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HomeMy WebLinkAbout10/15/84 Board of Public Works Minutes397 REGULAR MEETING OCTOBER 15, 1984 The regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, October 15, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance Present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski, and carried, the minutes of the October 8, 1984, regular meeting of the Board were approved. OPENING OF BIDS - MONROE PARK PHASE VII PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HUNZIKERS, INC. Bid was signed by Jerry A. Hunziker, 24344 Yankee Street President and David J. DeWulf, P.O. Box 397 Secretary, Non -Collusion Affidavit Niles, Michigan 49120 was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $20,925.00 COUNTRY GARDEN, INC. Bid was signed by Larry Ross, President, d/b/a COUNTRY GARDEN LANDSCAPE and LeMar Ross, Secretary, Non- 62971 U.S. 31 South Collusion Affidavit was in order South Bend, Indiana 46614 and a 5% Bid Bond was submitted. TOTAL Upon AMOUNT OF BID: $19,034.40 a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - RE -ROOFING OF BUILDING - 521 ECLIPSE PLACE (BUREAU OF HOUSING) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MIDLAND ENGINEERING COMPANY Bid was signed by John C. Steinmetz, 52369 U.S. 31 North President and J.F. Scott, Secretary, South Bend, Indiana 46637 Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $26,900.00 SLATILE ROOFING AND SHEET METAL Bid was.signed by Gerald A. Longerot, 1703 South Ironwood Dr. Secretary, Non -Collusion Affidavit South Bend, Indiana 46613 was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $24,700.00 ALTERNATE 1: ADD $5,800.00 IF WOOD DECK FOUND ROTTEN ADD $7.50 PER SQ. FT. TO REMOVE/ REPLACE APPROX. 1,090 (SHOULD BE MAXIMUM OR 40 SQ. FT. APPROXIMATELY) Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department for review and recommendation. REGULAR MEETING OCTOBER 15, 1984 OPENING AND AWARD OF BIDS - SALE OF CITY -OWNED PROPERTY - 1207 KING STREET AND 1002 WEST LA SALLE STREET This was the date set for the receiving and opening of sealed bids for the sale of City -owned property at 1207 King Street and 1002 West LaSalle Street. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were received and publicly read: 1207 KING STREET Mr. Leszczynski advised that one (1) bid has been received from Mr. & Mrs. Clark W. Clark, 1205 King Street, South Bend, Indiana, in the amount of $205.00. It was noted that the property has an appraisal value of $205.00. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the offer of $205.00 for the property at 1207 King Street was accepted and the matter referred to the City Attorney's office for drafting of the appropriate Purchase Agreement. 1002 WEST LA SALLE Mr. Leszczynski advised that one (1) bid has been received from Chas. Stevens and Robert Stevens, 51825 Chestnut, Granger, Indiana, in the amount of $125.00 for the property at 1002 West LaSalle Street. It was noted that the property has an appraisal value of $105.00. It was further noted that Mr. Robert Stevens, in his letter to the Board of August 6, 1984, advised that he is the owner of the property at 938 West LaSalle and was interested in purchasing this lot adjacent to that property. Upon a motion made by Mr. Vance, seconded by Mr.. Hill and carried, the offer of $125.00 for the property at 1002 West LaSalle Street was accepted and the matter referred to the City Attorney's office for drafting of the appropriate Purchase Agreement. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development addendum was presented to the Board for approval: ADDENDUM I BUREAU OF HOUSING HOUSING REHABILITATION FUND ACTIVITY Addendum I indicates that general cost categories shall be changed to include contractual costs for private contractors or firms engaged for the purpose of rehabilitation of/repair to residential structures; material purchases necessary for the rehabilitation of/repair to residential structures; contractual costs for the lease or rent of equipment required for re- habilitation of/repair to residential structures, and title, appraisal, credit reports, taxes and other miscellaneous costs associated with processing rehabilitation loans. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above addendum was approved and executed. APPROVE CONTRACTOR AND HOMEOWNER AGREEMENTS - BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM Ms. Janet S. Holston,. Director, Bureau of Housing, submitted to the Board for approval one (1) Neighborhood Paint -Up Program Agreement for the Rehabilitation of Real Property between the Board of Public Works and Homeowner and Neighborhood Paint -Up Program Agreements for the Repair of Real Property between the Board of Public Works and Contractor as follows: 399 REGULAR MEETING OCTOBER 15, 1984 HOMEOWNER: Frankie-Boswell ADDRESS: 1426 West Indiana CONTRACT AMOUNT: $493.00 CONTRACTOR: B & C Construction Company Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Agreement was approved and executed. ADOPTION OF RESOLUTION NO. 21-1984 - TRANSFER OF PROPERTY TO REAL SERVICES OF ST. JOSPEH COUNTY, INC. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the following Resolution No. 21-1984 was adopted and executed: RESOLUTION NO. 21-1984 WHEREAS, the City of South Bend, Indiana, owns certain real estate commonly known as 622 North Michigan Street, South Bend, Indiana, and more commonly described as: Lot Numbered Seven (7) as shown on the recorded Plat of Rockstroh Bros. Addition to the City of South Bend, St. Joseph County, Indiana. WHEREAS, said real estate was purchased by the City of South Bend specifically for .use by REAL Services of St. Joseph County, Inc., for its Older Adult Programs. WHEREAS, the City of South Bend, Indiana, now desires to transfer said property to REAL Services of St. Joseph County, Inc., in order to demonstrate its commitment to the older adults in the community, NOW, THEREFORE BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the City of South Bend sell the real estate described as: Lot Numbered Seven (7) as shown on the recorded Plat of Rockstroh Bros. Addition to the City of South Bend, St. Joseph County, Indiana. to REAL Services of St. Joseph County, Inc., for the sum of One Dollar ($1.00) and other good and valuable consideration for use as a facility for its Older Adults Program. Adopted this 15th day of October, 1984. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Michael L. Vance ATTEST: s/ Sandra M. Parmerlee, Clerk AWARD BID AND APPROVE CONSTRUCTION CONTRACT - CHAPIN STREET CURB AND SIDEWALK REPAIR PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the low bid of Geyer Construction & Development Company, 67475 Kenilworth Road, Lakeville, Indiana, in the amount of $44,324.00 It was noted that bids for this project were opened by the Board on October 8, 1984. Mr. Leszczynski further advised that in REGULAR MEETING OCTOBER 15, 1984 accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above bid was awarded and the Contract approved, subject to the filing of the appropriate insurance, Performance Bond and Labor and Materials Payment Bond. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - CONSTRUCTION OF CITY CEMETERY STORAGE BUILDING (REAR OF 214 NORTH ELM STREET) In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau Public of Construction, recommended that the Board accept the low bid of Kaser-Spraker Construction, Inc., 52487 W. State Road 2, P.O. Box 3605, South Bend, Indiana, in the amount of $62,524.00. It was noted that bids for this project were opened by the Board on September 24, 1984. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was awarded and the Contract approved, and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE REQUEST OF DIVISION OF COMMUNITY DEVELOPMENT TO CONDUCT PUBLIC HEARING REGARDING IMPACT AREA KNOWN AS CHAPIN NEIGHBORHOOD REVITALIZATION DISTRICT In a letter to the Board, Ms. Colleen Rosenfeld, Director, Division of Community Development, advised that in August of 1984, the Common Council passed Ordinance No. 7372-84 establishing local criteria for designation of Community Development Block Grant Funds. The ordinance provides that "upon receipt of a resolution from the Board of Public Works recommending the designation of an area as an impact area under this Article, together with copies of documents considered by the Board in making its finding, the Common Council shall consider the area and shall determine whether use of CDBG funds within the area will be of public use and benefit and in furtherance of the City's plan for use of such funds." At this time, the Division of Community Development is request- ing that the Board of Public Works conduct a public hearing on October 22, 1984, to consider the designation of an Impact Area known as the Chapin Neighborhood Revitalization District with boundaries being both sides of Jefferson Street (north), both sides of Scott Street (east) the north side of Western (south) and both sides of Laurel (west). Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved and a public hearing on this matter scheduled for 9:30 a.m., October 22, 1984. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - JANITORIAL SERVICES - POLICE DEPARTMENT - 1985 In a letter to the Board, Police Chief Charles T. Hurley, recom- mended that the Board advertise for the receipt of bids for janitorial services for the Police Department for 1985 at the main station located at 701 West Sample Street and three (3) police substations located at 1716 South Michigan Street, 303 East LaSalle Street and 220 West Olive Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved. 401. REGULAR MEETING OCTOBER 15. 1984 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - YOUTH SERVICE BUREAU AIR CONDITIONING PROJECT In a letter to the Board', Mr. Joseph J. Pluta, P.E., Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - TWO (2) SLURRY SEAL TRUCK BODIES AND ONE (1) ASPHALT ROLLER In a letter to the Board, Mr. John E. Leszczynski, Director, Public Works, requested that the Board advertise for the receipt of bids for the above referred to equipment. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO HAVE PARKING SPACE IN FRONT OF 1110 EAST CHALFANT STREET DESIGNATED AS A HANDICAPPED PARKING SPACE Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting and Captain Edward Friend of the Police Department have reviewed this request submitted to the Board on October 1, 1984, and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following four (4) traffic control devices were approved: 1. NEW INSTALLATION - NO PARKING, NO STOPPING, STANDING TOW ZONE - West side of Michigan from Navarre to Park Lane. (1. in conjunction with intersection improvements, 2. clarification of records). 2. 14EW INSTALLATION - NO PARKING, STOPPING, STANDING TOW ZONE - East side of Michigan from Bartlett South, to first alley. (1. in conjunction with with intersection improvements, 2. clarification of records). 3. NEW INSTALLATION - NO PARKING, TOW ZONE - North side of 100 E. Bartlett, from Michigan, easterly approx. 170'. (1. in conjunction with intersection improvements, 2. clarification of records). 4. NEW INSTALLATION - NO PARKING, TOW ZONE - Both sides - 100 W. conjunction with intersection clarification of records). APPROVE CONTRACTOR'S BOND STOPPING, STANDING Bartlett. (1. in improvements, 2. Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Leslie S. Farkas be approved retro- active to October 9, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contractor's Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of eighty-eight (88) properties cleaned from October 8, 1984 to October 12, 1984, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report as submitted was filed. REGULAR MEETING OCTOBER 15, 1984 FILING OF HUMANE SOCIETY REPORT - SEPTEMBER The Humane Society report for the month of September indicated the following matters handled for the City of South Bend: DOGS HANDLED: 269 CATS HANDLED: 218 OTHER ANIMALS HANDLED: 115 BITE CASES HANDLED: 16 COMPLAINTS HANDLED: 189 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above report as submitted was accepted and filed. APPROVE CLAIMS Ms. Jane Cleaver, Executive Director, St. Joseph County Job Training Program, submitted two (2) lists containing sixty (60) claims and recommended approval. Additionally, City Controller Michael L. Vance submitted Claim Docket No. 19461 through Claim Docket No. 19793 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: COMMENTS,AND QUESTIONS OF MR. JAMES CRONK REGARDING THE RECENT TOWING OF TWO (2) BOATS AND TRAILERS FROM HIS PROPERTY AT 702 EAST LA SALLE STREET BY THE DEPARTMENT OF CODE ENFORCEMENT Mr. James Cronk, 702 East LaSalle Street, South Bend, Indiana, was present at the meeting and addressed the Board. Mr. Cronk stated that last week the Department of Code Enforce- ment along with the City Attorney's office illegally removed two (2) boats with trailers from his property at 702 East LaSalle Street. He was requesting at this time that the Board of Public Works require the Neighborhood Code Enforcement office and the City to return the boats and trailers to his property. He stated that if he understands correctly the procedure the City used is not valid and in addition the City is attempting to charge him for the police escort service required during the towing of the vehicles as they were considered over -sized. Mr. Cronk stated that the vehicles are not over -sized. Mr. Hill advised Mr. Cronk that the reason he received the bill was for the substantial cost to the City as a result of the nuisance. Mr. Cronk advised that per prior statements made by Mr. Richard L: Hill, City Attorney, the boats/trailers were towed under the abandoned -vehicle ordinance and he questions the truthfulness of the City Attorney's statements. Mr. Cronk further advised that he has checked with the City Clerk's office and finds no record of a fee schedule for the towing of vehicles and he cannot find a record of where the fee schedule is filed and would like to know where it can be found. Board Attorney Carolyn V. Pfotenhauer advised Mr. Cronk that there is a state statute granting the City authorization to collect for the towing of abandoned vehicles and the fee scheduled is filed with the Board of Public Works, Mr. Cronk further advised that he objects to the attempt the City is making to charge him for storage fees for the storage of his vehicles on a City impound lot which is not fenced -in and he further stated that the vehicles are being stored unprofessionally. REGULAR MEETING OCTOBER 15, 1984 5_W Mr. Cronk requested that the City tow the vehicles back to.his property and he will store them. In response to his question as to whether or not the City will return the vehicles back to his property, Board Attorney Carolyn Pfotenhauer advised that that question was answered last week,. the answer being no. In response to a question from Mr. James Wensits, Reporter for the South Bend Tribune, Mr. Hill advised that the vehicles were towed under the abandoned vehicle ordinance and state statute, which contain provisions for the towing of vehicles that are inoperable after a required period of time. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 10:00 a.m. ATTEST: Sandra M. Parmer ee, Clerk 1 J hn E. Lesz z n is ar L. Hil Michael L. Va ce 1 U 1