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Home My WebLink About11/05/84 Board of Public Works Minutes41.6 REGULAR MEETING NOVEMBER 5, 1984 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, November 5, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the minutes of the October 29, 1984, regular meeting of the Board were approved. OPENING OF BIDS- WESTERN AVENUE PARKING LOT PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. Bid was signed by Thomas 0. 24358 State Road 23 Walsh, President and D. Joyce South Bend, Indiana 46614 Glass, Assistant Secretary, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $55,015.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 TOTAL AMOUNT OF BID: $72,396.55 GEYER CONSTRUCTION AND DEVELOPMENT COMPANY 67475 Kenilworth Road Lakeville, Indiana 46536 TOTAL AMOUNT OF BID: $44,988.50 Bid was signed by R.L. McCormick, Superintendent, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid was signed by William A. Geyer, as Bidder, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Upon.a motion made by -Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - AIR CONDITIONING OF BUILDING - 2222 LINCOLNWAY WEST (YOUTH SERVICE BUREAU) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of pub- lication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: O.J. SHOEMAKER, INC. Bid was signed by Robert P. 1008 Lincolnway East Meyer, President and Charles South Bend, Indiana 46624 R. Strom, Secretary, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $18,700.00 1 I 1 REGULAR MEETING NOVEMBER 5, 1984 SLUTSKY-PELTZ PLUMBING Bid was signed by Harold E. Slutsky, 1216 West Washington President, Non -Collusion Affidavit South Bend, Indiana 46601 was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $20,137,00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING.OF BIDS —JANITORIAL SERVICES, INCLUDING PEST AND RODENT CONTROL AT POLICE DEPARTMENT AND THREE POLICE SUBSTATIONS This was the date set for receiving and opening of sealed bids for the above referred to services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: ABSOLUTE.PEST & TERMITE Bid was signed by Rocco DiLorenzo, CONTROL, INC. President, Non -Collusion Affidavit 2228 Lincolnway West was in order and a Treasurer's Mishawaka, Indiana 46544 Check in the amount of $53.60 was submitted. TOTAL AMOUNT OF BID: $672.00 PER YEAR OR $56.00 PER MONTH FOR RODENT AND PEST CONTROL R & E JANITORIAL SERVICE Bid was signed by Emma Rios and 514 Rush Street and Robert Francis, Non -Collusion South Bend, Indiana 46601 Affidavit was in order and a Cashier's Check in the amount of $900.00 was submitted. TOTAL AMOUNT OF BID: $18,000.00 PER YEAR OR $1,500.00 PER MONTH FRANKLIN PEST CONTROL Bid was signed by Robert Ziker, OF MICHIANA, INC. President and Bernice Shannon, 614 West Calvert Street Secretary, Non -Collusion Affidavit South Bend, Indiana was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $708.00 PER YEAR FOR PEST CONTROL SERVICES ACME SERVICE CORPORATION Bid was signed by Charles D. Eder, 2106 South Franklin Street President, Non -Collusion Affidavit South Bend, Indiana was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $19,010.00 PER YEAR MAINTENANCE SYSTEMS CORP. Bid was signed by Richard W. 203 East Mishawaka Avenue Johnson, President and Hedi Mishawaka, Indiana Johnson, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $16,800.00 PER YEAR I, • REGULAR MEETING NOVEMBER 5, 1984 BRAYLEON'S CLEANING 215 Teri Street South Bend, Indiana TOTAL AMOUNT OF BID: INC. Bid was signed by Brayleon Jennings, President and Barbara 46614 J. Jennings, Secretary/Treasurer, Non -Collusion. Affidavit was in order and a: 5% Bid Bond was submitted. $18,000.00 PER YEAR Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Police Department for review and recommendation. OPENING OF BIDS - TWO (2) SLURRY SEAL TRUCK BODIES This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: SLURRY SEAL, INTERNATIONAL, INC. Bid was signed by James W. P.O. Box 7677 Wells, Vice -President and Waco, Texas 76714 Sales Manager, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. TOTAL AMOUNT OF BID: UNMOUNTED, AUTOMATED, 10 CU YD (AGGREG- ATE CAPACITY) SLURRY SEAL MACHINE AND RELATED ITEMS AS DESCRIBED BELOW: 2 ea. Std YOUNG SB-1000A Slurry Seal Machine 2 ea. Add Variable Volume Emulsion Pump Option 2 ea, Add Heavy Duty Mixer Option 2 ea. Add Double Chain Drive Option 2 