io South Bend, Indiana 46628 bid bond was submitted. Group I 374-Employees on 2 changes of $1.38 $516.12 65/35 shirts and pants per per per week per employee - Total week week inventory 5 shirts and pants per per employee employee Group II 12-Employees on 5 changes of $1.38 $ 16.45 65/35 shirts and pants per per per week per employee - Total week week inventory 11 shirts and per pants per week. employee Group III 69-Employees on 1 change of $ .69 $ 47.61 65/35 coveralls per week per per per employee - Total inventory 3 week week coveralls per employee. per employee Group IV 8-Employees on 1 change of $ .69 $ 5.52 65/35 shop coats per week per per per employee - Total inventory week week 3 shop coats per employee. per employee REGULAR MEETING JANUARY 31, 1983 1 Group V 8-Employees on 5 changes of $2.75 $22.00 65/35 Executive shirts per per per week per employee - Total week week inventory 11 Executive.shirts per per employee employee 8-Employees on 3 changes of $3.00 $24.00 100% Polyester Executive per per slacks per week per employee week. week Total inventory 7 Executive per slacks per employee employee MECHANICS LAUNDRY & SUPPLY Bid was.signed by Don J. Harris, 3201 S. Clinton General Manager, non -collusion Fort Wayne, Indiana affidavit was in order and a 10% bid bond was submitted. Group I 374 - 22 changes $2.08 $80,903.68 Group II 12 - 5 changes 4.95 6,177.60 Group III 69 - 1 change coverall 1.04 7,463.04 Group IV 8 - 1 change shop coat .92 765.44 Group V 8 - 5/3 change executive 6.20 515.84 $95,825.60 Alternate Bid, 3 Year Duration (156 weeks) Group I per change $1.78 Group II per change 4.45 Group III per change .94 Group IV per change .84 Group V per week per person 5.80 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Controller's Office for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening sealed bids for the sale of approximately eleven (11) abandoned vehicles, six (6) of which are valued at over One Hundred Dollars ($100.00) and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. The Clerk tendered proofs of publica- tion of notice inthe South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski stated that vehicles number four (4) and six (6) are to be removed from the bid list as they are no longer available for sale. The following bids were opened and publicly read: Vehicle No. 1 2 3 4 5 6 7 8 9 10 11 Vehicle No. 7 Steve & Gene's 3109 S. Gertrude South Bend, Ind. $11.75 5.75 5.75 6.75 5.75 11.75 10.75 11.75 5.75 10.75 Rubin's Auto Parts 23921 Western Ave. South Bend, Ind. $52.00/$65.00 Hurwich Iron Co. 1610 Circle Ave. South Bend, Ind. $16.00 12.00 16.00 12.00 16.00 20.00 16.00 16.00 12.00 12.00 20.00 John Massingill 24551 Grant Rd. South Bend, Ind. $26.00 8.00 18.00 26.00 5.00 Kowalski Brothers 25958 Western Ave. South Bend, Ind. $52.00/$57.00 A 2 REGULAR MEETING JANUARY 31, 1983 Mr. Leszczynski noted that Metal Resources Corporation had returned the bid proposal form and had declined to bid at this time. After reading all bids received, Mr. Leszczynski informed the Board that there was a tie bid between Rubin's Auto Parts, Inc. and Kowalski Brothers for vehicle No. 7 in the amount of $52.00. Mr. Hill advised Ms. Jerelyn O'Connor, Assistant Director of the Department of Code Enforcement to telephone these two bidders and request a new verbal bid to break the tie. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Department of Code Enforcement Office for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following bids were awarded: Hurwich Iron Co. - Vehicle No. 2 5 8 9 10 11 John Massingill - Vehicle No. 1 3 Rubin's Auto Parts - Vehicle No. 7 $12.00 16.00 16.00 12.00 12.00 20.00 $26.00 18.00 $65.00 TOTAL: $88.00 44.00 $197.00 RADIO COMMUNICATIONS CONSOLES AND RELATED EQUIPMENT BID REJECTED - KUSTOM QUALITY ELECTRONICS Mr. Leszczynski advised that bids for radio communications consoles and related equipment were opened on January 24, 1983. At that time it was noted that the bid of Kustom Quality Electronics contained a bid bond drawn on an out-of-state surety company and that Kustom Quality Electronics was given forty-eight (48) hours to provide proper bid security. The bid was read and accepted based on that condition. Because Kustom Quality Electronics chose not to comply with this request, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was rejected. RIVERSIDE SANITARY SEWER PROJECT Mr. Leszczynski stated that the presentation to the Board of an Improvement Resolution in regard to this project shall be stricken from the Board's agenda at this time. He advised that the Board is waiting for an Order from the St. Joseph County Health Department that would set this project in motion. That order has not yet been received. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the matter was stricken from the agenda at this time pending receipt of an Order from the St. Joseph County Health Department. APPROVE CONTRACT FOR FIRE ALARM ASSISTANCE - UNIVERSITY OF NOTRE DAME Assistant Fire Chief Richard Switalski advised the Board that this is an annual contract between the City and the University of Notre Dame for coordination of fire dispatching procedures. The University has installed within the Alarm Office of the South Bend Fire Department a readout device which would provide a numerical display of alarms generated at the University in addition to the location of the fire alarm. The contract provides that the University shall pay to the City the sum of One Hundred and Ten Dollars ($110.00) per month as a service fee for the period of February 9, 1983 to February 8, 1984. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above contract was approved. 