Loading...
HomeMy WebLinkAbout12/13/82 Board of Public Works MinutesREGULAR MEETING DECEMBER 13. 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, December 13, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the minutes of the December 6, 1982, regular meeting of the Board were approved as submitted. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, change.orders to the Woodruff.& Sons contract for the Ethanol Plant Site De -Mucking Project were added to the agenda. OPENING OF BIDS - FIRE DEPARTMENT PROTECTIVE CLOTHING This was the date set for receiving bids for the purchase of 250 bunker pants for the South Bend Fire Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Hoosier Fire Equipment, Inc. Bid was signed by Nick D. P. 0. Box 410 Swartz, non -collusion Valparaiso, Ind. 46384 affidavit was in order and a 10% bid bond was submitted. 250 bunker pants at $65.00 each (Janesville 514ANP) Safety Services, Inc. Bid was signed by K. L. Robart, P. 0. Box 750 non -collusion affidavit was in South Bend, Ind. 46624 order and a certified check in the amount of $2,197.50 was submitted. 250 bunker pants at $73.90 each (BodyGuard Part No. P1971-25) Midwest Fire & Safety Equip. Co. Bid was signed by Michael R. 1605 Prospect St. Casse', non -collusion affidavit Indianapolis, Ind. was in order and a 10% bid bond was submitted. 250 bunker pants at $62.41 each (Nomex, Janesville 514ANP) R & E Fire Equipment, Inc. Bid was signed by Ralph A. Hibner, 2482 West State Road 2 non -collusion affidavit was in LaPorte, Ind. 46350 order and a 1O% bid bond was submitted. 250 bunker pants at $73.60 each (Janesville) AAA Fire Equipment Bid was signed by Daniel F. 21733 Carriage Drive Warren, non -collusion affidavit South Bend, Ind. 46614 was in order and a 10% bid bond was submitted. 250 bunker,pants at $69.30 each (BodyGuard No. P1971-25) 65 REGULAR MEETING DECEMBER 13, 1982. Halterman's General Fire Eq. Bid was signed by Lessel L. P. 0. Box 97 Halterman, non -collusion Macy, Ind. 46951 "affidavit was in order and a bank money order in the amount of $1,750.00 was submitted. 250 bunker pants at $70.00 each (Nomex) Quality Fire Trucks & Equip. Bid was signed by John M. 737 E. Murry St. Gerhold, non -collusion affidavit Indianapolis, Ind. 46203 was in order and a 10% bid bond was submitted. 250 bunker pants at $72.69 each (Morning Pride Series #2100) Fessco Fire & Safety Equip. Bid was signed by T. W. Spennex, 1441 S. llth St. non -collusion affidavit was in Niles, Michigan 49120 order and a certified check in the amount of $2,200.00 was submitted. 250 bunker pants at $70.00 each (Morning Pride Model #2100) Indiana Emergency Equipment Bid was signed by Robert H. 112 Shadowlawn Dr. Hawk, non -collusion affidavit Noblesville, Ind. 46060 was in order and a l0io bid bond was submitted. 250 bunker pants at $77.26 each (Globe Style 27.60NM) Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - JANITORIAL SERVICES, INCLUDING PEST CONTROL, AT POLICE STATIONS This was the date set for receiving bids for yearly janitorial services, including pest and rodent control, at the Police Department, 701 W. Sample Street, and.the three police sub- stations located at 1716 S. Michigan, 420 N. Frances, and 220 W. Olive. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Absolute Pest & Termite Control Bid was signed by Rocco DiLorenzo, 2228 Lincolnway West non -collusion affidavit was in Mishawaka, Ind. 46544 order and a certified check in the amount of $40.00 was submitted. Pest and rodent control - $792.00 Brayleon's Cleaning Service Bid was signed by Brayleon B. 215 S. Teri Jennings, non -collusion affidavit South Bend, Ind. 46614 was in order and a credit union check in the amount of $960.00 was submitted. Janitorial services and pest and rodent control - $16,475.00 6'6 REGULAR MEETING DECEMBER 13, 1982 Niles Janitorial Service 120 S. llth Street Niles, Michigan Janitorial services - $19,900.00 Bid was signed by Thomas Borzsei, non -collusion affidavit was in order and a certified check in the amount of $1,000.00 was submitted. Best Cleaning Services Bid was signed by Deborah J. P. O. Box 29 Gardner, non -collusion affidavit South Bend, Ind. 46624 was in order and a 5% bid bond was submitted. Janitorial services - $18,792.00 Acme Air Filter Service Corp. Bid was signed by Charles Eder, P. 0. Box 1544 