HomeMy WebLinkAbout07/30/84 Board of Public Works MinutesREGULAR MEETING
JULY 30, 1984
297
The regular meeting of the
9:34 a.m, on Monday, July
with Mr. Leszczynski, Mr.
present. Also present was
Pfotenhauer.
Board of Public Works was convened at
30, 1984 by President John E. Leszczynski,
Richard L. Hill and Mr. Michael L. Vance
Assistant City Attorney Carolyn V.
PRESENTATION OF KEY TO THE CITY TO SEAN WATT, DIRECTOR,
DIVISION OF TRANSPORTATION
On behalf of Mayor Roger 0. Parent, Mr. Leszczynski presented to
14r. Sean Watt, a Key to the City in recognition of his years of
dedicated service to the City. It was noted that Mr. Watt will
be leaving his position as Director of the Division of Transportation
ion August 3, 1984 as he has accepted other employment in the community.
AGENDA ITEM ADDED
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the request of the Indiana Young Farmers Association to
conduct a -run was added to the agenda.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried,
the minutes of the July 23, 1984, regular meeting of the Board were
approved.
PUBLIC HEARING AND RECOMMENDATION - PORTABLE SCHOOL BUILDING
MOVE FROM 305 MADISON STREET TO 2110 LINDEN AVENUE
This was the date set for the public hearing on the matter of the
move of a portable school building from 305 Yadison Street to
2110 Linden Avenue. An application for a moving permit was
received from Mr. Lewis Mitschelen, d/b/a Buildings Moved By
Mitschelen, 21190 Johnson Road, South Bend, Indiana, to move
a portable school building measuring 25 feet wide by 32 feet
long and 14 feet 5 inches high (loaded). In a memorandum to
the Board, Mr. Paul L. Roelke, Building Commissioner, indicated
that the application for building move, affidavits from the
Park Department, Heritage Cablevision, Indiana Bell Telephone
and Indiana & Michigan Electric Company were being presented
for consideration. Mr. Roelke further advised that Mr. Ralph
J. Wadzinski, Manager, Bureau of Traffic and Lighting, has
reviewed the route to be used and recommends approval. The
route is as follows: Marion Street at Lafayette to Chapin,
Chapin to Washington, Washington to College, College to Linden.
It was noted that Lewis Mitschelen, d/b/a Buildings Moved By
Mitschelen has on file with the Board of Public Works a
Certificate of Insurance in the amount of $1,000,000.00.
There being no one present to speak for or against the move,
upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the public hearing on this matter was closed. Upon a
motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, the Moving Permit of.Lewis Mitschelen was approved.
OPENING OF BIDS - CAMDEN/HOWARD & NILES PAVEMENT PROJECT
This was the date set for receiving and opening of sealed bids
for the above referred to project. The Clerk tendered proofs
of publication of Notice in the South Bend Tribune and the Tri-
County News which were found to be sufficient. The following
bids were opened and publicly read:
WALSH & KELLY, INC. Bid was signed by Thomas O. Walsh,
24358 State Road 23 President and D. Joyce Glass,
South Bend, Indiana 46614 Assistant Secretary, Non -Collusion
Affidavit was in order and a 5%
Bid Bond was submitted.
TOTAL AMOUNT OF BID: $69,240.25
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REGULAR MEETING
JULY 30, 1984
RIETH-RILEY CONSTRUCTION CO., INC
P.O. Box 1775
South Bend, Indiana 46634
TOTAL AMOUNT OF BID: $77,798.00
GEYER CONSTRUCTION DEVELOPMENT CO.
67475 Kenilworth Road
Lakeville, Indiana 46536
TOTAL AMOUNT OF BID: $63,996.25
Bid was signed by Robert L.
McCormick,..Superintendent,
Non -Collusion Affidavit was
in order and a 5% Bid Bond
was submitted.
Bid was signed by William A.
Geyer, Non -Collusion Affidavit
was in order and a 5% Bid
Bond was submitted.
Mr. Neil Shanahan, Manager, Bureau of Public Construction, advised
that the scope of this project includes pavement work at the inter-
section of Howard and Niles with removal of railroad tracks and
the opening up of a cul-de-sac to through traffic on Camden Street
to Western Avenue.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, the above bids were referred to the Engineering Depart-
ment for review and recommendation.
OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES
This was the date set for the receiving and opening of sealed
bids for the sale of approximately seventeen (17) abandoned
vehicles, seven (7) of which are valued at over One Hundred
Dollars ($100.00) and all of which have been stored at the
South Bend Auto Parts, 1802 South Main Street, South Bend,
Indiana. The Clerk tendered proofs of publication of Notice
in the South Bend Tribune and the Tri-County News which were
found to be sufficient. The Board was advised the Vehicle No.
13 was reclaimed by its owner and should therefore be removed
from the list of abandoned vehicles offered for sale. The
following bids were opened and publicly read:
Steve & Gene's
South Bend Auto Parts
3109 S. Gertrude
1802 South Main
Vehicle
South Bend, IN
South Bend, IN
1
--
$26.75
2
$15.75
35.00
3
15.75
26.75
4
10.75
26.50
5
15.75
57.50
6
15.75
42.50
7
--
36.50
8
20.75
31.50
9
--
36.50
10
10.75
28.75
11
25.75
57.25
12
15.75
37.50
13
--
--
14
10.75
25.10
15
15.75
42.75
16
15.75
31.50
17
3.75
21.20
Based on South Bend Auto Parts being the apparent higher bidder
for all vehicles offered for sale, upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the bid of South
Bend Auto Parts for the sixteen (16) vehicles listed above for
a total of $563.55 was awarded.
