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HomeMy WebLinkAbout10/29/84 Board of Public Works Minutes412 REGULAR MEETING OCTOBER 29, 1984 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Monday, October 29, 1984, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Michael L. Vance present. Board member Richard L. Hill was not in attendance. Also prose-atwas Chief Deputy Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr.I Leszczynski, and carried, the minutes of the October 22, 1984, regular meeting of the Board were approved. ADOPTION OF RESOLUTION NO. 23-1984 - NAMING OF NEW ENERGY DRIVE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following Resolution No. 23-1984 was adopted as follows: RESOLUTION NO. 23-1984 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA NAMING NEW ENERGY DRIVE WHEREAS, pursuant to an interlocal agreement with St. Joseph County, the City of South Bend, Indiana, purchased land in St. Joseph County over which it has built an access road between State Road 23 and Rum Village Industrial Park; and WHEREAS, the New Energy Company of Indiana's Ethanol Plant is the first manufacturing plant to be located within Rum Village Industrial Park; and WHEREAS, the One Hundred Eighty Six Million Dollar ($186,000,000.00) New Energy Company of Indiana Ethanol Plant is the cornerstone for future development within Rum Village Industrial Park and serves as an incentive for other industries to locate within the park; and WHEREAS, the City of South.Bend wishes to acknowledge New Energy Company of Indiana's contribution to the development of Rum Village Industrial Park and to the economy of the City of South Bend and the surrounding area. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the access road between State Road 23 and Rum Village Industrial Park be named New Energy Drive. Adopted this 29th day of October, 1984. SOUTH BEND BOARD OF PUBLIC WORKS s/ John E. Leszczynski, President s/ Michael L. Vance ATTEST: s/ Sandra M. Parmerlee, Clerk APPROVE AGREEMENT FOR EASEMENT - WELLS ELECTRONICS, INC. Mr. Leszczynski advised that Wells Electronics, Inc., 1701 South Main Street, South Bend, Indiana, has requested an easement to place telephone cable under Main Street to complete a telecommunica- tions project. Board Attorney Carolyn V. Pfotenhauer prepared and submitted to the Board for approval an Agreement for Easement between the City and Wells Electronics, Inc., for a permanent 413 REGULAR MEETING OCTOBER ��, 1984 easement in and under land, as more fully described in the easement, for the purpose of placing a four (4") diameter telephone conduit under Main Street, in conformance with the Valley Engineering Consultants, Inc., easement drawing sub- mitted with the request and attached to the Agreement for Easement as Exhibit A.. The zeal estate which is subject to this easement is a part of the Southwest Quarter of Section 13, Township 37 North, Range 2-East, City of South Bend, Portage Township, Indiana. The telephone conduits to be jacked under said real estate shall be 4" PVC conforming to ASTM designation F512 and that the minimum depth of the pipe shall be five feet W ). Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Agreement for Easement was approved and executed. APPROVE AGREEMENT FOR EASEMENT - MEMORIAL HOSPITAL OF SOUTH BEND Mr. Leszczynski advised that Cole Associates, Inc., on behalf of Memorial Hospital of South Bend, 615 North Michigan Street, South Bend, Indiana, has requested an easement for installation of underground telecommunications cables. Board Attorney Carolyn V. Pfotenhauer prepared :and submitted to the Board for approval an Agreement for Easement between the City and Memorial Hospital of South Bend providing a permanent easement in and under the land more fully described in the easement for the purpose of placing underground telecommunication cables under certain public alleys within the City of South Bend. The easement will be a four W ) foot wide continuous easement that lies east of and south of a defined continuous line more fully described in the legal description contained in the easement. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above Agreement for Easement was approved and executed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVITS - . CAMDEN HOWARD & NILES PAVEMENT PROJECT 2. HANDICAP RAMPS PROJECT 3. WESTERN AVENUE WALKS AND CURBS PROJECT Mr. Leszczynski advised that the following contractors have sub- mitted Change Order No. 1 (Final) and Project Completion Affidavits for the following projects: 1. CAMDEN/HOWARD & NILES PAVEMENT PROJECT CONTRACTOR: Geyer Construction & Development Company 67475 Kenilworth Road Lakeville, Indiana INCREASE: $11,600.67 NEW CONTRACT AMOUNT INCLUDING C.O.: $71,096.92 2. HANDICAPPED RAMPS PROJECT CONTRACTOR:iet -Ri ey Construction Company, Inc. P.O. Box 1775 South Bend, Indiana DECREASE: $9,730.72 NEW CONTRACT AMOUNT INCLUDING C.O.: $69,086.78 3. WESTERN AVENUE WALKS AND CURBS PROJECT CONTRACTOR: Rieth-Riley Construction Company, Inc. P.O. Box 1775 South Bend, Indiana DECREASE: $861.01 NEW CONTRACT AMOUNT INCLUDING C.O.: $18,826.49 Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above Change Order No. 1 (Final) and Project Completion Affidavits indicating the new final costs were approved subject to the filing of the appropriate three-year Maintenance Bonds. 414 REGULAR MEETING OCTOBER 29, 1984 APPROVE CHANGE ORDER NO. 1 - CONSTRUCTION OF CITY CEMETERY STORAGE BUILDING (REAR OF 214 NORTH ELM) Mr. Leszczynski advised that Kaser-Spraker Construction, Inc., 25487 W. State Road 2., P.O. Box 3605, South Bend, Indiana, has submitted Change Order No. 1 for the above referred to project indicating a change in twelve (12) construction items resulting in a decreased contract amount of $17,900.00, making the new contract sum including.this.Change Order $44,624.00. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above Change Order No. 1 indicating this decrease and new contract sum was approved. 1985 CITY EMPLOYEE HOLIDAY SCHEDULE REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the tentative 1985 City employee holiday schedule for 1985 was referred to the City Controller's office for dis- cussion in Union negotiations. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 615 SOUTH FELLOWS STREET REFERRED In a letter to the Board, Mr. Don McManus, South Bend Heritage Foundation, 1016 West Washington Avenue, South Bend, Indiana, advised that the Foundation, in cooperation with the Department of Redevelopment, is planning to relocate into Monroe Park the house currently located at 601 Lincolnway East. The Foundation has selected an appropriate site for the house, a vacant City - owned lot at 615 South Fellows Street and would like to purchase this lot from the City as soon as possible. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above request was referred to the necessary City Departments and Bureaus for a determination as to whether or not the City need retain the lot for any reason. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately sixteen (16) abandoned vehicles, four (4) of which are valued at over $100.00 and all of.which are being stored at South Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than thirty (30) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request.was approved and a date of November 13, 1984 was established for the receiving and opening of sealed bids. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following four (4) traffic control devices were approved: REVISE TO 1-WAY STOP - At Davis on Olive. (Opening of Olive Street overpass at Sample). NEW INSTALLATION - STOP SIGN - On Technology Drive at Brick Road. (Newly built street into Landmark Business Park). NEW INSTALLATION - STOP SIGN - On Mayflower Circle at Mayflower Road. (For clarification of Records of former state installation). REVISE TO 1 HOUR PARKING 6A-6P EXCEPT SUNDAY - 2805-2809 W. Sample. (Requested by business to promote curb space turnover). I REGULAR MEETING OCTOBER 29, 1984 415 APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Panzica Construction, Inc., be approved retroactive to October 22, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contractor's Bond was approved. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. F.S. Gish, 2801 Elwood, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of sixty (60) properties cleaned from October 22, 1984 to October 26, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS City Controller Michael L..Vance submitted Claim Docket No. 20492 through Claim Docket No. 20820 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:42 a.m. n E. Leszcz k' Mi ael 4L.Vance ATTEST: Ja�2 �— /!v. I & ^ Sandra M. Parmerlee, Clerk 1