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HomeMy WebLinkAbout08/06/84 Board of Public Works MinutesREGULAR MEETING AUGUST-6, 1984 313 LJ u 1 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, August 6, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM. ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the award of bids for de-icing materials for the Street Department was added to the agenda. APPROVE MINUTES OF PREVIOUS 1ETING Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the minutes of the July 30, 1984, regular meeting of the Board were approved. OPENING OF BIDS - SOUTH BEND AVENUE (NHS) PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: MC INTYRE & JONES CONSTRUCTION Bid was signed by Kenneth A. COMPANY, INC. McIntyre, President and Dorothy 2526 West 6th Street M. McIntyre, Secretary,,,Non- Mishawaka, Indiana 46544 Collusion Affidavit was -in -order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $60,525.65 KANKAKEE VALLEY CONSTRUCTION Bid was signed by James B. Nelson COMPANY, INC. President and Christine S. Nelson, P.O. Box 1471 Secretary, Non -Collusion Affidavit LaPorte, Indiana 46350 was in order and a 5%.Bid Bond was submitted. TOTAL AMOUNT OF BID: $71,443.95 GEYER CONSTRUCTION & DEVELOP. Bid was signed by William A. Geyer, COMPANY as Bidder, Non -Collusion Affidavit 67475 Kenilworth Road was in order and a 5% Bid Bond Lakeville, Indiana 46536 was submitted. TOTAL AMOUNT OF BID: $58,515.20 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 TOTAL AMOUNT OF BID: $56,343.70 Bid was signed by Robert L. McCormick, Superintendent, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. WALSH & KELLY, INC. Bid was signed by Thomas 0. Walsh, 24358 State Road 23 President and D. Joyce Glass, South Bend, Indiana 46614 Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $80,091.65 314 REGULAR MEETING AUGUST 6, 1984 LA FREE EXCAVATING, INC. 11252 West Third Street Osceola, Indiana 46561 TOTAL AMOUNT OF BID: $56,209.00 Bid was signed by Richard LaFree, President and Bonnie LaFree, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Upon a motion made by Mr. Leszczynski,seconded by Mr. Vance and carried, the above bids were referred to the Engineering Depart- ment for review and recommendation. PUBLIC HEARING AND RECOMMENDATION ALLEY VACATION - 2ND N/S ALLEY EAST OF SHERMAN AVENUE RUNNING SOUTH FROM ROOSEVELT STREET TO THE INTERSECTING E/W ALLEY Mr. Leszczynski advised that this was the date set for the Board's public hearing on a proposed alley vacation described as the 2nd north/south alley east of Sherman Avenue running south from Roosevelt Street a distance of one hundred twenty-eight (128) feet to the intersecting east/west alley; abutting lots 23.3 and 234 of. the Northwest 3rd Plat to the City of South Bend. It was noted that this public hearing is being held in order for the Board to submit a recommendation to the Common Council con - concerning the Petition filed by Prentise Bonds, 902 Roosevelt Street, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18.53.8, owners whose property abut the proposed alley to be vacated were notified of the Board's public hearing date. There being no one present to speak either for or against the proposed alley vacation, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and the Community Development Department regarding this vacation. Based on those recommendations, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. PUBLIC HEARING AND RECOMMENDATION - 1ST N/S ALLEY WEST OF OLIVE STREET AND SOUTH OF DELAWARE STREET AND NORTH OF THE 1ST E/W ALLEY NORTH OF EWING STREET Mr. Leszczynski advised that this was the date set for the Board's public hearing on a proposed alley vacation described as the lst north/south alley west of Olive Street and south of Delaware Street and north of the lst east/west alley north of Ewing Street being more particularly described as being bounded by Lots 143 thru 156 and Lots 181 thru 194 of Homeland 2nd Addition recorded subdivision. It was noted that this public hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. and Mrs. Leonard Skwarcan, 2221 South Olive Street, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18.53.8, owners whose property abut the proposed alley to be vacated were notified of the Board's public hearing date. Mr. Leonard Skwarcan, 2221 South Olive Street, South Bend, Indiana, Petitioner, was present and advised the Board that he is in favor of the proposed vacation. He further advised that he had made an attempt to contact all residents which would be affected by the vacation and was successful in securing the names of most of the residents. 