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Home My WebLink About11/19/84 Board of Public Works Minutes429 REGULAR MEETING NOVEMBER 19, 1984 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, November 19, 1984, by President John E. Leszczynski, with Mr. Leszczynski, and Mr. Richard L. Hill present. Board member Michael L. Vance was not in attendance. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski, and carried, the minutes of the November 13, 1984, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF CITY -OWNED PROPERTY - 1614 HIGH STREET, 323 CUSHING STREET AND 809 OAK STREET Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of City -owned property at 1614 High Street, 323 Cushing Street and 809 Oak Street. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were received: 1614 HIGH STREET Mr. Leszczynski advised that one bid has been received from Mr. James. D. Davis, 814 East Indiana Avenue, South Bend, Indiana, in the amount of $200.00. Mr. Davis advised that he owns two (2) properties across the alley from the vacant City -owned property at 1614 High Street. It was noted that the property has an appraisal value of $320.00. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the offer of $200.00 for the property at 1614 High Street was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. 323 CUSHING STREET Mr. Leszczynski advised that one (1) bid has been received from Mr. Melvin B. Humphrey, 739 Washington Street, South Bend, Indiana, in the amount of $135.00. It was noted that the property has an appraisal value of $200.00. It was further noted that Mr. Humphrey is an employee of the City of South Bend Engineering Department but no conflict exists in his bidding on this property as he is an adjacent property owner. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the offer of $135.00 for the property at 323 Cushing Street was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. 809 OAK STREET Mr. Leszczynski advised that one (1) bid has been received from Mr. Melvin B. Humphrey, 739 Washington Street, South Bend, Indiana, in the amount of $85.00. It was noted that the property has an appraisal value of $130.00. It was further noted that Mr. Humphrey is an employee of the City of South Bend Engineering Department but no conflict exists in his bidding on this property as he is an adjacent property owner. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the offer of $85.00 for the property at 809 Oak Street was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. 430 REGULAR MEETING NOVEMBER 19, 1984 APPROVE REQUEST TO,ADVERTISE FOR RECEIPT OF BIDS — THREE (3) VEHICLES FOR THE FIRE DEPARTMENT In a letter to the Board, Fire Chief Timothy J. Brassell, requested that the Board advertise for the receipt of bids for the following vehicles for the Fire Department: Two (2) 4-wheel drive utility vehicles for the Riding Chiefs One (1) 3/4 ton pick-up to be used by the Maintenance Division Chief Brassell indicated that funding for these vehicles will come from within the Fire Department's budget with three (3) vehicles being traded -in. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE CONSTRUCTION CONTRACTS: 1. WESTERN AVENUE PARKING LOT PROJECT 2. AIR CONDITIONING OF BUILDING - 2222 LINCOLNWAY WEST (YOUTH SERVICE BUREAU) Mr. Leszczynski advised that in accordance with the bids awarded on November 13, 1984, to Geyer Construction and Development Company, 67475 Kenilworth Road, Lakeville, Indiana, in the amount of $44,988.50 for the Western Avenue Parking Lot Project and to O.J. Shoemaker, Inc., 1008 Lincolnway East, South Bend, Indiana, in the amount of $18,700.00 for the Air Conditioning of Building - 2222 Lincolnway East (Youth Service Bureau) Project, Contracts in said amounts were being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Contracts were approved subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development addendum was presented to the Board for approval: ADDENDUM I DEPARTMENT OF PUBLIC WORKS HANDICAPPED ACCESS CURB CUTS Addendum I indicates a change in Allowable Costs which further clarifies budget categories as described in Appendix I. The total cost of this activity shall not exceed $80,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Addendum was approved and executed. AWARD BIDS - JANITORIAL SERVICES, INCLUDING PEST AND RODENT CONTROL AT POLICE DEPARTMENT AND THREE (3) POLICE SUBSTATIONS In a letter to the Board, Police Chief Charles T. Hurley, advised that it is the recommendation of the Police Department that the low bid of Absolute Pest & Termite Control, Inc., 2228 Lincolnway West, Mishawaka, Indiana, in the amount of $672.00 per year or $56.00 per month for rodent and pest control and the low bid of Maintenance Systems Corporation, 203 East Mishawaka Avenue, Mishawaka, Indiana, in the amount of $16,800.00 per year for janitorial services be awarded. It was noted