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OPENING OF BIDS - CAR WASHES FOR CITY VEHICLES
This was the date set for receiving and opening of sealed bids
for car washes for City vehicles. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the Tri-
County News which were found to be sufficient. It was noted
that bids for car washes for City vehicles were opened on July
9, 1984, but the two bids submitted were defective and re-
bidding at this time was necessary. The following bids were
opened and publicly read:
DON'S MARATHON & CAR WASH
1836 South. Michigan Street
South Bend, Indiana 46613
SERVICES BID:
Bid was signed by Donald Zwierzynski,
President and Sharon K. Zwierzynski,
Secretary, Non -Collusion Affidavit
was in order and a Certified Check
in the amount of $4,00.00 was submitted.
Wet Wash Only, 1-100 units per month - $1.60 each
Wet Wash Only, 100 or more units per month - $1.45 each
HI -SPEED AUTO WASH Bid was signed by Sam Cossman,
609 East LaSalle President and Virginia Cossman,.
South Bend, Indiana Secretary, Non -Collusion Affidavit
was in order and a Certified Check
in the amount of $400.00 was submitted.
SERVICES BID:
Full -Service Car Wash, 0-100 units per month - $3.00 each
Full -Service Car Wash, 100 or more units per month $2.75 each
Wet Wash only, 1-100 units per month - $2.25 each
Wet Wash only, 100 or more units per month - $2.00 each
Jeeps - $4.50 each
Motorcycles - $3.00 each
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the above bids were referred to the Police Department
for review and recommendation.
OPENING OF BIDS - DE-ICING 14ATERIALS FOR STREET DEPARTMENT
This was the date set for receiving and opening of sealed bids
for the de-icing materials for the Street Department as follows:
12,000 tons or less of Sodium Chloride (Rock Salt)
5,000 tons or less of Calcium Chloride Sand
5,000 tons or less of Calcium Chloride Slag Sand
100,000 gallons or less or Liquid Calcium Chloride
The Clerk tendered proofs of publication of Notice in the South
Bend Tribune and the Tri-County News which were found to be
sufficient. The following bids were opened and publicly read:
INTERNATIONAL SALT COMPANY Bid was signed by Donald B. Holman,
A PART OF AKZONA, INC. Manager, Highway Bidding, Non -
Abington Executive Park Collusion Affidavit was in order
Clarks Summit, Pennsylvania and a Certified Check in the amount
of $27,588.00 was submitted.
BID,SUBMITTED:
12,000 tons Bulk Ice Control Rock Salt $22.99/ton = $275,880.00
Bulk rock salt will be treated with
an anti -caking agent.
We will protect our quoted price on deliveries
to and including October 31, 1985.
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REGULAR MEETING
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DOMTAR INDUSTRIES, INC. Bid was signed by R.J. Jarecki,
4825 North Scott Street, Suite 419 Assistant Secretary, Non
Schiller Park, IL 60176 Collusion Affidavit was,in
order and a Bid Bond in the
amount of $30,470.00 was submitted.
BID SUBMITTED:
12,000 Ton Bulk Highway De -Icing Rock Salt
Anti -Caking Treated Conforming to State
Highway Department Specifications for
Sodium Chloride (Rock Salt) $25.39/ton = $ 04,680.0.0
PIERCETON EQUIPMENT CO., INC.
P.O. Box 233
Laketon, Indiana 46943
BID SUBMITTED:
Bid was signed by David,J.'Nicol,
Secretary/Treasurer, Non -Collusion
Affidavit was in order and a
10% Bid Bond was submitted.
100,000 Gallons or less of Liquid Calcium
Chloride 32% .3234/G
All materials furnished and delivered to the
City of South Bend in Truck Transport
loads of approximately 4,400 gallons.
All material furnished will be LUQUIDOW
liquid calcium chloride.
Price is FIRM for the period requested in
the Board of Public Works specifications.
MORTON SALT DIVISION OF Bid was signed by David B.
MORTON THIOKOL, INC. Nilson, Director, Ice/Control-
110 North Wacker Drive Industrial Marketing, Non -
Chicago, Illinois 60606-1555 Collusion Affidavit was in
order and a 10% Bid Bond was
submitted.
BID SUBMITTED:
12,000 tons Morton Bulk Safe-T-Salt Treated
21 ton minimum dump truck delivery FOB $25.40/ton = $304,800.00
THE LEVY COMPANY, INC. Bid was signed by M.R. Norville,
P.O. Box 540 Vice -President Sales, Non -
Portage, Indiana 46368 Collusion Affidavit was in order
` and a 10% Bid Bond was submitted.
BID SUBMITTED:
Up to 10,000 tons Calcium Chloride
Slag Sand Mixture
SICALCO, LTD.
2122 York Road, Suite 100
Oak Brook, Illinois 60521
BID SUBMITTED:
$11.95/ton
Bid was signed by Robert R.
Schimanski, Non -Collusion.
Affidavit was in order and a
10% Bid Bond was submitted.
