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HomeMy WebLinkAbout12/06/82 Board of Public Works Minutes59 REGULAR MEETING DECEMBER 6, 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, December 6, 1982, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Richard L. Hill present. Also present was Assistant City Attorney Carolyn Pfotenhauer. AGENDA ITEMS ADDED Upon a motion made .by Mr. Leszczynski, seconded by Mr. Hill and carried, a proposal to provide laboratory testing of soils on the Ethanol Plant site by Shilts, Graves and Associates, and recommendations for several traffic control devices were added to the agenda. MI14UTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the minutes of the November 29, 1982, regular meeting of the Board were approved as submitted. OPENING OF INSURANCE PROPOSALS' This was the date set for receipt of property damage and liability insurance proposals for the City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following proposals were received and opened: Muszynski Insurance Agency 2124 Western Avenue South Bend, Indiana 46619 1st Source Insurance P. 0. Box 1692 South Bend, Indiana 46634 Allied Agency, Inc. P. 0. Box 59A South Bend, Indiana 46624 Jerry J. Miller Insurance Agency P. 0. Box 1557 South Bend, Indiana 46634 In view of the complexity of the insurance proposals received and the variables involved in determining coverage and rates in accordance with the prepared specifications, Mr. Leszczynski noted that the proposals would be available for public inspection by any interested person in the Office of the Controller. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above proposals were referred to the Controller's Office. A proposal was received and opened from Republic National Life Group Insurance Company, 175 West Jackson Boulevard, Chicago, Illinois 60604, for health.insurance coverage for city employees, which proposals were advertised for receipt by the Board by 1:30 a.m., on Monday, November 29, 1982, the date of the last Board meeting. It was noted that the proposal was postmarked on November 29, 1982, and it was received in the .Board office on December 3, 1982. Mr. Hill noted that the Board had, at its November 29th meeting, waived the 9:30 a.m. deadline for those proposals which had been mailed and received in the mail room prior to that Board meeting, but which had not been sorted for distribution because of the abundance of mail received as a result of the Thanksgiving holiday. It was clear that the proposal for Republic National Life Group Insurance Company was not postmarked until November 29, 1982, the date on which the proposals were due. Mr. Hill did not feel it would be appropriate to accept the proposal since it "Additional proposals received by city's insurance consultant, Corporate Policyholders Counsel. See minutes of Dec. 13, 1982. '. 6 REGULAR MEETING DECEMBER 6, 1982 was not mailed prior to the deadline and, because the proposals already received on November 29th have been available for public inspection in the Controller's Office since that time. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the above proposal was rejected. APPROVE PROPOSAL FOR ENGINEERING SERVICES (LOGAN/PLEASANT STREET SIGNALIZATION) - CLYDE E. WILLIAMS & ASSOCIATES Mr. Leszczynski advised that Clyde E. Williams & Associates had submitted a proposal to provide engineering services as required for the installation of a traffic signal at Logan and Pleasant Streets. Mr. Leszczynski stated that South Bend would be paying half the cost of the engineering services in an amount not to exceed $2,000.00, and the City of Mishawaka would be doing the same. It was noted that the preliminary plans must be submitted to the city within 60 calendar days after receiving the notice to proceed with final contract plans and cost estimates being prepared and completed within 30 calendar days after notification that design approval requirements have been met. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above proposal was approved. APPROVE LABORATORY SOILS TESTING BY SHILTS, GRAVES & ASSOCIATES (ETHANOL PLANT SITE) Mr. Leszczynski stated that Shilts, Graves & Associates had submitted a schedule of rates for the performance of moisture - density relation tests, nuclear guage calibration and consulta- tions concerning soils problems which may arise during the course of the site work to be done for construction of the Ethanol Plant. Mr. Leszczynski advised that the city has the capabilities of performing the necessary tests; however, because certification must be made to New Energy Company prior to actual construction concerning the soil stability, the city wanted to avoid potential problems which might present liability problems to the city. Mr. Hill added that, by having an outside firm perform the soils tests, the city was being additionally protected from potential liability. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following rates for services were approved on an as requested basis: Laboratory Testing Standard proctor moisture -density relation test $55.00 each Sieve analysis of sand 20.00 each Sieve analysis of gravel 15.00 each Fraction passign No. 200 sieve by decantation 20.00 each Consulting - Personnel Soils Technician $18.50 per hour Soils Engineer 37.50 per hour Principal 50.00 per hour AWARD BID - STREET DEPARTMENT TRUCKS A14D EQUIPMENT Mr. Sean Watt, Director of the Division of Transportation, recom- mended the Board award the bid of Van-Kal Truck Equipment & Service, in the amount of $29,600.00 for dump bodies and hoists, central hydraulic systems and related equipment. Mr. Leszczynski stated that bids for this equipment had been received by the Board on November 29, 1982, and, while Van-Kal.was not the lowest bidder, Neil's Automotive Service did not meet specifications in that a delivery time was not provided. Neil's Automotive Service submitted the low bid in the amount of $28,800.