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HomeMy WebLinkAbout08/13/84 Board of Public Works MinutesREGULAR MEETING AUGUST 13, 1984 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, August 13, 1984, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Michael L. Vance present. Board member Richard L. Hill was not in attendance. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM STRICKEN Mr. Leszczynski advised that the Offer to Purchase Real Property Bureau of Housing Local Homesteading Program - 516 North College Street, is being stricken from the agenda as it is not ready for Board consideration at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the minutes of the August 6, 1984, regular meeting of the Board were approved. OPENING OF BIDS - STUDEBAKER CORRIDOR PHASE I PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. Bid was signed by Thomas 0. Walsh, 24358 State Road 23 President and D. Joyce Glass, South Bend, Indiana 46614 Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: 1121,626*01 RIETH-RILEY CONSTRUCTION Bid was signed by Robert L. McCormick, COMPANY, INC. Superintendent, Non -Collusion Affidavit P.O. Box 1775 was in order and a 5% Bid Bond was South Bend, Indiana 46634 submitted. TOTAL AMOUNT OF BID: $102,455.00 KASER-SPRAKER CONSTRUCTION,INC. Bid was signed by Gary.L. Spraker, 25487 W. St. Rd. 2 President and Daniel H. Kaser, P.O. Box 3605 Secretary, Non -Collusion Affidavit South Bend, Indiana was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $127,370.00 Board Attorney Carolyn V. Pfotenhauer advised and recommended that the bid submitted by LaFree Excavating, Inc:, 11252 West Third Street, Osceola, Indiana, be rejected as the bid and Non -Collusion Affidavit were not signed. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the bid of LaFree Excavating was rejected for this fatal defect. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Engineering Depart- ment for review and recommendation. AWARD BIDS - CAR WASHES FOR CITY VEHICLES In a letter to the Board, Police Chief Charles T. Hurley recom- mended that the Board award the bids of Hi -Speed Auto Wash, 609 E. LaSalle, South Bend, Indiana, and Don's Marathon & Car Wash, Inc., 1836 South Michigan Street, South Bend, Indiana as follows: 24 REGULAR MEETING AUGUST 13, 1984 HI -SPEED AUTO WASH Full -Service Car Wash, 0-100 units per month 0.00 each Full -Service Car Wash, 100 or more units per month $2,75 each Wet Wash Only, 1-100 units per month $2.25 each Wet Wash Only, 100 or more units per month $2.00 each - Jeeps $4.50 each Motorcycles $3.00 each DON'S MARATHON & CAR WASH, INC. Wet Wash Only, 1-100 units per month $1.60 each Wet Wash Only, 100 or more units per month $1.45 each It was noted that Hi -Speed Auto offers services at two (2) locations, 609 East LaSalle, South Bend, Indiana and 2615 L.W.W., Mishawaka, Indiana, for full service or wet wash and also offers a wet wash only at 1334 Chimes Blvd., South Bend, Indiana. As in the past, all three (3) locations will be utilized. It was noted that bids for these services were opened by the Board on July 30, 1984. Upon a motion made by Mr. Leszczynski., seconded by Mr. Vance and carried, the above recommendation was accepted, the bids awarded, and the matter referred to the City Attorney's office for the preparation of the appropriate contracts. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - SOUTH BEND AVENUE (NHS) PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the low bid of LaFree Excavating, Inc., 11252 West Third Street, Osceola, Indiana, in the amount of $56,209.00 for the above referred to project. It was noted that bids for this project were opened by the Board on August 6, 1984. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bid was awarded and the Contract approved. Accordingly, the appropriate insurance, Performance Bond and Labor and Materials Payment Bond submitted by LaFree Excavating were filed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following Community Development Addendum presented to the Board was approved and executed: ADDENDUM I SOUTH BEND HUMAN RIGHTS COKMISSION HUMAN RIGHTS RESEARCH PROJECT Addendum I indicates that the Timetable category shall be revised as follows: Activity shall commence on April 1, 1984 and shall continue to and include December 31, 1984. APPROVE EASEMENT - AIRCO INDUSTRIAL GASES. INC. Mr. Leszczynski presented to the Board an Easement whereby the City of South Bend grants to AIRCO Industrial Gases, Inc., a permanent four foot (4') easement on the north side of the right-of- way of Calvert Street west of Maple Road to the AIRCO site.,. for the :purpose of installing, maintaining and repairing electrical lines in, upon and along and over a strip of land in St. Joseph County, Indiana, more specifically described in the legal description contained in the Easement. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Easement was approved and executed. 