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HomeMy WebLinkAbout01/04/83 Board of Public Works Minutes87 REGULAR MEETING JANUARY 4, 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m., January 4, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the December 28, 1982, regular meeting of the Board were approved as submitted. AGENDA ITEM ADDED - ELECTION OF BOARD PRESIDENT Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, Mr. Leszczynski was elected as the President of the Board of Public Works for 1983. OPENING OF BIDS - 1983 AUTOMOBILES FOR VARIOUS DEPARTMENTS This was the date set for receiving bids for the purchase of approximately nine (9) 1983 automobiles for various departments. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Basney Ford of South Bend Bid was signed by James A. Basney, 320 East Ireland Road non -collusion affidavit was in South Bend, Indiana 46614 order and a 10% bid bond was submitted. 1 or more 1983 Ford Rangers $7,865.92 each trade-ins totalling: $1,500.00 7 or more 1983 Ford Escorts $6,537.66 each trade-ins totalling: $3,900.00 1 or more 1983 Ford Fairmont Futuras $7,482.00 each trade-ins totalling: $1,100.00 1 or more 1983 Ford LTDs $8,389.04 each trade-ins totalling: $1,100.00 Gates Chevy World Bid was signed by Charles J, P. 0. Box 4056 Lindzy, non -collusion affidavit 401 S. Lafayette Blvd. was in order and a 10% bid bond South Bend, IN 46634 was submitted. 1 1983 Chevrolet Pick -Up Model CS10803 $ 9,050.50 Less trade-ins 1,429.50 Net Bid: 7,621.00 1 1983 Chevrolet Malibu $ 9,052.00 Less trade-ins 1,698.00 Net Bid: 7,354.00 7 Chevrolet Scooters List Price ea. $ 6,173.00 List Price for 7 $48,211.00 Less trade-ins 6,410.00 Net Bid: 36,801.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to Mr. Sean Watt, Division of Transportation, for review and recommendation. 062 REGULAR MEETING JANUARY 4, 1983 OPENING AND AWARD OF BIDS - SALE OF ABAND014ED VEHICLES This was the date set for receiving and opening sealed bids for the sale of approximately fourteen (14) abandoned vehicles, twelve (12) of which are valued at over $100 and all of which have been stored at the Hurwich Iron Company, 1610 Circle Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Vehicle No. Steve & Gene's 3109 S. Gertrude South Bend, IN 1 $12.75 2 12.75 3 12.75 4 10.75 5 15.75 6 -- 7 12.75 8 11.75 9 14.75 10 13.75 11 11.75 12 -- 13 15.75 14 5.75 Hurwich Iron Co. 1610 Circle Ave. South Bend. IN $ 5.99 18.00 18.00 17.95 17.95 17.95 17.95 5.99 18.00 17.95 1.00 18.00 5.99 2.99 Mr. Leszczynski noted that Metal Resources Corporation had returned the bid proposal form and had declined to bid at this time. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Depart- ment of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Kernan. seconded by Mr. Hill and carried, the following bids were awarded: Hurwich Iron Co. Steve & Gene's Auto Truck Salvage Vehicle No. 2 $ 18.00 3 18.00 4 17.95 5 17.95 6 17.95 7 17.95 9 18.00 10 17.95 12 18.00 TOTAL 161.75 1 $ 12.75 8 11.75 11 11.75 13 15.75 14 5.75 TOTAL 57.75 GRAND TOTAL $219.50 APPROVE CONSENT OF CITY OF SOUTH BEND - RESTRUCTURING OF RAHN PROPERTIES II Mr. Hill advised that under the Consent of the City of South Bend, Indiana, partners of Rahn Properties II now desire to restructure the ownership of Rahn Properties. He additionally stated that the Consent is submitted under the terms of the Loan Agreement of the EDC and that counsel for Rahn Properties has no objections to this restructuring. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan, the above Consent was approved. REGULAR MEETING JANUARY 4. 1983 APPROVE CHANGE ORDER NO. 1 - BATES AND ROGERS CONSTRUCTION (COLFAX AVENUE BRIDGE PROJECT) Mr. Leszczynski advised that Bates and Rogers Construction had submitted Change Order No. l for the Colfax Bridge Repair Project. The Change Order is in the amount of $920.00 and is for the furnishing of all equipment and labor for placing cased test boring to obtain location of underground aquifer. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Order No. 1 was approved. APPROVE SERVICE AGREEMENT - ST. JOSEPH COUNTY DEPARTMENT OF PUBLIC WELFARE AND THE YOUTH SERVICE BUREAU The annual Purchase of Service Agreement between the St. Joseph County Department of Public Welfare and the Youth Service Bureau was submitted to the Board for approval. In the contract the St. Joseph County Department of Public Welfare agrees to purchase the services of the Youth Service Bureau Shelter for the placement of adolescents who require placement in a non -secure facility per the Indiana Juvenile Code. These services will be purchased at the rate of $24.00 per day per child. The Agreement is effective as of January 1, 1983 and for the period ending December 31, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above agreement was approved. APPROVE AMENDMENT NO. 5 TO CONSULTING AGREEMENT (RAYMOND S. ANDRYSIAK) Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Amendment No. 5 to the city is consulting agreement with Raymond S. Andrysiak was approved. The amendment provides for the payment to Mr. Andrysiak of $14.50 per hour for consulting services rendered, in a total not to exceed $1,450.00 for the calendar year 1983. FILING OF REQUEST FOR CONSTRUCTION OF SANITARY SEWERS - RIVERSIDE DRIVE AND RIVERSIDE PLACE Mr. Leszczynski read a letter from James E. Bowes, M.D., M.P.H Health Officer, St. Joseph County Health Department requesting the City of South Bend to eliminate an existing health problem on Riverside Place and future health hazards in the area by providing sanitary sewers to the residents of Riverside Drive and Riverside Place. In November of 1978, Improvement Resolu- tion No. 3464 pertaining to this issue was defeated due to a remonstrance by more than 50% of.the residents in the area. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Engineering Department and Legal Department for review. APPROVE COMMUNITY DEVELOPMENT CONTRACT - NEIGHBORHOOD CODE ENFORCEMENT A Community Development contract with the Neighborhood Code Enforcement Office in the amount of $17,500.00 was submitted to the Board for approval. The contract provides for the Neighborhood Clean -Up Crew to clean publicly and privately owned properties in Community Development Neighborhood Strategy Areas and Neighborhood Conservation Areas as part of Community Development's overall neighborhood improvement strategy. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above contract was approved. V REGULAR MEETING JANUARY 4, 1983 FILING OF REVISED PRELIMINARY ASSESSMENT ROLL - SOUTH BEND AVENUE SANITARY SEWER PROJECT - (IMPROVEMENT RESOLUTION NO. 3517-1982) A revised preliminary assessment roll in the South Bend Avenue Sanitary Sewer Project was presented to the Board for filing. This revised preliminary assessment roll is the result of action taken by the Board of Public Works on November 1, 1982, which amended Improvement Resolution No. 3517, 1982, eliminating East Charles Street from the project. APPROVE PURCHASE AGREEMENT - SALE OF 401 EAST SOUTH STREET Mr. Leszczynski stated that, in accordance with the bid awarded on November 1, 1983, for purchase of the city -owned lot located at 401 East South Street by John Webber, 114 East Stanley Street, Mishawaka, Indiana in the amount of $300.00, the Purchase Agreement was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Purchase Agreement was approved and the matter referred to the Legal Department for drafting of the appropriate QuitClaim Deed. APPROVE PURCHASE AGREEMENT - SALE OF LOT LOCATED AT CHAPIN. OAK AND SCOTT STREETS Mr. Leszczynski stated that, in accordance with the bid awarded on November 1, 1983, for purchase of the city -owned lot located at Chapin, Oak and Scott Streets by Joseph R. Doyle, c/o Richard D. Doyle, 913 West Colfax, South Bend, Indiana in the amount of $190.00, the Purchase Agreement was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Purchase Agreement was approved and the matter referred to the Legal Department for drafting of the appropriate QuitClaim Deed. APPROVE