Loading...
HomeMy WebLinkAbout12/17/84 Board of Public Works MinutesREGULAR MEETING DECEMBER 17, 1984 455 1 1 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, December 17, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. ANNOUNCEMENT OF NEXT MEETING DATE Mr. Leszczynski advised that the Board of Public Works will not meet on December 24, 1984, as all City offices will be closed. The next regular meeting of the Board will be held on Monday, December 31, 1984 at 9:30 a.m. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill, and carried, the minutes of the December 10, 1984, regular meeting of the Board were approved. APPROVE READVERTISEMENT FOR BIDS - APPROXIMATELY THIRTY-FIVE (35) VEHICLES FOR THE 1985 POLICE AUTO FLEET This was the date set for receiving and opening of sealed bids for the above referred to vehicles. Mr. Leszczynski advised that because specifications for the above referred to vehicles were mailed late, it is his recommendation that the Notice to Bidders be readvertised in order to give vendors more time to prepare their bids. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Notice to Bidders for thirty-five (35) vehicles for the 1985 Police Auto Fleet will be readvertised with a new bid opening date of January 7, 1985. OPENING AND AWARD OF BIDS - SALE OF CITY -OWNED PROPERTY - 1614 HIGH STREET, 323 CUSHING AND 809 OAK STREET Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of City -owned property at 1614 High Street, 323 Cushing and 809 Oak Street. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were received: 1614 HIGH STREET Mr. Leszczynski advised that one bid has been received from Mr. James D. Davis, 814 East Indiana Avenue, South Bend, Indiana, in the amount of $200.00. It was noted that this property has an appraisal value of $320.00. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the offer of $200.00 for the property at 1614 High Street was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. 323 CUSHING STREET Mr. Leszczynski advised that one (1) bid has been received from Mr. Melvin B. Humphrey, 739 West Washington, South Bend, Indiana, in the amount of $135.00. It was noted that the property has an appraisal value of $200.00. Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the offer of $135.00 for this property was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. As Mr. Humphrey is an employee of the City of South Bend Engineering Department, Mr. Leszczynski abstained from voting on this matter. 456 REGULAR MEETING DECEMBER 17, 1984 809 OAK STREET Mr. Leszczynski advised that one (1) bid has been received from Mr. Melvin B. Humphrey, 739 West Washington, South Bend, Indiana in the amount of $85.00. It was noted that the property has an appraisal value of $130.00. Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the offer of $85.00 for the property was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. As Mr. Humphrey is an employee of the City of South Bend Engineering Department, Mr. Leszczynski abstained from voting on this matter. AWARD BID - TWO (2) 4 WHEEL TON PICK-UP (FIRE DEPARTMENT DRIVE UTILITY VEHICLES AND ONE (1) 3/4 In a letter to the Board, Fire Chief Timothy J. Brassell, recommended that the Board award the bid of Navarre Cadillac- Olds-GMC, 602 South Michigan Street, P.O. Box 1797, South Bend, Indiana, as the lowest bid meeting specifications, in the amount of $36,587.49 with trade-ins for the above referred to equipment. Mr. Leszczynski advised that bids for this equipment were opened by the Board on December 10, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation was accepted and the bid awarded. AWARD BID - TWO (2) SLURRY SEAL TRUCK BODIES In a letter to the Board, Mr. Bill Penn, Manager, Bureau of Streets, recommended that the Board award the bid of Slurry Seal International, Inc., P.O. Box 7677, Waco, Texas, in the amount of $93,410.00, with trade-ins, for two (2) unmounted, automated, 10 cu.yd. (aggregate capacity) Slurry Seal machines with diesel engines. It was noted that bids for this equipment were opened by the Board- on November, 5.-,. 198:4 upon 'a -motion `:made" "by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the bid awarded. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDUM The following six (6) Community Development Contracts and one (1) Addendum were submitted to the Board for approval: NATIONAL CENTER FOR URBAN ETHNIC AFFAIRS NEIGHBORHOOD COMMERCIAL STRIP STUDY Through a combination of on -site and off -site work, the National Center for Urban Ethnic Affairs will provide: (1) a listing of neighborhood commerical strip needs and local resources available to address them. The analysis will include fund-raising strategies and (2) a set of recommendations of actions to be taken to meet those needs. The total cost of this activity shall not exceed $15,000.00. SOUTH BEND HUMAN RIGHTS COMMISSION HUMAN RIGHTS STAFF ATTORNEY ACTIVITY These funds will be utilized by the Human Rights Commission to enable the agency