1 113 REGULAR MEETING JANUARY 31, 1983 APPROVE EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT OF THE CITY OF SOUTH BEND, INDIANA Ms. Eugenia S. Schwartz, Assistant City Attorney, advised the Board that this Policy Statement was developed as a joint effort by the City Attorney's office, the Office of Administration and Finance and the Community Development Department. The policy sets forth the goals and guidelines for the City with the exception of Police and Fire sworn officers who are guided by the Board of Public Safety policies. It sets out procedures that the City has been following in a draft policy statement adopted in 1976. This policy state- ment sets forth in writing what _the City is doing to offer equal employment opportunities to its employees and contractors who work with the City. Mr. Hill commended the work of Ms. Schwartz, Chief Deputy Thomas Bodnar of the City Attorney's office and Jon Oppenheim of the Department of Administration and Finance in preparing this statement. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above policy statement was approved. PETITION FOR THE ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE - REFERRED Mr. Leszczynski presented to the Board a Petition for the Establishment of,a residential parking zone which was received from Ms. Mildred E. Westfall of 840 North Main Street, South Bend, Indiana. The petition requests a traffic study be conducted in the area of North Main Street (814-840) between Bartlett and Park Lane. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above petition was referred to the Bureau of Traffic and Lighting for its review and recommendation. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - CONSTRUCTION OF A COMBINED COMMUNICATIONS FACILITY Mr. Leszczynski requested permission to advertise for the receipt of sealed bids for the construction of a combined communications facility. He stated that it is the City's intention to remodel the unused old city jail for this purpose. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE WINTER CELEBRATION RUN - FEBRUARY 5, 1983 Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the Winter Celebration Run sponsored by the Saint Joseph's Medical Center to be held on February 5, 1983, in conjunction with the City of South Bend's Winter Celebration. The course approved starts on Alpine Drive near Miami Street, run to Y o rk Road, York Road to Byron Drive, Byron Drive to Springbrook, Springbrook to Woodmont, Woodmont to Altgeld, Altgeld to York Road, York to Ridgedale, Ridgedale to Caroline, Caroline to Springbrook, Springbrook to Byron, Byron on to York, York to Alpine. The one mile essentially goes out one-half mile and turns around. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved as recommended. APPROVE WORLD'S LARGEST GARAGE SALE - JUNE 4, 1983 Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, and Mr. Ted Latkowski, Director of Parking recommended approval of the World's Largest Garage Sale to be held on Saturday, June 4, 1983, in the Colfax Parking Garage. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request as submitted was approved. f REGULAR MEETING JANUARY 31, 1983 APPROVE CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., recommended the approval of a Contractor's Bond for Robert T. Pflugner, effective January 31, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bond was approved as recommended. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control device as recommended by the Bureau of Traffic and Lighting was approved: REVISE TO HANDICAPPED PARKING PLATE TOW AWAY ZONE (30 days) 100 N. Michigan, west side, lst space S. of Colfax. APPP.OVE 1ICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the license applications of The National Bank & Trust Company, agent, to operate a public parking facility at 322 South Lafayette Boulevard, South Bend, Indiana and The National Bank & Trust Company, Trustee, to operate a public parking facility at 115 Franklin Place, South Bend, Indiana were approved and referred to the Deputy Controller's Office for issuance. It was noted that the required Proofs of Insurance were attached to the applications. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that a renewal application for a Secondhand Dealers License was received from Frank Romeo Anastasio, of Miami.Jewelry, 1906 Miami Street, South Bend, Indiana. He further advised that favorable reports had been received from the Police Department, Fire Department, Bureau of Traffic and Lighting and the Department of Code Enforcement. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above application was approved and referred to the Deputy Controller's Office for issuance. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Certificates of Insurance were filed: Walsh & Kelly, Inc. LaFree Excavating, Inc. FILE ENVIRONMENTAL CLEAN-UP OF LOTS A list containing forty (40) lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environmental list was filed. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following ten (10) handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Clem K. Kuehne, 630 Northwood, S.S. Jane E. Moore, 1230 Fairington, Apt. 219, S.B. Georgia Zehendner, 609 Coronation Gardens, S.B. James Batalis, 918 N. Allen, S.B. Sophie Sobieralski, 417 S. Bendix, S.B. Eula 11. Canada, 124 Cherry, S.B. 1 REGULAR MEETING JANUARY 31, 1983 115 1 1 Joseph Jakubowicz, 450 Liberty, Minnie B. Comer, 620 LaPorte, S.B. Goldie Krojniewski, 2317 Union, S.B. Charles R. Werntz, 59106 Mayflower, S.B. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted a report indicating one (1) purchase order from FY 1982 funds: and forty (40) purchase orders from FY 1983 funds. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 1744 through No. 2074 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the claims approved There being no further business to come. before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:55 a.m. ATTEST: Sandra M. Parmerlee, Clerk Richard L . Hilr' a E. Kernan