HomeMy WebLinkAbout01/24/83 Board of Public Works MinutesRM
REGULAR MEETING JANUARY 24, 1983
The regular meeting of the Board of Public Works was convened
at 9:30 a.m., January 24, 1983, by President John E. Leszczynski,
with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E.
Kernan present. Also present was Assistant City Attorney
Carolyn V. Pfotenhauer.
MINUTES OF PREVIOUS MEETING APPROVED
Upon a motion made by Mr. Hill, seconded by Mr. Kernan and
carried, the minutes of the January 17, 1983, regular meeting
of the Board were approved.
OPENING OF BIDS - RADIO COMMUNICATIONS CONSOLES
AND RELATED EQUIPMENT
This was the date set for receiving bids for the purchase of
radio communications consoles and related equipment. The Clerk
tendered proofs of publication of notice in the South Bend
Tribune and.the Tri-County News which were found to be sufficient.
The following bids were opened and publicly read:
COMCENTER CORPORATION
7810 Burnet Avenue
Van Nuys, California 91405
1 ea. Supervisory Console
3 ea. Control Consoles
2 ea. 911 Consoles
OPTIONAL ITEMS
Bid was signed by Gene Stewart,
V.P. Marketing, non -collusion
affidavit was in order and a
10% bid bond issued by the
Hartford Accident and Indem-
nity Company with its principal
office in the City of Hartford,
Connecticut was submitted.
Unit Price Amount
T373,381.00 .3�3,3E1.00
23,706.00 71,118.00
7,983.00 15,966.00
1 ea. 4' x 6' Status Map
$ 6,802.00
$ 6,802.00
2 ea. Radio Monitors
2,963.00
5,926.00
4 ea. 96 Slot Cardminders
2,439.00
9,756.00
1 ea. Conveyor System
12,305.00
12,305.00
1 Lot Remote Electronics
19,246.00
19,246.00
MOTOROLA COMMUNICATIONS AND
ELECTRONICS, INC.
c/o TIM TREAT
1720 Milborn
Mishawaka, Indiana 46544
3 Single Position Radio Control
Console
1 Supervisory Position, Radio
Control Console
2 911 - Console Positions
TOTAL PRIME BID W/O OPTIONS
Bid was signed by Francis T.
Wapole, V.P., non -collusion
affidavit was in order and a
10% bid bond was submitted.
$19,669.00
20,369.00
8,320.00
$59,007.00
20,369.00
16,640.00
$96,016.00
OPTIONAL ITEMS BID AS REQUESTED
4
K116A Patch X-mit Switch
119.00
476.00
40
K103ADSP Duplex Patch Board
340.00
13,600.00
4
B1326A-CS4 Duplex Phone Patch
1,038.00
4,152.00
40
K103 Phone Patch (std)
124.00
4,960.00
8
B1309 Module 2 Panel
704.00
5,632.00
20
B1319A Speaker/Amp
218.00
4,360.00
1
B1255 Map
8,055.00
8,055.00
1
K173 32 Status Light Kit
1,988.00
1,988.00
1
K174 64 Status Light Kit
3,837.00
3,837.00
1
DCM 3702 Ceiling Mtg. Kit
933.00
933.00
1
3780-L1-TT-00 Call Director
1,419.00
1,419.00
1
Acme Dispatch Card Conveyor -
25' Long
6,794.00
6,794.00
1
1
1
105"
REGULAR MEETING
JANUARY 24, 1983
6
B1338CS1 32 Slot Panel
(3-cond) $1,128.00
$6,768.00
6
B1338CS2 32 Slot Panel
(3-cond/w/ illum) 1,310.00
7,860.00
12
B1341 Card Slot Power Supply 182.00
2,184.00
24
QKN 8384 Cable Kit 83.00
1,992.00
24
QKN 8391 Cable Kit 107.00
2,568.00
2
B1326A Phone Patch 667.00
1,334.00
TOTAL BID FOR OPTIONAL EQUIP.
$78,912.00
TOTAL INSTALLATION OF EQUIP.
8,500.00
TOTAL COST OF BOTH REQUIRED &
RECOMMENDED SPARE PARTS (pg. #2
3,389.00
attached to bid)
KUSTOM.QUALITY ELECTRONICS Bid was signed by Lyle P. Phillips,
8320 Nieman Road President, non -collusion affidavit
Lenexa, Kansas 66214 was in order and a 10% bid bond
issued by the Fidelity and Deposit
Company of Maryland, with its Home
Office in Baltimore, Maryland was
submitted.