to contract for legal services designed to identify and eliminate barriers to equal opportunities for all and to encourage those activities which foster equal opportunity, fair housing and minority business participation. The total cost of this activity shall not exceed $13,000.00 for personnel costs. BUREAU OF HOUSING BUREAU OF HOUSING MANAGEMENT AND INSPECTION ACTIVITY Funds will be utilized to provide staffing and administrative costs associated with the provision of those services to financially assist low and moderate income persons in their effort to acquire and maintain safe, adequate, and affordable housing through the provisions of services and loans. The total cost of this activity shall not exceed $305,000.00. u 457 REGULAR MEETING DECEMBER 17, 1984 BUREAU OF HOUSING HOUSING REHABILITATION FUND ACTIVITY The targeted goal for this activity is to assist 95 households in their housing rehabilitation efforts. The total cost of this activity shall not exceed $550,000.00. RENEW, INC. RENEW, INC. ACQUISITION/REHABILITATION ACTIVITY The targeted goal for this activity is to acquire and rehabilitate 4 single family housing units within the.Neighborhood Revitalization Area. The total cost of this activity shall not exceed $ 45,000.00. HISTORIC PRESERVATION COMMISSION HISTORIC PRESERVATION ADMINISTRATIVE ASSISTANT ACTIVITY The targeted goal of this activity is to enable the Commission to expand its activities throughout the City, said activities to include assistance in obtaining neighborhood historic district designations; provide technical assistance on the implications of Multiple Resource District designation; disseminate information on economic benefits of preservation; devise a comprehensive plan to use the City survey most effectively and efficiently; conduct reviews of federally funded projects and technical assistance to the Community Development planning staff and recipients of C.D. funds as requested. The total cost of this activity shall not exceed $7,000.00 for personnel costs. ADDENDUM I MADISON CENTER, INC. RAPE CRISIS COUNSELING ACTIVITY Addendum I indicates a shift from personnel to non -personnel line items in the amount of $1,600.00. No additional funds are involved. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contracts and Addendum were approved and executed. ADOPTION OF RESOLUTION NO. 27-1984 - SALE OF CITY -OWNED PROPERTY AT THE SOUTHEAST CORNER OF LELAND AND MARION STREETS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 27-1984 for the sale of the above referred to City -owned property was adopted: RESOLUTION NO. 27-1984 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcel of real estate owned by the City contained in the following list is not necessary to the public use and is not set aside by State or City laws for public purposes: Ron REGULAR MEETING DECEMBER 17, 1984 ADDRESS S.E. corner Leland & Marion i ppn Wn 349, 339, 342 & 394 ADOPTED this 17th day -of December, 1984. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Richard L. Hill s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CONTRACTS - TOWING AND STORAGE OF ABANDONED VEHICLES Mr. Leszczynski advised that Contracts for the Towing and Storage of Abandoned Vehicles were being submitted to the Board for approval. It was noted that bids for these services were opened by the Board on December 3, 1984, with the bids awarded on December 10, 1984, to Steve and Gene's, 3109 South Gertrude Street, South Bend, Indiana. It was noted that the term of the contracts is January 1, 1985 through December 31, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contracts were approved and executed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVITS: 1. EAST BANK DEVELOPMENT PHASE I PROJECT 2. TWYCKENHAM DRIVE, ANGELA BOULEVARD PAVEMENT REPAIR PROJECT Mr. Leszczynski advised that the following contractors have submitted Change Orders No. 1 (Final) and Project Completion Affidavits for the following projects: 1. EAST BANK DEVELOPMENT PHASE I PROJECT CONTRACTOR: Arco Engineering Construction 705 South Beiger Street Mishawaka, Indiana INCREASE: $64,070.85 NEW CONTRACT AMOUNT INCLUDING C.O.: $183,880.85 2. TWYCKENHAM DRIVE, ANGELA BOULEVARD PAVEMENT REPAIR PROJECT CONTRACTOR: Rieth-Riley Construction Company, Inc. P.O. Box 1775 South Bend, Indiana DECREASE: $7,517.73 NEW CONTRACT AMOUNT INCLUDING C.O.: $173,561.17 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Orders No. 1 (Final) and Project Completion Affidavits indicating the new final costs were approved subject to the filing of the appropriate three-year Maintenance Bonds. APPROVE PROJECT COMPLETION AFFIDAVITS: 1. ST. JOSEPH STATION - BID PACKET #1 (STRUCTURAL SIDEWALK REPLACEMENT OVER BASEMENT) 2. ST. JOSEPH STATION - BID PACKET #2 (SIDEWALK ON -GRADE REPLACEMENT) Mr. Leszczynski advised that Casteel Construction Corporation, P.O. Box 628, 23086 West Ireland Road, South Bend, Indiana, submitted Project Completion Affidavits for the above referred to 1 11 u 459 REGULAR MEETING DECEMBER 17, 1984 projects. It was noted that the final cost of the Bid Packet #1 Project was $29,700.00 and the final cost of the Bid Packet #2 Project was $9,900.