315 REGULAR MEETING AUGUST 6. 1984 Mr. Leszczynski advised that the Board received a letter from Mr. Daniel R. Popielski, 2402 West Calvert Street, South Bend, Indiana, objecting to the proposed vacation. Mr. Popielski's concern was the lack of access to the rear of a house for services such as Cable TV, electric and telephone service and garbage pick-up that would result if the alley were vacated. He further advised that there were elderly people in this block who cannot carry trash to the street for pick-up and in light of the Common.Council's considering a different approach to trash pick-up, this alley would be needed, should this become a reality. In response, Mr. Skwarcan advised that he has spoken to Mr. Popielski and the trash pick-up situation is his main concern in regard to the alley vacation. Mr. Leszczynski stated that any changes which might occur in the trash pick-up system would not affect the trash pick-up location. Mr. Leszczynski advised that comments have been received from the Engineering Department, Area Plan Commission and the Community Development Department regarding this vacation. It was the recom- mendation of the Engineering Department that the alley vacation be approved subject to the City being provided the needed right- of-way for a sufficient turning movement at that portion of the alley that will not be vacated. There being no one else present wishing to speak either for or against the proposed alley vacation, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on this matter was closed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Clerk was. instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to the City being provided the needed right-of-way for a sufficient turning movement at that portion of the alley that will not be vacated and subject.to any and all utility easements. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - CAMDEN/HOWARD & NILES PAVEMENT PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the bid of Geyer Construction Development Company, 67475 Kenilworth Road, Lakeville, Indiana in the amount of $59,496.25 for the above referred to project. It was noted that bids for this project were opened by the Board on July 30, 1984. At that time, the bid submitted by Geyer Construction Development Company indicated a total bid amount of $63,996.25. In review- ing the bids submitted, it was discovered that the bid total of $63,996.25 was in error and should have been shown as $59,496.25. Mr. Leszczynski further advised that in accordance with the award of this bid, a Construction Contract in the amount of $59,496.25 was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bid was awarded and the contract approved. Accordingly, the appropriate insurance, Performance Bond and Labor and Materials Payment Bond submitted by Geyer Construction were accepted and filed. AWARD BID - DE-ICING MATERIALS FOR STREET DEPARTMENT In a letter to the Board, Mr. Bill Penn, Manager, Street Department, recommended the Board award the following bids for de-icing materials: INTERNATIONAL SALT COMPANY Sodium Chloride (Rock Salt) A PART OF AKZONA, INC. $22.99 per ton Abington Executive Park Clarks Summit, Pennsylvania 316 REGULAR MEETING AUGUST 6, 1984 SICALCO, LTD. Liquid Calcium Chloride 2122 York Road, Suite 100 $0.3193 per gallon Oak Brook, Illinois 60521 THE LEVY COMPANY, INC. Calcium Chloride Treated Sand P.O. Box 540 $11.95 per ton Portage, Indiana 46368 Mr. Penn further advised that it is his understanding that the Indiana State Highway Department will receive bids for de-icing materials on August 13, 1984, and depending on their award, the City will exercise.its purchase per Paragraph 14 under SPECIFICATIONS, SODIUM CHLORIDE as.follows: 14. City of South Bend reserves the right to consider as a bid the effective State of Indiana quantity purchase award price for the State Highway District (LaPorte) for South Bend. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Penn's recommendations -were accepted and the above bids awarded. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUM Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Community Development Contract and Addendum submitted to the Board were approved and executed: DEPARTMENT OF PUBLIC WORKS SPECIAL PUBLIC WORKS ACTIVITY The targeted goals for this activity are: 1. Conversion of Washington Street from a one-way thoroughfare to a two-way. The two-way conversion will take place from St. Joseph Street on the east and continue to and include William Street on the west. 2. Replacement and repair of curbs and sidewalks on 'Chapin Street, which is located in the Community Development Neighborhood Revitalization Area. The total cost of the Activity shall not exceed $36,416.00. ADDENDUM II SOUTH BEND HERITAGE FOUNDATION SOUTH BEND HERITAGE HOUSING PROGRAMS Addendum II indicates that Appendix I further clarifies budget categories and that the total paid by the City under this Agreement shall not exceed $210,096.00. Further, in the cost categories item it was indicated that the current text shall remain the same with the addition of the following language: "Eligible cost categories for Revolving Loan Funds are: loans for housing rehabilitation in accordance with the revolving loan fund guidelines attached as Appendix IV'.'. APPROVE COST REIMBURSABLE AGREEMENT NO. 84A-710 - ST. JOSEPH COUNTY JOB TRAINING PROGRAM - SERVICES OF DEPUTY CITY ATTORNEY Mr. Leszczynski advised that the above referred to Agreement was being submitted to the Board for approval. The Agreement indicates that the St. Joseph County Job Training Program shall retain the services of a Deputy City Attorney for advice and assistance on legal matters relating to the conduct of the JTP Program. The Agreement period is August 1, 1984 to June 30, 1985 and the total budget amount is $3,300-00. Mr. Hill El 31'7 REGULAR MEETING AUGUST 6, 1984 stated that this is a renewal for the above referred to services and reflects a reduction in the amount of budgeted funds. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hillandcarried, the above Agreement was approved and executed. APPROVE GENERAL RELEASE CONRAIL/CITY OF SOUTH BEND FOR CLEANING AND PAINTING OF U.G. BRIDGE NO. 437.53, SOUTH BEND, INDIANA (WESTERN/WALNUT VIADUCT Mr. Leszczynski advised that Mr. D.S. Cargill, Division Engineer, Consolidated Rail Corporation, Room 570 Union Station, 516 West Jackson Boulevard, Chicago, Illinois, has submitted a General Release which permits the City of South Bend to enter onto U.G. Bridge No. 437-53, Main Line- Buffalo to Chicago, said property owned or leased by Conrail, for the purpose of cleaning and painting. It was noted that this General Release is being presented in response to the City's request to Conrail that the above referred to Bridge be cleaned and painted. It was further noted that Conrail has given the City of South Bend permission by said Release to implement said work. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above General Release was approved and executed. APPROVE OFFER TO PURCHASE REAL PROPERTY - BUREAU OF HOUSING LOCAL HOMESTEADING PROGRAM - 1225 VAN BUREN Ms. Janet S. Holston, Director, Bureau of Housing, submitted to the Board for approval an Offer to Purchase Real Property in the amount of $6,000.00 for a house located at 1225 Van Buren Street. It was noted that the current owners of the property are Gary D. and Rose Ann Richert. Ms. Holston explained that the Bureau of Housing has received $50,000.00 in Community Development Funds to purchase from the regular real estate market properties which will supplement the inventory of the Urban Homestead Program. However, properties purchased with the Community Development Funds will be under a new program entitled Local Homesteading Program. According to Ms. Holston, the individual receiving the property under this program will have one year to bring the property up to code standards and will receive title to the property in three (3) years. She advised that properties to be purchased will be located in targeted areas. In response to a question from Mr. Hill regarding what process will be used to determine what is an appropriate amount to pay for a property, Ms. Holston advised that it will be a negotiating process between the Bureau of Housing and the owner over the asking price of the property and additionally the Bureau will secure an appraisal of the property for consideration. She further advised that all sales will be voluntary sales and the Bureau will not secure houses that are currently occupied, but houses that are either for sale by the owner of are vacant. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Offer to Purchase Real Property in the amount of $6,000.00 from Gary D. and Rose Ann Richert for the house at 1111 Van Buren was approved and executed. APPROVE AMENDMENTS A, B & C OF PETITION NO. 19318 TO RELEASE ACCRUED TAX - STATE BOARD OF TAX COMMISSIONERS (TORRINGTON PROPERTY) Mr. Leszczynski advised that Amendments A, B & C of Petition No. 19318 to Release Accrued Tax to the State Board of Tax Commissioners of the State of Indiana were being presented to the Board at this time. They indicated as follows: 318 REGULAR MEETING AUGUST '6, 1984 AMENDMENT A Key Num er of Property: 18-8112-4207 Amount of accrued taxes and penalties on this real estate is $1,034.13 for Fall 1983, payable 1984, $1,034.13 for Spring 1984, payable 1985 AMENDMENT B Key Num er of Property: 18-8112-4215.03 Amount of accrued taxes and penalties on this real estate is $376.51 for Fall 1983/1984 $376.51 for Spring 1984/1985 AMENDMENT C Key NumEer of Property: 18-8112-4215.07 Amount of accrued taxes and penalties on this real estate is $182.38 for Fall 1983/1984 $182.38 for Spring 1983/1984 Mr. Leszczynski further advised that these Amendments A, B & C amend the original Petition to the State Board of Tax Commissioners to Release Accrued Taxes approved and executed by the Board of Public Works on June 25, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Amendments were approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - EAST BANK DEVELOPMENT PHASE II PROJECT AND CLEANING AND PAINTING OF THE WESTERN/WALNUT VIADUCT PROJECT Mr. Joseph J. Pluta, P.E., Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the following two (2) projects: 1. EAST BANK DEVELOPMENT PHASE II PROJECT 2. CLEANING AND PAINTING OF THE WESTERN/WALNUT VIADUCT PROJECT Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director of the Department of Code Enforce- ment, requested permission to advertise for the sale of approximately twenty (20) abandoned vehicles, five (5) of which are valued at over One Hundred Dollars ($100.00) and all of which.are being stored at South Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than the thirty (30) days, identification checks had been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was approved, and a date of August 20, 1984, was established for the receiving of sealed bids. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1002 WEST LA SALLE STREET REFERRED In a letter to the Board, Mr. Robert M. Stevens, 51825 Chestnut Road, Granger, Indiana, indicated that as the owner of 938 West LaSalle Street, he is interested in purchasing a lot adjacent to that property at 1002 West LaSalle Street. He further indicated that 938 West LaSalle Street is soon to be his home and he would like the property adjacent for a garden and off-street parking. Uponmotion made by Mr. Leszczynski, seconded by Mr. Hill and .a carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City retain the lot for any reason. 319 REGULAR MEETING AUGUST 6, 1984 REQUEST OF ESLINGER FURNITURE AND APPLIANCES, INC. TO CONDUCT ANNUAL TENT SALE - SEPTEMBER 4-`25, 1984, REFERRED In a letter to the Board, Mr. Thomas D. Eslinger, President, Eslinger Furniture & Appliances, Inc., 2701 South Michigan Street, South Bend, Indiana, advised that Eslinger's is preparing for their annual tent sale to be held from September 4-25, 1984 and is requesting permission to erect a tent for the sale. Mr. Eslinger provided with his letter a letter from City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, certifying as to Flame Retardancy of the 30x9O tent along with a site plan indicating where the tent will be located. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and. carried, the above request was referred to the Building Depart- ment ' Bureau of Traffic & Lighting, Fire Department and Police Department Traffic Division for review and recommendation. REQUEST OF PENTECOSTAL CHURCH OF GOD IN CHRIST TO CLOSE MC PHERSON STREET FOR CHURCH FESTIVAL - AUGUST '25. 1984 REFERRED In a letter to the Board, Ms. Dorothy Bowles, on behalf of Rev. Cleophus Austin, Associate Pastor of Pentecostal Church of God. in Christ, 201 North Kenmore Street, South Bend, Indiana, advised that the church is having a "Summer Festival" on Saturday, August 25, 1984 as a fundraising project and they would like McPherson Street, between Western Avenue and Napier Street closed for the Festival from 7 a.m. until 5 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to.the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recom- mendation. APPROVE TITLE SHEETS - EAST BANK DEVELOPMENT PHASE II AND KENSINGTON FARMS EAST, SECTION 3, PART 5 Mr. Leszczynski advised that Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Title Sheets were approved and signed. APPROVE REQUEST OF CITY AWNING OF SOUTH BEND TO ERECT AN ENTRANCE CANOPY AT TRAVELMORE, 