1 325 REGULAR MEETING AUGUST 13. 1984 APPROVE CONTRACTOR AND HOMEOWNER AGREEMENTS - BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM Ms. Janet S. Holston, Director, Bureau of Housing, submitted to the Board for approval one (1) Neighborhood Paint -Up Program Agreement for.the Rehabilitation of Real Property between the Board of Public Works and Homeowner and Neighborhood Paint -Up Program Agreement for the Repair of Real Property between the Board of Public Works and Contractor. The Agreement submitted is as follows: HOMEOWNER: Lorraine Wilson ADDRESS: 2211 Longley CONTRACT AMOUNT: $620.00 CONTRACTOR: V.V. Engle Construction Company Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the aboveAgreementwas approved and executed. APPROVE CHANGE ORDER NO 8, (FINAL) AND PROJECT COMPLETION AFFIDAVIT - ETHANOL PLANT SITE DEMUCKING (WOODRUFF & SONS, INC.) Mr. Leszczynski advised that Woodruff & Sons, Inc., P.O. Box 450, Michigan City, Indiana, has submitted Change Order No. 8 (Final) indicating that the contract amount for the above referred to project be increased by $15,049.60 for a new contract sum including this Change Order in the amount of $1,780,791.47. Additionally submitted was the Project Com- pletion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Change Order No. 8 (Final) and the Project Completion Affidavit were approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - VARIOUS PROJECTS In a letter.to the Board, Mr. Joseph J. Pluta, P.E., Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the following projects: 1. Western Avenue Walks and Curbs Project 2. Handicap Ramps Project 3. Monroe Park Phase VI Project 4. Washington Two -Way Street Project 5. Leland Sewer Project Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - FIFTY-FIVE (55) SELF-CONTAINED BREATHING APPARATUS UNITS*- FIRE'DEPARTMENT In a letter to the Board, Fire Chief Timothy J. Brassell, requested that the Board advertise for the receipt of bids for fifty-five (55) self-contained breathing apparatus units. Funding for this project will come from the EMS Capital Improvement Fund. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above request was approved. REQUEST OF COLFAX CULTURAL CENTER TO CLOSE COTTAGE GROVE FOR SECOND ANNUAL WESTSIDE CELEBRATION - AUGUST 25, 1984. REFERRED In a letter to the Board, Mr. Michael Varga, Director, Colfax Cultural Center, 914 Lincolnway West, South Bend, Indiana, requested that Cottage Grove, between Grandview and Lincolnway West be closed to traffic on August 25, 1984, from 10:00 a.m. 326 REGULAR MEETING IAUGUST 13,:1984 to 9:00 P.M. for the Second Annual Westside Celebration. Mr. Varga advised that this event is in celebration of the rich talents that abound on the west side of South Bend and the day will be full of entertainment with an expected gathering of two thousand individuals to visit the Celebration Site (the Colfax Cultural Center) during the hours of 11:00 a.m, to 7:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation REQUEST OF SOUTH BEND HOLIDAY PARADE COMMITTEE TO CONDUCT HOLIDAY PARADE ON DECEMBER 1, 1984 REFERRED In a letter to the Board, Ms. Bernice Sonneborn, Chairman and Mr. Rick Kring, Co -Chairman, advised that the South Bend Holiday Parade Committee sponsored by the Center City Associates, P.O. Box 1022, South Bend, Indiana, requests permission to have the Holiday Parade on Saturday, December 1, 1984 from 9:00 a.m. to approximately 10:30 a.m. The route requested is as follows: Jefferson Street from William Street to the Court just before St. Joseph Street through the Court to Washington Street dis- banding at Michigan Street. Ms. Sonneborn advised that this route is being requested as there will be construction areas through the River Bend Plaza Mall area which will make the parade route utilized in prior years unavailable. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recom- mendation. REQUEST OF SOUTH BEND AIR SHOW TO HAVE TRAFFIC ASSISTANCE FOR AIR SHOW - SEPTEMBER 15 & 16. 1984 REFERRED In a letter to the Board, Mr. Michael S. Krueger, SBN Airshow, Inc., 2323 Foundation Drive, South Bend, Indiana, advised that the South Bend Airshow 84 Inc., a benefit for multiple sclerosis, will be held on September 15 & 16, 1984 and traffic assistance from the City of South Bend is requested for this event. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST OF PENTECOSTAL CHURCH OF GOD IN CHRIST TO CLOSE MC PHERSON STREET FOR CHURCH FESTIVAL - AUGUST 25, 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager., Bureau of Traffic and Lighting, and Captain Edward Friend, Police Department Traffic Division, have reviewed the above request submitted to the Board on August 6, 1984 and recommended approval. It was noted that a ten foot (10') clear and unobstructed lane for emergency vehicles must be maintained. Further, barricades will be delivered by the Bureau of Traffic and Lighting with the Petitioner responsible for placement and removal of the barricades for this event. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request approved. APPROVE REQUEST OF ESLINGER FURNITURE AND APPLIANCES, INC. TO CONDUCT ANNUAL TENT SALE - SEPTEMBER 4-25, 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, Mr. Paul Roelke, Building Com- missioner, Captain Edward Friend, Police Department Traffic Division, and Assistant Fire Chief George Gyori have all reviewed this request submitted to the Board on August 6, 1984 and recommend approval. It was noted that Mr. Thomas D. Eslinger, President of 1 1 327 REGULAR MEETING AUGUST:13, 1984 Eslinger Furniture provided with his request a letter certifying as to Flame Retardancy of the tent and a site plan. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved subject to Eslinger's securing the necessary Building Permit and subject to their providing to the Board of Public Works a Certificate of Insurance in the amount of $1,000,000.00 liability naming the City of South Bend as an additional insured for this event. APPROVE REQUEST OF WXMG "MAGIC WALK" FOR ST. JUDE CHILDREN'S RESEARCH HOSPITAL TO CONDUCT 6.5 MILE WALK - 'SEPTEMBER 29, 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, and Captain Edward Friend, Police Department Traffic Division, have reviewed the request of Ms. Annemarie Yanko, Volunteer Chairperson, WXMG "Magic Walk" for St. Jude Children's Research Hospital, submitted to the Board on July 30, 1984, and recommend approval. Mr. Wadzinski advised that the walkers are to use the sidewalks/ berms of the road only. Walkers are not to use the road to walk the distance and they must obey all traffic and pedestrian laws. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation.was accepted and the request approved. APPROVE TITLE SHEET - PROJECT DRIVE - PART ONE - N.W. SUBDIVISION Mr. Leszczynski advised that the Title Sheet for the above private project was being presented at this time for Board approval. He further advised that this project will take. place near the bypass and Brick Road with the total cost assumed by the developer and subsequent dedication. to the City. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Title Sheet was approved and signed. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following four (4) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Lorene Swoda, 1002 Emerson, South Bend Dorothy Jean Weimer, 820 L.W.W., Apt. 109,.Mish. Karl Gocza, 1201 Van Buren, S.B. Ella Mary Brinkman, 1921 S. Ironwood, S.B. APPROVE CONTRACTOR'S BONDS Mr. Melvin B. Humphrey, Engineering Department,' recommended that the Contractor's Bond for Larry Suetkamp, d/b/a Suetkamp Construction be approved retroactive to August 8, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contractor's Bond was approved. APPROVE ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one -hundred -fifty (150) properties cleaned from August 6, 1984 to August 10, 1984, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. 1328 REGULAR MEETING AUGUST 13. 19'84 FILING OF HUMANE SOCIETY REPORT - JULY The Humane Society report for the month of July indicated the following matters handled for the City.of South Bend: DOGS HANDLED: 223 CATS HANDLED 239 OTHER ANIMALS HANDLED: 81 BITE CASES HANDLED 16 COMPLAINTS.HANDLED: 215 Upon a..motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above report as submitted was accepted and filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of sixty-eight (68) outages for the period July 20, 1984 to August 9, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Executive Director, St. Joseph County Job Training Program, submitted two (2) lists containing a total of forty-three (43) claims and recommended approval. City Controller Michael L. Vance, submitted Claim Docket No. 14670 through No. 15476 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the reports filed. PRIVILEGE OF THE FLOOR CONCERNS OF COMPUTER SPECIALISTS REGARDING AWARD OF BID TO COMPUTERLAND FOR COMPUTERS FOR THE CITY OF SOUTH BEND AND EVALUATION OF COMPUTER SPECIALISTS BID Mr. Bruno Eidietis, President, Computer Specialists, Division of Audio Specialists, 401 North Michigan Street, South Bend, Indiana, was present at the meeting and addressed the Board. Mr. Eidietis inquired as to the status of a reply to his letter to the Board of August 3, 1984, asking for an impartial review of Crowe Chizek's evaluation of the Computer Specialists bid, Mr. Vance advised that the August 3rd letter was referred to Crowe Chizek for review and comment and a response is expected in the very near future. Mr. Eidietis further inquired as to the status of the award of the bid to Computerland and asked if a contract had already been signed, He was advised by Mr. Vance and Board Attorney Carolyn V. Pfotenhauer that the bid was awarded to Computerland but a contract has. not yet been signed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:52 a.m. J n esz i ATTE T: Mic ael L. Vance an ra M. Parmerlee, Clerk