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HomeMy WebLinkAbout01/10/83 Board of Public Works MinutesREGULAR MEETING JANUARY 10, 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m., January 10, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion. made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the January 4, 1983, regular meeting of the Board were approved as submitted. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Agreement between the City of South Bend and the Teamsters Local Union No. 364 was added to the agenda. AWARD BID - CITY VEHICLES (BASNEY FORD/GATES CHEVY WORLD Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Board approved the recommendations made by Mr. Sean Watt, Director of the Division of Transportation regarding the award of bids for city vehicles. The award is as follows: Basney Ford - One (1) 1983 Ford Ranger Pick-up, with trades $6,365.92 One (1) 1983 Ford Fairmont Futura, with trades $6,382.00 Gates Chevy World Seven (7) 1983 Chevrolet Scooters, with trades $36,801.00 In addition, two (2) additional vehicles will be traded for one (1) 1983 Chevrolet Scooter for $5,257.28. AWARD BID - GROUP HEALTH INSURANCE Mr. Kernan presented to the Board the recommendation of Corporate Policyholders Counsel, Inc. based on their review of the three (3) most competitive proposals to provide the employees of the City of South Bend with Life and Health benefits. Life and Accidental Death and Dismemberment are to remain insured, while Health is to be self funded. The three proposals were furnished by Benefit Trust Life Insurance Company, Bath, Van Mele and Associates, Inc., and Health Claims Administration, Inc. The last of these is a Third Party Administrator, who would administer the Health claim payments, while the Life and AD&D insurance would be provided by Sun Life of Canada. Bath, Van Mele and Associates would use the same life insurer (Sun Life) and Russell M. Tolley as the Health Claims Administrator. First year claim payments in the amount of $ 1,380,000 have been assumed. Based on the number of insured employees at the beginning of December, 1982, all three (3) of the proposals and Corporate Policyholders Counsel arrived at claim assumptions within two per cent (2%) of this number. The comparative fixed costs and expected liabilities of the three proposals are as follows: REGULAR MEETING JANUARY 10. 1983 Health Claims Benefit Trust Life Bath, VanMele Administration Administration Fee $ 70,930 $ 74,259 $ 66,528 Life and'AD&D 59,482 57,539 57,539 Fixed Costs 130,412 131,798 124,067 Expected Liability 1,510,412 1,511,798 1,504,067 According to Corporate Policyholders it is their opinion that even though Health Claims Administrations appears to have a slight financial edge, it is more than offset by three (3) factors: 1. Local claim administration; 2. Well established claim handling capabilities; and 3. The intangible costs of transferring benefit administra- tion from one administrator to another. In conclusion, Corporate Policyholders Counsel recommends that the self -funded Health and insured Life and AD&D contracts be awarded to the Benefit Trust Life Insurance Company. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above recommendation was approved. AWARD BID - PROPERTY AND CASUALTY INSURANCE Mr. Kernan presented to the Board the recommendations of Corporate Policyholders Counsel, Inc. concerning the premiums and coverage features quoted to the City by six (6) insurance agents in connection with the renewal of the property and casualty insurance coverage which expires on January 15, 1983. Their recommendations are as follows: PROPERTY INSURANCE, FLOOD AND EARTHQUAKE AND BUSINESS INTERRUPTION INSURANCE This coverage should be awarded to the Hartford Insurance Company through the Bruner Cassady Neeser Agency. The premium is not the lowest but they are the present carrier and the continuity of continuing with them is recommended. Additionally, Hartford offers a premium payment plan of twenty-five per cent (25io) down and nine (9) installments so the cash -flow would more than offset the premium differential. BOILER INSURANCE This coverage does not expire at this time but quotations were requested on the cost of broadening the coverage to the comprehensive form. Hartford Steam Boiler, the present insurance company, quoted the most favorable premium for this coverage and Corporate