100,000 gls. 32% Liquid Calcium Chloride $0.3193/gal = $31,930.00
Delivered to South Bend in truckloads of 4200 gallons
Board Attorney Carolyn V: Pfotenhauer advised that the bid received
from Bay Dust Control Division of Liquid Calcium Chloride Sales,
Inc., P.O. Box 215, Kawkawlin, Michigan, was not on the proper
State Board of Accounts bid form and did not contain bid security
and should therefore be rejected. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, Ms. Pfotenhauer's
recommendation was accepted and the bid rejected.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the above bids were referred to the Division of Transporta-
tion for review and recommendation.
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AWARD BID - COMPUTER EOUIPMENT FOR THE CITY OF SOUTH BEND
In a letter to the Board, City Controller Michael L. Vance,
submitted the final report including an evaluation and recom-
mendation from Crowe Chizek and Company concerning the Office
Automation Project. The report included an evaluation of all
the data and pricing submitted as a result of bids taken by
the Board on February 27, 1984 plus the additional information
submitted .by each vendor on July 9, 1984 as a result of Addendum
No, l issued by the Board. After having reviewed the reports and
its exhibits, Mr. Vance indicated that he agrees with Crowe
Chizek's recommendation that the City consider the network micro
computer that offers the City the greatest amount of cost effec-
tiveness and compatibility with other equipment. Mr. Vance
indicated that he concurs with the recommendation of Crowe
Chizek.and Company and therefore recommends that the bids be
awarded to Computerland, 205 East McKinley, Mishawaka, Indiana.
Computerland, on the basis of present value cost and evaluation
points awarded for features, had the lowest cost effectiveness
ratio. While their present valuecostwas.somewhat higher than
the next lowest bidder, in terms of cost effectiveness ratio,
evaluation points awarded for system features anal:capabilities
to be compatible with _other hardware exceeded the next bidder.
In addition to recommending to, -the Board that an award be made
to Computerland, Mr. Vance also recommended that the City follow
through with the additional steps recommended by Crowe Chizek
& Company. Those steps are as follows:
1. Make arrangements with Computerland Representatives
to perform a functional demonstration of the system
for City personnel.
2. Review the Computerland Contract in detail in order
to determine whether there are any items from either
a data processing or legal stand point that should be
changed. In addition, it is recommended that a proper
and sound business relationship be.defined by contract
with Computerland.
3. Conduct detailed discussions with Computerland in
order to determine the following items associated
with conversion to the new system.
a. Suggested timing of implementation .
b. Requirements necessary for implementation
C. The establishment of a training schedule
d. The definition of exact physical facility
modifications needed
e. The negotiation of software and software
support cost if any
Mr. Steve Nagengast, from Crowe Chizek and Company was in
attendance at the meeting and addressed the Board concerning
this matter. Mr. Nagengast advised that of the bids reviewed,
the highest net present cost amount was $280,253.00, the lowest
being $130,283.00 with Computerland's estimated.five year total
net present value being $159,146.00 (second lowest). He stated
that in evaluating the bids the total cost of the system for a
five (5) year period of time was utilized.
To clarify the justification of not selecting the lowest bidder,
Mr. Nagengast advised that Crowe Chizek initially conducted
detailed surveys to determine the needs of the City offices as
well as the City's.priorities. After those surveys were con-
ducted and the needs identified, a specific set of specifications
were compiled that would request vendor ability to provide data
storage and retrieval, word processing, electronic spreadsheet,
electronic mail, graphics and project management. Additionally,
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REGULAR MEETING
JULY 30,. 1984
general specifications
mation considerations.
services availability,
availability, personnel
data storage capacity,
capability, convenience
computers, workload exp
requirements, ease of o
requirements.
were established relative to seleced auto -
They included vendor capability, support
system reliability, equipment and software
requirements,' education requirements,
terminal emulation and file transfer
of integration with mini and mainframe
ansion capability, physical facility
perations, documentation and security
Mr. Nagengast and the final report provided indicated that the
evaluation,of vendors bids consisted of the following steps:
- Evaluating each vendor bid to determine if it met
the specified mandatory requirements in. the Request
for Bid; and eliminating any bids from further con-
sideration if they did not meet these requirements;
- Preparing a detailed cost projection for each vendor
alternative in order to identify the estimated costs
associated with implementing and maintaining each
vendor system for a five year period.
- Performing a detailed evaluation of those vendor
bids whose acquisition costs or five-year estimated
projected costs were relatively low (these alternatives
included Burroughts, Computerland, Computer Specialists
and General Micro). These vendors were awarded evalua-
tion points based upon their ability to provide for
the requirements of the City. Requirements of the City
were defined in two major categories including general
purpose application software specifications and overall
general specifications. The other remaining higher
cost vendor alternatives were automatically given
the maximum 125,000 evaluation points (out of a
possible 125,000).
- Computing a cost-effectiveness ratio, that is, the
ratio of total evaluation points to total system cost.
Because none of the higher cost bids which were auto-
matically given the maximum evaluation points were
the highest among all vendors, no further evaluation
of these vendor bids was necessary.
The system which had the highest cost-effectiveness ratio that is, the highest ratio of total evaluation points to
total system cost -- was given t -e lig est ranking.
Mr. Hill advised that state statute criteria which states that the
Board accept the lowest and best bid also mandates the Board to
look beyond the dollar cost in order to choose the best bid possible.