4 ea. Dispatch Consoles, in accordance with
enclosed bill of material & bid
specification $25,082.00
$100,328.00
1 Lot Miscellaneous cabinetry
per bill of material
2,337.00
1 ea. Main Distribution Frame
5,007.00
2 ea. 911 Operator Consoles 8,627.00
17,254.00
1 Lot Complete installation and
Maintenance Training
4,550.00
OPTIONAL ITEMS
ea. Monitor panels (8 or 12 chnl) 1,631.00
1 ea. Status map per specification
8,012.00
4 ea. 96 slot status minder 1,419.00
5,676.00
1 ea. 20' Acme conveyor per specifi-
cation including Factory instl.
7,605.00
1 ea. Same as item 9 but 25' in length
8,693.00
1 Lot Intercom system per specification
5,732.00
1 Lot Recommended spare parts
1,857.00
1 Lot Option to remote all electronics
to equipment room
4,200.00
1 ea. Additional Echo - 3 recall recorder
(requested in specification but not
installed in consoles) including
coupler
2,473.00
1 ea. Cassette tape for recorders (60 min)5.00
1 ea. Audio Visual Operator Training
Package 300.00
300.00
1 Lot On Site Operator Training
conducted by Kustom Personnel
1,850.00
36 ea. Headset & Lipmic per specifics. 174.00
6,264.00
Mrs. Pfotenhauer advised that the bid submitted by Motorola
Communications and Electronics, Inc. was in order but
that the
bids submitted by ComCenter Corporation of Van Nuys,
California
and Kustom Quality Electronics of Lenexa, Kansas contained
bid
bonds drawn on out-of-state surety companies. Upon a
motion
made by Mr. Kernan, seconded by Mr. Hill and carried,
ComCenter
Corporation and Kustom Quality Electronics were given
forty-
eight (48) hours to provide proper bid security and it
was
stated that their bids would be read and accepted with that
condition.
-U -
REGULAR MEETING
JANUARY 24, 1983
Mr. Tim Treat, Account Executive, Government Markets Division, of
Motorola Communications and Electronics Inc. asked the Board to
reject the bids of ComCenter Corporation and Kustom Quality
Electronics because of the surety defect due to the fact that
the Notice to Bidders clearly states that a bid bond must be
secured by a surety having its principal place of business in
the State of Indiana. Mr. Hill explained that the practice of
the Board in these instances is to grant forty-eight (48) hours
for the non -complying company to conform. He also stated that
the Board is reviewing the present bidding procedures and that
the Board would be reversing its past practice if they did not
allow this forty-eight (48) hour notice. Upon a motion made by
Mr. Leszczynski, seconded by Mr. Hill and carried, the above
bids were referred to the Radio Communications Department for
review and recommendation.
LIMITED WARRANTY DEED - HOMER W. FITTERLING FILED
Mr. Leszczynski presented to the Board a Limited Warranty Deed
from Homer W. Fitterling conveying to the Civil City of South
Bend property needed by the City for the construction of Maple
Road in relation to the construction of the ethanol plant.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the Limited Warranty Deed was filed with the Board.
EASEMENT INDIANA AND MICHIGAN ELECTRIC COMPANY (RELOCATION
OF I&M LINE ON ETHANOL SITE) APPROVED
Mr. Leszczynski presented to the Board an Indiana and Michigan
Electric Easement Agreement which would provide right-of-way
to I&M for the relocation of I&M lines on the ethanol site.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill
and carried, the Easement Agreement was approved.
LEASE - REDEVELOPMENT DEPARTMENT (SURFACE PARKING) APPROVED
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan
and carried, the Board approved a lease with the Department of
Redevelopment for Parcel 2-6 C 2-17 to be used for surface
parking near the South Bend Water Works.
AGREEMENT - GRAND TRUNK & WESTERN RAILROAD APPROVED
(SIGNAL EQUIPMENT AND GRADE CROSSING)
Mr. Leszczynski advised the Board that this Agreement is with
the Board of County Commissioners, County of St. Joseph, the
Board of Public Works, City of South Bend and the Grand Trunk
Western Railroad. The Agreement is for the relocation and
replacement of signal equipment and grade crossing removals
to be performed during the construction of the Olive/Sample
Grade Separation Project. Mr. Leszczynski stated that all
costs will be born by St. Joseph County. Upon a motion made
by Mr. Leszczynski, seconded by Mr. Hill and carried, the
above agreement was approved.