non -collusion affidavit was in South Bend, Ind. 46634 order and a 5% bid bond was submitted. Janitorial services only $23,000.00 Arrow Services, Inc. Bid was signed by Everett D. 1815 N. Michigan Colvin, non -collusion affidavit Plymouth, Ind. 46563 was in order and a cashier's check in the amount of $56.40 was submitted. Pest and rodent control - $1,128.00 Maintenance Systems Corp. Bid was signed by Richard W. 203 E. Mishawaka Avenue Johnson, non -collusion affidavit Mishawaka, Ind. 46545 was in order and a 5% bid bond was submitted. Janitorial services only - $19,740.00 Janitorial services and pest and rodent control - $20,868.00 Pritchard Services, Inc. Bid was signed by T. R. Brantley, P. 0. Box 658 non -collusion affidavit was in South Bend, Ind. 46624 order and a 5% bid bond was submitted. Janitorial services - $20,955.48 Janitorial services and pest and rodent control - $23,060.85 Pest and rodent control only - $66.67/mo. Mr. Leszczynski advised that Servicemaster Building Services, Inc., P. 0. Box 85, Elkhart, Indiana, had declined to bid on the janitorial services at this time. Mrs. Pfotenhauer advised that the bids of Reliable Janitorial, 1606 W. Sample, for janitorial services and pest control; and that of Indiana Terminix Company, P. O. Box 2843, for pest and rodent control, were not properly signed. She indicated that the failure of the companies to submit an unsigned bid constituted a fatal defect and she recommended those bids be rejected. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the bids of Reliable Janitorial and Indiana Terminix were rejected. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Police Department for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening sealed bids for the sale of approximately 10 abandoned vehicles, 5 of which are valued at over $100.00 and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: �t REGULAR MEETING DECEMBER 13, 1982 Steve & Gene's Hurwich Iron Co. Richheim 3109 S. Gertrude 1610 Circle Ave. 802 S. Carlisle Vehicle No. South Bend, Ind. South Bend, Ind. South Bend, -Ind. 1 $ -- $ 2.00 $ -- 2 -- 2.00 -- 3 10.75 15.95 -- 4 12.75 15.95 - 5 10.75 2.00 -- 6 -- 1.00 -- 7 10.75 15.95 - 8 -- 15.95 39.01 9 10.75 15.95 -- 10 10.75 5.00 -- Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Neighborhood Code Enforcement Office for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following high bids were awarded: Steve & Gene's Vehicle No. 5 - $10.75 Vehicle No. 10 - 10.75 Total $21.50 Hurwich Iron Co. Vehicle No. 1 - $ 2.00 Vehicle No. 2 - 2.00 Vehicle No. 3 - 15.95 Vehicle No. 4 - 15.95 Vehicle No. 6 - 1.00 Vehicle No. 7 - 15.95 Vehicle No. 9 - 15.95 Total $68.80 Richheim Vehicle No. 8 - $39.01 Total $39.01 Grand Total: $129.31 APPROVE CHANGE ORDER NO. 1 - MONROE/SAMPLE REDEVELOPMENT PHASE II (RIETH-RILEY CONSTRUCTION) Change Order No, l in the amount of an increase of $22,666.04 was submitted by,Rieth-Riley Construction Company for Phase II of the Monroe/Sample Redevelopment Project. Mr. Leszczynski advised that the change order would increase the original contract amount to $262,345.29. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Order No. 1 was approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MONROE/SAMPLE REDEVELOPMENT PHASE I (ZIOLKOWSKI CONSTRUCTION) Mr. Leszczynski advised that Ziolkowski Construction had submitted Change Order No. 2 (final) in the amount of an increase of $32,059.93 on the Monroe/Sample Redevelopment Phase II Project. Also submitted was the Project Completion Affidavit indicating a total construction cost, including the above change order, of $131,032.93. Upon.a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Order No. 2 and Project Completion Affidavit were approved, and the required three-year.Maintenance Bond extending the maintenance agreement to December 13, 1985, was filed. 