Mr. Hill further stated that this award is not a typical one
because the Board must look at the dollar costs and the needs of
the City, which Crowe Chizek and Company did by formulating
objective criteria.
Mr. Nagengast further advised that he is willing to meet with
individual vendors who submitted bids and discuss in detail the
evaluation made of their particular bid.
Mr. Bruno Eidietis, President of Computer Specialists, Division of
Audio Specialists, Inc., 401 North Michigan Street, South Bend,
Indiana, was present at the meeting and addressed the Board. Mr.
Eidietis advised that he is confused as to why the City is award-
ing to a vendor that is approximately $20,000.00 higher than the
bid which he submitted. He additionally requested copies of the
bids submitted by Computerland as well as the evaluation of the
bids compiled by Crowe Chizek and Company. It was determined that
Mr. Nagengast will provide these materials to Mr. Eidietis and a
meeting to discuss the matter will be arranged.
REGULAR MEETING
JULY 30. 1984
303
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Mr. Hill and Board members thanked Mr. Nagengast and. Crowe Chizek
and Company for their assistance in this matter.
There being no further,questions or discussion, upon a motion made
by Mr. Leszczynski, seconded by Mr. Hill and carried, the recom-
mendation of Crowe Chizek and Company and Michael L. Vance, City
Controller was accepted and the bid awarded to Computer;land.
AWARD BID AND APPROVE CONSTRUCTION CONTRACT - TWYCKENHAM
DRIVE, ANGELA BOULEVARD PAVEMENT REPAIR PROJECT
In a letter to the Board, Mr, Neil A. Shanahan, Manager, Bureau
of Public Construction, recommended that the Board accept the
bid of Rieth-Riley Construction Company, Inc., P.O. Box 1775,
South Bend, Indiana, in the amount of $181,079.40 for the above
referred to project. It was noted that bids for this project
were opened by the Board on July 23, 1984. Mr. Leszczynski
advised that in accordance with the award of this bid, a
Construction Contract in said amount was being submitted for
Board approval. Upon a motion made by Mr. Leszczynski, seconded
by Mr. Hill and carried, the above bid was awarded and the contract
approved. Accordingly, the appropriate insurance, Performance
Bond and Labor and Materials Payment Bond submitted by Rieth-
Riley were accepted and filed.
AWARD BID AND APPROVE CONSTRUCTION CONTRACT - ETHANOL PLANT
CONCRETE SIDEWALK FOR THE ADMINISTRATION BUILDING PROJECT
In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau
of Public Construction, recommended that the Board accept the
bid of Rieth-Riley Construction Company, Inc., P.O, Box 1775,
South Bend, Indiana, in the amount of $59,796.56 for the above
referred to project. It was noted that bids for this project
were opened by the Board on July 2, 1984. Mr. Leszczynski
further advised that in accordance with the award of this bid,
a Construction Contract in said amount was being submitted for
Board approval Upon a motion made by Mr. Leszczynski, seconded
by Mr. Hill and carried, the above bid was awarded and the
contract approved. Accordingly, the appropriate insurance,
Performance Bond and Labor and Materials Payment Bond submitted
by Rieth-.Riley were accepted and filed.
APPROVE CONSTRUCTION CONTRACTS - ST. JOSEPH STATION -
BID PACKET #1 (STRUCTURAL SIDEWALK REPLACEMENT OVER BASEMENT)
AND BID PACKET #2 (SIDEWALK ON GRADE REPLACEMENT)
Mr. Leszczynski advised that in accordance with the bid awarded
on July 2, 1984, to Casteel Construction Corporation, P.O. Box
628, 23086 W. Ireland Road, South Bend, Indiana, in the amount
of $29,700.00 for Bid Packet #1 and $9,900.00 for Bid Packet
#2, Construction Contracts are being submitted at this time
for Board approval. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the contracts were approved
and the appropriate insurance, Performance Bonds and Labor and
Materials Payment Bonds were filed.
ADOPTION OF RESOLUTION NO. 17-1984 - SALE OF CITY -OWNED
PROPERTIES AT 1510 SOUTH ST. JOSEPH STREET, 615 NORTH
FRANCES STREET, 520 1/2 NORTH CUSHING STREET, 423 SOUTH
HARRIS STREET & 1811 FLORENCE STREET
Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance
and carried, the following Resolution No. 17-1984 for the sale
of City -owned properties was adopted:
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REGULAR MEETING JULY 30, 1984
RESOLUTION N0. 17-1984
WHEREAS, the Board of Public Works of the City of South
Bend, Indiana, has compiled a current detailed inventory
of all real property owned by the City of South Bend; and
WHEREAS, the Board of Public Works has reviewed said
inventory of real property and it finds that certain of
the Darcels of real estate now owned by the City of South
Bend are not necessary to the public use and are not set
aside by State and City laws for public purposes; and
WHEREAS, the Board of Public Works now wishes to take
the necessary action to make it possible for the Board, in
the future, to sell said parcels of real estate pursuant'
to State Statutes.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public
Works of the City of South Bend, Indiana:
That the parcels,of real estate owned by the
City contained in the following list are not
necessary to the public use and are not set
aside by State or City laws for public Durposes:
ADDRESS: DEED NO:
1510 S. St. Joseph 1250
615 N. Frances 1029
5202 N. Cushing 1099
423 S. Harris 574
1811 Florence 874
ADOPTED this 30th day of July, 1984.
