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HomeMy WebLinkAbout10/22/84 Board of Public Works MinutesREGULAR MEETING OCTOBER 22, 1984 The regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, October 22, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a request to conduct a block party was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the minutes of the October 15, 1984, regular meeting of the Board were approved. PUBLIC HEARING AND RECOMMENDATION - DIVISION OF COMMUNITY DEVELOPMENT IMPACT AREA - CHAPIN NEIGHBORHOOD REVITALIZATION DISTRICT This was the date set for the Public Hearing regarding the request of the Division of Community Development submitted to the Board on October 15, 1984, pursuant to Ordinance No. 7372-84, to consider evidence submitted for the designation of an impact area known as the Chapin Neighborhood Revitalization District, with boundaries being both sides of Jefferson Street (north), both sides of Scott Street (east), the north side of Western Avenue (south) and both sides of Laurel Street (west). The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that the Division of Community Development submitted to the Board maps and plats showing boundaries of the area as referred to above along with evidence of physical deterioration in the area, which evidence is based on objective criteria for for residential and for commercial areas. Ms. Pamela C. Meyer, Senior Planner, Division of Community Development, was present and addressed the Board. Ms. Meyer advised that new regulations of the Housing and Urban Rural Recovery Act of 1983 particularly 24 CFR 570.901(b)(2) permit the use of Community Development Block Grant Funds for activities which aid in the prevention or elimination of deteriorating conditions in areas designated under local law. She further advised that under the regulations, areas designated as an Impact Area must have a substantial number of deteriorating or dilapidated buildings or improvements throughout the area. She advised that the Division of Community Development is request- ing at this time a dual designation for the above referred to Impact Area for residential and commercial use. The Chapin Neighborhood Revitalization District is a six (6) block area with a total of one hundred six (106) units with a 9.4% vacancy rate. The area has a history of population loss and the per- centage of low and moderate income persons is high at 63.1%. Regarding the commercial aspect of the area, Ms. Meyer advised that there are eighteen (18) buildings, with a potential of twenty-one (21) storefronts in the area, eight (8) of which are vacant. Every building in the commercial district needs rehabilitation and 70% of the buildings appear to be substandard. Also in poor condition are the upper level housing units in the commercial buildings. Seven (7) commercial buildings contain upper level residential units providing a total of seventeen (17) units, nine (9) of which are vacant and would require considerable rehabilitation. tl ' • REGULAR MEETING OCTOBER 22, 1984 Ms. Meyer further stated that yearly Community Development entitlement funds will be utilized for this project and that South Bend Heritage and the Chapin Neighborhood Upkeep Group will assist with revitalization of the area. Councilwoman Eugenia Braboy was also in attendance at the meeting and spoke in favor of the designation of the Chapin Neighborhood Revitalization District as an Impact Area in order to qualify for Community Development Block Grant Funds. Mrs. Braboy expressed hope that private enterprise will increase in addition to the use of the public funds spent for this project. There being no one else present wishing to speak in favor of this matter and no one wishing to speak against, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Public Hearing on this matter was closed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the evidence submitted by the Division of Community Development for the area was found to meet the criteria for the designation of an Impact Area as established in Section 2-171 of Ordinance No. 7372-84, the following Board of Public Works Resolution No. 22-1984 was adopted, and the Clerk of the Board was instructed to forward a copy of said Resolution to the Common Council together with copies of documents considered by the Board in making its recommendation: RESOLUTION NO. 22, 1984 A RESOLUTION OF THE BOARD OF PUBLIC WORKS RECOMMENDING TO THE COMMON COUNCIL THAT THE CHAPIN NEIGHBORHOOD REVITALIZATION DISTRICT BE DESIGNATED AN IMPACT AREA FOR RESIDENTIAL AND COMMERCIAL PURPOSES FOR USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, pursuant to Ordinance No. 7372-84, the Board of Public Works of the City of South Bend has responsibility for reviewing proposals for the establishment of impact areas for the planned use of Community Development Block Grant Funds and of making recommendations to the Common Council as to the. designation of said areas, and WHEREAS, the Board of Public Works has received from the Division of Community Development maps and plats showing boundaries of the area known as the Chapin Neighborhood Re- vitalization District along with evidence of physical deteriora- tion in the area, which evidence is based on objective criteria for residential and for commercial areas, and WHEREAS, the Board of Public Works has examined the evidence submitted by the Division of Community Development for designat- ing this impact area using criteria set forth in Section 2-171 of Ordinance No. 7372-84, and WHEREAS, on October 22, 1984, the Board of Public Works held a duly advertised Public Hearing to receive further evidence regarding the Chapin Neighborhood Revitalization District, and WHEREAS, the Board of Public Works has found that the evidence submitted for the area meets the criteria for the designation of an impact area as established in Section 2-171 of Ordinance No. 7372-84. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, as follows: LJ 1 1 407 REGULAR MEETING OCTOBER 22, 1984 SECTION I. The Board of Public Works recommends to the Common Council of the City of South Bend that the area known as the Chapin Neighborhood Revitalization District with boundaries being both sides of Jefferson Street (north), both sides of Scott Street (east), the north side of Western Avenue (south) and both sides of Laurel Street (west) be designated as an impact area for the planned use of Community Development Block Grant Funds SECTION II. That a copy of this Resolution be forwarded to the Common Council along with copies of all evidence submitted by the Division of Community Development pursuant to Ordinance No. 7372-84. ADOPTED this 22nd day of October, 1984. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Michael L. Vance ATTEST: s/ Sandra M. Parmerlee, Clerk OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately thirteen (13) abandoned vehicles, six (6) of which are valued at over $100.00 and all of which have been stored at South Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Board was advised that the owner of vehicle number one has claimed the car and therefore it was removed from the list of vehicles for sale. The following bids were opened and publicly read: Hurwich Iron Co. S.B. Auto Parts James A. Guy Charles Teske 1610 Circle Ave. 1802 S. Main 215 So. Bend St. 54830 Pear Rd. Vehicle South Bend, IN South Bend, IN South Bend, IN South Bend, IN 1 $30.50 42.50 $105.00 $ -- 2 35.00 22.50 -- -- 3 15.00 76.00 -- 77.50 4 15.00 45.00 -- -- 5 30.00 25.00 -- -- 6 35.00 27.50 -- -- 7 35.00 27.50 -- -- 8 35.00 27.50 -- -- 9 30.00 22.50 -- -- 10 15.00 21.00 -- -- 11 35.00 26.50 -- -- 12 40.00 42.50 -- -- 12 35.00 21.00 -- -- Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to.the Department of Code Enforcement for immediate review and recommendation in order thatanaward could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following bids were awarded: REGULAR MEETING OCTOBER 22, 1984 Hurwich Iron Company - Vehicle No. 2 $35.00 5 30.00 6 35.00 7 35.00 8 35.00 9 30.00 11 35.00 13 35.00 South Bend Auto Parts - Vehicle No. 4 TOTAL: $45.00 $270.00 10 21.00 12 42.50 TOTAL: $108.50 Charles Teske - Vehicle Nol 3 $77.50 TOTAL: $ 77.50 GRAND TOTAL: $456.00 APPROVE WESTERN AVENUE PARKING LOT LEASE AGREEMENTS Mr. Leszczynski advised that Board Attorney Carolyn V. Pfotenhauer has submitted to the Board for approval four (4) Western Avenue Parking Lot Lease Agreements between the following individuals and the City of South Bend for off-street parking on Western Avenue, said parking lots located in an area from approximately Chapin to Walnut Streets: 1. LESSOR: Edward V. Minczeski LOCATION: 42 Ft. E&W 7 Rds. N&S 9 Rds. 10 Ft. W. of NE Cor. 93 Bank Outlots - Key #18-3059-2280 2. LESSOR: Army and Navy. Union #46 LOCATION: Lot Lettered "G" as shown on the recorded plat of L.F. Baker's Subdivision on Bank Out Lot #87 of the Second Plat of Out Lots of the Town, now City of South Bend 3. LESSOR: Army and Navy Union #46 LOCATION: Lot Lettered "F" as shown on the recorded plat of L.F. Baker's Subdivision of Bank Out Lot 87 of the Second Plat of Out Lots of the town, now City of South Bend. 4. LESSOR: Western State Bank LOCATION: Lot Numbered Seventy-five (75) as shown on the recorded Plat of Commissioner's Subdivision of the South part of Bank Out Lots Eighty-five (85) and Eighty-six (86) of the Second Plat of Out Lots of the town, now City of South Bend. Ms. Pfotenhauer advised that these Lease Agreements are for a period of five (5) years beginning on October 22, 1984 and ending on October 22, 1989 for the sum of $1.00 rent for the lease term. She further advised that the City will make improvements including designing a parking layout for the leased premises, pave and stripe the parking surface and install, where appropriate, curb cuts and protective barriers to prevent damage to adjacent buildings. Mr. Leszczynski advised that these Lease Agreements are a result of the continuing efforts of the Western Avenue Task Force. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above referred to Lease Agreements were approved and executed. 1 1 � � t REGULAR MEETING OCTOBER 22, 1984 AWARD BID AND APPROVE CONSTRUCTION CONTRACT - MONROE PARK PHASE VII PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the. low bid of Country Garden, Inc., d/b/a Country Garden Landscape, 62971 U.S. 31 South, South Bend, Indiana, in the amount of $19,034.40. It was noted that bids for this project were opened by the Board on October 15, 1914, Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bid was awarded and the Contract approved, and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - RE -ROOFING OF BUILDING - 521 ECLIPSE PLACE (BUREAU OF HOUSING) In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the low bid of Slatile Roofing and Sheet Metal, 1703 South Ironwood Drive, South Bend, Indiana, in the amount of $24,700.00. It was noted that bids for this project were opened by the Board on October 15, 1984. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was awarded and the Contract approved, subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE CONSTRUCTION CONTRACT - CLEANING AND PAINTING. OF THE WESTERN/WALNUT VIADUCT PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on September 17, 1984, to J.L. Manta, Inc.,'7757 South Chicago Avenue, Chicago, Illinois, in the amount of $23,590.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. FILING OF NOTIFICATION RE: MOTORCADE TO BE CONDUCTED BY THE ST. JOSEPH COUNTY DEMOCRATIC CENTRAL COMMITTEE - OCTOBER 29, 1984 In a letter to the Board, Mr. C.J. "Casey" Paj-akowski, Chairman, St. Joseph County Democratic Central Committee, P.O. Box 1375, South Bend, Indiana, advised that the Committee will be con- ducting a motorcade on Monday, October 29, 1984, over the following South Bend City streets - Cleveland Road, west from the St. Joseph River to Bendix Drive, Bendix Drive south to Lincolnway West, Lincolnway West to the City limits. Board members determined that since all traffic regulations would be obeyed and no police escort would be required, this matter did not require Board approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above information as submitted was accepted for filing. "APPROVE BLOCK.PARTY REQUEST MANITOU PLACE (OCTOBER 28, 1984) In a letter to the Board, Ms. Margaret Moody, Block Party Co - Chairman, 727 Forest Avenue, South Bend, Indiana, advised that the Park Avenue Neighborhood Association Block Party scheduled for anal approved by the Board of Public Works for October 7, 1984, was rained out. Therefore, they are requesting that Manitou Place be blocked off on Sunday, October 28, 1984, from 5:00 p.m. to 7:00 p.m. for the neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved subject to favorable recommendations being received from the Bureau of Traffic and Lighting and the Police Department Traffic Division concerning this request. 410 REGULAR MEETING OCTOBER 22. 1984 APPROVE TITLE SHEETS - IRISH HILLS APARTMENTS AND WESTERN AVENUE PARKING LOTS PROJECT Mr. Leszczynski advised that Title Sheets for Irish Hills Apart- ments for Edward Rose of Indiana, 6100 Newport Road, Portage, Michigan, and the Western Avenue Parking Lots Project were being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Title Sheets were approved and signed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following one (1) traffic control device was approved: INSTALL TEMPORARY 1 PARKING SPACE - 100 W. Jefferson - Federal Bldg. (for 30 days for General Services Administration). APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for R.A. Lange Construction Co., Inc., be approved effective October 22, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-six (76) properties cleaned from October 15, 1984 to October 19, 1984 was submitted. Upon a motion made by Mr. Leszczysnki, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Ms. Jane Cleaver, Executive Director, St, Joseph County Job Training Program, submitted a list containing forty-five (45) claims and recommended approval. Additionally, City Controller Michael L. Vance submitted Claim Docket No. 19794 through Claim Docket No. 20491 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR FILING OF PETITION REGARDING THE LOCATION OF A SOFT DRINK MACHINE AT 2011 ELWOOD AVENUE Mrs. Rebecca A. Niedbalski, 2009 Elwood Avenue, South Bend, Indiana, was present at the meeting and addressed the Board. Mrs. Niedbalski submitted to the Board for filing a Petition signed by fourteen (14) individuals, said Petition requesting that the City of South Bend declare the soft drink vending machine located on the premises of L.E.S. Distributing, 2011 Elwood Avenue, South B=end, Indiana, a public nuisance. During the period, October 7-14, 1984, the vending machine was broken into not less than three. (3) times and police records reveal that this is not an uncommon occurrence. The residents believe that this machine, due to its location and vulnerability, invite a criminal element to the neighborhood and endanger their lives and property. Mrs. Niedbalski advised that the individuals who own L.E.S. Distributing do not live on the premises and are not bothered by the noise, nuisance and vandalism as are the other residents of the neighborhood. In response to a question from Mr. Hill, Mrs. Niedbalski advised that L.E.S. Distributing is an electronics business with the entrance to the business being in the rear. The soft drink vending machine in question is located in front of the establishment. 1 1 1 REGULAR MEETING OCTOBER 22, 1984 411 Mr. Hill suggested that this matter be investigated and if the machine is located in the public right-of-way, the Board of Public Works can request that it be removed. In response to another question from Mr. Hill, Mrs. Niedbalski advised that the property owners have been contacted regarding this situation but one of the two property owners does not want the machine removed. Mr. Hill advised that this matter will be referred. to the Department of Code Enforcement for investigation and the Board will then advise Mrs. Niedbalski of what can be done to remedy the situation. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 10:05 a.m. Richard L. Hill Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk M.-