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HomeMy WebLinkAbout09/10/84 Board of Public Works Minutes363 REGULAR MEETING SEPTEMBER 10, 1984 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, September 10, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L..Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the minutes of the September 4, 1984, regular meeting of the Board were approved. AWARD BIDS AND APPROVE CONSTRUCTION CONTRACTS 1. WASHINGTON TWO-WAY STREET PROJECT 2. MONROE PARK PHASE VI PROJECT 3. WESTERN AVENUE WALKS AND CURBS PROJECT 4. HANDICAP RAMPS PROJECT In letters to the Board, Mr. Neil A. Shanahan, Manager, Bureau of .Public Construction, recommended that the Board accept the follow- ing low bids: 1. WASHINGTON TWO-WAY STREET PROJECT Delta Star Electric, Inc. - $25,426.00 1125 South Walnut Street South Bend, Indiana 2. MONROE PARK PHASE VI PROJECT The Robert Henry Corporation - $10,872.50 404 South Frances Street P.O. Box 1407 South Bend, Indiana 3. WESTERN AVENUE WALKS AND CURBS PROJECT Rieth-Riley Construction - $19,687.50 Company, Inc. P.O. Box 1775 South Bend, Indiana 4. HANDICAP RAMPS PROJECT Rieth-Riley Construction - $78,817.50 Company, Inc. P.O. Box 1775 South Bend, Indiana It was noted that the bids for the above referred to projects were opened by the Board on September 4, 1984. Mr. Leszczynski further advised that in accordance with the award of these bids, contracts in said amounts were being submitted for Board approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above bids were awarded and the contracts approved, subject to the filing of the appropriate insurance, Performance Bond and Labor and Materials Payment Bonds by the above contractors. AWARD BID - LELAND AVENUE SEWER PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, indicated that he has reviewed the bids received on September 4, 1984 for the above referred to project and recommends that the award be made to Pressure Concrete Construction Company, 315 South Court Street, Florence, Alabama, in the amount of $29,393.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the bid awarded. 364 REGULAR MEETING SEPTEMBER 10, 1984 APPROVE RECOMMENDATION TO REJECT BIDS AND APPROVED REQUEST TO READVERTISE FOR RECEIPT OF BIDS - FIFTY-FIVE (55) SELF- CONTAINED BREATHING APPARATUS UNITS FOR THE FIRE DEPARTMENT In a letter to the Board, Fire Chief Timothy J. Brassell, indicated that due to a lack of competitiveness and prices above the Depart- ment's estimated cost, the Fire Department recommends that the Board reject the one bid received on September 4, 1984 for the above referred to equipment. Additionally, Chief Brassell requested permission to readvertise for new bids for this equipment. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation to reject the one bid received and the request to readvertise for receipt of bids were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM I DEPARTMENT OF PUBLIC WORKS SPECIAL PUBLIC WORKS ACTIVITY Addendum I indicates further clarification of budget categories and further indicates that the total cost of this activity shall not exceed $68,500.00. ADDENDUM I BUREAU OF HOUSING (JOBS BILL PROJECT) BUREAU OF HOUSING IMPROVEMENT PROJECT Addendum I further clarifies budget categories and provides an additional $15,000.00 to the budget for additional improvements. The new targeted goals are to: install new windows in the general office area; install a new sewer valve; strip & seal floors; paint exterior of building & complete repairs to the basement; interior painting as needed; installation of floor insulation; repair of outside fence; roof repair; landscaping; installation of window blinds; repairs to air conditioning system; and water heater replace- ment (if needed). ADDENDUM I NEIGHBORHOOD CODE ENFORCEMENT OFFICE NEIGHBORHOOD CLEAN-UP CREW ACTIVITY Addendum I further clarifies budget categories and indicates that the total cost of this activity shall not exceed $52,500.00. Further, the new targeted goal is to clean 20 lots per day in the Neighborhood Strategy Areas and provide five (5) jobs for a total of 36 weeks of work at 40 hours per week. Upon,a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Addendum was approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - RADIO COMMUNICATIONS CONSOLES AND RELATED EQUIPMENT - COM CENTER CORPORATION Mr. Leszczynski advised that Com Center Corporation, 7810 Burnet Avenue, Van Nuys, California, has submitted a Project Completion Affidavit indicating a final cost of $142,949.00 for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Project Completion Affidavit was approved. [l 365 REGULAR MEETING SEPTEMBER 10,: 19'84 APPROVE CERTIFICATE OF ACCEPTANCE OF PIRSCH AERIAL APPARATUS FIRE DEPARTMENT In a letter to the Board, Fire Chief Timothy J. Brassell advised that the Fire Department has completed the inspection and testing of the recently delivered Pirsch aerial apparatus and finds that the apparatus meets the modifications in all respects and recom- mends that the Board accept the vehicle. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the appropriate Certificate of Acceptance was approved and executed. APPROVE CONTRACT FOR POLICE DEPARTMENT JANITORIAL SERVICES Board Attorney Carolyn V. Pfotenhauer advised that Best Cleaning Services has cancelled its janitorial service.contract for the cleaning of the main Police Station and the Police Substations as of August 31, 1984. Emma Rios and Robert Francis, the persons who had been doing the actual cleaning for Best Cleaning Services have asked to continue cleaning through the rest of the year. Ms. Pfotenhauer has been advised that Emma Rios and Robert Frances have been doing an acceptable job and that the Police Department would like to enter into a contract with them for cleaning service for the remainder of 1984. Therefore, she presented to the Board for approval and execution a Contract with Emma Rios and Robert Francis for the term September 1, 1984 through December 31, 1984. The Contract indicates that Ms. Rios and Mr. Francis will be paid $1,466.00_per month for services rendered with payment for services being made bi-weekly. The Contractor further stipulates that within ten (10) days of the execution of the contract Ms. Rios and Mr. Francis must furnish to the Board a Certified Check or Cashiers Check in the amount of $200.00 to insure their faithful performance under this Contract. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contract was approved and executed. APPROVE OFFER TO PURCHASE REAL PROPERTY - BUREAU OF HOUSING LOCAL HOMESTEADING PROGRAM - 921 DIAMOND & VACANT LOT ADJACENT TO 516 COLLEGE As part of the new Bureau of Housing Local Homesteading Program, Ms. Janet S. Holston, Director, Bureau of Housing, presented to the Board for approval an Offer to Purchase Real Property for the property located at 921 Diamond in the amount of $15,800.00. She advised that the_onwer of the property, Tower Federal Savings and Loan Association, is asking $16,900.00 for the property but the Bureau of Housing appraisal lists an "as is" value of $15,800.00. It is her recommendation that the $15,800.00 amount is a reasonable price for this property which would fit into the Local Homesteading Program. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the above Offer to Purchase Real Property in the amount of $15,800.00 from Tower Federal Savings and Loan Association for the house located at 921 Diamond was approved and executed. Ms. Holston further advised that the Bureau of Housing recently submitted a Purchase Agreement for 516 College Street to the.Board of Public Works which was approved on August 20, 1984. This property when purchased will be used in the Bureau's:Local Home- steading Program. She stated that the Bureau has been offered the adjoining vacant lot, owned by Mr. Frank Kopinski for the sum of $300.00. An appraisal submitted supports the reasonableness of. this offer. The Bureau wishes to purchase the vacant lot in order to offer it in conjuction with the adjacent house at 516 College. The property at 516 College is a very small lot with virtually no backyard. The Bureau feels that it would be beneficial both to the homesteader who is eventually awarded. the house and to the neighborhood to purchase the vacant lot next door. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Ms. Holston's recommendation was accepted and the Offer to Purchase Real Property in the amount of $300.00 from Clara and Frank X. Kopinski for the vacant lot located adjacent to 516 College Street was approved and executed. Mr) REGULAR MEETING SEPTEMBER 10,: 19'84 APPROVE WAIVER OF RIGHTS AND EASEMENTS- ONE MICHIANA SQUARE ASSOCIATES Mr. Leszczynski advised that Mr. James W. Laskowski, Assistant Controller, The Holladay Corporation, 404 South Columbia, Suite 230, South Bend, Indiana, on behalf of One Michiana Square Associates, is requesting a waiver of rights and easements retained by the City of South Bend on water, sewer, and drainage on streets and alleys vacated by the South Bend Redevelopment on Lot Numbered Seven (7) as shown on the recorded Plat of River Bend.Addition, recorded May 4, 1977, in the office of the Recorder of St. Joseph County, Indiana, in Plat Book "R", page 31 - Utility easement reserved in the vacation ordinance vacating the alley North and adjoining Lot Numbered 315 of the Original Plat of South Bend, as recorded in Miscellaneous Record 223, pages 230-237. Provided with this request was a survey of One Michiana Square. Upon a motion made by Mr. Leszczynski, seconded by Mr. Bill and carried, the above request was approved and the waiver of rights and easements granted. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 520 1/2 NORTH CUSHING STREET Mr. Leszczynski advised that in accordance with the bid awarded on August 20, 1984, to Maria Rivera, 514 North Cushing Street, South Bend, Indiana, for the purchase of the City -owned lot at 520 1/2 North Cushing Street,.South Bend, Indiana, in the amount of $100.00, aPurchase Agreement was being submitted at this time for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deed. APPROVE TITLE SHEET - CITY CEMETERY STORAGE BUILDING Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Title Sheet was approved and signed. REQUEST TO CONDUCT NEIGHBORHOOD BLOCK PARTY ON AMHURST STREET - SEPTEMBER 29, 1984 - REFERRED In a letter to the Board, Ms. Anita Kuminecz, 822 Amhurst Avenue, South Bend, Indiana, requested permission to conduct a neighborhood block party on Amhurst Street between Miami Street and Chippewa Avenue on September 29, 1984 from 12:00 p.m. to B:OO.p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommenda- tion. REQUEST OF GOODWILL INDUSTRIES OF MICHIANA, INC. TO CONDUCT NORTHEAST FALL FESTIVAL. - SEPTEMBER 23, 1984 REFERRED In a letter to the Board Ms. Shirley Hagye of Goodwill Industries of Michiana, Inc., P.O. Box 3128, South Bend, Indiana, advised that the Shamrock Business Association is requesting permission to conduct a Northeast Fall Festival on September 23, 1984. She stated that. besides the Goodwill/Aldi's Lot at 921 North Eddy Street, the Shilts- Graves parking lot and the two lots belonging to Approved Fire and Safety will also be utilized. She stated that plans include thirty (30) booths, two (2) of which will be food booths, with the remaining twenty-eight (28) selling non-food items, a pop wagon, beer wagon and Del's Bar-B-Que. She stated that Aldi's store will be closed as usual but the Goodwill Store will be open from 12:00 to 6:00 p.m. Councilwoman Ann Puzzello addressed the Board and stated that she was present to voice her support of the Shamrock 3 6 7- REGULAR MEETING SEPTEMBER 10, 1984 J 1 Business Association's request and would do whatever she could to assist in the approval of this request. Mr. Leszczynski advsied that this request, as all other requests, would be' referred to the necessary bureaus and departments for review and recommendation. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting, Police Department Traffic Division and City Attorney's office for review and recommendation. APPROVE REQUEST TO HAVE PARKING SPACE IN FRONT OF 717 EAST ALTGELD STREET DESIGNATED AS A HANDICAPPED PARKING SPACE Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting and Captain Edward Friend, South Bend Police Department Traffic Division, have reviewed the request to have the parking space in front of 717 East Altgeld Street designated as a handicapped parking space, said request submitted to the Board on August 27, 1984, and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT BLOCK PARTY ON SUNNYMEDE - SEPTEMBER 23, 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting and Captain Edward Friend, South Bend Police Department Traffic Division, have reviewed the request to conduct a block party on Sunnymede between Twyckenham and Sunnyside on September 23, 1984, said request submitted to the Board on September 4.,.1984, and recommend approval. Approval was recommended subject to the maintenance of a ten foot (10') clear and unobstructed lane for emergency purposes. It was noted that the Petitioner will be responsible for the placing and removal of the barricades with the barricades to be delivered by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recom- mendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICE Upon.a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried,.the following one (1) traffic control device was approved: NEW INSTALLATION - TRUCKS OVER 26,000 GVW PROHIBITED - Monroe .Park Residential Area - bounded by (but excluding) Bronson, Michigan, Monroe and L.W.E. (Consisting of South St., St. Joseph, Carroll, Columbia, Rush, Clinton and Bronson from Marietta to Fellows). (To prohibit use of residential streets by vehicles heavier than 26,000 lbs. servicing the Monroe Industrial Park). APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following two (2) handicapped parking permit applica- tions were approved and referred to the Deputy Controller's office for issuance of permits: Alice M. Carlson, 1514 Rosemary Ln,, S.B. Betty W. Gassensmith, 1703 Churchill Dr,, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of ninety-nine (99) properties cleaned from September 4., 1984 to September 7, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the ren_ort as submitted was filed. • •• REGULAR MEETING SEPTEMBER 10, 1984 APPROVE CONTRACTOR'S BONDS Mr. Joseph J. Pluta, P.E., and Mr. Melvin B. Humphrey, Engineering Department, recommended that the following Contractor's Bonds be approved: Craig McClellan Effective:. September 10, 1984 Herschel Willis d/b/a H.R. Willis Construction Company Effective September 10 1984 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contractor's Bonds were approved. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicates a total of twenty-eight (28) outages for the period August 4, 1984 to September 6, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Executive Director, St. Joseph County Job Training Program, submitted two (2) lists containing thirty-nine (39) claims and recommended approval. Additionally, City Controller Michael L. Vance submitted Claim Docket No. 16992 through Claim Docket No. 17561 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the claims were approved and the reports filed. PRIVILEGE OF THE FLOOR: QUESTIONS AND CONCERNS OF COUNCILMAN JOHN VOORDE CONCERNING THE GIFT OF THE CITY -OWNED BUILDING AT 622 NORTH MICHIGAN STREET TO THE REAL SERVICES PROGRAM Councilman John Voorde was present at the meeting and addressed the Board. Mr. Voorde asked for a clarification on the status of Mayor Parent's intention to give the Real Services building located at 622 North Michigan Street to that agency. It was noted that in a meeting with Council members on August 30, 1984, Mayor Parent stated that he would like to give the Real Services Program the City -owned building which they are currently operating and leasing.from the City at the cost of $1.00 per year. Mr. Voorde asked for a clarification of the matter as he stated that it was left open-ended after the meeting with the Mayor. Mr. Voorde- asked if it was true that all it would require is action by this Board to transfer title to Real Services and if so what is the timetable the City is looking at for this transfer? He further stated that when the building was originally appraised many years ago it was then undervalued at $150,000.00 and would probably be worth many more times that amount today and wondered if it was in the best interests of the City to give the building away. He stated that the Mayor explained that giving the building to Real Services would re-emphasize the City's committment to the older adults of the community and the Peal Services Program but wondered if giving away the building was necessary in order to do that. In response to Mr. Voorde, Mr. Hill stated that the Board can dis- pose of the building. Also,: as Real Services is a not -for -profit agency, and as the property disposal statute pertaining to not -for - profits would apply, the City would not have to go through the appraisal process or fair market value of the property but can dispose of it however the Board determines. He stated that it is the Mayor's feelings that if the property should be sold, the Real Services Program and not the City should reap the benefits. Mr. REGULAR MEETING SEPTEMBER 10, 1984 369 Hill further stated that the building was purchased for use by Real Services and if the building were to be sold the benefits should go to the program. Mr. Hill advised that even though the City owns the building and holds title to it, there would be some technical problems should the City decide to sell the building for profit,.as Real Services did add a substantial addition to the building. . Mr. Voorde stated that the Council is asked to look at making decisions as business decisions and wondered if this was a good business decision to give something of this value away. Mr. Hill stated that language could be added to any Agreement that would be drawn up that indicated that the use of the building would have to be for the Real Services Program or similar services to older adults. He stated that this decision is certainly a business decision and that profit making corporations make sub- stantial contributions to programs in the community. He stated that the City has provided other agencies with various funding, i.e., through Community Development funds, for programs in the community. The Real Services Program has not been a recipient of this kind of support in the past and the gift of the building would be a one-time assistance to the Program by the City. He stated that certainly, the City would be precluded from benefiting from the increased value in the property as the benefit of that increase should be the Real Services Program. Mr. Vance advised that many years ago when the building was . originally purchased a decision had to be made whether to give Real Services the money to purchase the building or whether the City should purchase the building for the Real Services Program. As the City purchased the building for the Program, the intent was always there that it was to be Real Services building. In response to Mr. Voorde's question regarding the timetable for the transfer of this property to the Program, Mr. Vance indicated that the transfer of title could take place within thirty (30) days. ADJOURNMENT There being no further business motion made by Mr. Leszczynski, the meeting adjourned at 10:08 ATTEST: an ra M. Farmeree, Clerk to come before the Board, upon a seconded by Mr. Hill and carried, a.m. A&L. 1,Z4,_tpe -,� Ar'f"" /'�' woe- Mic ael L. Vance