that bids for these services were opened by the Board on November 5, 1984. Services Division Chief Ronald Marciniak was present and advised that Absolute Pest Control has held the contract for pest and rodent control services in the past and the Department has been I 1 431 1 1 REGULAR MEETING NOVEMBER 19, 1984 satisfied with their performance. Additionally, Maintenance Systems has held the contract for janitorial services in the past and the Department has been satisfied with their performance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the bids awarded. FILING OF RESOLUTION AND NOTICE OF OFFICIAL ACTION OF INDIANA DEPARTMENT OF HIGHWAYS RESTRICTING PARKING ON STATE ROAD 23 (PRAIRIE AVENUE) Mr. Leszczynski presented to the Board Official Action of the Indiana Departm( that parking shall be restricted on SR Bend, St. Joseph County, as follows: "Z north side of SR 23 (Prairie Avenue) fi Street to a point 420 feet west of the Street, a distance of approximately 42( advised that this Resolution and NoticE been reviewed by Mr. Ralph J. Wadzinski Traffic and Lighting and that Bureau cc it is the result of a request by the Bt resident of South Bend living on State made by Mr. Leszczynski, seconded by Mz above Resolution and Notice of Official a Resolution and Notice of nt of Highways indicating 23 in the City of South o Parking Anytime" on the om the centerline of Olive centerline of Olive feet. Mr. Leszczynski of Official Action has Manager, Bureau of ncurs with this action as reau on behalf of a Road 23. Upon a motion . Hill and carried, the Action was filed. APPROVE ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES - CITY OF SOUTH BEND AND ST. JOSEPH COUNTY JOB TRAINING PROGRAM (TESTING SERVICES FOR APPLICANTS TO THE SOUTH BEND POLICE DEPARTMENT) Board Attorney Carolyn V. Pfotenhauer submitted to the Board for approval an Addendum to the Agreement for Professional Services - City of South Bend and St. Joseph County Job Training Program for Testing Services For Applicants to the South Bend Police Department, said original Agreement approved and executed by the Board of Public Works on June 25, 1984. This Addendum provides that the City of South Bend shall pay JTP for a minimum of eleven (11) applicant tests per testing session even though fewer applicants may actually appear to be examined. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Addendum was approved. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 615 SOUTH FELLOWS STREET In accordance with the award of the above referred to property to South Bend Heritage Foundation, 1016 West Washington Avenue, South Bend, Indiana, pursuant to I.C. 36-1-11-1(7), in the amount of $1.00, the Purchase Agreement was being submitted at this time for Board approval. It was noted that the property is being acquired in order to move to that location a house currently located at 601 Lincolnway East, South Bend, Indiana. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVITS - 1. ETHANOL PLANT CONCRETE SIDEWALK FOR THE ADMINISTRATION BUILDING 2. CALVERT STREET PAVING (WEST OF MAPLE ROAD) PROJECT 3. MONROE PARK PHASE VI PROJECT Mr. Leszczynski advised that the following contractors have submitted Change Order No. 1 (Final) and Project Completion Affidavits for the following projects: 432 REGULAR MEETING NOVEMBER 19, 1984 1. ETHANOL PLANT CONCRETE SIDEWALK FOR THE ADMINISTRATION BUILDING CONTRACTOR: Rieth-Riley Construction Company, Inc. INCREASE: $12,521.48 NEW CONTRACT AMOUNT INCLUDING C.O. $72,318.04 Change Order No. 1 (Final) indicated changes in eight (8) items. Mr. Leszczynski advised that UDAG funds were utilized for this project. 2. CALVERT STREET PAVING (WEST OF MAPLE ROAD) PROJECT: CONTRACTOR: Ziolkowski Construction, Inc. INCREASE: $2,449.08 NEW CONTRACT AMOUNT INCLUDING C.O.: $259,627.33 Change Order No. 1 (Final) indicated changes in twelve (12) items. 3. MONROE PARK PHASE VI PROJECT CONTRACTOR: The Robert Henry Corporation INCREASE: $9,621.44 NEW CONTRACT AMOUNT INCLUDING C.O.: $20,493.94 Change Order No. 1 (Final) indicated changes in six (6) items. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Order No. l (Final) and Project Completion Affidavits indicating the new final costs were approved subject to the filing of the appropriate three (3) year Maintenance Bonds. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-two (32) properties cleaned from November 13, 1984 to November 16, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Ms. Jane Cleaver, Executive Director, St. Joseph County Job Training Program submitted three (3) lists containing eighty-one (81) claims and recommended approval. Additionally, City Controller Michael L. Vance submitted Claim Docket No. 22184 through Claim Docket No. 22546 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 9:56 a.m. 4hn E. L e s z c z n 1ki ichard L. Hill ATTEST: 0- --"LAM �-hj_ Sandra M. Parmerlee, Clerk 1