212 WEST COLFAX STREETS Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, and Mr. Paul L. Roelke, Building Commissioner, have reviewed the request of City Awning to erect an entrance canopy at Travelmore, 212 West Colfax, said request submitted to the Board on July 30, 1984, and recommend approval. It was noted that approval was recommended subject to City Awning securing the necessary permission from the Indiana Department of Highways as Colfax (U.S. 20) is a state highway. After approval from the state is received, City Awning may secure a Building Permit for the erection of the canopy from the Building Department. It was noted that as the canopy will extend over the public right-of-way, Travelmore will be required to provide the City with a Certificate of Insurance in the amount of $1,000,000.00 liability naming the City of South Bend as an additional insured. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the request approved. APPROVE REQUEST OF SIMON BROTHERS, INC. TO HAVE ON -STREET PARKING PRIVILEGES FOR UPCOMING FOOD SHOW- SEPTEMBER 29 &'30, 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, and Captain Edward Friend, Police Department Traffic Division, have reviewed the request 320 REGULAR MEETING AUGUST 6, 1984 of Simon Brothers, Inc. for on -street parking privileges for their upcoming food show and recommend approval. Mr. Wadzinski advised that the Petitioner will be responsible for the bar- ricades and portables to be delivered by the Bureau of Traffic and Lighting. Mr. Wadzinski further stated that a member of his staff will be available to assist in the proper placement of all signs and barricades. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request approved. APPROVE REQUEST OF ST. JOSEPH COUNTY UNIT OF THE AMERICAN CANCER SOCIETY TO CONDUCT INTERSECTION SOLICITATIONS - AUGUST 25, 1984 Mr. Leszczynski stated that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, and Captain Edward Friend, Police Department Traffic Division, have reviewed the request of the American Cancer Society to conduct intersection solicita- tions submitted to the Board on July 30, 1984, and recommend approval of the following intersections which the City has either whole or partial jurisdiction over: 1. Edison & Ironwood 2. Lafayette & Colfax 3. Michigan & Ewing 4. Michigan & Chippewa 5. Mishawaka Avenue & Ironwood 6. Western & Lombardy 7. Portage & Angela 8. Northshore Blvd. & Sample 9. Eddy & Angela (1/4 So. Bend/3/4 County/ND) 10. Lincolnway East & Ironwood (1/2 So. Bend/1/2 Mishawaka). 11. Ewing & Ironwood (1/2 So. Bend/l/2 Mishawaka) Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the request approved subject to the American Cancer Society providing the City with the appropriate Indemnification Agreement. APPROVE REQUEST OF MIRACLE DELIVERANCE FELLOWSHIP CHURCH TO CONDUCT TENT CRUSADE - JULY 30, 1984 - AUGUST 31, 1984 Mr. Leszczynski advised that Rev. Lord M. Hunt, President of Miracle Deliverance Fellowship Church of South Bend, 417 Birdsell South Bend, Indiana, submitted a request to the Board on July 2, 1984 to conduct a tent crusade at the corner of West Washington Street and Grant Street from July 15, 1984 through August 19, 1984. Because the crusade was postponed the request was not approved at that time by the Board. At this time, how- ever, Rev. Hunt has submitted a new request stating that the crusade dates are now July 30, 1984 through August 31, 1984. It was noted that favorable recommendations have been received from the Building Department, Fire Department, Bureau of Traffic and Lighting and Police Department Traffic Division concerning this event. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved retro- active to July 30, 1984, and subject to the Petitioner filing with the Board a Certificate of Insurance in the amount of $1,000,000.00 liability naming the City of South Bend as an additional insured for this event. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following four (4) handicapped parking permit - applications were approved and referred to the Deputy Controller'-s office for issuance of permits: Dorothy I. Dreesbach, 1300 Cantondale, Mish. Harold A. Dreher, 1533 Virginia, S.B. Mary E. North, 529 Leland, S.B. Betty Lynk, 201 N. College, S.B. 321. REGULAR MEETING AUGUST 6, 1984 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following five (5) traffic control devices were approved: REVISE TO NO PARKING EMERGENCY VEHICLES ONLY - South side of Bendix Drive West of Gate 4 (Goodland). (Obsolete usage and obsolete sign - updated to current use and signage). Requested by Hoye of Bendix. REVISE TO STOP SIGN - On McArthur at Pyle. (Upgrade of Traffic Control based -on reported conditions). Requested by: Paula Thompson. REVISE TO NO PARKING - Both sides of LaSalle from Michigan Street/St. Joseph Street to Church P1. (100 to 500 and W. 1/2 of 600 E. LaSalle). (Exception - West 1/2 of the South side of 500 E. LaSalle). To match design improvements. REVISE TO NO PARKING - Both sides of Colfax from St. Joseph Street to Church P1. (200 to 500 and W. 1/2 of 600 E. Colfax). To match design improvements. REVISE TO 1 HOUR PARKING 6 AM TO 6 PM EXCEPT SUNDAY - West 1/2 of the South side of 500 E. LaSalle. To match design improvements. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicates a total of thirteen (13) outages for the period July 20, 1984 to August 2, 1984. Upon a.motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report as submitted was filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT. A report from the Department of Code Enforcement indicating a total of one hundred thirty-one (131) properties cleaned from July 30, 1984 to August 3, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report as submitted was filed. APPROVE CLAIMS City Controller Michael L. Vance submitted Claim Docket No. 14262 through Claim Docket No. 14669 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the claims were approved and the report filed. PRIVILEGE OF THE FLOOR CONCERNS OF COMMON COUNCIL PRESIDENT BEVERLIE BECK CONCERNING APPARENT LEAKAGE OF OIL INTO THE ST. JOSEPH RIVER NEAR THE EAST RACEWAY Common Council President Beverlie Beck was present at the meeting and voiced her concern about an apparent leakage of oil into the St. Joseph River near the East Raceway on Saturday, August 4, 1984. Ms. Beck stated that she had been contacted by the media and was unable to contact City officials regarding this matter. Ms. Beck asked Mr. Leszczynski, in the future, once he has investi- gated a concern of this type, leave word with other City officials on the status of the situation. Mr. Leszczynski advised that he was present at the East Raceway on Saturday and that Park Super- intendent James Seitz has authority over matters concerning the raceway and he was at the site on Saturday and Sunday assessing the situation. 322 REGULAR MEETING AUGUST 6, 1984 It was noted that apparently a fuel oil storage tank near the raceway filled with water causing fuel in the tank to escape into the river. The smell of the oil was noticed by individuals utilizing the raceway and brought it to the attention of the Police Department and media. Mr. Leszczynski stated that the problem has been corrected and no harm to the raceway or the fish life in the river occurred. CONCERNS OF COMMON COUNCIL PRESIDENT BEVERLIE BECK CONCERNING RECENT BID AWARD TO COMPUTERLAND FOR COMPUTERS FOR THE CITY OF SOUTH BEND Common Council President Beverlie Beck was present at the meeting and advised that she has received a letter dated August 2, 1984 from Mr. Bruno Eidietis, President, Computer Specialists, Division of Audio Specialists, Inc., 401 North Michigan Street, South Bend, Indiana, advising her that after meeting with representatives from Crowe, Chizek and Company it has come to his attention that the bid awarded to Computerland by the Board of Public Works on July 30, 1984, did not include record lock -out on the data base. In response to Mr. Eidietis' concern, Ms. Beck presented to the Board a letter regarding the record lock -out feature on the data base. In that letter she stated that the system, as presently designed, does not allow a user to access a record without locking out all other users, even those from his own department. In light of this obviously causing slow response time, Ms. Beck wanted to bring this matter to the attention of the Board and advise that she is willing to assist in any way possible to resolve this matter. Ms. Beck additionally advised the Board that Mr. Eidietis tape recorded his meeting with Crowe Chizek and Company, at which time the evaluation made of his bid was explained. Ms. Beck urged Board members to listen to that tape recording. In response to Ms. Beck's concerns, Mr. Vance stated that he will provide copies•of Mr. Eidietis' August 2, 1984 letter and Ms. Beck's August 6, 1984 letter to Crowe Chizek and Company for response. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 10:15 a.m. 101111 "d - A N - Ala V&M Richard L. Hi Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk