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HomeMy WebLinkAbout11/22/82 Board of Public Works MinutesREGULAR MEETING NOVEMBER 22, 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, November 22, 1982, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED . Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the November 15, 1982, regular meeting of the Board were approved as submitted. PROPOSALS FOR REDEVELOPMENT AUDIT REFERRED Mr. Leszczynski stated that the Department of Redevelopment had solicited proposals for its annual Community Development audit, said proposals to be submitted to and receipted in by the (}� Board of Public Works. Mr. Kernan stated that the proposals covered the annual audit for Community Development and, �. because of the amount of money involved in the audit and jurisdiction, the proposals should be referred directly to the Redevelopment Department for review. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following sealed proposals were referred to the Redevelopment Department for review and appropriate action: Peat, Marwick, Mitchell & Company 202 South Michigan Street South Bend, Indiana 46601 Crowe, Chizek & Company 330 East Jefferson Boulevard P. 0. Box 7 South Bend, Indiana 46624 Ernst & Whinney 825 JMS Building South Bend, Indiana 46601 Coopers & Lybrand P. 0. Box 4157 South Bend, Indiana 46634 McGladrey Hendrickson & Co. 340 South Columbia South Bend, Indiana 46601 PUBLIC HEARING - APPROVE VACATION OF PORTION OF SANCOME STREET Mr. Leszczynski advised that Mr. Ronald Schmanke, 1421 California Street, was petitioning for the vacation of that portion of Sancome Street that lies North of the North right-of-way line of California Avenue extended West to the Southerly right-of-way of the Chicago, Indiana and Southern Railroad and West of and adjacent to Lot 12 in S.B. Apt. Bldg. Corp. 1st Addition to the City of South Bend. Ile stated that, as in the past, in order for the Board to submit a recommendation to the Common Council, a public hearing had been scheduled at this time and all property owners within 200 feet of the alley had been duly notified. He further advised that favorable comments in support of the vacation had been received from the Engineering Department, Area Plan Commission and Community Development. There was no one present to speak against the alley vacation; however, a letter of objection had been received by the Clerk from Mr. Robert Jessup whose mother owned property on Sancome Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the public hearing was closed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a favorable recommendation for the vacation of the above portion of Sancome Street was forwarded to the Common Council, subject to the maintenance of all utility easements. Mr. Schmanke asked the Board if, once the right-of-way was vacated, 4 REGULAR MEETING NOVEMBER 22, 1982 he would become sole owner of the triangular portion. Mr. Leszczynski advised that the railroad owned property on the west side of the right-of-way and would probably share in the ownership of a portion of the right-of-way. He explained that the only way in which Mr. Schmanke could retain complete and sole ownership would be if the city sold the property to him according to the regulations of the state statutes. Mr. Hill stated that he would review the matter and advise Mr. Schmanke whether or not it would appear if the railroad would retain a portion of the land should the vacation be approved by the Council. Mr. Schmanke was advised that, if it appeared the railroad would retain a portion of the property, he may want to consider withdrawing his petition to vacate the right-of-way and pursue its purchase instead. AWARD BIDS - JEFFERSON STREET PARKING GARAGE REPAIRS Mr. Leszczynski advised that, following a review by the Engineering Department and Conrad Associates, the design consultants, of the bids received by the Board on October 25, 1982, for the concrete repairs and electrical work to the Jefferson Street Parking Garage, a recommendation to award the deck repairs to William Hach & Associates.in the amount of the lowest base bid of $136,623.25 was being submitted to the Board. In addition, a recommendation to award the electrical repair work to Delta Star Electric utilizing Alternate No. 1 in the amount of $67,369.00 was also submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were awarded as recommended. AWARD BID - POLICE PATROL VEHICLES Following a review of the bids received on November 15, 1982, for police patrol vehicles, Police Chief Dan Thompson recommended the Board award the low bid of Gates Chevrolet Corporation in the amount of $311,640. It was noted that three minor exceptions to the specifications were not determined to cause any major problems in the operation of the fleet and that the low bid amount was the major contributing factor in making the above recommendation because of budget constraints. Upon a motion made by Mr. Leszczynski, seconded by Mr. I:ernan and carried, the bid of Gates Chevrolet Corporation in the amount stated above was awarded. AWARD PROPOSAL FOR PIGEON CONTROL ON RIVER BEND PLAZA AND WESTERN AVENUE VIADUCT Mr. Kernan advised that he had reviewed the proposals submitted to the Board office concerning pigeon control on River Bend Plaza and the Western Avenue Viaduct for the calendar year 1983. He stated that Franklin Pest Control currently held the contract for the work in an annual amount of $850.00 and had submitted a proposal to do the work in 1983 at a cost of $900.00. Mr. Kernan stated that Franklin Pest Control's proposal of $900.00 was the low proposal received, and he recommended the Board approve a contract with the company. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the proposal of Franklin Pest Control in the amount of $900.00 was accepted. APPROVE AMEIIDME14T TO ENGINEERING AGREEMENT (BOWMAN CREEK IMPROVEMENTS) - LAWSON-FISHER ASSOCIATES Mr. Leszczynski advised that an amendment to the Engineering Agreement previously approved by the Board on August 2, 1982, with Lawson -Fisher Associates for professional services in the design of a storm water detention basin in the Bowman Creek watershed was necessary in order to expand the project upstream to Chippewa Avenue. He advised that it had been recently determined that the project was not feasible within the original confines of the area of the watershed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above amendment was approved. F0 REGULAR MEETING NOVEMBER 22,'1982 APPROVE SUPPLEMENTAL AGREEMENTS TO CONSULTING AGREEMENTS (ETHANOL PLANT) - COLE ASSOCIATE'S Mr. Leszczynski advised that supplemental agreements were being submitted to the Board concerning the Consulting Agreement approved by the Board on November 8, 1982 with Cole Associates for the design of public improvements, and access roads and utilities at the Ethanol Plant. He explained that the supplemental agreements to the previously approved agreements would provide part-time inspection to supplement the city's inspection forces on an on -call basis only. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the supplemental agreements were approved. APPROVE LEASE WITH REDEVELOPMENT - SURFACE PARKING, DISPOSITION PARCELS 8-9 AND 8-11 Mr. Leszczynski stated that the annual lease with the Redevelop- ment Department for lease by the city of two parcels of land owned by Redevelopment immediately north of the License Branch on Michigan Street for surface parking was in effect on a month -to -month basis. The Redevelopment Department had submitted for Board execution a lease to commence on December 1, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Lease was approved. Mr. Kernan advised that the city would be discussing a proposed lease with the License Bureau for that property to be used for surface parking. ADOPTION OF RESOLUTION NO. 27, 1982 - DISPOSE OF FIRE DEPART14ENT VEHICLE AND EQUIPMENT RESOLUTION NO. 27, 1982 WHEREAS, it has been determined by the Board of Public Works that the following vehicle and equipment are obsolete and deteriorated to the point where repair costs would exceed their value; Fire Department - 19'64 American LaFrance fire truck Serial No. 120400 Reserve Eng. #82 2 MRL-SL450 Heart Monitors Serial #943 and #948 WHEREAS, Chapter 186, Acts of 1967, of the Indiana General Assembly, permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above listed vehicle and equipment are obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to scrap said vehicle and the Fire Department be authorized to scrap the 2 heart monitors and that they be removed from the City Inv.entorv, Dated: November 22, 1982 BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill ATTEST: s/ Joseph E. Kernan s/ Barbara J. Byers, Clerk Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above Resolution No. 27, 1982, was adopted. 5(1) REGULAR MEETING NOVE14BER 22, 1982 REVOCATION OF RESTAURANT LICENSE - GENE'S RESTAURANT Mr. Leszczynski stated that the Board of Public Works had held a public hearing on October 18, 1982, and had continued the matter of the revocation of the restaurant for'Gene's Restaurant, 1212 North Bendix Avenue, to the November 15, 1982, regular meeting. The public hearing had been necessary because of Mr. Harmon's failure to install required fire extinguishing equipment. At the November 15th meeting of the Board, the fire inspector informed the Board that Mr. Harmon had advised the equipment had been ordered and it would only take a couple of days to complete the installation. In view of the representation made by Mr. Harmon to the fire inspector, the Board had granted another extension for compliance and had determined if the required equipment was not installed.and in operating condition by November 22, 1982, the restaurant license would berevoked without further public hearing by the Board. Mrs Eugenia Schwartz, Assistant City Attorney, advised that she had received a letter from Assistant Fire Chief George Gyori informing her that Centurion Fire Safety was installing the equipment; however, Mr. Harmon had been very uncooperative in the matter and at least another five hours would be required to complete the work. Fire Inspector Robert Janowiak advised that he had talked with Mr. Harmon on Friday, November 19th, and he had been assured the work would be completed today.; He advised that the work was not yet done.: Mr. Hill stated that, in accordance with the Board's decision of November 15, 1982, the restaurant license should be revoked because of Mr. Harmon's failure to comply. Mr. Kernan advised that Mr. Harmon, if he completed the necessary installation, would be required to` make application for a new license. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the restaurant license for Gene's Restaurant, 1212 North Bendix Drive, was revoked this date. APPROVE ADVERTISING FOR BIDS - JANITORIAL SERVICES (POLICE DEPT. Police Chief Dan Thompson requested permission to advertise for the receipt of sealed bids for annual janitorial services at the Police Department and three police sub -stations. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved, and a bid date of December 13, 1982, established. APPROVE ADVERTISING FOR BIDS - PROTECTIVE CLOTHING (FIRE DEPT. Fire Chief Timothy J. Brassell requested permission to cause advertising for the purchase of bunker pants for the Fire Department, the purchase of which would be funded in the 1983 budget. Assistant Fire Chief Richard Switalski advised that the department was required to make changes in the firefighters' protective clothing by OSHA and this would be accomplished over the next few years. Upon a.motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the request was approved, and a bid date of December 13, 1982, established. APPROVE PIE -EATING CONTEST ON RIVER BEND PLAZA Mikki Dobski, Recreation Events Coordinator for the city, requested permission on behalf of Dainty Maid Bake Shop to conduct a pie - eating contest on the Plaza stage on Tuesday, November 23, 1982, at 12:00 noon in conjunction with the Downtown Holiday promotion. It was noted that the required $1,000,000 liability insurance with the City of South Bend named as an additional insured was provided. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. LJ 1 1 REGULAR MEETING, NOVEMBER 22, 1982 51 1 1 REQUEST FOR BIKE-A-THON REFERRED - APRIL 30, 1983 A request was received from Mrs. Mary Detert, 2915 Bonds Avenue, for permission to conduct a Bike -A -Thou on April 30, 1983, entitled "Cycling Against Cancer Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. FILE ENVIRONMENTAL CLEAN-UP OF LOTS A list containing 58 lots ordered cleaned by the Director of the Neighborhood Code Enforcement Office was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the environmental list was filed. APPROVE LICENSE APPLICATIONS Two license applications for Open Air Stand licenses for the purpose of selling Christmas trees was received by the.Board. Ross Perri was requesting the license for property at the. northwest corner of Jefferson and Logan, and James Frick was requesting a license for the parking lot of Ford's Dairy Queen, 4531 South Michigan Street. It was noted that permission from the property owner of Ford's Dairy Queen was attached to Mr. Frick's application and that a letter of permission from Don Newman, owner of the Jefferson and Logan Street lot, would be forthcoming. Mr. Leszczynski noted that the lots were properly zoned for the commercial purpose, and the Bureau of Traffic and Lighting had no objection to the sale of the trees provided that at least five off-street parking spaces were available at Mr. Perri's location and that the entrance to U.S. 31 at the Ford Dairy Queen lot be kept open at all times for vehicular passage. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance, subject to the above recommendations of the Bureau of Traffic and Lighting. APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Wendy Bess, 57621 Woodrow, Elkhart Reah Donahue, 311 Rue Flambeau, Apt. 511, S.B. Howard Bright, Jr., 705 S. 35th, S.B. Mrs. Wilfred L. Millage, 218 Bosse, Mish. Virginia M. Wells, 52595 Fir, Granger Burge Munson, 941 S. 34th, S.B. Barbara J. Carmon, 922 Geyer, Mish. Merl Hileman, 19659 Cowles, S.B. Catherine Nanney, 4136 Winthrop, S.B. Robert Lechtanski, 51570 Orange, S.B. APPROVE RELEASE OF CONTRACTOR AND EXCAVATION BONDS Mr. Ray S. Andrysiak, P.E., recommended release of the following Contractor and Excavation Bonds following his review: Contractor Bonds: Marathon Petroleum Company Richard H. Allriedge Excavation Bond: Thomas Brittain, d/b/a B & B Plumbing Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Bonds were released. c 5 REGULAR MEETING NOVEMEER 22, 19'82 APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted purchase orders totalling 2 to be paid out of FY 1982 funds, and purchase orders totalling 31 to be paid out of FY 1983 funds, and recommended approval. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 22105 through No. 22699 and recommended approval. Upon a motion made by PZr. Leszczynski, seconded by 11r. Kernan and carried, the reports were filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:00 a.m. ATTEST: acre_, ae_ Q . %mac Barbara J. Bye.s, Cletk J n E. Lesz z nski ' r ichard L. Hill Jos E. Kernan 1 1