ea. TOTAL FOB Waco, TX with Gas Aux Engine Add Diesel Auxiliary Engine Option 2 ea. TOTAL FOB Waco, TX with Dsl Aux Engine 2 ea. Less Tradein Unmt SF-964 Slry Seal Unit 2 ea. TOTAL FOB Waco, TX w/Gas Eng & Tradein 2 ea. TOTAL FOB Waco, TX w/Dsl Eng & Tradein 2 ea. Motor Freight Waco, TX to South Bend, IN 2 ea. TOTAL FOB S.B., IN with Gas Aux Engine 2 ea. TOTAL FOB S.B., IN with Dsl Aux Engine 2 ea. TOTAL FOB S.B., IN w/Gas Eng & Tradein 2 ea. TOTAL FOB S.B., IN w/Dsl Eng & Tradein $41,620 $83,240 1,390 2,780 860 1,720 255 510 ++, 25 $88,250 3,010 6,020 7 , 35 , 94, 270 -1,250 -2,500 $42,875 $85,750 $45,885 $91,770 820 1,640 $44,945 $89,890 $47,955 $95,910 $43,695 $87,390 $46,705 $93,410 Upon.a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bid was referred to the Street Department for review and recommendation. ADOPTION OF RESOLUTION NO. 24-1984 - SALE OF CITY -OWNED PROPERTY AT 615 SOUTH FELLOWS, 1614 HIGH STREET, 323 CUSHING STREET AND 809 OAK STREET Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 24-1984 for the sale of the above referred to City -owned properties was adopted: RESOLUTION NO. 24-1984 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and 419 REGULAR MEETING NOVEMBER 5. 1984 WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by State or City laws for public purposes: ADDRESS: DEED NO. 1614 High Street 1077 323 Cushing Street 837 809 Oak Street 1215 615 S. Fellows 1221 ADOPTED this 5th day of November, 1984.. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Michael L. Vance ATTEST: s/ Sandra M. Parmerlee, Clerk APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development addenda were presented to the Board for approval: ADDENDUM III BUREAU OF HOUSING PAINT -UP, REPAIR, AND 14EATHERIZATION PROGRAM A den um III indicates a revision in. Allowable Costs further clarifying budget categories. The total cost of this activity shall not exceed $105,000.00. Personnel costs shall not exceed $40,000.00 as described in Appendix II. ADDENDUM II DEPARTMENT OF PUBLIC WORKS WESTERN AVENUE PUBLIC IMPROVEMENTS Addendum II indicates that the Timetable shall be revised in the following manner: Costs may be incurred when the Department of Public Works isno-tified to proceed with the Western Avenue Public Improvements Activity by the Division of Community Development. The activity shall commence on August 1, 1983 and shall continue to and include July 31, 1985. ADDENDUM II BUREAU OF HOUSING BUREAU OF HOUSING MAINTENANCE ACTIVITY Addendum II indicates a revision in Allowable Costs further clarifying budget categories as shown in Appendix I and in the Timetable category. The total cost of this activity shall not exceed $39,000.00. Costs may be incurred when the Bureau of Housing is notified to proceed by the Division of Community Development. The activity shall commence on August 1, 1983 and shall continue to and include, July 31, 1985. 420 REGULAR MEETING NOVEMBER 5. 1984 ADDENDUM IV DEPARTMENT OF PUBLIC WORKS MONROE PARK INDUSTRIAL PARK IMPROVEMENTS Addendum IV indicates a revision in A owable Costs further clarifying budget categories as shown in Appendix I and in the Timetable category. The total cost of this activity shall not exceed $76,000.00. Costs may be incurred when the Department of Public Works is notified to proceed by the Division of Community Development. The activity shall commence on August 1, 1983 and shall continue to and include July 31, 1985. ADDENDUM I DEPARTMENT OF PUBLIC WORKS STUDEBAKER INDUSTRIAL CORRIDOR ACTIVITY Addendum I in icates a revision in A owable Costs further clarifying budget categories as shown in Appendix I and in the Timetable category.. The total cost of this activity shall not exceed $168,000.00 Costs may be incurred when the Department of Public Works is notified to proceed by the Division of Community Development. The activity shall commence on May 15, 1984 and shall continue to and include July 31, 1985. ADDENDUM II DEPARTMENT OF PUBLIC WORKS SPECIAL PUBLIC WORKS ACTIVITY Addendum II indicates a revision in Allowable Costs further clarifying budget categories as shown in Appendix I and in the Targeted Goals category. The total cost of this activity shall not exceed $86,500.00. Costs may be incurred when the Department of Public Works is notified to proceed by the Division of Community Development. The activity shall commence on August 28, 1984 and shall continue to and include July 31, 1985. The targeted goals for this activity are: 1. Coversion of Washington Street from one-way thoroughfare to a two-way. The two-way conversion will take place from St. Joseph Street on the east and continue to and include William Street on the west. 2. Replacement and repair of curbs and sidewalks on Chapin and Napier Streets which are located in the Community Development Neighborhood Revitalization Area. