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Home My WebLink About12/10/84 Board of Public Works MinutesREGULAR MEETING DECEMBER 10, 1984 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, December 10, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, two (2) Traffic Control Devices were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski, and carried, the minutes of the December 3, 1984, regular meeting of the Board were approved. OPENING OF BIDS - TWO (2) 4 WHEEL DRIVE UTILITY VEHICLES AND ONE (1) 3/4 TON PICK-UP (FIRE DEPARTMENT) This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NAVARRE CADILLAC-OLDS-GMC 602 South Michigan Street P.O.Box 1797 South Bend, Indiana 46634 Bid was signed by John K. Eslinger and J. Richard Navarre, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. Trucks, 2 ea. 4 wheel drive utility vehicles: K10516 Blazers V8 305 engine Sierra Classics. Each $13,964.20 = $27,928.40 Rustproofing per ea. vehicle (90.00) (180.00) (to be determined at later date) Truck, 1 ea. 3/4 ton pickup model #TC20903-E63: LB1 4.3 litre V6 engine Each $ 9,659.09 = $ 9,659.09 Rustproofing (90.00) (90.00) TOTAL BID: $37,587.49 Trade-ins: 1977 Nova - Serial #1X9U7W202400 1979 Ford - Serial #9H27F131886 1973 Ford Truck - #F10GL069988 - 1,000.00 NET BID: $36,587.49 GATES CHEVROLET CORPORATION 401 South Lafayette South Bend, Indiana 46601 Bid was signed by Charles J. Lindzy, Fleet Manager, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. Two 1985 Model K10516, Blazer, 106.5" W.B. List Price $16,922.00 Price for two units $33,844.00 One 1985 Chevrolet 3/4 ton P/U Model CC20903 REGULAR MEETING DECEMBER 10, 1984 1 1 1 List Price Total List Price - Three Units Less Spec. Discount & allowance for trade in of 1979 Ford, 1977 Chev., & 1973 Ford P/U NET BID: For Rustproofing - Add $90.00 per unit L+vnZ+nm T nAT Item one does not include all keys identical. If done locally add $150.00 per unit. ORLAND PARK DODGE 9401 West 143rd Street Orland Park, Illinois 60462 $11,592.25 $45,436.25 8,486.25 $36,950.00 Bid was signed by Joseph Delsanto, Secretary -Treasurer and Gregory Kunes, President, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 1 1985 Dodge Ramcharger $13,289.00 2 1985 Dodge D-250 pickup $ 8,989.00 = $17,978.00 Optional: Protector full rustproof add $95.00 per vehicle Less trades: a) 1977 Chevy Nova - $ 600.00 b) 1979 Ford - $ 500.00 c) 1973 Ford pickup - $ 400.00 NET BID: BASNEY FORD 320 East Ireland Road South Bend, Indiana $29,767.00 Bid was signed by James A. Basney, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 2 1985 Bronco 4 Wheel Drive Utility Trucks $14,908.77 = $29,817.54 1 1985 Ford F-250 3/4 ton Rated pick-up truck $10,718.54 TOTAL BID: $40,536.08 Less trades: 1977 Nova (200.00) 1979 Ford LTD (200.00) 1973 Ford Truck (500.00) - $ 900.00 TOTAL BID LESS TRADES: $39,636.54 Thermo -Guard Rustproofing: $ 65.00 No Warranty $185.00 With Lifetime Warranty Alternate Bid: LEASE/PURCHASE FINANCING PROPOSAL PROPOSAL #9165 A OPTION #1 Number of Payments 36 Payment Timing Monthly In Advance 450 REGULAR MEETING DECEMBER 10, 1984 Payment Amount $1,289.73 Underwriting Fee $300.00 Paid on execution of documents Total Amount Funded $39,620.54 Annual Percentage Rate 11.25% EQUIPMENT DESCRIPTION DESCRIPTION MANUF. QNTY DELIVERY DATE EQUIPMENT COST Bronco Ford 2 02/06/85 $28,902.00 F250 Ford 1 02/06/85 $10,718.54 TOTAL EQUIPMENT COST AFTER DOWN/TRADE: $39,620.54 LEASE/PURCHASE FINANCING PROPOSAL: PROPOSAL #9165 OPTION #2 Number of Payments Payment Timing Payment Amount Underwriting Fee Total Amount Funded Annual Percentage Rate 12 Quarterly In Advance $3,833.09 $300.00 Paid on execution of documents $39,620.54 11.35% EQUIPMENT DESCRIPTION DESCRIPTION MANUF. QNTY DELIVERY DATE Bronco Ford .2 02/06/85 F250 Ford 1 02/06/85 TOTAL EQUIPMENT COST AFTER DOWN/TRADE: JORDAN FORD 609 East Jefferson Boulevard P.O.Box 370 Mishawaka, Indiana EQUIPMENT COST $28,902.00 $10,718.54 $39,620.54 Bid was signed by Richard A. Johnson, National Fleet and Lease Director, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 2 1985 Ford Bronco 4WD 1 1985 Ford F250 Styleside Pickup $13,661.14 9,112.86 Vehicle A - 1985 Ford Bronco Price per above delivered Mishawaka, IN $13,661.14 As above with inclusion of XLT Trim Package and HD Vinyl Seat Covers $14,906.67 delivered Mishawaka, Indiana For Rustproofing ADD $65.00 to above prices Vehicle B - 1985 Ford F250 Styleside Pickup Price per above delivered Mishawaka, IN $ 9,112.86 Optional Rustproofing ADD $65.00 per vehicle Trade Allowances: 1977 Nova-1X69U7W202400 $ 400.00 1979 Ford-9H27F131886 $ 100.00 1973 Ford-F10GL069988 $ 300.00 Board Attorney Carolyn V. Pfotenhauer advised that the bid submitted by Don Medow Motors, Inc., 1903 Lincolnway East, South Bend, Indiana, did not contain bid security and was therefore defective. Therefore, upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the bid of Don Medow Motors, Inc. was rejected for non-compliance with bid requirements. 1 1 REGULAR MEETING DECEMBER 10, 1984 451 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Fire Department for review and recommendation. PUBLIC HEARING - FINAL ASSESSMENT ROLL NO. 2992 - LANDMARK PARK (BRICK -ROAD CURBS AND STREETS) This was the date set for the public hearing for the purpose of hearing and considering all remonstrances as to the amounts assessed on Final Assessment Roll No. 2992 for the above referred to project as authorized under Improvement Resolution No. 3521-84 adopted by the Board on February 17, 1984. The Clerk tendered proof of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that Final Assessment Roll No. 2992 was filed with the Board on November 26, 1984. It was further noted that the total cost of the Improvement as stated on the Final Assessment Roll is $147,507.55 with the sole property owner, Northern Indiana Development Partnership, being assessed $28,000.00, $77,998.45 to be paid from a Project Future Grant, $41,498.02 to be paid by the developer with the City paying no part of this project. There being no one present wishing to speak against the amounts assessed, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on this matter was closed. Further, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Final Assessment Roll No. 2992 was approved and referred to the County Treasurer's Office and the Barrett Law Office for final processing. ADOPTION OF RESOLUTION NO. 26-1984 - DISPOSAL OF OBSOLETE VEHICLE (POLICE DEPARTMENT) In a letter to the Board, Police Chief Charles T. Hurley, advised that damages recently incurred to Mechanical #725 of the Police Department vehicle fleet exceeds the value of the unit. He advised that this vehicle should be removed from the vehicle inventory. The Department will keep the unit for the purpose of salvageable parts. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 26-1984 was adopted: RESOLUTION NO. 26, 1984 WHEREAS, it has been determined by the Board of Public Works that the following Police Department vehicle is obsolete and deteriorated to the point where repair costs would exceed its value: Police Department - 1981 Chrysler LeBaron (#725) Serial No. 2C3BM46F2BR152634 WHEREAS, Indiana Code 36-1-11-6 permits the disposal of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the vehicle listed above is obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to dispose of said vehicle and to remove same from the City Vehicle Inventory. Adopted: December 10, 1984. ATTEST: BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Richard L. Hill s/Michael L. Vance s/Sandra M. Parmerlee, Clerk 452 REGULAR MEETING DECEMBER 10, 1984 APPROVE 1985 HOLIDAY SCHEDULE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following 1985 holiday schedule for City employees was approved•: NEW YEAR'S DAY MARTIN LUTHER KING, JR. WASHINGTON'S BIRTHDAY GOOD FRIDAY - ONE-HALF MEMORIAL DAY INDEPENDENCE DAY LABOR DAY VETERAN'S DAY THANKSGIVING DAY DAY AFTER THANKSGIVING CHRISTMAS EVE CHRISTMAS DAY TUESDAY, JANUARY 1, 1985 'S BIRTHDAY TUESDAY, JANUARY 15, 1985 MONDAY, FEBRUARY 18, 1985 DAY FRIDAY, APRIL 5, 1985 MONDAY, MAY 27, 1985 THURSDAY, JULY 4, 1985 MONDAY, SEPTEMBER 2, 1985 MONDAY, NOVEMBER 11, 1985 THURSDAY, NOVEMBER 28, 1985 FRIDAY, NOVEMBER 29, 1985 TUESDAY, DECEMBER 24, 1985 WEDNESDAY, DECEMBER 25, 1985 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-eight (28) abandoned vehicles, four (4) of which are valued at over $100.00 and all of which are being stored at South Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than thirty (30) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved and a date of December 31, 1984 was established for the receiving and opening of