BOARD OF PUBLIC WORKS
s/ John E. Leszczynski
s/ Richard L. Hill
s/ Michael L. Vance
ATTEST:
s/ Sandra M. Parmerlee, Clerk
ADOPTION OF RESOLUTION NO. 18-1984 - CONVEYING A PARCEL
OF LAND TO THE SOUTH BEND REDEVELOPMENT COMMISSION
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried,.the following Resolution No. 1801984 re -conveying to
the Redevelopment Commission a parcel of land located behind
the old J.C. Penny store was adopted:
RESOLUTION NO. 18-1984
A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY
OF SOUTH BEND, INDIANA, TO CONVEY A PARCEL OF LAND
TO THE SOUTH BEND REDEVELOPMENT COIDIISSIO14
.. ...... . . ..........
WHEREAS, on May 18, 1984, the South Bend Redevelopment
Commission conveyed to the Civil City of South Bend a parcel
of land located at the Northwest corner of South St. Joseph
Street and East Wayne Street in the Central Downtown Urban
Renewal Area, R66, more particularly described as follows:
Lots Numbered 50, 51 and 52 as shown on the original
Plat of the Town, now the City of South Bend.
and;
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REGULAR MEETING JULY 30,: 19'84
WHEREAS, the property was conveyed for the purpose
of developing a multi -story parking facility within
five (5) years; and
WHEREAS, the Board of Public Works is not in a
position at this timetoproceed with the development
of the multi -story parking facility.
NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND BOARD
OF PUBLIC WORKS AS FOLLOWS:
SECTION I. The real property described as:
Lots Numbered 50, 51 and 52 as shown on
the original Plat of the Town, now City
of South Bend
be re -conveyed to the South Bend Redevelopment Commission.
SECTION II. This.resolution shall be in full force and
effect upon execution by the Board of Public Works.
Approved this 30th day of July, 1984.
SOUTH BEND BOARD OF PUBLIC WORKS
s/ John E. Leszczynski, President
s/ Richard L. Hill
s/ Michael L. Vance
ATTEST:
s/ Sandra M. Parmerlee, Clerk
APPROVE COMMUNITY DEVELOPMENT CONTRACT & ADDENDA
The following Community Development contract and addenda were
presented to the Board for approval:
CENTER CITY ASSOCIATES
ECONOMIC DEVELOPMENT CAPITAL FUND
The targeted goal for this Activity is to assist
in two (2) loan projects to businesses located
within the City of South Bend.
Center City Associates may expend monies for
activities under this contract in an amount
not to exceed $20,000.00.
ADDENDUM I
DEPARTMENT OF PUBLIC PARKS
GENERAL PARK IMPROVEMENTS ACTIVITY
Addendum I indicates a change in the targeted goals
with the targeted goal for the Kennedy Park Swimming
pool being revised from a study to implementation
of architectural and engineering redesign work on
the Kennedy Park swimming pool.
ADDENDUM II
BUREAU OF HOUSING
PAINT -UP, REPAIR AND WEATHERIZATION PROGRAM
Addendum II indicates a change in the cost categories
as follows: the eligible costs categories have been
established - paint, caulking and other materials
necessary for preparation and painting of the
exterior surfaces of residential structures; labor
costs associated with the preparation of the surface
for painting and the actual painting of the exterior
of residential structures; contractual costs
associated with the completion of minor repairs
necessary to prepare the surfaces for painting;
mileage reimbursement for paint crew foreman.
Additionally, Appendix II will be replaced with
a new version.
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REGULAR MEETING JULY 30) 1984
Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, the above contract and addenda were approved and executed.
APPROVE CONTRACTOR AND HOMEOWNER AGREEMENTS - BUREAU OF
HOUSING NEIGHBORHOOD PAINT -UP PROGRAM
Ms. Janet S. Holston, Director, Bureau of Housing, submitted to
the Board for approval four (4) Neighborhood Paint -Up Program
Agreements for the Rehabilitation of Real Property between the
Board of Public Works and Homeowner and Neighborhood Paint -Up
Program Agreements for the Repair of Real Property between the
Board of Public Works and Contractor. The Agreements submitted.
are as follows:
1. HOMEOWNER: Alfreda Redding
ADDRESS: 1114 East Miner Street
CONTRACT AMOUNT: $485.00
CONTRACTOR: Hanks Enterprize
2. HOMEONWER: David & Sandra Howard.
ADDRESS: 921 North Hill
CONTRACT AMOUNT: $212.00
CONTRACTOR: Hanks Enterprize
3. HOMEONWER: Nancy LaCluyse
ADDRESS: 902 Sancome
CONTRACT AMOUNT: $520.00
CONTRACTOR: B & C Construction Company
4. HOMEOWNER: Nathanial Robinson
ADDRESS: 737 North Frances
CONTRACT AMOUNT: $480.00
CONTRACTOR: V.V. Engle Construction Co.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance
and carried, the above Agreements were approved and executed.
APPROVE RELEASE OF EASEMENTS - MONROE PARK
REDEVELOPMENT (PARCEL #11)
Mr. Leszczynski advised that Panzica Development Company, 422
East Monroe Street, South Bend, Indiana, indicated that they
have recently purchased a parcel of land, known as Parcel #11,
from the South Bend Redevelopment Department for a new office/
warehouse facility and is requesting a Release of Easements of.
the vacated alleyways encompassed within said parcel. In
response to that request, a Release of Easement releasing and
terminating all rights and interests by the Civil City of South
Bend by and through its Board of Public Works for water, sewer,
and drainage in the vacated alleyways within Parcel #11 was
presented for consideration. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the Release of
Easements was approved and executed.
