Loading...
HomeMy WebLinkAbout12/31/84 Board of Public Works Minutes462 GULAR_MEETING DECEMBER 31, 1984 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on MoDda.y, December 31, 1984, by President John E. I.eszc vnski, wj i_h Mr. axle],] I`'tY`; R Olard I. I71:i 1 4•tes lloi J r_ i•;ia.Hricac rlcE' Ci e Upon a moti 6p madeby lYr'e IeszczyrFlj , EEccrcEc kY.1 . Y- 1 1 C carY•] ed , i.�tE' i I11a"C.p ta_i i-]-,E7- LYE' FC-Y 7 66.E'3 E Z;;p. �''•FFFC'•�'F CC'I''�' � T�'t'1' a •'GP' C'F' FT, C' APPLICATION DENIA (RANDY A, FiESSj -._ r.._.•. Mr, TeS?r_.zvn.s j_ a(I` i_SPC� '1.nal. - 1�_n e---e3 �t�:r i 7 F 1 .]:.]:,t �(%<. 1.,7 •- l .- � -�_ �'°(..�, (._ -E. I. l.i ,7E-`.' _ `%tc_]iE.` � :f� f;, c� .�. � jJ �.-.- �.' I t �(_I J C](; .t. -i.� 1�:: tit.. � 1-,• Sit 1 REGULAR MEETING DECEMBER 31, 1984 4,63 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, December 31, 1984, by President John E. Leszczynski, with Mr. Leszczynski, and Mr. Richard L. Hill present. Board member Michael L. Vance was not in attendance. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill, and carried, the minutes of the December 17, 1984, regular meeting of the Board were approved. APPROVE CONTINUATION OF PUBLIC HEARING - TAXICAB DRIVER'S LICENSE APPLICATION DENIAL (RANDY A. HESS) Mr. Leszczynski advised that on December 17, 1984, upon the recommendation of City Controller Michael L. Vance, the Taxicab Driver's License application of Mr. Randy A. Hess, 1730 South Kendall Street, South Bend, Indiana, was denied. At that time Mr. Hess was notified in writing of his opportunity to request a public hearing before the Board concerning this matter. Mr. Hess did make such a verbal request and the Public Hearing was scheduled for this date. However, because Mr. Hess did not appear, upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the Public Hearing on this matter was continued until 9:30 a.m., Monday, January 7, 1985. OPENING OF BIDS - ONE (1) OR MORE STREET SWEEPERS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice News which were found in to the South Bend Tribune and the Tri-County be sufficient. The following bids were opened and publicly read: M-B COMPANY, INC. OF WISCONSIN 1615 Wisconsin Avenue P.O. Box 10 New Holstein, WI 53061 Declined to bid at this time. SCHWARZE INDUSTRIES, INC. Declined to bid at this time. 5010 Beechmont Drive, N.E. Huntsville, AL 35811 SEASTROM RENTALS, INC. 2351 Kentucky Avenue Indianapolis, Indiana 46241 Bid was signed by Steve Sloan, Vice -President, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $11,000.00 was submitted. 1 EloAd Vac -All Vacuum Sweeper w/right hand sweeping assy. Total Optional Option #1 1 E-3161 Hyd. Power Boom 1 E-3162 Hose Assy., 12" dia. 1 E-820-92 Tube, steel catch basin, 12" dia. x 92" lg 1 E-2557-12 Clamp, 12" dia Total Suggested Option E-453F Swivel ball joint $54,465.00 $ 5,120.00 495.00 IN REGULAR MEETING DECEMBER 31, 1984 Option #2 Dual broom assy. instead of single broom assy For installation of Dual Broom at our plant Total (2) Days factory personal field training New 1985 International Harvester Truck per required specifications BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Avenue Indianapolis, Indiana 46219 10,600.00 1,100.00 37,087.00 Bid was signed by Norman G. Dahlmann, President, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 1 or More each New and unused Elgin Crosswind Street Sweeper mounted on a GMC chassis including dual drive and dual brooms. 