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Community Development Addenda -were approved and executed. APPROVE REQUEST OF ST. JOSEPH COUNTY.DEMOCRATIC CENTRAL COMMITTEE TO USE PUBLIC BUILDINGS FOR VOTING PURPOSE'S In a letter to the Board, Mr. C. J. Pajakowski, Chairman, St. Joseph County Democratic Central Committee, P.O. Box 1375, South Bend, Indiana, requested permission to use the following public buildings for voting purposes for the General Election, November 6, 1984: #2 Fire Station #3 Fire Station #5 Fire Station #6 Fire Station #7 Fire Station #9 Fire Station #10 Fire Station Potawatomi Greenhouse Pinhook Pavilion 110 E. Marion 1805 McKinley Ave. 2221 Prairie Ave. 4302 Western Ave. 1616 Portage Ave. 2520 Mishawaka Ave. 308 W. Ireland Rd. 2105 Mishawaka Ave. 2801 Riverside Dr. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. 1 1 I 421 REGULAR MEETING NOVEMBER 5, 1984 REQUEST OF BIG BROTHERS./BIG SISTERS ON BEHALF OF KNIGHTS OF COLUMBUS TO CONDUCT SOLICITATIONS - NOVEMBER 21-25, 1984 REFERRED In a letter to the Board, Ms. Patricia Wagner, Executive Director, Big Brothers/Sig Sisters of St. Joseph County, Inc., 1011 East Madison Street, South Bend, Indiana, on behalf of the Knights of Columbus, requested permission to conduct a cannister sale solicitation from November 21-25, 1984, to benefit Big Brothers/ Big Sisters at the following locations: 1. RiverBend Plaza 2. The intersection of Michigan and Washington (sidewalks) 3. The northwest corner of Washington and Main (sidewalks) Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following license application has been received: NAME: B & L Christmas Trees BY: Devon Garrett ADDRESS: 2046 Berkley Place, So. Bend, IN STAND TO BE LOCATED AT: Brentwood Shopping Center DATES: November 30, 1984 - December 25, 1984 FOR THE PURPOSE OF: Selling Christmas Trees Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally, provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. APPROVE RECOMMENDATION TO DENY TAXICAB DRIVER'S LICENSE In a letter to the Board, Mr. Michael L. Vance, City Controller, recommended that the application for a taxicab driver's license be denied to Mr. Joseph E. Brown, 23768 U.S. 20 Ct. 83, South Bend, Indiana. The recommendation for denial is.based on information provided by the South Bend Police Department investi- gation. Mr. Vance indicated that it is his opinion that Mr. Brown's record reveals an undesirable attitude towards traffic laws and public safety. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, Mr. Vance's recommendation to deny the license was approved. Mr. Vance abstained from voting. It was noted that the above referred to applicant will be notified of the denial and given the opportunity to request a public hearing on this matter if desired. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following one (1) handicapped parking permit applica- tion was approved and referred to the Deputy Controller's office for issuance of a permit: 1. Thelma Wojtan 6216 Exeter Ct.. South Bend, Indiana 422 REGULAR MEETING NOVEMBER 5, 1984 APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Ronald Moore d/b/a Consolidated Construction Company be released effective November 12, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty-one (51) properties cleaned from October 29, 1984 to November 2, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Ms. Jane Cleaver, Executive Director, St. Joseph County Job Training Program, submitted a list containing forty-five (45) claims and recommended approval. Additionally, City Controller Michael L. Vance submitted Claim Docket No. 20821 through Claim Docket No. 21399 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and'carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being motion made the meeting no further business to come before the Board, upon a by Mr. Leszczynski, seconded by Mr. Hill and carried, adjourned at 9:48 a.m. Richard L. Hi aw • I Michael-L. Vance ATTEST: Sandra M. Parmerlee, Clerk I 1