APPROVE TITLE SHEET - STUDEBAKER CORRIDOR PHASE I PROJECT
Mr. Leszczynski advised that the Title Sheet for the above
referred to project was being presented at this time for
execution. Upon a motion made by Mr. Leszczynski, seconded by
Mr. Vance and carried, the above Title Sheet was approved and
signed.
REQUEST OF ST. JOSEPH COUNTY UNIT OF THE AMERICAN CANCER SOCIETY
TO CONDUCT INTERSECTION SOLICITATIONS - AUGUST 25. 1984 REFERRED
In a letter to the Board, Mr. Gary R. Pippenger, D.D_.S., President
of the St. Joseph County Unit of the American Cancer Society,
requested approval to conduct intersection solicitations at the
following locations:
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REGULAR MEETING JULY 30. 1984
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1. Edison & Ironwood
2. Lafayette & Colfax
3. Michigan & Ewing
4. Michigan & Chippewa
5. Mishawaka. Avenue &Ironwood
6. Western & Lombardy
7. Portage and Angela
8. Northshore Blvd. & Sample
9. Eddy & Angela
10. Lincolnway East & Ironwood
11. Ewing & Ironwood
Mr. Pippenger advised that the intersection solicitations would
be conducted on August 25, 1984 from 9:00 a.m, to 4:00 p.m.
Upon a motion made by Mr. Leszczynski,.seconded by Mr. Hill and
carried, the above request was referred to the Bureau of Traffic
and Lighting and the Police Department Traffic Division for
review and recommendation.
REQUEST OF SIMON BROTHERS, INC. TO HAVE ON -STREET PARKING
PRIVILEGES FOR UPCOMING FOOD SHOW - SEPTEMBER 29 & 30, 1984 REFERRED
In a letter to the Board, Mr. Michael J. Tezich, Sales Manager
Simon Brothers, Inc., 1901 Bendix Drive, South Bend, Indiana,
requested on -street parking privileges for their upcoming Food
Show scheduled for Saturday, September 29, 1984 and Sunday,
September 30, 1984. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Vance and carried, the above request was
referred to the Bureau of Traffic and Lighting and the Police
Department Traffic Division for review and recommendation.
REQUEST OF WXMG "MAGIC WALK" FOR ST. JUDE CHILDREN'S RESEARCH
HOSPITAL TO CONDUCT 6.5 MILE WALK - SEPTEMBER 29, 1984 REFERRED
In a letter to the Board, Ms. Annemarie Yanko, Volunteer Chair-
person, WXMG "Magic Walk" for St. Jude Children's Research
Hospital, 57320 Alan Road, South Bend, Indiana, advised that
WXMG and St. Jude Children's Research Hospital would like to
conduct a WXMG "Magic Walk" at Pinhook Park on Saturday,
September 29, 1984. Registration for the event will begin at
9:00 a.m. with the walk officially beginning at 10:00 a.m.
Ms. Yanko advised that use of the public parks for the 6.5
mile walk has been approved by the Board of Park Commissioners
and the walk will begin at Pinhook Park, proceeding on Riverside
Drive to Keller Park to Leeper Park and back to Pinhook. All of
the proceeds will go to St. Jude's. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the above request
was referred to the Bureau of Traffic and Lighting and the
Police Department Traffic Division for review and recommendation.
REQUEST OF CITY AWNING OF SOUTH BEND TO ERECT AN ENTRANCE
CANOPY AT TRAVELMORE, 212 WEST COLFAX AVENUE REFERRED
In a letter to the Board, Mr. Robert L. Hinsch, Sales Manager,
City Awning of South Bend, 1835 South Franklin Street, South
Bend, Indiana, requested permission to erect an entrance canopy
across the City sidewalk at the office of Travelmore, 212 West
Colfax, South Bend, Indiana. In his letter, Mr. Hinsch provided
a drawing of the entrance canopy and advised that the measure-
ments are as follows: front edge of canopy will be three (3)
feet from edge of existing curb; front legs will be three (3)
feet from curb edge; front and sides of 1" tubular steel frame
will be eight (8) feet four (4) inches from sidewalk and
bottom of cloth valance will be seven (7) feet four (4) inches
from the sidewalk. Upon a motion made by Mr. Leszczynski,,
seconded by Mr. Hill and carried, the above request was
referred to the Bureau of Traffic and Lighting and the
Building Department for review and recommendation.