1 or More each New and unused Elgin Whirlwind Street Sweeper mounted on International Harvester Model CO-1850 including dual controls, dual brooms and hydraulic con- trolled wandering hose. One Demonstrator, Single Control Elgin Whirl- wind Street Sweeper mounted on International Harvester Model C01850 including hydraulic controlled wandering hose. Demonstrator has 2400 miles and 149 hours on the auxiliary engine. DEEDS EQUIPMENT COMPANY, INC. 8015 East 45th Street Lawrence, Indiana 46226 $64,300.00 $81,548.00 $75,604.00 Bid was signed by John K. Brennan, President, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 1 1985 International Chassis Model C01850B 1 Johnston 400 Vacu Sweep TOTAL PRICE FOB SOUTH BEND, IN Options: 8" hydraulically operated Wanderlead Assembly - Add Dual Sweep, dual steering option - Add DEMAS EQUIPMENT COMPANY 8207 Hohman P.O.Box 3056 Munster, Indiana 46321 $78,874.00 3,111.90 5,924.60 Bid was signed by Raymond L. Demas, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted One RAVO 4000 Compact Street Sweeper $69,735.00 ADD FOR THE FOLLOWING LISTED OPTIONS -As Desired 1) 8" Wander Hose Attachment Catch Basin Cleaner with 3-10' Extensions $ 2,100.00 2) In Cab Dual Steering $ 4,985.00 1 REGULAR MEETING DECEMBER 31, 1984 ADVANCE MUNICIPAL EQUIPMENT 3497 Michigan Avenue P.O. Box 3132 East Chicago, Illinois 46312 Bid was signed by Milo J. Ritchey, Owner, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. One 780 Peabody Myers Sunvac vacuum street sweeper $77,352.00 Options: Dual steering $ 3,135.00 Left hand sweeping kit (includes L.H. suction nozzle, L.H. gutter broom, swiveling main broom, gutter broom lights) $ 6,000.00 Rear mounted catch basin cleaner $ 2,338.00 $88,825.00 WESTERN INTERNATIONAL TRUCKS, INC. 4849 West Western Avenue South Bend, Indiana 46619 Bid was signed by Robert M. Drabecki, Sales Manager, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $4,000.00 was submitted. 1 1985 International S Series - Model 1954 - Conventional Cab $34,550.00 Alternate Chassis 1 1985 International Cargostar - Model C01950B- Cab Over Engine $36,990.00 Additional Options Dual 50 Gallon Fuel Tanks for 1954 Chassis $ 205.00 Dual 50 Gallon Fuel Tanks for C01950B Chassis $ 130.00 Dual Steering Controls for either the 1954 or C01950B Chassis $ 2,750.00 Relocate Switches and Controls for Duel Steering Controls $ 225.00 Auxiliary Dimmer Switch $ 85.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Street Department for review and recommendation. OPENING OF BIDS - ONE (1) ASPHALT ROLLER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: AGGREGATE EQUIPMENT 1601 North Main Street East Peoria, Illinois 61611 Bid was signed by Calvin Alberts, Salesman and James W. Bremner, Non -Collusion Affidavit was in order and a Certified Check in the amount of $5,032.00 was submitted. 4~ ' REGULAR MEETING DECEMBER 31, 1984 1 Raygo Roller Model #5604 Price with Trade Price without Trade A. H. CHOITZ AND COMPANY, INC. 25166 West State Road #2 South Bend, Indiana 46619 $49,008.96 $50,321.70 Bid was signed by A.H. Choitz, President, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $4,600.00 was submitted. 1 New Ingersoll-Rand Model DA40 Vibratory Compactor LIST PRICE: $64,000.00 LESS MUNICIPAL DISCOUNT & TRADE OF 1970 REX ROLLER SIN HR 196-8 (-18,000.00) DELIVERED PRICE: $46,000.00 FINKBINER EQUIPMENT COMPANY 15 West 400 North Frontage Road Burr Ridge, Illinois 60521 Bid was signed by Thomas W. Beckman, Executive Vice -President, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. One New Ray Go Model Rustler 5604A Tandem Drum Vibratory Roller - John Deere Model 42190 $54,697.50 Less Trade-in: City owned 1970 Rex Static Roller SIN HR196-8 9,172.50 Net price of Ray Go 5604A delivered to City of South Bend, IN $45,525.00 REID HOLCOMB COMPANY, INC. 3333 West Coliseum Boulevard Fort Wayne, Indiana 46808 Bid was signed by R.S. Sharpe, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 1 each New Tampo Model 156-A double drum asphalt Roller PRICE: F.O.B. CITY OF SOUTH BEND - NO TRADE IN $46,175.26 LESS TRADE-IN OF REX, SIN HR196-8 $ 2,000.00 NET PRICE LESS TRADE IN $44,175.26 KITCHEN MACHINERY, INC. (KMI) 7255 West Washington Street P.O. Box 31166 Indianapolis, Indiana Bid was signed by Jim Bates, Vice -President