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HomeMy WebLinkAbout09/17/84 Board of Public Works Minutes370 REGULAR MEETING SEPTEMBER 17, 1984 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, September 17, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF REGULAR MEETING Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the minutes of the September 10, 1984, regular meeting of the Board were approved. OPENING AND AWARD OF BID - CLEANING AND PAINTING OF THE WESTERN/WALNUT VIADUCT PROJECT This was the date set for the receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. 'It was noted that bids for this project were originally requested on August 27, 1984, but since no bids were received at that time, the project was readvertised with the new bid opening date of today. The following bid was opened and publicly read: J.L. MANTA, INC. Bid was signed by Michael Chakos, 7757 South Chicago Avenue Treasurer, and I.M. Fox, Secretary, Chicago, Illinois 60619 Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $23,590.00 As this was the only bid received, and the bid amount submitted was below the Engineer's Estimate for this project, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was accepted and the project awarded to J.L. Manta, Inc. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately fourteen (14) abandoned vehicles, ten (10) of which are valued at over $100.00 and all of which have been stored at South Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Hurwich Iron Co. James A. Guy 1610 Circle Ave. P.O. Box 215 Vehicle South Bend, IN South Bend, IN 1 $25.50 $ -- 2 45.00 -- 3 30.00 -- 4 35.00 -- 5 45.00 -- 6 30.00 -- 7 35.00 -- 8 45.00 -- 9 25.50 -- 10 45.00 -- 11 35.00 -- 12 35.00 $101.00 13 45.00 -- 14 45.00 -- Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following bids were awarded: �1 1 1 371. REGULAR MEETING SEPTEMBER 17. 1984 L 1 Hurwich Iron Company - Vehicle No. 1 $25.50 2 45.00 3 30.00 4 35.00 5 45.00 6 30.00 7 35.00 8 45.00 9 25.50 10 45.00 11 35.00 13 45.00 14 45.00 TOTAL: James A. Guy - Vehicle No. 12 $101.00 TOTAL $486.00 $101.00 GRAND TOTAL: $587.00 APPROVE FIRST AMENDMENT TO JOINT DEVELOPMENT AGREEMENT BETWEEN THE CITY OF SOUTH BEND, INDIANA AND ONE MICHIANA SQUARE ASSOCIATES Mr. Hill advised that this First Amendment to the Joint Development Agreement is necessary to conform to the amendment in terms of the actual UDAG Agreement as amended by HUD on August 24, 1984 and September 7, 1984. He stated that most of the amendments are technical but the substantive change is that the $1.5 million HUD money will be used for Phase I only with Phase II to be con- structed at a later date in accord with the schedule indicated in the Agreements. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the above referred to First Amendment to the Joint Development Agreement was approved and executed. APPROVE FIRST AMENDMENT TO THE GRANT AGREEMENT BETWEEN THE CITY OF SOUTH BEND, INDIANA AND THE BUSINESS DEVELOPMENT CORPORATION OF SOUTH BEND, MISHAWAKA AND ST. JOSEPH COUNTY, INDIANA Mr. Hill advised that the First Amendment to the Grant Agreement incorporates essentially identical terms of the First Amendment to the Joint Development Agreement. The City will provide $1.5 million to the Business Development Corporation for the purpose of entering into a loan agreement with One Michiana Square. This First Amendment sets out loan terms and indicates an accelerated pre -payment should the schedule not be met. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above First Amendment to the Grant Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDUM The following Community Development contracts and addendum were presented to the Board for approval: HUMAN RIGHTS COMMISSION HUMAN RIGHTS FAIR HOUSING SPECIALIST ACTIVITY Under this contract the Fair Housing the following duties: Specialists will undertake 1. Provides educational services and advice to members of private lending and housing industries. 2. Assists in the development and administration of specific affirmative marketing practices within the private housing industry. 372 REGULAR MEETING SEPTEMBER 17, 1984 3. Identifies the various neighborhood and citizen groups .within the City concerned with housing discrimination and assists them in their efforts to promote fair housing. 4. Assists various local, state and federal govern- mental agencies in the overall task of providing equal opportunity in housing. 