LICENSE APPLICATIONS Rubbish and Garbage Removal License applications were received from: Hurie Lee Hetteson, 1054 Georgianna, South Bend Wieford Smith, 1614 Longley, South Bend Jessie J. Love, 309 South Iowa, South Bend It was noted by Mr. Leszczynski that completed Solid Waste Vehicle Inspection Reports were attached to the above applica- tions and all were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance. FILE ENVIRONMENTAL CLEAN-UP OF LOTS A list containing 85 lots ordered cleaned by the Director of the Department of Code Enforcement was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the environmental list was filed. APPROVAL ANNUAL MARCH FOR LIFE PARADE SPONSORED BY THE KNIGHTS OF COLUMBUS - JANUARY 23, 1983 Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the annual March for Life Parade scheduled for January 23, 1983, at 1:30 p.m., sponsored by the Knights of Columbus in accordance with the route submitted beginning from the Knights of Columbus parking lot at 815 North Michigan Street; thence west on Park Lane one block to Main Street; south on Main to Wayne; and west on Wayne to St. Patrick's Church, 309 South Taylor. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the parade was approved as recommended. 1 1 91 REGULAR MEETING JANUARY 4, 1983 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices as recommended by the Bureau of Traffic and Lighting, were approved: REMOVE NO PARKING 100 N. Niles Avenue. REMOVE NO PARKING - N. 2 block, west side of 200 North Hill (exception, first 50 ft. South of LaSalle). INSTALL 1 HOUR PARKING 7 AM - 7 PM EXCEPT SUNDAY - 702 S. Michigan Street. INSTALL STOP SIGN - On LaSalle at Greenlawn. REMOVE 2 HOUR PARKING - 1024 W. Indiana. INSTALL HANDICAPPED TOW ZONE - South side of 200 W. Marion, approximately 50 feet west of Main Street adjacent to ground level entrance to Masonic Temple. APPROVE RELEASE OF EXCAVATION AND CONTRACTOR'S BONDS Mr. Ray S. Andrysiak recommended the Board release the follow- ing Excavation and Contractor's Bonds as requested: Excavation: McIntyre & Jones Construction Company Contractor: McIntyre & Jones Construction Company Upon a motion made by Mr.. Leszczynski, seconded by Mr. Hill and carried, the above bonds were released. APPROVE EXCAVATION AND CONTRACTOR'S BONDS Mr. Ray S. Andrysiak, P.E., recommended the approval of the following: Excavation Bonds: Clifford Hamilton, Inc. McIntyre & Jones Construction Company, Inc. Contractor's Bond: McIntyre & Jones Construction Company, Inc. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bonds were approved as recommended. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for HRP Construction, Inc., 1216-18 West Washington Street, South Bend, Indiana, was filed. APPROVED HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office, for issuance: Francis Ray Scheibelhut, 56200 Miller, Mish. Frank Simon, 1218 S. Twyckenham, S.B. Joseph Ferraro, 126 W. Colfax Margaret Gray, 906 N. College, S.B. Michael J. Pecsi, 17260 Douglas Rd. John Pecsi, 1709 S. Douglas, S.B. Harold L. Cooke, 622 E. Victoria, S.B. Jack A. Benedict, 1021 Canterbury, S.B. REGULAR MEETING JANUARY 4, 1983 Pearl L. Reed, 526 W. Colfax, S.B. Esther Dyer, 1417 Northside, Apt. 312, S.B. Michael J. Weinkauf, 420 W. Grove, Mish. Peggy Lyzun, 1246 Sunnymede, S.B. Dennis Head, 1412 Mishawaka, S.B. Marvin Jones, 1709 E. Fox; S.B. Garnet R. Johnston, 1905 Leer, S.B. Ruth Lehman, 1444 Bow, S.B. Evelyn A. Harman, 926 Altgeld, S.B. Beverly Jean Sheneman, 65747 Redwood, North Liberty Vernele Deadmand, 3120 Rue Renoir, Apt. 202, S.B. Annabelle M. Brehmer, 609 N. Lafayette, S.B. Jill S. Burgeson, 1610 Fassnacht, S.B. Alfred Kirsits, 733 Marquette, S.B. Walter L. Liszewski, 1247 Queen, S.B. APPROVAL OF CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted purchase orders totalling fifty-nine (59), paying One (1) Purchase Order from FY 1982 funds and fifty-eight (58) Purchase Orders from FY 1983 funds. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:05 a.m. ATTEST: Sa ra M. armer ee,4CIer 1