Sales, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $4,300.00 was submitted. One 1985 Bomag Model BW 141 AD Self Propelled Articulated Dual Drum Vibratory Steel Wheel Roller: 1 [1 1 467 REGULAR MEETING DECEMBER 31, 1984 DELIVERED PRICE TO SOUTH BEND CITY GARAGE AFTER TRADE-IN of One 1970 Rex 5-7 ton Steel Wheel Static Roller, SIN HR196-8 $42,486.00 MAC ALLISTER MACHINERY 7515 East 30th Street Indianapolis, Indiana 46219 Bid was signed by William L. Krodel, Assistant Treasurer, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 1 New DynaPac Model CC21 Double Drum Vibratory Asphalt Compactor Net cash purchase price F.O.B. South Bend, IN $43,866.50 Trade -In allowance for Rex Model 5 to 7 ton roller, SIN HR196-8 $ 2,350.00 NET PURCHASE PRICE WITH TRADE-IN: $41,516.50 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Street Department for review and recommendation., OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of two (2) groups of abandoned vehicles, the first group containing approximately fourteen (14) abandoned vehicles, one (1) of which is valued at over $100.00 and the second group containing twenty-eight (28) abandoned vehicles, four (4) of which are valued at over $100.00 and all of which have been stored at South Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GROUP 1 - (14 VEHICLES) Mr. James A. Guy II J & D Transportation, Ltd. 215 South Bend Station South Bend, Indiana 46624-0215 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Mr. Harold W. Rubin Rubin's Auto Parts, Inc. 23921 Western Avenue South Bend, Indiana Mr. Gary M. Vicsik 5215 Redbud Lane South Bend, Indiana 46619 GROUP 2 - (28 VEHICLES) Mr. C.L. Rhoades South Bend Auto Parts 1802 South Main Street South Bend, Indiana 46613 Vehicle # 2 6 Vehicle # 2 6 Vehicle # 6 Vehicle # 2 $ 35.00 115.00 $ 30.00 105.50 $ 77.77 $ 50.00 REGULAR MEETING DECEMBER 31, 1984 Vehicle # 1 $36.00 2 37.50 3 32.00 4 15.00 5 21.00 6 19.00 7 22.00 8 37.50 9 22.00 10 21.00 11 21.00 12 50.00 13 16.00 14 19.00 Mr. Travis Lack Hurwich Iron Company 1610 Circle Avenue South Bend, Indiana Vehicle #15 $50.00 16 45.00 17 21.00 18 27.50 19 21.00 20 20.00 21 22.00 22 21.00 23 22.00 24 21.00 25 21.00 26 21.00 27 21.00 28 21.00 Vehicle # 1 $30.50 Vehicle #15 $30.50 2 30.50 16 30.50 3 30.50 17 15.00 4 19.50 18 15.00 5 30.00 19 30.50 6 30.50 20 30.50 7 10".00 21 15.00 8 30.50 22 30.50 9 30.50 23 30.50 10 30.50 24 10.00 11 15.00 25 30.50 12 30.50 26 15.00 13 30.50 27 15.00 14 15.00 28 19.50 Mr. Harold W. Rubin Rubin's Auto Parts, Inc. 23921 Western Avenue South Bend, Indiana Vehicle #12 $52.52 15 77.77 20 46.46 Mr. Gary M. Vicsik 5215 Redbud Lane South Bend, Indiana 46619 Vehicle # 8 $55.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following bids were awarded: r_uniTD l . J & D Transportation - Vehicle #6 $115.00 Gary M. Vicsik - Vehicle #2 $ 50.00 GRAND TOTAL: $165.00 It was noted that bids were not received on twelve (12) vehicles and they will be readvertised for sale. 1 1 M REGULAR MEETING DECEMBER 31, 1984 (_1?MTD 7. South Bend Auto Parts - Vehicles # 1 $36.00 2 37.50 3 32.00 7 22.00 11 21.00 14 19.00 16 45.00 17 21.00 18 27.50 21 22.00 24 21.00 26 21.00 27 21.00 28 21.00 TOTAL: $404.50 Hurwich Iron Company - Vehicles # 4 $19.50 5 30.00 6 30.50 9 30.50 10 30.50 13 30.50 19 30.50 22 30.50 23 30.50 25 30.50 TOTAL: $293.50 Rubin's Auto Parts - Vehicles #12 $52.52 15 77.77 20 46.46 TOTAL: $176.75 Gary M. Vicsik - Vehicle # 8 $55.00 GRAND TOTAL: $929.75 APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDA The following three (3) Community Development Contracts and two (2) Addenda were presented to the Board for approval: DEPARTMENT OF REDEVELOPMENT REDEVELOPMENT ADMINISTRATIVE BUDGET This contract provides for planning and management support funds. The total budget of the Redevelopment Administrative Activity shall not exceed $257,000.00 with personnel costs not exceeding $220,000.00. This activity shall commence on January 1, 1985 and shall continue to and include December 31, 1985. DEPARTMENT OF REDEVELOPMENT CENTRAL BUSINESS DISTRICT (CBD) DEVELOPMENT AND SITE IMPROVEMENTS ACTIVITY The targeted goal for the CBD Development and Site Improvements Activity is to complete public improvements and design a comprehensive business retention and attraction program. The total cost of this activity shall not exceed $150,000.00. This activity shall commence on January 1, 1985 and shall continue to and include December 31, 1985. NEIGHBORHOOD CODE ENFORCEMENT OFFICE CODE ENFORCEMENT REHABILITATION FUND ACTIVITY The targeted goal for this activity is to complete exterior repairs to four (4) rental structures within the Neighborhood Revitalization Area. The total cost of this activity shall not exceed $30,000.00. This activity shall commence on January 1, 1985 and shall continue to and include December 31, 1985. 470 REGULAR MEETING DECEMBER 31, 1984 ADDENDUM I CANCO, INC. CANCO NEGLECT PREVENTION ACTIVITY Addendum I provides for line item transfers with no change in allocated amount. The total cost of this activity shall not exceed $33,000.00. ADDENDUM II MADISON CENTER, INC. RAPE CRISIS COUNSELING ACTIVITY Addendum II provides for further clarification of budget categories. The total cost of this activity shall not exceed $27,500.00. Personnel costs shall not exceed $21,013.65 and non -personnel costs shall not exceed $6,486.35 as described in Appendix II. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contracts and Addenda were approved and executed. APPROVE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF SOUTH BEND AND TRUST NO. 30560 - PALAIS ROYALE Mr. Richard L. Hill, City Attorney, submitted to the Board for approval a Development Agreement between Trust No. 30560 (Developer) and the City of South Bend in regard to the Palais Royale Building located adjacent to the Morris Civic Auditorium at the northwest corner of Colfax and Michigan Streets in downtown South Bend. He advised that this Agreement is the result of work over the last year and a half with the Century Center Board of Managers, the Developer/Owners, staff of the Economic Development Department and the City Attorney's office. Mr. Hill stated that the Agreement provides for the development of the Palais Royale building providing for expansion of the Morris Civic Auditorium into that structure. The Agreement additionally provides for the restoration of the facade of the Palais Royale building, which is listed in the National Historic Register, utilizing Section 108 Funds, as well as for Century Center and the Board of Public Works to lease approximately 21,000 square feet in the building for the expansion of the Morris Civic Auditorium. Mr. Thomas Brubaker, President, Century Center Board of Managers, was present and advised that the Board of Managers is charged with the management and promotion of the Morris Civic Auditorium. This endeavor will allow for upgrading and expansion of the facility and is the beginning of revitalization for the Morris Civic and Palais Royale. Mr. Bruce Bancroft, one of the Developers, was present and advised that he is very pleased to see the development of the building begin. He stated that the City has been very cooperative with the Developers in the project and now the rehabilitation and redevelopment of the building will begin. The building was placed on the National Historic Register over one and one-half years ago and he believes this building will be a beautiful addition to the downtown area and when re -done will provide enormous benefits to the community as well as serving first quality tenants. Mr. Bancroft stated that the developers are very appreciative of the fine efforts made by the City of South Bend in this project. Mr. Jon Hunt, Director, Department of Redevelopment addressed the Board and