sealed bids. REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCT ANNUAL "MARCH FOR LIFE" JANUARY 20, 1985 REFERRED In a letter to the Board, Mr. Bernard J. O'Reilly, Grand Knight, Knights of Columbus, Santa Maria Council No. 553, 815 North Michigan Street, P.O. Box 774, South Bend, Indiana, requested permission to conduct the annual "March for Life" on Sunday, January 20, 1985 at 1:30 p.m. The route submitted with the request is as follows: Starting at the Knights of Columbus parking lot, west on Park Lane one block to Main Street; south on Main Street to Wayne Street; west on Wayne Street to Taylor Street with the march terminating at St. Patrick's Church, 309 South Taylor Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. AWARD PROPOSAL FOR PIGEON CONTROL - RIVER BEND PLAZA AND WESTERN AVENUE VIADUCT - CALENDAR YEAR 1985 Mr. Leszczynski advised that pursuant to the Board of Public Works approval of November 13, 1984, proposals for the above referred to service were requested and received on December 3, 1984. After a review of the proposals received, it was determined that Absolute Pest & Termite Control, Inc., 2228 Lincolnway West, Mishawaka, Indiana, submitted the lowest proposal in the amount of $69.00 per month or $828.00 per year for calendar year 1985. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the proposal of Absolute Pest & Termite Control was accepted and approved. AWARD BID - TOWING AND STORAGE OF ABANDONED VEHICLES In a Memorandum to the Board, Ms. Katherine Barnard, Director, Department of Code Enforcement, advised that after reviewing the bids received on December 3, 1984 for the towing and storage of abandoned vehicles, it has been determined that the contract for 1 1 1 453 REGULAR MEETING DECEMBER 10, 1984 towing and storage for 1985 should be awarded to Steve and Gene's; 3109 South Gertrude Street, South Bend, Indiana, as follows: $550.00/month for the storage of vehicles 30.00/car for regular towing 35.00/car for towing a vehicle without wheels 5.00/car for the tow truck to go to an address and not tow the vehicle because it has been moved. Ms. Barnard advised that there will be a considerable savings of approximately $650.00 per month by going with the bid of Steve & Gene's. She further advised that South Bend Auto Parts bid $1.50 per day, per car for the storage of abandoned vehicles and Steve and Gene's was the only bid received that indicated a flat storage fee. As the bid of Steve and Gene's was the lowest and best bid, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation of Ms. Barnard was accepted and the bid awarded to Steve and Gene's. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following five (5) handicapped parking permit applications were approved and referred to the Deputy Controllerls office for issuance of permits: Col,. George Byers, 3104 Corby, S.B. Jill S. Burgeson, 53787 Needles Ct., Elkhart Theresa Hoppa, 718 S. Carlisle, S.B. Zerlina Hansman, 1321 Edgewood Dr., S.B. Geza Horvath, 1510 S. Catalpa, S.B. RELEASE AND APPROVE EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that that Excavation Bond for Alex C. Niezgodski, Jr. through the Aetna Insurance Company be released effective December 31, 1984 and his Bond with Indiana Insurance Company be approved effective January 1, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Excavation Bond with Aetna Insurance was released and the new one with Indiana Insurance Company was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-four (34) properties cleaned from December 3, 1984 to December 7, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following two (2) traffic control devices were approved: REVISE TO NO PARKING —East side of 500 N. Michigan north 1/2 block and meeting existing N.P. Zone. (Temporary annual winter parking removal). NEW INSTALLATION N/P/T/S - 300 LaMonte Terrace - South side. (Temporary annual winter parking removal). APPROVE CLAIMS City Controller Michael L. Vance submitted Claim Docket No. 24083 through Claim Docket No. 24551 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the claims were approved and the reports as submitted were filed. 454 REGULAR MEETING DECEMBER 10, 1984 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting.adjourned at 9:50 a.m. Richard L. Hill /,1► '1 e. Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk 1