AGREEMENT - MICHIANA AREA CETA CONSORTIUM APPROVED
(SERVICES OF DEPUTY CITY ATTORNEY)
Mr. Leszczynski presented to the Board Agreement No. 83-710
from the Michiana Area C.E.T.A. Consortium which provides for
MAC to retain the services of a Deputy City Attorney (half-time)
through fiscal year 1983. The wages associated with the position
will be directly paid to the Deputy City Attorney assigned by
the City of South Bend to the Consortium. Upon a motion made
by Mr. Kernan, seconded by Mr. Hill and carried, the above
Agreement was approved.
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REGULAR MEETING
JANUARY 24, 1983
11
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APPROVE COMMUNITY DEVELOPMENT CONTRACTS.AND ADDENDA
The Community Development Department presented to the Board
for approval three (3) contracts with the following neighbor-
hood centers:
(1) Southeast Side Neighborhood P.A.C.
(2) Northeast Neighborhood Council, Inc.
(3) LaSalle Park District Council, Inc.
The Community Development contract allocates funds to enable
neighborhood centers to serve the residents of the Neighborhood
Strategy Areas. The targeted goal for the neighborhood centers
is to be open 220 days for public access to the Center and the
services it provides. The total cost of the Neighborhood
Centers Activity shall not exceed $2,400.00. Upon a motion
made by Mr. Kernan, seconded by Mr. Hill and carried, the
above contracts were approved.
Mr. Leszczynski then presented the following addendums to
previously approved Community Development contracts:
Addendum I - Human Rights Staff Attorney Activity
Mr. Leszczynski explained that this addendum deletes
item number 5 in the original contract.
Addendum II - First Bank Center
Mr. Leszczynski explained that this addendum revises
the timetable of the project and provides that costs
may be incurred when the Agency is notified to proceed
with the First Bank Center Activity by the Division of
Community Development. However, no costs shall be
incurred under this activity prior to passage of the
First Bank Center Project appropriation ordinance.
The activity shall commence on October 5, 1981 and
shall continue to and include March 31, 1983.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill
and carried, the above addendums were approved.
ACCEPT OFFER TO PURCHASE CITY'OWNED PROPERTY - 621 RUSH STREET
Mr. Leszczynski advised the Board that two bids of $100.00
each were received from the Southold Heritage Foundation, Inc.
and Ms. Anna Fuchs, 770 Beebe Road, Niles, Michigan. Because
the property had an appraised value of $390100, both of
these bids were rejected. At that time, all abutting property
owners were again notified that the property was for sale.
On January 19, 1983, Southold Heritage Foundation, Inc.
submitted an offer of $150.00 for the property. No other
bids were received. Upon a motion made by Mr. Kernan,
seconded by Mr. Leszczynski.and carried, the offer of
Southold Heritage Foundation, Inc, in the amount of
$150.00 for purchase of the above property was accepted,
and the matter referred to the Legal Department for prepara-
tion of the necessary Purchase Agreement.
APPROVE BIKE-A-THON (CYCLING AGAINST CANCER - MAY 1, 1983)
Mr. Leszczynski advised the Board that on November 29, 1982,
the Board approved the request of Mrs. Mary Detert to conduct
a bike-a-thon on April 30, 1983, subject to route approval by
the Bureau of Traffic and Lighting and the Police Traffic
Division. Mrs. Detert is now requesting, based on the
recommendation of these bureaus, that the date of the
bike-a-thon be changed to May 1, 1983 to avoid a possible
conflict with the Notre Dame Blue/Gold game. The starting
time shall be 9:00 a.m, and a route has been submitted,
reviewed and approved by the above bureaus. Upon a motion
made by Mr. Leszczynski, seconded by Mr. Hill and carried,
the above amended request was approved.
REGULAR MEETING
JANUARY 24, 1983
APPROVE ENTRANCE CANOPY - MOR4INGSIDE HOTEL
Mr. Leszczynski stated that. City Awning of South Bend had
requested Board approval of the erection of an entrance canopy
at the Morningside Hotel at Colfax and William Streets. Follow-
ing a review of the request by the Department of Code Enforce-
ment and the Bureau of Traffic and Lighting it was determined
that the proposal submitted to the Board on January 12, 1983
to erect a canopy above the public sidewalk at the above
location is acceptable. Installation of the canopy must comply
with drawings submitted with the January 12, 1983 request and
legs must be securely anchored to the ground. Upon a motion
made by Mr. Leszczynski, seconded by Mr. Hill and carried,
the request as submitted by City Awning of South Bend was
approved.
APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY
Upon a motion rude by Mr. Leszczynski, seconded by Mr. Kernan
and carried, the license application of Tower Federal Savings
and Loan Association to operate a public parking facility on
part of the southeast corner of Washington and Williams Streets
and adjacent lots was approved and referred to the Deputy
Controller's Office for issuance. It was noted that the
required Certificate of Insurance was attached to the application.
APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE REMOVAL
An application for a Rubbish and Garbage Removal License was
received from Industrial Plant Service, Inc., 2425 Western Avenue,
South Bend, Indiana. It was noted that inspections of the twenty-
one (21) trucks to be used by Industrial Plant Service, Inc. had
been conducted by the Solid Waste Bureau and they were found to
be in compliance. Upon a motion rude by Mr. Leszczynski,
seconded by Mr. Hill and carried, the above license application
was approved and referred to the Deputy Controller's Office
for issuance.
APPROVE RELEASE OF EXCAVATION AND CONTRACTOR'S BOND
Mr. Ray S. Andrysiak recommended the Board release the following
Excavation and Contractor's Bonds, effective January 24, 1983,
as requested:
EXCAVATION BOND:
Charles 0. Hawkins
CONTRACTOR'S BOND:
Nick T. Prymak
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the above bonds were released.
FILE ENVIRONMENTAL CLEAN-UP OF LOTS
A list containing twenty-six (26) lots ordered cleaned by the
Director of the Department of Code Enforcement was submitted.
It was noted that property owners had been advised to clean
up the lots and had failed to do so. Upon a motion made by
Mr. Leszczynski, seconded by Mr. Hill and carried, the
environmental list was filed.
APPROVE HANDICAPPED PARKING PERMITS
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the following twenty-three (23) handicapped parking
permits were approved and referred to the Deputy Controller's
office for issuance:
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REGULAR MEETING
JANUARY 24, 1983
Gladys Dotson, 2021 Kenwood, S.B.
Ida Durbin, 141 Northside, Apt. 224, S.B.
Laura.Johnson, 1625 N. Gordon, S.B.
Roland Grant, 4550 E. MacDougall, S.B.
Mrs. Jack Frankenstein, 820 L.W.W. #202, Mish.
Mrs. Phillip R. Simon, 19465 Orchard Heights, S.B.
Irvin Jones, 201 E. Marion, S.B.
Mark R. Brumbaugh, 19553 Darden, S.S.
Vivian Fisher, 909 Riverside, S.B.
.Claude Paree, 1009 21st, S.B.
Robert E. Million, Sr., 1805 N. Brookfield, S.B.
Ethel Bussed, 827 Patterson, S.B.
Agnes Smith, 1214 S. 29th, S.B.
Emma V. Sheets, 1115 S. 26th, S.B.
Theodore O. Schultz, 6101 Miami, S.B.
Catherine A. Schulz, 604 E. Farneman, S.B.
David Taylor, 1152 Whitehall, S.B.
Esther Gladura, 2816 Beechwood, S.B.
Ben Karaszewski, 4101 Sunset, S.B.
Francis Griffin, 1321 Southlea, S.B.
George H. Kruszewski, 2413 Prairie, S.B.
Stanley Kubisiak, 1930 Fox, S.B.
Paul G. Rohleder, P. O. Box 26, S.B.
FILING OF STREET LIGHT OUTAGE REPORT
The report submitted to the Board indicated a total of
thirteen (13) outages for the period of January 5, 1983 to
January 17, 1983. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Kernan and carried, the report was filed.
APPROVE CLAIMS
Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA
Consortium, submitted a report indicating purchase orders
totalling forty-one (41) to be paid. Chief Deputy Controller
Sherrie L. Petz submitted Claim Docket No. 1076 through No.
1743 and recommended approval. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the reports
were filed and the claims approved.
There being no further business to come before the Board,
upon a motion made by Mr. Leszczynski, seconded by Mr. Hill
and carried, the meeting was adjourned at 9:50 a.m.
(L-0 - V &a. A -.%-IA.'S
J hn E. Leszcz s i
_ichard L. Hill
0
os E. Kernan
ATTEST:
Sandra M. Parmerlee, Clerk