advised that the Palais Royale renovation is going to be extremely important to that particular block of downtown South Bend and the facade renovation will create a unique feature to the block. Expansion of the Morris Civic Auditorium and filling the building with other tenants fits in with the revitalization strategy of the Redevelopment Department. Mr. Hunt advised that 1 4'71 REGULAR MEETING DECEMBER 31, 1984 no property tax dollars will be used but funding for this project will be -with Section 108 funds, part of the $2.5 million dollars of federal funds already received by the City and earmarked for acquisition and revitalization and development only. A portion of the $2.5 million dollars has already been utilized for the development of the East Race Project. Mr. Hill advised that contingencies are also addressed in the Agreement, including the donation of $400,000.00 of private funds and with the execution of this Agreement the City and the Developers will start a fundraising effort to receive funds in the next six (6) months. Mr. Hill further advised that pages three (3) and (4) four of the Agreement refer to a number of complex legal documents, including requirements of Section 108 Funding, which are attached to the Agreement as Exhibits. There being no further discussion regarding this matter, upon a motion made by Mr. Leszczynski,- seconded by Mr. Hill and carried, the above referred to Development Agreement was approved and executed. APPROVE COMMERCIAL LEASE - DEPARTMENT OF REDEVELOPMENT/CITY OF SOUTH BEND - EAST SECTOR POLICE SUBSTATION (303 EAST LA SALLE) Mr. Leszczynski-advised that•the South Bend Redevelopment Department by its Redevelopment Commission has submitted to the Board a Commerical Lease for the property located at 303 East LaSalle Avenue, South Bend, Indiana, which is currently being used as the East Sector Police Station. It was noted that the Lease period is January 1, 1985 on a month -to -month basis until termination. It was further noted that this Lease replaces the Commerical Lease for this property approved by the Board earlier this year and which expires on December 31, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above referred to Commerical Lease was approved. ADOPTION OF RESOLUTION NO. 28-1984 - DISPOSAL OF EQUIPMENT NO LONGER NEEDED BY THE FIRE DEPARTMENT AND APPROVE REQUEST TO ADVERTISE FOR THE SALE OF SAID EQUIPMENT Mr. Leszczynski advised that in a letter to the Board Fire Chief Timothy J. Brassell has indicated that the Fire Department has one (1) Mako 3200 PSI Air Compressor Model K-15 E3 Serial No. 4986E3, which is no longer needed by the Department. This compressor has not been used since 1978. Chief Brassell is requesting that the Board advertise for the sale of the above referred to equipment., Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Resolution No. 28-1984 was adopted indicating that this equipment is no longer needed by the Fire Department and should be removed from the City Inventory and the request to advertise for the receipt of bids for the sale of this equipment was approved. Resolution No. 28-1984 is as -follows: RESOLUTION NO. 28-1984 WHEREAS, it has been determined by the Board of Public Works that the following equipment is no longer needed by the Fire Department of the City of South Bend: One (1,) Mako 3200 PSI Air Compressor Model K-15 E3, Serial No. 4986E3 WHEREAS, Indiana Code 36-1-11-6 permits the disposal of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above equipment is no longer needed by the City of South Bend. 472 REGULAR MEETING DECEMBER 31, 1984 BE IT FURTHER RESOLVED that the Fire Department of the City of South Bend be authorized to dispose of said equipment and remove same from the City Inventory. DATED this 31st day of December, 1984. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Richard L. Hill ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE 1985 CONTRACT FOR ANIMAL CONTROL AND SHELTER SERVICES - HUMANE SOCIETY OF ST. JOSEPH COUNTY, INDIANA, INC. Ms. Katherine Barnard, Director, Department of Code Enforcement submitted to the Board for approval the 1985 Contract for Animal Control and Shelter Services with the Humane Society of St. Joseph County, Indiana, Inc. The contract is for the period January 1, 1985 to December 31, 1985 in the amount of $135,000.00 with payments to be made to the Humane Society in twelve (12) monthly installments of $11,250.00. Ms. Barnard advised that there is a $5,000.00 increase in the Contract over last year. She further advised that the Humane Society was requiring $150,000.00 for services for 1985, but the $135,000.00 amount was negotiated. However, as a cost -saving measure, Sunday patrol services in the City will be discontinued. The Humane Society will, however, provide emergency care and services on Sunday as requited. Mr.' Hill inquired as to whether or not the Humane Society provides any type of log or information to the Department of Code Enforcement indicating in what section of the City they are working and whether or not they divide the City into sectors. Ms. Barnard advised that the only information of this nature provided to her is that the Society has two (2) vans patrolling in the City and respond to calls in all sectors of the City as needed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the 1985 Contract for Animal Control and Shelter Services was approved and executed. APPROVE CONTRACTS - JANITORIAL AND PEST CONTROL SERVICES - POLICE DEPARTMENT Mr. Leszczynski advised that Contracts between the Board of Public Works and Absolute Pest and Termite Control of 2228 Lincolnway West, Mishawaka, Indiana for pest and rodent control and Maintenance Systems Corporation of 203 East Mishawaka Avenue, Mishawaka, Indiana, for cleaning services at the Police Station at 701 West Sample Street and the three (3) Police Substations at 1716 South Michigan Street, 303 East LaSalle Street and 220 West Olive Street, were being submitted for approval. It was noted that these bids were awarded on November 19, 1984. The Contract with Maintenance Systems Corporation is for the period January 1, 1985 through December 31, 1985 and is the amount of $16,800.00 annually to be paid in equal monthly payments of ' $1,400.00. Attached to the Contract was Exhibit A outlining the services to be covered under the Contract as bid. The Contract with Absolute Pest and Termite Control is for the period January 1, 1985 through December 31, 1985 and is in the amount of $672.00 to be paid in equal monthly payments of $56.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above referred to Contracts were approved and executed. 11 1 473 REGULAR MEETING DECEMBER 31, 1984 APPROVE CHANGE ORDER NO. 1 - CLEANING AND PAINTING OF WESTERN/WALNUT VIADUCT PROJECT Mr. Leszczynski advised that J. L. Manta, Inc. 7757 South Chicago Avenue, Chicago, Illinois, submitted Change,Order No. 1 indicating that the contract amount be increased by $9,500.00 as a result of additional painting of the viaduct face being required to match the newly painted underside of the viaduct, thus increasing the new contract sum including this Change Order to $33,090.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. l as submitted was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - EAST BANK DEVELOPMENT PHASE II Mr.-Leszczynski advised that Geyer Construction and Development Company, 67475 Kenilworth Road, Lakeville, Indiana, has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $2,264.00 for a new contract sum including this Change Order in the amount of $82,262.80. Change Order No. 1 (final) indicates a change in twenty (20) items in regard to this project. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fourteen (14) abandoned vehicles, two (2) of which are valued at over $100.00 and all of which are being stored at Steve and Gene's Auto and Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than thirty (30) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved and a date of January 14, 1985 was established for the receiving and opening of sealed bids. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - PLAZA MAINTENANCE FACILITY REMODELING ("OLD" NEWMAN'S BUILDING) In a letter Division of the receipt motion made the request to the Board, Mr. Joseph J. Pluta, P.E. Director, Engineering, requested that the Board advertise for of bids for the above referred to project. Upon a by Mr. Leszczynski, seconded by Mr. Hill and carried, was approved. APPROVE TITLE SHEET - PLAZA MAINTENANCE FACILITY REMODELING ("OLD" NEWMAN'S BUILDING) Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above referred to Title Sheet was approved and signed. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: MIAMI JEWLERY BY: FRANK ANASTASIO ADDRESS: 1906 MIAMI STREET, SOUTH BEND, IN. 474 REGULAR MEETING DECEMBER 31, 1984 Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a permit. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following four (4) handicapped parking permit applications were approved and referred to the Deputy Controllerfs office for issuance of permits: Josephine Simms, 4809 W. Ford,,Apt. 3, S.B. John Pecsi, 1709 S. Douglas, S.B. George M. Verhaeghe, 3223 Rue Voltaire, Apt. 913, S.B. Jean Ann Kamp, 1316 Cambridge, S.B. FILING OF NEW TAXICAB RATES - YELLOW CAB LEASING COMPANY, INC. Mr. Otto E. Keres, Superintendent, Yellow Cab Leasing Company, Inc., 710 North Niles Avenue, P.O. Box 657, South Bend, Indiana, advised the Board of Yellow Cab's intention to increase taxicab rates effective January 15, 1985. As required by the South Bend Municipal Code regarding taxicab licensing, Mr. Keres has arranged for Notices of this increase to appear in two (2) local newspapers and is notifying the Board of the rate increase. The new rates are as follows: $1.50 for the first 1/5th mile or fraction thereof. $ .20 for each additional 1/5th mile. $12.00 per hour for one (1) or more passengers. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above new rates to become effective January 15, 1984, were accepted for filing as submitted. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for E-Rect-O. Inc., 12807 McKinley Highway, P.O. Box 846, Mishawaka, Indiana, was accepted for filing as submitted. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two reports from the Department of Code Enforcement indicating a total of forty-nine (49) properties cleaned from December 17, 1984 to December 28, 1984 were submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reports as submitted were filed. FILING OF STREET LIGHT OUTAGE REPORT - NOVEMBER The report submitted to the Board indicated a total of fifty-seven (57) street light outages reported during the month of November. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY REPORT - NOVEMBER The Humane Society report for the month of November indicated the following matters handled for the City of South Bend: C1 1 4'75 REGULAR MEETING DECEMBER 31, 1984 DOGS HANDLED: 217 CATS HANDLED: 133 OTHER ANIMALS HANDLED: 26 BITE CASES HANDLED: 10 COMPLAINTS HANDLED: 167 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above report as submitted was accepted and filed. APPROVE CLAIMS Ms. Jane Cleaver, Executive Director, St. Joseph County Job Training Program submitted a list containing forty-five (45) claims and recommended approval. Additionally, City Controller Michael L. Vance submitted Claim Docket No. 25238 through Claim Docket No. 26236 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further.business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 10:25 a.m. r J n E. Leszczyrigicot &Lchard L. Hill ATTEST: Sandra M. Parmerlee, Clerk f O 1 1