6 S REGULAR MEETING DECEMBER 13, 1982 APPROVE CHANGE ORDERS 1 AND 2 - ETHANOL PLANT SITE DEMUCKING (WOODRUFF & SONS, INC.) Mr. Leszczynski advised that Woodruff & Sons, Inc. had submitted Change Order No. 1 in the amount of an increase of $235,419.00 and Change Order No. 2 in the amount of an increase of $11,917.50 on the Ethanol Plant Site Demucking Project. He stated that Change Order No. 1 was necessitated because it had been recently determined that a haul road into the site, which would eventually coincide with proposed Maple Road, was needed to prevent Calvert Street from being used excessively and torn up by the trucks going to the site and further for the convenience of the residents on Calvert Street. He advised that included in the contract would be the street excavation and its construction of the unimproved haul road. Change Order No. 2 was needed because originally the area where the storage building was to be located was to be kept below grade and the fill stockpiled, and it had been determined that the area be brought up to level grade. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Orders 1 and 2 were approved, increasing the contract amount to $1,258,454.40. FILING OF ASSIGNMENT OF TRANSFER OF FRANCHISE AND ESTABLISHMENT OF PUBLIC HEARING - INDIANA CABLEVISION CORPORATION Mr. Thomas J. Brunner, Jr., Attorney at Law, practicing at 1100 LaSalle West Building, presented to the Board signed counterpart signature pages for an Assignment of all liabilities and obliga- tions of Indiana Cablevision to Heritage Communications, Inc., the proposed purchaser of Indiana Cablevision. He advised that he represented Indiana Cablevision which company was requesting that its franchise be transferred to Heritage Communications, Inc. Also submitted for Board perusal was a recent annual report for Heritage Communications. PZr. Hill advised that the Board would accept the Assignment for filing purposes and set a public hearing on the matter of the franchise transfer so that a determination could be made by the Board as to the potential purchaser's ability to fulfill the franchise obligations. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Assignment was filed and the matter set for public hearing on December 20, 1982. APPROVE AGREEMENT - INDIANA DEPARTMENT OF HIGHWAYS (TRAFFIC SIGNALIZATION) Mr. Leszczynski submitted an Agreement for Board execution with the Indiana Department of Highways for the signalization of the following seven intersections at a total cost of $285,000.00: Taylor and Western Washington and Williams Lafayette and Western Colfax and Williams Wayne and Lafayette . LaSalle and Williams Jefferson and Williams He advised that the total cost of the above signalization would be borne by the federal government. Mr. Leszczynski also submitted a letter which needed Board approval directed to the Indiana Department of Highways confirming his services as City Engineer on the project and that of Neil Shanahan, Assistant Project Supervisor, and Tom Abberger, Inspector. The letter also certified that all right-of-way needed for the above project has been procurred in accordance with applicable law and all encroachments are removed or will be prior to completion of construction. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Agreement was approved. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the certification letter was also approved. L_ - 1 REGULAR MEETING DECEMBER 13. 1982 6,9 I 1 APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUMS Mr. Leszczynski advised that the Community Development Depart- ment had submitted for Board approval a contract with Madison Center for the operation of a rape crisis counseling program for victims of rape and sexual assault in Community Develop- ment target areas at a total budget cost of $6,875.00. Ms. Beth Leonard of the Community Development staff advised that the contract was a continuation of a previously -funded program. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above contract was approved. The following addendums were submitted for Board approval: Department of Redevelopment - Addendum No. 1 Increases budget amount by $50,000.00 to $200,000.00 for East Bank development activity.. Neighborhood Code Enforcement Addendum No. 3 Budget to remain at $74,797.00 with personnel costs being decreased by $4,000.00 and transferred to non -personnel costs for purchase of a truck for the neighborhood clean-up activity. Department of Economic Development and Redevelopment = Add. No. 2 Extends original -timetable to March 31, 1983, for the Monroe/Sample-East Bank redevelopment project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above addendums were approved. APPROVE ADVERTISING FOR BIDS - AUTOMOBILES AND COMMUNICATIONS EQUIPMENT Mr. Leszczynski requested permission to cause legal advertising for the receipt of sealed bids for the purchase of nine new automobiles to replace existing vehicles and for communications consoles and related equipment necessary to combine the police. and fire communications operations. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. ACCEPT OFFER TO PURCHASE CITY -OWNED PROPERTY - 634 KEASEY Mr. Leszczynski stated that, on November 1, 1982, the Board had received a bid from Mrs. Bettie Williams for the Durchase of a city -owned lot located at 634 Keasey Street. He'noted that the city's offering price for the lot was $215.00, and Mrs. Williams had submitted a bid of only $125.00. In accordance with state statutes and since Mrs. Williams' bid was less than the city's offering price, the Clerk had been instructed to notify abutting property owners of the city's intent to sell the property.. The Clerk advised that no other offers had been received. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, Mrs. Williams' offer in the amount of $125.00 was accepted and the matter referred to the Legal Department for the preparation of the necessary purchase agreement. REQUEST TO PURCHASE CITY -OWNED PROPERTY REFERRED - 203 AND 207 N. JOHNSON A request was received from Susie Jackson, a representative of the Greater South Bend Missionary Baptist Church, 215 North Johnson, inquiring into the purchase of the city -owned lots located at 203 and 207 North Johnson Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to various city agencies for a determination as to whether or not the city need retain the lots for any reason. M REGULAR MEETING DECEMBER 13, 1982 APPROVE STREET LIGHT REMOVAL - 'MUNICIPAL SERVICES FACILITY Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the removal of two 7,000 MV OH WP lights at the Municipal Services Facility in conjunction with recent renovations in the yard area. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommenda- tion was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices as recommended by the Bureau of Traffic and Lighting, were approved: INSTALL NO PARKING - South side of Bellewood, western 1/3 of "block". REVISE TO STOP SIGN - On Kettering at Crestwood. INSTALL STOP SIGN - On Cleveland at LaPorte. INSTALL STOP SIGN - On "New Rush" at Fellows FILE ENVIRONMENTAL CLEA14-UP OF LOTS A list containing 53 lots ordered cleaned by the Director of the Neighborhood Code Enforcement Office was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environmental list was filed. APPROVE LICENSE APPLICATION An application for a Rubbish and Garbage Removal License was received from Tommy L. Jennings, 514 South Sheridan Street. It was noted that an inspection of the truck to be used by Mr. Jennings had been inspected by the Solid Waste Bureau and was found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Gerald T. Walker, 2006 Gertrude, S.B. Gerald M. Waechter, 1160 E. McKinley, S.B. Robert Ungurait, 410 Ostemo, S.B. Ralph J. Andreae, Sr., 510 E. Colfax, S.B. Mrs: Helene A. Redfern, 17629 Hepler, S.B. Wm. J. Nemeth, 3427 Concord, Mish. Sheila Ann Mullen, 4322 Hickory, Apt. 2D, Mish. Col. George Byers, 3104 Corby, S.B. Paul T. Botka, 802 Berkley, Mish. Gladys R. Ankney, 1701 N. Merrifield, Mish. Dennis Wayne Campbell, 1631 Fassnacht, S.B. Josephine P. Byers, 51908 Bittersweet, Granger Shirley Berliant, 1502 Stanmore, S.B. FILING OF HUMANE SOCIETY MONTHLY REPORT The report indicated a total of 301 dogs handled for the month of November, 184 cats handled and 32 other animals handled for a total of 517 animals. Upon a motion made by Mr. Leszczynski., seconded by Mr. Kernan and carried, the report was filed. 1 1 1 71 REGULAR MEETING DECEMBER 13, 1982 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Certificate of Insurance for McCormick & Company, Inc., et al, was filed. APPROVE EXCAVATION BOND - LOUIS SEAGO & SONS REMODELING SERVICE Mr. Ray S. Andrysiak recommended approval of the Excavation Bond of Louis Seago & Sons Remodeling Service Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and. carried, the Bond was approved. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 21 outages for the period of November 19, 1982, through December 9, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted purchase orders totalling 3 to be paid out of FY 1982 funds, and 29 purchase orders to be paid out of FY 1983 funds. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 23706 through No. 24550 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the claims approved. REQUEST FOR GUARDRAIL AT CITY CEMETERY REFERRED Mr. Robert Niezgodski, Cemetery Sexton, appeared before the Board, requesting installation of a guardrail at the City Cemetery at Walnut and LaPorte to protect it from continuing damage as the result of vehicular accidents. He stated that, since the city cemeteries fall under the jurisdiction of the Board of Works, he was requesting that consideration be given by the Board to the installation of a guardrail. He explained that several sections of the fence have been damaged and destroyed as a result of eight accidents since September 1, 1976, seven of which occurred on the LaPorte Street side. He advised that the city was able to collect insurance on only four of the accidents. He felt that the money spent in 1981 to paint and sand the wrought iron fence was being wasted, and he recommended that a guardrail of some sort be installed to protect the fence. He advised that the Stewart Fence Company, manufacturers of the particular fence, was no longer in business and he had only a few sections of fence left for replacement. Mr. Niezgodski stated that the neighborhood organization and the Historic Preservation Commission wanted to preserve the fence, and he felt the only way to do this would be to construct some sort of guardrail. He stated that there was sufficient money in the Cemetery Trust Fund which could be used for capital improvements. He reminded the Board that, in 1979, the city administration had wanted to tear down the wrought iron fence and install a chain link fence, but the neighborhood assocation had objected vehemently and the idea was scrapped. Mr. Kernan asked how much money one section would cost to repair or replace. Mr. Niezgodski stated that only one column support would cost approximately $556.00, and this particular area of the fence which needed repair as a result of the latest accident would cost over $1,000.00. He estimated that there was 1,245 lineal feet of fence on LaPorte and 547 lineal feet of fence on Walnut. Mr. Hill was concerned that there might be objection on the part of the residents to the construction of a guardrail. Mr. Niezgodski advised that the residents agree that something must be done to REGULAR MEETING DECEMBER 13, 1982 protect the fence. Mr. Kernan felt that, before a decision could be made, it would have to be determined exactly how much money was available in the trust fund and an estimate obtained for construction of the guardrail. He asked Mr. Niezgodski to pursue the matter, and Mr. Hill emphasized that, before any construction take place, the residents be contacted to make sure there is no objection to the installation of a guardrail. ADDITIONAL INSURANCE PROPOSALS RECEIVED ON DECEMBER 6, 1982 Mr. Hill stated that the Board had received proposals for liability insurance and property damage for the City of.South Bend at its last meeting held on December 6, 1982. He advised that, in addition to the proposals received by the Board from Muszynski Insurance Agency, lst Source Insurance, Allied Agency and Jerry Miller Insurance Agency, two bids from Bath VanMele & Associates and Brunner, Cassidy and Neeser Agency had been received by the city's insurance consultant, Corporate Policyholders Counsel in Chicago. He advised that, because of some miscommunica- tion on the part of Corporate Policyholders Counsel, the two proposals from Bath VanMele and Brunner, Cassidy and Neeser had been received in Chicago and were in the hands of Corporate Policyholders prior to the close of business on December 6, 1982. He concluded by stating that the above two proposals were, therefore, being accepted and considered although they were received subsequent to the Board meeting by Corporate Policyholders. Mr. Kernan added that, since the formalized bid procedure governed by state statutes was not utilized and that the procedure for the receipt of proposals was at the Board's discretion, he felt consideration should be given to the two proposals received by the insurance consultant. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:30 a.m. hn E. Leszc y s i Richard L. Hill Josep`h E. Kernan- ATTEST: ATTEST: Barbara J. Byers, Cldtk 1