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid of Van-Kal Truck Equipment & Service in the amount of $29,600.00 was approved as the best bid meeting specifications. 1 61 REGULAR MEETING DECEMBER 6, 1982 ADOPTION OF RESOLUTION NO. 28, 1982 - DISPOSE OF OBSOLETE EQUIPMENT (POLICE` DEPARTMENT) RESOLUTION NO. 28, 1982 WHEREAS, it has been determined by the Board of Public Works that the following equipment is no longer needed by the Police Department of the City of South Bend: Four (4) Overhead Light Bars - Federal Twinsonic, Model 12 WHEREAS, Chapter 186, Acts of 1967, of the Indiana General Assembly, permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that ,the above equipment is no longer needed by the City of South Bend. BE IT FURTHER RESOLVED that the Police Department be authorized to dispose of said equipment and remove same from the City Inventory. Dated: December 6, 1982 BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill ATTEST: s/ Barbara J. Byers, Clerk Mr. Leszczynski stated that the overhead light bars were over 15 years old and, although they were still in operating condition, they have been replaced with newer equipment and the department no longer has a need for them. Upon a notion made by Mr..Leszczynski, seconded by Mr. Hill and carried, the above Resolution No. 28, 1982, was adopted. APPROVE COMMUNITY DEVELOPMENT'CONTRACTS AND ADDENDUM Ms. Betsy Harriman of the Community Development staff submitted the following Community Development contracts for Board approval: REAL Services - operation of older adult crime victim program at a budget not to exceed $2,946.00 Community Coordinated Child Care - day care financial subsidy at specified day care centers at a budget not to exceed $12,_500.00 Legal Services of Northern Indiana - provide legal counseling and referral services at a budget not to exceed $12,500.00 Bureau of Housing - Addendum No. 1 - provides for an increase of $5,000.00 to original contract to cover appraisal costs which were not anticipated. Ms. Harriman advised that all of the above contracts would provide for continuing activities which were previously funded. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contracts and addendum were approved. REQUEST FOR ROAD RUN REFERRED SAINT JOSEPH'S MEDICAL CENTER (WINTER CELEBRATION) A request was received from Dean Reinke, Director of Sports Medicine at Saint Joseph's Medical Center, for permission to conduct a four -mile and a one and a half mile run in conjunction with the Winter Celebration scheduled for February 6 and 7, 1983. 62 REGULAR MEETING DECEMBER 6, 1982 Permission was requested to use the same route as in previous years starting and finishing at Howard Park along North Side Boulevard under the bridge on Twyckenham, turning on 21st Street to Vine, Vine to Greenlawn, and Greenlawn back to north Side Boulevard and return. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. APPROVE REQUEST TO CONDUCT RALLY ON RIVER BEND PLAZA - POLISH AMERICAN CONGRESS A request was received from Matthew Baran, President of the South Bend Chapter of the Polish American Congress, for permission to conduct a rally commemorating the 1st anniversary of martial law in Poland to be held on Monday, December 13, 1982, at 12:00 noon. It was noted that the plaza area owned by the St. Joseph Bank & Trust Company would be used for the rally; however, undoubtedly a portion of River Bend Plaza will be'utilized for the rally participants. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE RELEASE OF EXCAVATION AND CONTRACTOR'S BONDS Mr. Ray S. Andrysiak recommended the Board release the following Excavation and Contractor's Bonds as requested: Excavation Sid s Plumbing and Heating Contractor Northern Indiana Public Service Company Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bonds were released. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices as recommended by Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, were approved: INSTALL STOP SIGN - On Bartlett at Riverside REVISE TO 30 MINUTE PARKING 6AM-6PM - 1602-1610 Miami REVISE TO STOP SIGN - On Victoria & Twyckenham REVISE TO STOP SIGN - Northwest corner on Varsity at Wilson INSTALL NO PARKING East side of 1600 Marietta (Studebaker school) APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Harry Laffoon, 815 W. Douglas, Lot 57, Mish. Loretta M. Megyesi, 3007 Brochton, Apt. D, Mish. Margaret Palkowski, 24677 Grant Raymond J. Kujawski, 2520 Bow, Bldg. 13, S.B. James S. Allen, 2528 Sampson, S.B. Leon Kajzer, 201 N. Le Blvd. De La Paix, Apt. 2704, S.B. Helen M. Perry, 2462 Bow, Bldg. 14, S.B. Edward Huffman, 1921 S. Olive, S.B. Sandra S. Biddle (for John M. Smith), 930 Beale, S.B. Roxanne L. Davis (for Isaiah), 2130 Prairie, Martin J. Barrett, 50725 Old Lantern, Granger James M. Merrill, 67847 Lake Tr., Lakeville_ Charles 11. Witham, Sr., 4404 S. Fellows, S.B. 1 63 I I REGULAR MEETING DECEMBER 6, 1982 APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana,Area CETA Consortium, submitted purchase orders totalling 3 to be paid out of FY 1982 funds,,and purchase orders totalling 58 to be paid out of FY 1983 funds and recommended approval. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 23456 through No. 2370.5 and recommended approval. Upon a motion made by Mr. Leszczynski,,seconded by Mr.,. Hill and carried, the reports were filed and the claims approved. Mr. Leszczynski announced that, because of t he Christmas and New Year's Holidays, to be celebrated on Monday, December 27 1982, and Monday, January 3, 1983, rather than cancel a Board meeting, the regular meetings of the Board would be held on the Tuesdays following the holiday: December 28, 1982, and January 4, 1982. There being no further business, to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:00'a.m., ATTEST: Barbara J. Bytrs, CRjrk J hn E. Leszczyngki "'—:chard L. Hill