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HomeMy WebLinkAbout11/08/82 Board of Public Works Minutes32 REGULAR MEETING NOVEMBER 8, 1982 The regular meeting of the Board of Public 9:30 a.m., on Monday, November 9, 1982, b AGENDA ITEM ADDED y Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and and carried, the release of an easement to Indiana & Michigan Electric Company over the salt storage building at Municipal Services Facility was added to the agenda following the consulting agreements on the Ethanol Plant Project. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the November 1, 1982, regular meeting of the Board were approved as submitted. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY (303 E. CALVERT) This was the date set for receiving bids for the sale of the city -owned lot located at 303 East Calvert Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski noted that the city's offering price was $450.00. The following bid was opened and publicly read: Thomas Perkins Bid: $100.00 306 E. Milton South Bend, Ind. 46613 It was noted that Mr. Perkins was an adjacent property owner. Upon a motion rude by Mr. Tiernan, seconded by Mr. Leszczynski and carried, the Clerk was instructed to make a counter-offer to Mr. Perkins in the amount of $300.00 for said lot. APPROVE INTENDED USE OF REVENUE SHARING FUNDS - TRUCK LIFT REPAIRS ($14,000.00) This was the date set for holding a public hearing on the roposed use of revenue sharing funds in the anount of 14,000.00 during the calendar year 1982. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski noted that the amount of $14,000.00 would be used to repair the lifts on trucks within the Bureau of Traffic and Lighting. In accordance with guidelines adopted for such use of revenue sharing funds, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood, Senior Citizens Group of LaSalle Park, harvest House Centers and Howard Park Senior Citizens Center. There was no one present to speak against the proposed expenditure. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the public hearing was closed and the Clerk was instructed to forward the minutes of this public hearing to the Controller's Office and the City Clerk. AWARD BID - DE -MUCKING OF ETHANOL PLANT SITE (WOODRUFF & SONS, INC.) Upon a motion made by Mr. Kernan, seconded.by Mr. Leszczynski and carried, the low bid of Woodruff & Sons, Inc., in the amount of $1,011.117.90 for the Ethanol Plant Site De -Mucking Project for which bids were received by the Board on march 1, 1982, was awarded. 33 REGULAR MEETING NOVEMBER 8, 1982 APPROVE CONSULTING AGREEMENTS - COLE ASSOCIATES (ETHANOL PLANT) Mr. Leszczynski advised that Cole Associates has submitted for Board approval two contracts for consulting services for the design of public improvements for the Ethanol Plant Project, including all site improvements, and access roads and utilities at a cost of6o.67% of the total construction cost. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the contracts were approved. RELEASE OF INDIANA & MICHIGAN ELECTRIC COMPANY EASEMENT - SALT STORAGE FACILITY Mr. Leszczynski advised that it had been necessary to relocate the existing Indiana & Michigan Electric Company power line from over the Municipal Services Facility property because of construction of the new salt storage building on the site. Therefore, I & M Electric was releasing its easement rights previously given to it by the Studebaker -Packard Corporation which was the owner or the property at the time the easement was given. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the release was accepted. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - RIETH-RILEY CONSTRUCTION (CENTRAL BUSINESS DISTRICT IMPROVEMENTS. PHASE II) Mr. Leszczynski advised that Rieth-Riley Construction was submitting Change Order No. 2 (final) in the amount of an increase of $1,544.05 on the Central Business District Improvements Project, Phase II, which involved landscaping and paving. The revised contract total, including the above change order, was $94,599.27. Also submitted was the Project Completion Affidavit for the project indicating a maintenance period until November 8, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Change Order No. 2 and the Project Completion Affidavit were approved, and the three-year Maintenance.Bond was filed. APPROVE COMMUNITY DEVELOPMENT CONTRACT - PROJECT FUTURE Mr. Leszczynski stated that a contract between the Community Development Department and Project Future was being submitted for Board approval in the total amount of $30,000.00. Under the terms of the contract, Project Future would provide technical assistance to the city regarding economic development strategy, labor supply, developable sites and buildings, business prospects, local business expansion and potential local plant closings or reductions. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the contract was approved. REJECT BIDS FOR PSYCHOLOGICAL AND PROFESSIONAL TESTING OF POLICE RECRUITS In a letter to the Board, Police Chief Dan Thompson requested the Board to reject all the bids received by it on October 25, 1982, for psychological testing and professional testing of police recruits because of. the apparent confusion caused to the bidders in utilizing the formalized bidding process. It was noted that the bids, once rejected, would be treated as proposals or quotations and a decision would then be made in-house on the proposal deemed most acceptable. Upon a motion made by Mr. Kernan, seconded by 11r. Leszczynski and carried, the bids received by the Board on October 25, 1982, were rejected. REGULAR MEETING NOVEMBER 8, 1982 REQUEST TO ADVERTISE FOR BIDS APPROVED - STREET SWEEPERS AND DUMP BODIES AND RELATED EQUIPMENT FOR SINGLE -AXLE TRUCKS Mr. Sean Watt, Director of the Division of Transportation, requested Board approval for the advertising for the receipt of sealed bids for the purchase of two street sweepers and dump bodies, central hydraulic systems and related equipment for four single -axle cabs and chassis. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved and a bid date of November 29, 1982, was established for the receipt of sealed bids. He noted that the purchase of the above equipment would be made from proceeds of the.General Obligation Bond issue. APPROVE 1983 EMPLOYEE HOLIDAY SCHEDULE Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the following employee holiday schedule for 1983 was approved: New Year's Good Friday Primary Election Memorial Day Independence Day Day After Independence Day Labor Day Election Day Veterans Day Thanksgiving Day Day After Thanksgiving Day Before Christmas Eve Day After Christmas APPROVE TRAFFIC CONTROL DEVICES Monday, January 3, 1983 Friday, April 1, 1983 Tuesday, May 3, 1983 Monday, May 30, 1983 Monday, July 4, 1983 Tuesday, July 5, 1983 Monday, September 5, 1983 Tuesday, November 8, 1983 Friday, November 11, 1983 Thursday, November 24, 1983 Friday, November 25, 1983 Friday, December 23, 1983 Monday, December 26, 1983 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following traffic control devices which were recom- mended by the Bureau of Traffic and Lighitng as a result of the Olive -Sample Overpass construction, were approved: REMOVE 140 PARKING - On Kaley from Sample, north to alley adjacent and parallel to Sample. REMOVE STOP SIGN - On Kaley at Sample. REMOVE STOP SIGN - Old driveway adjacent to and south of Water Works Building at 915 S. Olive. APPROVE MARINE CORPS RACE, HOLIDAY PARADE AND VETERANS' DAY OBSERVANCE Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the revised route submitted by the Marine Corps League utilizing the Rum Village Route and Donald Street where the Armed Forces Reserve Center was located for the Marine 10K Run to be held on November 14, 1982, starting at 8:00 a.m. It was noted that a change in the time requested for the start of the race was necessary in order to accommodate the three churches along the race route. Mr. Wadzinski also recommended favorably the final route and marshalling area for the Holiday Parade to be held on November 20, 1982, as follows: Parade route: Jefferson Boulevard from Williams to Service Court #5; Service Court #5 to Washington Street; and Washington Street to Lafayette Boulevard. 1 1 REGULAR MEETING NOVEMBER 8, 1982 Marshalling area: Williams Street from Washington to Western, Jefferson Boulevard from Taylor to Williams and Wayne from Taylor to Lafayette. Also a portion of Washington Street from Williams to Franklin Place will be used to marshall the Shriner's motorized vehicles using the south -one half of the street. The Bureau of Traffic and Lighting also recommended the closing of the middle and south lane of Washington Street from Main to Lafayette for the annual observance of Veterans' Day at the Courthouse Monument on November 11, 1982, starting at 10:45 a.m. to 11:30 a.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above recommendations for the Marine Corps Race, the Holiday Parade and the Veterans' Day celebration were approved. FILE ENVIRONMENTAL CLEAN-UP OF LOTS A list containing 17 lots ordered cleaned by the Director of the Neighborhood Code Enforcement Office was submitted. It was noted that property owners had been advised to clean up the lots and had failed to do so. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the environmental list was filed. REQUEST TO PURCHASE CITY -OWNED PROPERTY REFERRED (630 E BROADWAY) A request was received from Mrs. Lue Jarrett, 526 E. Broadway, inquiring into the possible purchase of a city -owned lot located at 630 East Broadway. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was referred to the various city agencies for a determination as to whether or not the lot need be retained for any reason. APPROVE CONTRACTOR'S BOND - A. BROOKS CROFOOT Mr. Ray S. Andrysiak, P. E., recommended approval of the Contractor's Bond of A. Brooks Crofoot, 514 W. LaSalle Avenue, retroactive to November 4, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Contractor's Bond was approved as recommended. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: John Vleaminck, 213 N. Ironwood. S.B. Casimer L. Hartwick, 1413 N. Wellington, S.B. Leona H. Berkheiser, 3518 Northside, Apt. A-1 Ina Schrader, 51444 U.S. 31 N., S.B. Harry Johnson, 1217 N. Meade, S.B. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Director of the Michiana Area CETA Consortium, submitted purchase orders totalling 4 to be paid out of FY 1982 funds, and purchase orders totalling 56 to be paid out of FY 1983 funds, and recommended approval. Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 21278 through No. 21772 and recommended approval. Upon a motion made by Mr. Kernan, seconded by 11r. Leszczynski and carried, the reports were filed and the claims approved. 36 REGULAR MEETING NOVEMBER 8, 1982 REQUESTS FOR TRAFFIC CONTROL DEVICES REFERRED Mr. Ralph Johnson, 1822 Sherman Street, requested the installation of the following traffic control devices: A "No Turn on Red" sign on south side of Angela at Notre Dame Avenue; Posting of 30 miles per hour speed limit on Angela one -block west of Notre Dame Avenue; Traffic lights on Bartlett and Michigan, and Portage and Elwood. The matter was referred to the Bureau of Traffic and Lighting for review. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 9:55 a.m. SO� L VJ,—Aollo� J n E. Les zczy s i Joseph E. Kernan ATTEST: Barbara J. Byers, Cl rk I1