Policyholders recommends this broader protection be accepted. FLOATER COVERAGES To be placed with the New Hampshire Insurance Company through the Miller Agency who quoted the lowest cost for the recom- mended coverage. WORKERS' COVERAGE, COMPREHENSIVE GENERAL LIABILITY AND AUTOMOBILE LIABILITY INSURANCE To be placed with the Granite State Insurance Company and the New Hampshire Insurance Company through the Miller Agency at a premium of $195,030.00. This company offers malpractice insurance for paramedics, accidental pollution coverage, liquor liability coverage and protection for employees. According to Corporate Policyholders, these features are valuable additions to the standard comprehen- sive general liability coverage. 1 C 9-5 REGULAR MEETING JANUARY 10, 1983 UMBRELLA COVERAGE To be placed through the Bath Agency using the Guarantee National Insurance Company at a premium of $17,784.00. Additionally recommended was that the cost of additional limits of coverage of up to $25,000,000 be.studied over the next few months. Higher limits are recommended as a precaution to the City. CRIME INSURANCE To be placed through the Miller Agency. This was the only quotation received. Additionally, Mr. Kernan thanked all carriers who submitted proposals for insurance coverage and thanked the members of his staff who spent time reviewing the proposals with Corporate Policyholders. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above recommendations of Corporate Policyholders was approved. APPROVE AGREEMENT FOR STAFF SUPPORT - SOUTH BEND DEVELOPMENT CORPORATION AND CITY OF SOUTH BEND Ms. Eugenia S. Schwartz, Assistant City Attorney, advised the Board that because the South Bend Development Corporation and the City of South Bend share many areas of mutual concern, this agreement will provide for the provision of staff support by City employees to the SBDC. She also stated that the Common Council in Ordinance. No. 7094-82A authorized the City to enter into this type of agreement. Duties performed will directly relate to carrying out redevelopment and/or economic development and/or community development plans of the City of South Bend. Mr. Hill stated that this Agreement was approved by the Executive Committee of the SBDC at their meeting a week ago. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the Board approved this Agreement. APPROVAL OF AGREEMENT BETWEEN CITY OF SOUTH BEND AND TEAMSTERS LOCAL UNION NO. 364 Mr. Joseph E. Kernan, City Controller, submitted for Board execution the Agreement between the City of South Bend and Teamsters Local Union No. 364, effective January 1, 1983 through April 30, 1985. Additionally submitted were supplemental agreements for the following city bureaus for 1983 with Teamsters Local No. 364: - Bureau of Cemeteries - Bureau of Building Maintenance - Bureau of Waste Water — Bureau of Water - Bureau of Streets - Bureau of Vehicle Maintenance Neighborhood Code Enforcement - Bureau of Sanitation - Bureau of Solid Waste Bureau of Traffic and Lighting Mr. Kernan stated that this two year agreement was negotiated with the Teamsters Union which represents approximately 300 hourly city employees. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above agreement and supplements were approved. REGULAR MEETING JANUARY 10, 1983 ADOPTION OF RESOLUTION NO."1, 1983 (RENEWAL OF SCRAP AND JUNK DEALERS LICENSES) RESOLUTION NO. 1, 1983 WHEREAS, license renewal applications for scrap and junk dealers for the year 1983 have been received by the Board of Public Works, and WHEREAS, inspections of the properties have been completed by the Neighborhood Code Enforcement Office and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Neighborhood Code Enforcement Office and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such a business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires approval of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following scrap and junk dealers be recommended favorably based upon the satisfactory review of the properties by the Neighborhood Code Enforcement Office and the Fire Prevention Bureau, in addition to those renewal applica- tions acted upon by the Board on December 28, 1982: Hurwich Iron Company 1610 Circle Avenue Super Auto Salvage 3300 South Main South Main Auto Parts 1819 South Main BE IT FURTHER RESOLVED that this Resolution shall be sub- mitted to the Common Council for its consideration and adoption of an appropriate resolution. Dated: Janaury 10, 1983 BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk Mrs. Katherine Barnard, Director, Department of Code Enforcement, advised the Board that the Resolution before them contained three (3) scrap and junk dealers who were not included in Resolution_ No. 31, 1982, presented to the Board on December 28, 1982. These three (3) dealers needed to make additional repairs and now conform to all requirements. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Board approved the license renewals for these additional dealers. ADOPTION OF RESOLUTION NO. 2, 1983 - SALE OF CITY -OWNED PROPERTY RESOLUTION NO. 2, 1983 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEMAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by state and city laws for public purposes; and 97 REGULAR MEETING JANUARY 10. 1983 WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possiblefor the Board, in the future, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the following parcels of real.estate owned by the City of South Bend are not necessary to.the public use and are not set aside by state or city law for public purposes: Address Deed No. 203 N. Johnson 1239 207 N. Johnson 1172 Adopted this loth day of January, 1983. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk Upon a motion made.by Mr. Leszczynski, seconded by Mt. Hill and carried, the above resolution was adopted. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDUM The following Community Development contracts were presented to the Board for approval: Contract with Southold Heritage Foundation to enable the agency to acquire and rehabilitate vacant single family housing units within the Monroe - Sample Development Area and the Near West Side Neighborhood Strategy Area. In addition, these funds will be used to continue the counseling and inspection activities conducted by Southold. The contract shall not exceed $53,000. Contract with South Bend Human Rights Commission to enable the agency to contract for legal services designed to identify and eliminate barriers to equal opportunities for all and to encourage those activities which foster equal opportunity, fair housing and minority business participation. The total cost of the Human Rights Staff Attorney activity shall not exceed $5,960.50 for personnel costs. Addendum No. 1 - Department of Economic Development and Redevelopment. The addendum provides for a revised timetable concerning the Century Mall Project and provides that the activity shall commence on October 20, 1981 and shall continue to and include March 31, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contracts and addendum were approved. REGULAR MEETING JANUARY 10, 1983 APPROVE PROJECT CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MONROE/SAMPLE REDEVELOPMENT, PHASE II (RIETH-RILEY) Mr. Leszczynski advised that Rieth-Riley Construction Company had submitted Change Order No. 2 (Final) indicating that the contract amount will be decreased by $231.95 for a new contract sum including this change order in the amount of $262,113.34. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 2 and the Project.Completion Affidavit were approved. APPROVE REQUEST TO ADVERTISE FOR BIDS - UNIFORM RENTAL Mr. Kernan requested permission to advertise for the receipt of sealed bids for the rental of uniforms for various city depart- ments. Mr. Kernan indicated that the present two (2) year contract expires at the end of the month and the contract provides for the rental of uniforms for hourly city employees. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a bid date of January 31, 1983 established. UEST FOR ROAD RUN - ST. ADALBERT/CORVILLA RUN REFERRED A letter was submitted to the Board from Mr. William Michalski, requesting approval of the 5th Annual St. Adalbert/Corvilla Fun Run to be held on Sunday, July 17, 1983 at 6:00 p.m. through the streets of the west side. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE LICENSE APPLICATIONS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following license applications were approved and referred to the Deputy Controller's office for issuance: Secondhand Dealer - Neat Stuff (Marla Dill) 804 W. Indiana, S.B. Public Parking - National Autopark, Inc. 119 W. Wayne, S.B. Open Air Stand - Cambodia's Egg Rolls 135 S. Michigan (Plaza) Rubbish & Garbage - Sylvester Mullins 115 S. Cherry, S.B. Grayson Warren 1922 N. Meade, S.B. Superior Waste Systems, Inc. 54107 Butternut, S.B. Additionally, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the massage technician renewal application received by the Board for approval was referred back to the Controller's Office for issuance, due to the fact that the Massage Technician License is not subject to approval by the Board of Public Works. 1 1 1 REGULAR MEETING JANUARY 10, 1983 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following fourteeen (14) traffic control devices as recommended by Ralph J. Wadzinski; Manager of the Bureau of Traffic and Lighting were approved: REVISE INSTALL TO -TRAFFIC SIGNALS — Ardmore and Sheridan. STOP SIGN - On Somersworth and Bridgeton. INSTALL STOP SIGN - On Carrbridge at Thornhill. INSTALL STOP SIGN - On Bronson & L.W.E. INSTALL YIELD SIGN - Bronson & L.W.E. REVISE TO 2 HOUR PARKING - lst space W. of Jefferson on the E. side of Service Court. INSTALL STOP SIGN - On Hamilton Court at Thornhill. INSTALL STOP SIGN- On Landsdown Boulevard at Somersworth. REVVSE TO 15 MINUTE PARKING ZONE MON-FRI - 6AM to 6PM - 113 E. Jefferson Boulevard. INSTALL STOP SIGN - On McIntyre at Thornhill. INSTALL STOP SIGN - On Landsdown Boulevard at Stonehedge. REMOVE NO PARKING — West side, North 2 200 N. Hill. INSTALL STOP SIGN - On Somersworth at Ironwood. REVISE TO 30 MINUTE PARKING - 208-212 W. Colfax (2 spaces) APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following forty (40) handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Billie Jo Amoir, 1533 McPherson, S.B. Cynthia Schmidt, 318 Napoleon, S.B. Mary S. Solbrig, 17710 Juday Lake, S.B. Elmer C. Blondell, 717 E. Altgeld, S.B. Dorothy Fischer, 334 Ostemo, S.B. Nerma Goodsell, 52959 N. Hastings, S.B. Robert R. Smith, 1001 Mayflower, Lot 28, S.B. Helen R. Gerhold, 1865 N. Brookfield, S.B. George J. Zach, 1122 N. Frances, S.B. Nick V. Spagnolo, 909 S..28th, S.B. Janice L. Raybuck, 1310 Catherwood, S.B. Robert W. Overman, 1527 Rockne, S.B. Frank H. O'Donnell, 122 E. Angela, S.B. Isabel G. Massaway, 1165 Dennis, S.B. Peter Grayckowski, 454 S. Jackson, S.B. Lucy M. Hillaert, 1623 S. West, Mish. Rita Chapleau, 110 E. Pokagon, S.B. Wayne Rupel, 52603 Jackie, S.B. Mildred F. Harris, 52855 Helmen, S.B. Maurice P. Hamilton, 1019 DeMaude, S.B. Ann Grieves, 1230 E. Fairington, Apt. 110, S.B. Mrs. E.F. Goralczyk, 820 S. Jackson, S.B. Anna M. Doyle, 1540 E. Jefferson, Lot 47, Mish. Catherine W. Allen, 413 S. Twyckenham, S.B. Benedict M. Banicki, 701 S. Camden, S.B. Helen Croy, 1731 N. Kaley, S.B: Della•Howell, 1621 College, S.B. Mary Jane Sloboda, 62430 Locust #161, S.B. Reva B. Garver, 19453 Brick, S.B. Alfred E. VanOoteghem, 831.Garden, S.B. Lucile Hasley, 3128 Wilder, S.B. Mark Amos, 4600 W. Washington, S.B. Richard D. Carlson, 55165 Berry, S.B. David E. Bittle, 2824 Calhoun, S.B. Albert B. VanOoteghem, Sr., 834 S. Dundee, S.B. Frank J. Kenna, 1270 E. LaSalle, S.B. Omer Otto Roeder, 1420 N. Clay, Mish. Debra K. Umbarger, 16400 Fairfield, S.B. Clayton A. Hale, 52837 Hastings, S.B. Paul P. Sinka, 23911 Grant, S.B. 0U REGULAR MEETING JANUARY 10, 1983 APPROVE EXCAVATION BOND Mr. Ray S. Andrysiak, Department of Engineering, recommended the Board approve the Excavation Bond for Roy C. Presnell d/b/a Osceola Sewer Cleaning effective January 10, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bond was approved. APPROVE RELEASE OF EXCAVATION AND CONTRACTOR'S BOND Mr. Ray S. Andrysiak recommended the Board release the following Excavation and Contractor's Bonds as requested: EXCAVATION: T. J. Miscewicz CONTRACTOR'S BOND: G & B Construction Upon.a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bonds were released. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Certificate of Insurance for Morse Electric Company, Inc., 712 North Niles Avenue, South Bend, Indiana 46617 and Interior Finishes, Inc., 11477 West Third Street, Osceola, Indiana 46561 were filed. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of thirty-one (31) outages for the period of December 20, 1982 to January 5, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium submitted a report indicating purchase orders totalling thirty-one (31) to be paid. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:10 a.m. o n E. Lesz y s i chard L. Hill J ph E. Kernan AT T: Sandra M. Parmerlee, Clerk