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REGULAR MEETING JULY 30, 1984
APPROVE REQUEST OF WOMEN'S INTERNATIONAL LEAGUE FOR PEACE AND
FREEDOM AND THE ST. JOSEPH COUNTY NUCLEAR WEAPONS FREEZE CAMPAIGN
TO CONDUCT EDUCATIONAL RALLY ON RIVER BEND PLAZA - AUGUST 6, 1984
In a letter to the Board, Ms. Rolanda L. Hughes, Hiroshima Day
Planning Committee, Women's International League for Peace
and Freedom, advised that the W.I.L.P.F, and the St. Joseph
County Nuclear Weapons Freeze Campaign is requesting permission
to hold an educational rally on River Bend Plaza on Monday,
August 6, 1984 from. 12:00.noon to 1:00 p.m. The purpose of the
rally is to commemorate the bombing of Hiroshima; Japan and
would consist of several brief speeches and some singing with
an anticipated attendance of fifty (50) to seventy-five (75)-
people. Ms. Hughes additionally stated that with Board approval,
prior to the rally beginning at approximately 11:30 a.m. several
artists from Gallery Aquinas will use washable chalk to draw
"shadows" on the sidewalk near the stage. The shadows will be
used to illustrate the.power of nuclear weapons to destroy human
life instantaneously. The artists will endeavor not to disrupt
pedestrian traffic and will clean-up their work after the rally.
Ms. Hughes additionally requested the use of an electrical outlet
on the stage area and advised that it anticipated that the plaza
will be cleared and cleaned by 2:00 p.m. Mr. Leszczynski advised
that this request has been reviewed by the City Attorney's office
and the Office of Community Affairs. Both offices recommend
approval of the request to conduct the rally but recommend denial
of the use of the sidewalks for chalk drawings. It was also
noted that the Petitioner will be required to execute an
Indemnification Agreement holding the City harmless from any
liability that may occur due to this event. Upon a motion made
by Mr. Leszczynski, seconded by Mr. Hill and carried, the above
request to conduct the rally was approved and the request to
use the sidewalks for chalk drawings denied and subject to
the Petitioner providing the appropriate Indemnification Agreement.
APPROVE REQUEST OF INDIA14A YOUNG FAPMERS' ASSOCIATION TO
CONDUCT RUN THROUGH A PORTION OF THE CITY TO BENEFIT THE
RONALD MC DONALD HOUSE - AUGUST 4, 1984
Mr. Leszczynski advised that it has been brought to the attention
of the Board by Lt. Larry C. Blume, South Bend Police Department
Traffic Division, that the Indiana Young Farmers' Association,
Room 229, State House, Indianapolis, Indiana, is planning a run
on August 4, 1984, from the McDonald Restaurant south on Main
Street from McDonalds to Chippewa then south on Michigan Street
to the City limits to benefit the Ronald McDonald House in
Indianapolis. It was noted that one or two individuals will be
running with a pick-up truck with trailer in front of them and
another vehicle behind. Lt. Blume advised that Mr. Ralph J.
Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed
the request and recommends approval. Additionally, the Police
Department Traffic Division has reviewed the request and will
provide one police car to do the escort for this event. Based
on these favorable recommendations, upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the above request
was approved.
APPROVE REQUEST TO CONDUCT BLOCK PARTY - 400 BLOCK EAST
VICTORIA STREET (AUGUST 5, 1984)
In a letter to the Board, Ms. June Hollins, 410 East Victoria
Street, South Bend, Indiana, requested that the 400 block of
East Victoria Street between Carroll Street and Fellows Street
be closed off for a neighborhood block party on Sunday, August
5, 1984 from 5:00 p.m. until dark. Mr. Leszczynski advised
that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and
Lighting, has reviewed this request and recommends approval
subject to the maintenance of a ten (10) foot clear and un-
obstructed lane for emergency purposes. It was noted that
the Bureau of Traffic and Lighting will deliver the necessary
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REGULAR MEETING JULY 30, 1984
barricades and the Petitioner will be responsible for the
placement and removal of the barricades on the date of the
event. Upon a motion made by Mr. Leszczynski, seconded by
Mr. Hill and carried, the above request was approved.
APPROVE REQUEST TO CONDUCT BLOCK PARTY -.1300 BLOCK
OF EAST SOUTH STREET (AUGUST 5, 1984)
In a letter to the Board, Mrs. Sandra L. Hanis, 1401 East South
Street, South Bend, Indiana, requested permission to conduct an
annual neighborhood block party on East South Street. She
stated that the residents would like to block the street from
the alley at 1300 East South Street to the island where Longfellow
meets South Street on Saturday, August 4, 1984 with a raindate of
Sunday, August 5, 1984 from 4:00 p.m. to midnight. Mr.
Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau
of Traffic and Lighting, has reviewed this.request and recommends
approval subject to the maintenance of a ten (10) foot clear and
unobstructed lane for emergency purposes. It was noted that the
Bureau of Traffic and Lighting will deliver the necessary barricades
and "Street Closed Ahead" sign and the Petitioner will be res-
ponsible for the placement and removal of the barricades and
sign on the date of the event. Mr. Wadzinski further recommended
that the lane between South Street and Longfellow around the
island remain open for traffic. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the above recom-
mendation was accepted and the request approved.
APPROVE REQUEST TO CONDUCT STREET SERVICES - DORA LOTTIE
In a letter to the B:`oard, Ms. Dora Lottie, 2024 Pershing, South
Bend, Indiana, requested permission to conduct Street Services
the first two weeks in August. She advised that the services
will be held in the vicinity of College Street and Linden Avenue
on the corner and other co-workers of the Church will be assist-
ing her in the services from 6:30 p.m. to 8:00 p.m. Mr. Leszczynski
advised that this is an annual request and that it has been reviewed
by Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting,
and recommends approval subject to Ms. Lottie leaving a portion of
the sidewalk open to pedestrian movement. Upon a motion made by
Mr. Leszczynski, seconded by Mr. Hill and carried, the above
request was approved.
