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HomeMy WebLinkAbout12/28/82 Board of Public Works MinutesREGULAR MEETING DECEMBER 28,'1982 N 1 The regular meeting of the Board of at 9:30 a.m., December 28, 1982, by Leszczynski, with Mr. Leszczynski, Mr. Joseph E. Kernan present. Also City Attorney Eugenia Schwartz.. Public Works was convened President John E. Mr. Richard L. Hill and present was Assistant MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the December 20, 1982, regular meeting of the Board were approved as submitted. ADOPTION OF RESOLUTION NO. 31, 9982 RESOLUTION NO. 31, 1982 WHEREAS, license renewal applications for scrap and junk dealers for the year 1983 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Neighborhood Code Enforcement Office and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Neighborhood Code Enforcement Office and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such a business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires approval of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the follow- ing scrap and junk dealers be recommended favorably based upon the satisfactory review of the properties by the Neighborhood Code Enforcement Office and the Fire Prevention Bureau: Herbert Alpern-Max Schneider Co. A-1 Auto Parts Hurwich Iron Co. Hurwich Iron Co. Indiana Iron & Metal South Bend Auto Parts South Bend Baling & Iron Co. South Bend Iron & Metal Co. South Bend Waste Paper Co. Steve & Gene's Auto Truck Salvage North Side Iron & Paper, Western Iron & Metal Metal Resources Metal Resources Weaver Truck & Equipment 429 W. Indiana Ave. 2014 S. Lafayette 2016 W. Washington 1700 Lafayette 1602 S. Lafayette 307 W. Calvert 1420 W. Walnut 429 W. Indiana Ave. 1519 S. Franklin 3109 S. Gertrude 3123 S. Gertrude 3123 S. Gertrude 3113'S. Gertrude 1147 Prairie Ave. 3700 Gertrude BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate resolution Dated: December 28, 1982 BOARD OF PUBLIC WORKS ATTEST: s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan s/ Barbara J. Byers, Clerk REGULAR MEETING DECEMBER 28, 1982 Mrs. Katherine Barnard, Director of the Neighborhood Code Enforce- ment Office, advised that, in accordance with the ordinance regulating scrap yards, inspections had been conducted by her department for those scrap yards in which applications for 1983 licenses had been received. She noted that 17 scrap dealers had applied for their 1983 licenses, and she stated that 15 of the currently -licensed scrap dealers as noted in the above resolu- tion were found to be in compliance with applicable laws. She stated that South Bend Baling and Iron Company was in compliance except for the painting of the required fence along the north and south sides of the property, and she recommended approval of a 1983 license and an extension to May 1, 1983, for the painting of the fence. In the case of Hurwich Iron Company, 1610 Circle Avenue, and Super Auto Salvage, 3300 South Main, she stated that the yards were not yet in full compliance but would be within the next two weeks. She was hopeful the Board could act upon those two applications at its first or second meeting in January so that a favorable recommendation could be sent to the Council for action at its first meeting in January. It was noted that South Main Auto Parts, 1819 South Main Street, had not as yet applied for its 1983 license because the company was not yet in operation. Mr. Leszczynski stated that, in addition to the inspections conducted by the Neighborhood Code Enforcement Office, the Fire Prevention Bureau also conducted an inspection of the above scrap yards and found no violations of the fire code. He noted that copies of the inspection reports were attached to the original applications. Mr. Leszczynski asked Mrs. Barnard if she had contacted the Council's committee dealing with scrap yards to inform it of the favorable inspections and the fact that the Council would be asked to approve issuance of the licenses at its first meeting in January. Mrs. Barnard advised that she would be contacting the Council members concerning the matter. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above Resolution No. 31, 1982, recommending Council approval of license renewals for various scrap dealers was adopted, and the Clerk was instructed to prepare the necessary Council resolution for final action by that body at its first meeting in January. ADOPTION OF RESOLUTION NO. 32, 1982 RESOLUTION NO. 32,-1982 WHEREAS, the City of South Bend through its Emergency Medical Services Department, furnished ambulance services to the persons listed on the attached documents; and WHEREAS, these persons have been charged for the emergency services that were provided by the City; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, Midwest Collection Agency has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works desires to write off the accounts listed on the attached documents; and 8 REGULAR MEETING DECEMBER 28, 1982 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the. accounts listed on the attached documents totaling $54,519.72 be written off the accounts receivable of the City of South Bend as uncollectible.. Dated this 28th day of December, 1982 BOARD OF PUBLIC WORKS s/ Richard L. Hill s/ Joseph E. Kernan s/ John E. Leszczynski ATTEST: s/ Barbara J. Byers., Clerk Assistant Fire Chief Richard Switalski explained that it was necessary for the Board to adopt the above resolution which would in effect write off numerous ambulance accounts totalling $54,519.72 which Midwest Collection Agency has deemed uncollectible. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above Resolution No. 32, 1982, was adopted. APPROVE CONTRACTS FOR TOWING AND STORAGE OF ABANDONED VEHICLES (HURWICH IRON COMPANY) Mrs. Katherine Barnard, Director of the Neighborhood Code Enforcement Office,.presented to the Board for approval two contracts with Hurwich Iron Company for the towing and storage of abandoned vehicles ordered towed by her department during the 1183 calendar year. She explained that the city currently had contracts with Hurwich Iron Company to U0.00 ovide these services at a cost of $15.00 for regular towing and for piggyback towing, and the sum of $4,400.00 for the storage of the abandoned vehicles at the Hurwich Impoundment Lot, 1610 Circle Avenue. Mrs. Barnard stated that the new contract for towing provided for a.$10.00 increase for regular towing to $25.00 per vehicle and an increase of $10.00 for piggyback towing to $30.00 per vehicle. She stated that, in checking with other towing companies, the above rate increases were comparable and in line with current prices. She advised that the above services were not bid this year as had been done last year because she was completely satisfied with the performance of Hurwich Iron Company over the past year. She stated that the firm was very accommodating and she had encountered no problems with it in the performance of this year's contract. For those reasons, she had made the decision to renegotiate the current contract for the upcoming year. For the Board's information, she advised that through November 30, 1982, 251 vehicles have been towed at a cost of $7,500 compared to 187 vehicles towed for the entire 1981 year at a cost of $11,350.00. Regarding the proposed contract for storage, Mrs. Barnard stated that the. amount of $4,400.00 was the same as the. current contract; however, since that maximum amount had been reached in July of this year, it was felt the $1.00 per day per vehicle charge was not necessary and that a maximum figure of $4,400.00 for the service was sufficient. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above contracts with Hurwich Iron Company for the towing and storage of abandoned vehicles were approved. APPROVE HUMANE SOCIETY CONTRACT Mrs. Katherine Barnard, Director of the Neighborhood Code Enforcement Office, requested Board approval of a contract with the St. Joseph County Humane Society for animal control services for the 1983 calendar year in the amount of $130,000.00. She advised that that figure had been established by the former director in March of this year. She stated that the city was currently paying the Humane Society ul REGULAR MEETING DECEMBER 28, 1982 $115,000.00 for the services even though they had requested $125,000.00 for the year. Mrs. Barnard felt the sum of $130,000.00 was a fair price for animal control for the coming year and she stated that the Humane Society had requested $150,000.00 for 1983. Mr. Leszczynski asked about other conditions of the contract, and Mrs. Barnard advised that all other provisions of the current contract would remain the same. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above contract was approved. APPROVE COI M 14I YY DEVELOPMENT CONTRACTS The following.Community Development Contracts were submitted for Board approval: Bureau of Housing - Management and Inspection Activity to provide staffing and administrative costs associated with providing services in the area of housing at a total budget figure not to exceed $70,000.00 Redevelopment - Administrative budget to provide administrative and management support funds for several downtown development projects at a total budget not to exceed $92,500.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contracts were approved. It was noted that the above contracts would commence January 1, 1983. REQUEST FOR 14ARCH OF LIFE BY KNIGHTS OF COLUMBUS REFERRED A request was received from James T. Riordan, Chairman of the Knights of Columbus "March for Life" scheduled to be held on Sunday, January 23, 1983, at 1:30 p.m., starting at the Knights of Columbus parking lot thence west on Park Lane one block to Main Street; south on Main to Wayne; and west on Wayne to Taylor to St. Patrick's Church. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic. and Light- ing and the Police Traffic Division for review and recommendation. APPROVE PURCHASE AGREEMENT - SALE OF CITY-01,NED PROPERTY (303 CALVERT) Mr. Leszczynski noted that, in accordance with the Board's decision to accept the counter-offer of Thomas E. Perkins, 306 E. Milton Street, for the purchase of the city -owned lot located at 303 Calvert Street in the amount of $200.00, which counter-offer was approved on November 15, 1982, it was now necessary for the Board to execute a purchase agreement for the above property. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Purchase Agreement was approved and the matter referred to the Legal Department for drafting of the appropriate Quitclaim Deed conveying the property to Mr. Perkins. FILING OF 1982-83 SNOW ROUTES Mr. Leszczynski advised that, in accordance with the snow removal ordinance, the snow routes within the city must be updated and revised, if necessary, on a periodic basis. Ile submitted a current list of the snow routes for filing and public inspection for the 1982-83 winter season. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the list was filed. 1 1 REGULAR MEETING DECEMBER 28, 19'82 APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance Susie E. Loyd, 24777 Fillmore, S.B. Dolores Rey,Latkowski, 3021 Prast, S.B. Delbert L. Clemens, 14383 Ireland, Mish. Russ Rose, Sr., 1417 Miles, Mish. Mae A. Krogh, 1917 Piedmont, S.B. Clarence E. Snyder, 405 Tonti, S.B. Mary Rohrbaugh, 515 E. Monroe, Apt. 708, S.B. Florence Stream, 19176 Summers, S.B. Harold F. Simmons, 19786 Detroit, S.B. Annabelle Cannon, 515 E. Monroe, Apt. 620, S.B. Harriet Gale, 121 N. 26th, S.B. Merle Summers, Box 85, North Liberty, IN Bernard B. Carpenter, 1002 N. Johnson, S.B. Arbie PZ. Peiffer,. 218 Guam, Mish. Donald E. Smith, 65555 Kenilworth, Lakeville Theodore A. Reiter, 2210 S. Catalpa, S.B. Frank Odusch, 19638 E. Auten, S.B. Harold M. Cole, 19573 Sunset Lane, S.B. Charles M. Wiley, 3107 S. St. Joseph, S.B. FILING OF CERTIFICATES OF I14SURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Certificates of Insurance were filed: Superior Waste Systems, Inc. 54107 Butternut Road South Bend, Indiana 46628 1st Source Insurance, Inc. P. 0. Box 1602 South Bend, Indiana 46634 Warner & Sons, Inc. P. 0. Box 87 Elkhart, Indiana 46515 E. L. Zimmerman Company, Inc. and Donald W. Zimmerman 1111-17 N. Clay Street Mishawaka, Indiana 46544 APPROVE RELEASE OF CONTRACTORS' BONDS Mr. Ray S. Andrysiak, P.E., recommended release of the follow- ing Contractors' Bonds as requested: Richard B. Gosbin William A. Minor Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractors' Bonds were released. APPROVE EXCAVATION BOND Mr. Ray S. Andrysiak, P.E., recommended approval of the Excavation Bond for HRP Construction, Inc., 1216-18 West Washington Street, retroactive to December 20, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bond was approved retroactive to December 20, 1982. z REGULAR MEETING DECEMBER 28, 1982 FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 10 outages for the period of December 10 through December 20, 1982. Upon a motion made by Mr..Leszczynski, seconded by Mr. Hill and carried, the report was filed. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:50 a.m. "• ichard L. Hil Josh-- • E . Kernan ATTEST: Barbara J. Byers, Cler 1