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Project Completion Affidavits were approved and the three-year Maintenance Bonds as submitted were filed. APPROVE CHANGE ORDER NO. 1 - STUDEBAKER CORRIDOR PHASE I PROJECT Mr. Leszczynski advised that Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana has submitted Change Order No. 1 for the above referred to project indicating an increase of $52,699.96 for a new contract sum including this Change Order in the amount of $155,153.96. It was noted that this Change Order involves changes in fourteen (14) items as well as the addition of the north side of Sample Street from Lafayette to Chapin Street to the project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 as submitted was approved. REQUEST OF MATHEWS-PURUCKER ANELLA, INC. TO CLOSE PORTION OF COLFAX AVENUE DURING CONSTRUCTION OF ADDITION TO SOUTH BEND TRIBUNE BUILDING REFERRED In a letter to the Board, Mr. Stephen Eddy, Mathews Purucker-Anella, Inc., 218 South Frances Street, South Bend, Indiana, advised that his firm is presently involved in the planning of a two-story addition to the South Bend Tribune Building at 225 West Colfax Avenue. The present site of the old Elks Building will be the new location. The project will involve demolition of the existing building and construction of a new two-story building. The intended use is for storage and offices. Due to the location and available work space, it will be necessary to close the parking lane and install a covered pedestrian walkway. They propose to leave 12'-0" of driving lane from the center line of Colfax Avenue to the edge of the pedestrian walkway. The alley will need to be closed during construction, as well as part of Colfax Avenue for the above specified purpose. Work will commence the first part of 1985 and be completed by the end of the year. Submitted with the request was a site plan of the area showing intended use of barricades and walkway. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request to close the alley and a portion of Colfax Avenue was referred to the Bureau of Traffic and Lighting, Police Department Traffic Division and Building Department for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fourteen (14) abandoned vehicles, one (1) of which is valued at over $100.00 and all of which are being stored at South Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than thirty (30) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved and a date of December 31, 1984 was established for the receiving and opening of sealed bids. APPROVE RECOMMENDATION TO DENY TAXICAB DRIVER'S LICENSE In a letter to the Board, Mr. Michael L. Vance, City Controller, advised that after reviewing the facts and background information, it is his recommendation that the Taxicab Driver's License application of Mr. Randy Hess, 1730 South Kendall Street, South Bend, Indiana, be denied. Mr. Vance further advised that the HM REGULAR MEETING DECEMBER 17, 1984 Police Department investigation has shown that Mr. Hess has not told the truth reference answering the question "have you ever been convicted of a misdemeanor." Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Vance's recommendation to deny the license was approved. Mr. Vance abstained from voting. It was noted that Mr. Hess will be notified of the denial and given the opportunity to request a public hearing on this matter if desired. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following secondhand dealers license application has been received: NAME: D & M USED CLOTHES AND FURNITURE BY: Mable Karn ADDRESS: 814 West Indiana Avenue FOR THE PURPOSE OF SELLING: Used clothes and furniture Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a permit. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following two (2) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Leo Golubski, 56066 Quince Rd., S.B. Frank MacDonald, 528 S. 35th St., S.B. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for C.E. Stafford Construction, Inc. be approved effective December 17, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-two (42) properties cleaned from December 10, 1984 to December 14, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report as submitted was filed. APPROVE CLAIMS Ms. Jane Cleaver, Executive Director, St. Joseph County Job Training Program submitted two (2) lists containing fifty-nine (59) claims and recommended approval. Additionally, City Controller Michael L. Vance submitted Claim Docket No. 24552 through Claim Docket No. 25237 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the claims were approved and the reports as submitted were filed. REGULAR MEETING DECEMBER 17, 1984 461 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 9:51 a.m. ATTEST: Sandra M. Parmerlee, Clerk I L&ON n* II 7-1- W_ Richard L. Hill Michael L. Vance