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HomeMy WebLinkAbout11/29/82 Board of Public Works Minutes`5 3 REGULAR MEETING NOVEMBER 29, 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, November 29, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the November 22,_1982,.regular meeting of the Board were approved as submitted. OPENING OF BIDS - STREET SWEEPERS, DUMP BODIES, HYDRAULIC SYSTEMS AND RELATED EQUIPMENT This was the date set for receiving bids for the purchase of two street sweepers for the Street Department and dump bodies, hydraulic systems and other related equipment for four Street Department cabs and chassis. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Pies Equpment Co., Inc. Bid was signed'by Norman G. 2804 N. Catherwood Avenue Dahlmann, non -collusion affidavit Indianapolis, Ind. 46219 was in order and a 10% bid bond was submitted. Two Elgin Pelican Street Sweepers, including trade $93,704.00 Indiana Equipment Co., Inc. Bid was signed by Stanley C. Salomon, 414 Coliseum Blvd, Fort Wayne, Ind. non -collusion 46801 order and a 10% affidavit was in bid bond was submitted. One or More Mobil Model HLD-1 Sweeper powered by John Deere Model 4276T Diesel engine, including trade $42,392.00/each One Mobil Model HLD-1 Sweeper equipped as above, including trade $39,392.00 MacDonald Machinery Co. Inc.Bid was signed by B.T. Johnson, 3911 Limestone Drive non -collusion affidavit was in Fort Wayne, Ind. 46809 order and a 10% bid bond was submitted. Two FMC Model 993 High Dump Sweeper, including trade $85,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above street sweeper bids were referred to the Street Department for review and recommendation. Neil's Automotive Service Bid was signed by Patrick J. Peters, 167 E. Kalamazoo non -collusion affidavit was in Kalamazoo, Mich. 49007 order and a cashier's check in the amount of $2,880.00 was submitted. Remount four underbody blade assemblies, Root Model F-5 $ 1,600.00 Remount four Hustin Quick Hitches 2,200.00 Install four crankshaft drive hydraulic systems 7,400.00 Install 10' x 7' Peabody Galion Model NEAP6 dump bodies 17,600.00 REGULAR MEETING NOVEMBER 29. 1982 Van-Kal Truck Equipment & Service 10700 Red Arrow Highway Mattawan, Mich. 49071 Remount four underbody blade assemblies, Root Model F-5 Remount four Hustin Quick Hitches Same as above Bid was signed by Robert J. Peters, non -collusion affidavit was in order and a certified check in the amount of $2,960.00 was submitted. $ 1,100.00 2,300.00 9,600.00 Install 10' x 7' Harsh NSP dump bodies 16,600.00 Stanley Enterprises, Inc. Bid was signed by Richard 2808 West Tucker Drive Kromkowski, non -collusion South Bend, Ind. 46619 affidavit was in order and a certified check in the amount of $3,297.54 was submitted. Remount four underbody blade assemblies, remount four front hitches, install four Muncie crankshaft hydraulic systems and install four 10' x 7' Perfection Model 244P $32,975.40 Deeds Equipment Co., Inc. Bid was signed by John K. 8015 East 45th Street Brennan, non -collusion Lawrence, Ind. 46226 affidavit was in order and a 10% bid bond was submitted. Remount four underbody blade assemblies, Root Model F-5 $ 1,00.0.00 Remount four Hustin Quick Hitches 1,940.00 Same as above 6,380.00 Option: Spreader valve for central hydraulics (4) Add $2,800.00 to $6,380.00 Install 10' x 7' Galion Model NEAP 6 dump bodies $19,768.48 Vabco, Inc. Bid form returned blank, firm 13899 West 101st St. does not manufacture sweepers Lenexa, Kansas 66215 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Street Department for review and recommendation. OPENING OF INSURANCE PROPOSALS This was the date set for receipt of health insurance proposals for city employees. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following proposals were received and opened: The Travelers Insurance Company 211 West Washington Avenue South Bend, Indiana 46601 Benefit Trust Life Insurance Company P. 0. Box 1467 South Bend, Indiana 46624 Bath, Van Mele & Associates, Inc. P. 0. Box 1557 South Bend, Indiana 46634 1 55 REGULAR MEETING NOVEMBER 29, 1982 The following proposals were received after the 9:30 a.m. legally-advertised.deadline: Transamerica Occidental Life Box 2101 Los Angeles, California 90051 Health Claims Administration, Inc. 20 East Cass Street Joliet, Illinois 60431 The Prudential Insurance Co..of America Suite 934 120 S. Riverside Plaza Chicago, Illinois 60606 It was noted that the legal notice which was published specified a 9:30 a.m, deadline for receipt of the proposals. Mrs. Pfotenhauer stated that, in light of the four -day Thanksgiving holiday which had preceded the proposal opening date, and the fact that three of the proposals had been mailed well in advance of the deadline, the Board might want to consider waiving the deadline requirement. Mr. Hill expressed concern that bidders in the future may feel the deadline requirement can easily be waived, and he wanted to caution against that. He agreed that, because of the holiday weekend and the vast amount of mail which had to be processed and which had not been completed as of 9:30 a.m., the Board should consider waiving the publication requirements. He pointed out that the requirements for the receipt of proposals was at the Board's discretion and was not mandated by state statutes as was the case when receiving sealed, formal bids. Mr. Kernan felt that it was obvious a mail delay problem occurred simply because three proposals were subsequently received. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the three proposals received from Transamerica Occidental Life, Health Claims Administration and The Prudential Insurance Company, after the legally -advertised deadline were acknowledged and opened. In view of the complexity of the insurance proposals received and the variables involved in determining coverage and rates in accordance with the prepared specifications, Mr. Leszczyn.ski noted that the proposals would be available for public inspection by any interested person in the Office of the Controller. Mr. Kernan advised that Corporate Policyholders Counsel had concurrently received these proposals in Chicago and would be reviewing them in order to make a recommendation to the Board. He anticipated that the review would be completed and a recommendation submitted to the Board for action at its January 17, 1983, regular meeting. Upon a motion made by Mr.. Hiil, seconded by Mr. Kernan and carried, the above proposals were referred to the Controller's Office. Because of the untimely passing of Laporte's mayor, A. J. Rumely, Mr. Kernan excused himself from the Board meeting at approximately 10:15 a.m., in order to attend the funeral and pay final respects to the mayor on behalf of the City of South Bend. PUBLIC HEARING - APPROVE ALLEY VACATION (GUILFOYLE'S SUBDIVISION Mr. Leszczynski advised that Joyce Hoff, 1652 North Sheridan. Street, and Joseph Shula, 3112 West Sample Street, were petitioning for the vacation of the first north -south, east - west alley south of Western Avenue, running west from Arnold Street for a distance of 92 feet; thence north a distance of 80 feet more or less to the south right-of-way of the present 12-foot alley, all being in Guilfoyle's Proposed Subdivision of Point of B.O.L. 94 in the City of South Bend. He stated that, as in the past, in order for the Board to submit a recommendation to the Common Council, a public hearing had 5, REGULAR MEETING NOVEMBER'29', 1982 been scheduled at this time and all property owners within 200 feet of the alley had been duly notified. He further advised that favorable comments in support of the vacation had been received from the Engineering Department, Area Plan Commission and Community Development Department, provided that property be dedicated for a 12-foot wide right-of-way for the easterly extension of the alley, the construction of which is to be made to the satisfaction of the City Engineer. Mr. Anthony Zappia, Attorney at Law, 52582 U.S. 31 North, South Bend, Indiana, stated that he represented the petitioners in the vacation proceedings. He advised that his clients were willing to dedicate to the city the required six feet off the north end of Lot 5 for the extension of the alley. In addition, Mr. Robert Silver, owner of Lot 6, was willing to dedicate the southerly six feet of his property in order to create a 12-foot alley extension to Arnold Street. Mr. James Dillard, 1028 Napier Street, who earlier had informed the Clerk that he objected to the closing of the alley, had discussed the matter with Mr. Zappia and was satisfied with the easterly extension of the alley to Arnold Street. Mr. Zappia advised that many persons in the immediate vicinity, including Mr. Dillard, were not aware that they had, in the past, been using private property as an alley. There was no one present to speak against the alley vacation. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing was closed. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, a favorable recommendation for the vacation of the above right-of-way was forwarded to the Common Council, subject to the maintenance of all utility easements, and the conveyance of certain property required to create a 12-foot easterly extension of the existing alley to Arnold Street as proposed. APPROVE PETITION FOR REZONING - 316 S. ST. JOSEPH STREET Mr. John B. Ford, Attorney at.Law, practicing at 1800 American National Bank Building, explained that a petition would be submitted to the Common'Council in the near future for the rezoning of what was formerly the Quality Inn at 316 S. St. Joseph Street. He stated that the city was the.legal owner of the property because of the foreclosure on the hotel mortgage revenue bonds previously approved by the Economic Development Commission. He advised that St. Joseph Tower, Inc. has been formed to acquire and manage the property which was proposed to be used as elderly housing; however, the property.has not been sold as yet. He stated that the St. Joseph Bank & Trust Company was expected to take title of the property on behalf of St. Joseph Tower, Inc. and it would be necessary to rezone the property from commercial to A-3, mixed -use multi -family residential and commercial district in order to use it as intended. Mr. Ford asked that the city join in the rezoning petition because of its current status as legal owners. He added that, by the time the rezoning petition was submitted to the Council, the city should have no further interest in the title to the property. Mr. Hill stated that, in order to facilitate the process and because the city was named as owner of the property by virtue of the fact that revenue bonds had been issued for its former use, he felt the Board should sign the petition for rezoning. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the petition was approved and executed. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION - FIRST BANK CENTER (AUTOMATIC SPRINKLED. CORPORATION) Mr. Leszczynski advised that,a Certificate of Substantial Completion and Waiver of Lien indicating a total construction cost of $80,279.00 for the sprinkler and fire protection portion of the First Bank Center Project was submitted by Automatic Sprinkler Corporation, said Certificate having been approved by the Construction Manager and Architect for the project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Substantial Completion was approved and the Waiver of Lien filed. 1 57 REGULAR MEETING NOVEMBER 29, 1982 APPROVE REQUEST TO ADVERTISE FOR BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director of the Neighborhood Code Enforcement Office requested permission to advertise for the sale of approximately 10 abandoned vehicles, 5 of which were valued at over $100.00, and all of which were being stored at the Hurwich Impoundment Lot, 1610 Circle Avenue. It was noted that all vehicles had been stored more than the required 30 days, identification checks had been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a date of December 13, 1982, established for the receipt of sealed bids. APPROVE MICHIANA LUNG RUN - AMERICAN LU14G ASSOCIATION (JUNE 11, 1983) Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the annual Michiana Lung Run scheduled for June 11, 1983, sponsored by the American Lung Association at 8:00 a.m., in accordance with the route submitted, utilizing Pinhook Park, Leeper Park, Riverside Drive, Boland and Ribourde. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the run was approved as recommended, subject to the filing of the appropriate insurance. APPROVE BIKE-A-THON FOR APRIL 30, 1983 (CYCLING AGAINST CANCER) Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the date of April 30, 1983, for a Cycling Against Cancer Bike-A-Thon being sponsored by Mary Detert, 2915 Bonds Avenue, subject to a review by the Police Traffic Division and the Bureau of Traffic and Lighting of the bike route proposed to be used for the event, and the submission of this material prior to February 1, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation was approved. FILE ENVIRONMENTAL CLEAN-UP OF LOTS A list containing 19 lots ordered cleaned by the Director of the Neighborhood Code Enforcement Office was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environmental list was filed. RELEASE OF CONTRACTOR'S BOND - DAVID GOODRICH Mr. Ray S. Andrysiak, P.E., recommended the release of the Contractor's Bond of David Goodrich as requested. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was released. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: John A. Peli, 214 E. Edgar, Mishawaka Leata V. Young, 202 W. LaSalle, Mishawaka McKinley Gibbs, 1203 Lincolnway West, S.B. Leo L. Niezgodski, 629 N. Johnson, S.B. George M. Verhaeghe, 3223 Rue Voltaire, Apt. 913, S.B. me REGULAR MEETING FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 44 November 5.through 18, 1982. Upon Leszczynski, seconded by Mr. Hill filed. APPROVE CLAIMS NOVEMBER 29, 1982 outages for the period of a motion made by Mr. and carried, the report was Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted purchase orders totalling 22 to be paid. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 22700 through No: 23455 and recommended approval. Upon a motion.made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports were filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:30 a.m. Joseph E. Kernan ATTEST: Barbara J. Byers, Cl&rk 1 1