5. Performs intake, investigation and resolution of housing discrimination charges that come before the Human Rights.Commission. The total cost of this activity shall not exceed $5,888.00 for personnel costs. COMMUNITY COORDINATED CHILD CARE DAY CARE STIPEND ACTIVITY The targeted goal for the Day Care Stipend Activity is to provide 732 child days of service and enable a full complement of staff to remain employed at the designated centers. The total cost of this activity shall not exceed $10,400.00. DEPARTMENT OF PUBLIC WORKS EAST BANK DEVELOPMENT AREA PUBLIC WORKS ACTIVITY The targeted goals for this activity are: replacement and repair of curbs and sidewalks on Colfax Street from the bridge east as needed; and replacement of curbs and sidewalks on LaSalle Street from Niles 'to Hill Streets. Projections are to provide 4-5 short-term jobs for a period of 3-4 weeks. The total cost of this activity shall not exceed $40,000.00. YOUTH SERVICE BUREAU YOUTH SERVICE BUREAU IMPROVEMENT PROJECT The targeted goal for this activity is to repair/replace the heating, ventilation and air conditioning system at the YSB office. Projections are to provide 2-3 short-term jobs for a period of 3 weeks. The total cost of this activity shall not exceed $15,000.00. ADDENDUM I NEIGHBORHOOD CODE ENFORCEMENT DEMOLITION PROGRAM Addendum I provides for an additional amount of $17,000.00 to be added to the original budget amount, with the total cost of this activity not exceeding $57,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contracts and addendum were approved and executed. APPROVE LAND CONTRACT - SOUTH SECTOR POLICE SUBSTATION (1716 SOUTH MICHIGAN STREET) Mr. Hill advised that the Land Contract submitted to the Board today for approval is for the real estate commonly known as 1716 South Michigan Street, South Bend, Indiana, said real estate currently being the location of the South Sector Police Sub- station. The Land Contract indicates that the purchase price for the real estate and improvements thereon shall be $65,722.00 to be paid in two (2) equal installments of $32,886.00, without interest, the first payment being due within ten (10) days after the execution of the contract and the second installment being due on April 1, 1985. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Land Contract was approved and executed. 373 REGULAR MEETING SEPTEMBER 17,: 1984 APPROVE RELEASE OF EASEMENT — PORTION OF MAPLEWOOD AVENUE Board Attorney Carolyn V. Pfotenhau.er, submitted to the Board for approval a Release of Easement requested by Stanz Cheese Company by which the Board of Public Works releases and terminates all rights and interest in the easement retained by the City for water, sewer, and drainage in a portion of Maplewood Avenue vacated by the City pursuant to Vacation Resolu- tion No. 3446-1977. Mr. Leszczynski advised that this Release of Easement allows for expansion in the Airport Industrial Park. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Release of Easement was approved and executed. APPROVE AGREEMENT FOR EASEMENT - ST. JOSEPH'S'CARE GROUP, INC. Board Attorney Carolyn V. Pfotenhauer submitted to the Board for approval an Agreement for Easement granting to the St. Joseph's Care Group, Inc. a permanent easement for the construction and. maintenance of an underground pedestrian tunnel within the right-of-way of Cedar Street between St. Louis and St. Peter Streets. It was noted that the tunnel will connect the existing Medical Pavilion I Building with the new Medical Pavilion II Building. Upon a motion made by Mr. Leszcyznski, seconded by Mr. Hill and carried, the above Agreement for Easement was approved an executed. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 615 NORTH FRANCES STREET Mr. Leszczynski advised that, in accordance with the bid awarded - on September 4, 1984 to Shirley Myers, 617 North Frances Street, South Bend, Indiana, for the purchase of the City -owned property. at 615 North Frances Street in the amount of $160.00, the Purchase Agreement was being submitted at this time for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deed. APPROVE CONSTRUCTION CONTRACT - LELAND AVENUE SEWER PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on September 10, 1984 to Pressure Concrete Construction Company, 315 South Court Street, Florence, Alabama, in the amount of $29,393.00, for the above referred to project, a contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the contract was approved and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER NO. 6 - SIGNALIZATION OF SEVEN INTERSECTIONS (INDIANA DEPARTMENT OF HIGHWAYS) Mr. Leszczynski advised that Change Order No. 6 in an increased contract amount of $1,596.48 was being presented by the Contractor, Trans Tech Electric Electric, Inc. on the above referred to project. This Change Order indicated that the increased cost is for the repair of a damaged traffic light pole and replacement of A. damaged pedestal base. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Order No. 6 was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - CHAPIN STREET CURB AND SIDEWALK REPAIR PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. 374 REGULAR MEETING SEPTEMBER 17. 1984 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately ten (10) abandoned vehicles, three (3) of which are valued at over $100.00 and all of which are being stored at South. Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than the thirty (30) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the. request was approved and a date of October 1, 1984 was established for the receiving of sealed bids. APPROVE REQUEST OF GOODWILL INDUSTRIES OF MICHIANA, INC. ON BEHALF OF THE SHAMROCK BUSINESS ASSOCIATION TO CONDUCT. NORTHEAST FALL FESTIVAL - SEPTEMBER 23, 1984 Mr. Leszczynski advised that the request submitted to the Board on September 10, 1984, by Goodwill Industries of Michiana, Inc, on behalf of the Shamrock -Business Association to conduct the Northwest Fall Festival on September 23, 1984, has been reviewed by the City Attorney's office and the Bureau of Traffic and Lighting. It is their recommendation that the request be approved subject to the Open Air Stand required for this event receiving favorable recom— mendations from the Police Department and the Department of Code Enforcement. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request and Open Air Stand license application approved subject to the above stipulations. APPROVE TITLE SHEET - CHAPIN STREET CURBS AND SIDEWALK REPAIR PROJECT Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Title.Sheet was approved and signed. APPROVE EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for Hamstra Builders, Inc. be approved retroactive to September 12, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the Excavation Bond approved. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Ralphael Sanchez be approved retroactive to September 10, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the Contractor's Bond approved. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Dobbin Industrial Construction Company be released effective September 17, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recom- mendation was accepted and the Contractor's Bond released. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following one (1) handicapped parking permit applica- tion was approved and referred to the Deputy Controller's office for issuance of a permit: Anna M. Augustine, 55371 Butternut,-S.B. 1 Lr- 375 REGULAR MEETING SEPTEMBER 17, 1984 FILING OF HUMANE SOCIETY REPORT - AUGUST The Humane Society Report for the month of August indicated the following matters handled for the City of South Bend: DOGS HANDLED: 276 CATS HANDLED: 249 OTHER ANIMALS HANDLED: 80 BITE CASES HANDLED: 20 COMPLAINTS HANDLED: 254 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above report as submitted was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of ninety-nine (99) properties cleaned from September 10, 1984 to September 14, 1984 was submitted. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE LICENSE APPLICATION - OPEN AIR STAND, Mr.. Leszczynski advised that the following license application has been received: NAME: Dell's Bar-B-Que BY: Dell Owens ADDRESS: 525 Eddv Street STAND TO BE LOCATED AT: Goodwill Plaza Parking Lot (south side) DATES: 9/22&23, 10/60, 10/13&14, 10/20&21 and 11/17&18 FOR THE PURPOSE OF SELLING: Bar-B-Que sandwiches Mr. Leszczynski advised that a favorable recommendation on this application has been received from the Bureau of Traffic and Lighting but the recommendations from the Police Department and Department of Code Enforcement are not yet available. It was noted that attached to the application was a letter from Goodwill Industries, of Michiana, Inc, indicating that Dell Ownes is renting space from them and therefore has permission to be.. located at the above referred to location. As recommendations from the Department of Code Enforcement and the Police Department are not yet available and the first date Mr. Owen desires to operate his stand is before the next regular meeting of the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved subject to the Clerk of the Board receiving favorable recommendations from the above two departments con- cerning this application. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Executive Director, St. Joseph County Job Training Program, submitted two (2) lists containing eighty (80) claims and recommended approval. Additionally, City Controller Michael L. Vance submitted Claim Docket No. 17562 through Claim Docket No. 17867 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the reports filed. 376 REGULAR MEETING SEPTEMBER 17 1984 PRIVILEGE OF THE FLOOR INQUIRY REGARDING THE STATUS OF THE LICENSE APPLICATIONS FOR MASSAGE ESTABLISHMENTS PENDING BEFORE THE BOARD Mr. Mark Peterson, News Reporter for radio station WXMG, inquired as to the status of the investigation into the license applications for Massage Establishments pending before the Board. Mr. Hill advised that the Police Department investigation is not complete as of this date but it is antici- pated that a response should be available for the Board meeting to be held on September 24, 1984. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 10:04 a.m. n E. Leszc y s i ichar L-.-Hill MicPael ance ATTEST: 4LM San ra M. Parmer ee, Clerk 1