APPROVE REQUEST OF OUR LADY OF HUNGARY SCHOOL TO CLOSE
CHAPIN & BRUCE STREETS FOR PARISH FUN FAIR - AUGUST 18, 1984
Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager,
Bureau of Traffic and Lighting, has reviewed the request of
the Our Lady of Hungary School to close Chapin Street between
Calvert and Bruce and Bruce Street between Chapin and Catalpa
on August 18, 1984, said original request submitted to the
Board on July 23, 1984 and recommends approval. Approval is
subject to the maintenance of a ten (10) foot clear and un-
obstructed lane for emergency purposes. It was noted that
the Bureau of Traffic and Lighting will deliver the necessary
barricades with the Petitioner responsible for the placement
and removal of the barricades for this event. Upon a motion
made by Mr. Leszczynski, seconded by Mr. Hill and carried,
the above recommendation was accepted and the request approved.
APPROVE TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the following one (1) traffic control device was approved:
INSTALL STOP SIGN - On Meade at Prairie (uncontrolled
"T" intersection).
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REGULAR MEETING
JULY 30, 1984
APPROVE HANDICAPPED PARKING PERMITS
Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, the following five (5) handicapped parking permit
applications were approved and referred to the Deputy Controller's
office for issuance of permits:
Loucrecia Grim, 220 Bendix, S.B.
Mary M. Kistler, 1911 S. Ironwood, S.B.
Mildred L. Maze, 815 S. 24th, S.B.
Henry R. Jackson, 237 N. Wellington, S.B.
Carl E. Ketchum, 935 S. 26th S.B.
APPROVE CONTRACTOR'S BOND
Mr. Melvin Humphrey, Engineering Department, recommended that the
Contractor's Bond for Michael K. Gardner be approved retroactive
to July 25, 1984. Upon a motion made by Mr. Leszczynski, seconded
by Mr. Vance and carried, the above Contractor's Bond was approved.
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT
A report from the Department of Code Enforcement indicating a total
of one hundred eight (108) properties cleaned from July 23, 1984
to July 27, 1984 was submitted. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the report was filed.
FILING OF STREET LIGHT OUTAGE REPORT
The report submitted to the Board indicated a total of sixty-five
(65) outages for the period June 22, 1984 to July 25, 1984. Upon
a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the report was filed.
Common Council President Beverlie Beck was in attendance at the
meeting and submitted to the Board a list containing street light
outages at thirteen (13) locations. Mr. Leszczynski advised her
that they will be added to the street light outage list submitted
to Indiana and Michigan Electric Company by the Engineering
Department.
APPROVE CLAIMS
Mr. Elroy J. Kelzenberg, Executive Director, St. Joseph County Job
Training Program, submitted two (2) lists containing a total of
forty-seven (47) claims and recommended approval. Additionally,
City Controller Michael L. Vance submitted Claim Docket No. 13832
through Claim Docket No. 14261 and recommended approval. Upon a
motion made by Mr. Vance, seconded by Mr. Hill and carried, the
claims were approved and the reports filed.
PRIVILEGE OF THE FLOOR:
COMMON COUNCIL PRESIDENT BEVERLIE BECK'S CONCERNS REGARDING
CABLEVISION SERVICE IN THE RIDGEDALE AREA
Common Council President Beverlie Beck was present and advised
the Board that she has had discussions with many residents of
the Ridgedale area and most want cablevision service. She asked
Mr. Leszczynski for a map of the area so she could plot out the
residents who did and who did not want the service. She addition-
ally stated that she would like an appointment with Mr. Hill to
discuss this matter. Mr. Hill advised that his office has
looked at the legal issues involved in this matter and have
determined that Heritage Cablevision is not considered a utility.
Additionally, according to the Franchise Agreement and the
ordinance governing cablevision franchises, Heritage does have
the right to use the tree lawn areas for installation of equip-
ment. Mr. Hill further advised that the issue of "substantial
coverage" by Heritage Cablevisi.on has arisen and he stated that
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REGULAR MEETING
JULY 30 1984
311
Heritage has statistics to indicate that they do provide
substantial coverage, noting that 100% coverage is not
required. Ms. Beck indicated that Indiana Cablevision had
promised the residents of the Ridgedale area that cablevision
service would be provided. She indicated that when Heritage
Cablevision took over the franchise from Indiana Cablevision
they were aware of this promise having been made. Mr. Hill
indicated that Heritage Cablevision is willing to listen to
comments the City may wish to make regarding this matter.
It was noted that on July 11, 1984, Heritage Cablevision installed
cable junction metal boxes in the tree lawn areas of the Ridgedale
area. Residents of the area objected to the location of the
boxes and in response, the City revoked a permit issued to
Heritage Cablevision for the installation of the junction boxes.
Residents asked that the boxes be installed in,the rear of their
yards using the utility easements already available and out of
site. As stated above, it has been determined that Heritage
Cablevision is not considered a utility and therefore cannot
use the rear easements without individual permission from each
property owner. The matter of the continued installation of
cablevision service to the Ridgedale area and appropriate
placement of junction boxes is still pending.
ADJOURNMENT
There being no further business to come before the Board, upon
a motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, the meeting adjourned at 10:27 a.m.
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Michael L.-Vance
ATTEST:
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in- ra . Parmer ee, Clerk
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