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HomeMy WebLinkAbout07/23/84 Board of Public Works Minutes290 REGULAR MEETING JULY 23, 1984 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Monday, July 23, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. MichaeLZ. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a request of the National Association of Letter Carriers to conduct an intersection solicitation was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the minutes of the July 16, 1984, regular meeting of the Board were approved OPENING OF BIDS TWYCKENHAM DRIVE, ANGELA BOULEVARD PAVEMENT REPAIR PROJECT This was the date set for the receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. Bid was signed by Robert L. P.O. Box 1775 McCormick, Superintendent, South Bend, Indiana 46634 Non -Collusion Affidavit was in order and a 5 io Bid Bond was submitted. TOTAL WALSH AMOUNT OF BID: $181,079.40 & KELLY, INC. Bid was signed by Richard D. 24358 State Road 23 Vick, Vice -President and D. South Bend, Indiana 46614 Joyce Glass, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $183,885.25 Mr. Leszczynski advised that this project involves pavement and scarification work. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Engineering Department for review and recommendation. AWARD BID - DATA COMMUNICATIONS EQUIPMENT POLICE DEPARTMENT In a letter to the Board, Police Chief Charles T. Hurley advised that the bid submitted on January 16, 1984 and supplemental Addendum submitted on June 15, 1984 by the Codex Corporation, 6525 East 82nd Street, Suite 115, Indianapolis, Indiana, have been reviewed and the following equipment listed on the bid and addendum is recommended for purchase: Product Product Qty Purchase Price Code 2400 Description MY,2400 2 $ Price 998.00 Extended S 1,996.00 Modem P-P 24310 60210 4/8 Chan Encl. 21480 Async to Sync Converter/ODt 6002 LSI 4800 Modem 2 137.00 6 1,330.00 6 2,450.00 Installation: Main and remote sites. Total Equipment and Installation Cost 274.00 7,980.00 14,700.00 $ 1,268.00 $26,218.00 REGULAR MEETING JULY 23. 1984 291 I It was noted that when bids for this equipment were opened by the Board on January 16, 1984, Codex Corporation was the only vendor submitting a bid. Chief Hurley.advised that the Addendum submitted on June 15, 1984, met original bid specifications and the multiplexer introduced in that Addendum by Codex with built-in Hewlett Packard spoofing is less than the bid submitted by Codex on January 16, 1984. It was further recommended that monthly maintenance be omitted at this time. Mr. Leszczynski advised that the data communications hardware in question for the Police Department will be a computer link to the police substations. Upon a mtoion made by Mr. Hill, seconded by Mr. Vance and carried, the above recommendation was accepted and the bid awarded. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development contract was presented to the Board for approval: FRIENDS OF THE UNEMPLOYED The targeted goals for the Friends of the Unemployed Activity are to assist 60 unemployed persons in obtaining job placement counseling and provide 120 persons with employment information through a walk-in job clinic. The total cost of this activity shall not exceed $7,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above contract was approved and executed. APPROVE CONTINUATION OF TRAFFIC AGREEMENT T-246 - INDIANA DEPARTMENT OF HIGHWAYS Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Light- ing, submitted to the Board for approval a letter notifying the Indiana Department of Highways of the City of South Bend's intentions to continue the on -going Agreement No. T-246 for traffic signal maintenance and specific routine maintenance from June of 1984 until January 31, 1987. The letter further indicated that as stated in the original Agreement that either party may cancel this Agreement within ninety (90) days through written notice. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above referred to Letter of Continuation of Traffic Agreement T-246 was approved and executed. APPROVE REVISED AGREEMENT WITH INDIANA & MICHIGAN ELECTRIC COMPA14Y FOR MUNICIPAL SERVICES FACILITY, 701 WEST SAMPLE STREET Mr. Leszczynski advised that Mr. P.H, McDonald, Power Engineer, Indiana & Michigan Electric. Company, 220 West Colfax Avenue, South Bend, Indiana, has indicated that on November 28, 1983, the Indiana Public Service Commission approved changes in the "terms of contract" for tariff. LGS. The initial term is still one (1) year, but the cancellation clause is now six (6) months at any time after the initial one (1) year term. Mr. McDonald stated that formally, the City could only cancel sixty (60) days prior to the anniversary date of the contract. If that date was missed, the City would have had to go a full year before any changes could be made. The referred to Agreement reflects this change and also updates the City's Agreement to reflect present requirements. An analysis of the City's account for for the Municipal Services Facility indicates LGS tariff to be the most economical at existing levels. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Agreement was approved and executed. 292 REGULAR MEETING JULY 23', 1934 APPROVE AGREEMENT AND GENERAL RELEASE INC., ENGLEWOOD ELECTRICAL SUPPLY CO., COMPANY AND THE CITY OF SOUTH BEND F0 BETWEEN ARROW ELECTRIC, THE DOW CHEMICAL R REPLACEMENT OF LIGHT POLES Board Attorney Carolyn V. Pfotenhauer advised that the Agreement submitted to the Board is between Arrow Electric, Inc., Englewood Electrical Supply Company, City of South Bend, and The Dow Chemical Company and allows for the replacement of sixteen (16) light poles.on Washington Boulevard that were defective at no cost to the City. Mr. Leszczynski thanked Ms. Pfotenhauer for her assistance in resolving this complicated issue. Upon a motion made by Mr. Leszczynski,-seconded by Mr. Vance and carried, the above Agreement and General Release was approved and executed. APPROVE BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM AGREEMENTS Ms. Janet S. Holston, Director, Bureau of Housing, submitted to the Board for approval two (2) Agreements for Rehabilitation of Real Property between the Board of Public Works and Homeowner and Agreements for the Repair of Real Property between the Board of Public Works and Contractor as follows: HOMEOWNER: Balint Szoke ADDRESS: 1534 Swygart CONTRACTOR: Bockaj Construction Company CONTRACT AMOUNT: $480.00 HOMEOWNER: James Hammes ADDRESS: 1710 South Jackson CONTRACTOR: Hanks Enterprize CONTRACT AMOUNT: $560.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Agreements were approved and executed. EXECUTION OF AGREEMENT BETWEEN THE CITY OF SOUTH BEND AND AMERICAN ROYAL, INC. (RE: TORRINGTON BUILDING) Mr. Hill advised that pursuant to Board approval for authorization to execute an Agreement between the City and American Royal, Inc. granted at the Special Meeting of the Board held on June 25, 1984, the Agreement submitted today is said indemnification agreement indicating that A/R, Eugene Pilat and Anthony J. Phillips shall indemnify and save harmless the City from any suits or actions in regards to the condition of the Torrington property sold to A/R. It was noted that the title for said property was conveyed to the City from the Torrington Company and from the City to the Business Development Corporation of South Bend, Mishawaka, and St. Joseph County to facilitate A/R's location and the City and the Business Development Corporation were conduits for the transfer of title to Phillips and Pilat and never had any beneficial interest or.exercised any control over the property. A motion having been made and seconded on June 25, 1984 to approve this Agreement, the Agreement at this time was executed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - LANDMARK PARK SECTION ONE - CURBS, STREETS AND OTHER NECESSARY INCIDENTAL CONSTRUCTION PROJECT Mr. Leszczynski advised that Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $20,495.97 for a new contract sum including this Change Order in the amount of $147,496.47. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond submitted by Walsh & Kelly was filed. 1 1 1 1 1 REGULAR MEETING JULY 23, 1984 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS STUDEBAKER CORRIDOR PHASE I PROJECT In a letter to the Board, Mr. Neil Shanahan, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the. Studebaker Corridor Phase I Project. Mr. Leszczynski advised that this project will consist of curb, sidewalk and landscaping improvements. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved REQUEST OF OUR LADY OF HUNGARY SCHOOL TO CLOSE CHAPIN & BRUCE STREETS FOR PARISH FUN FAIR AUGUST 18, 1984 REFERRED In a letter to the Board, Keith and Kathy Jackson, Chaircouple for the Our Lady of Hungary School Fun Fair, 735 West Calvert Street, South Bend, Indiana, requested that Chapin Street, between Calvert and Bruce Streets and Bruce Street between Chapin and Catalpa Streets be closed on August 18, 1984, from 4:00 p.m. to 12:00.midnight for the annual Home and School Fun Fair. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF YOUTH SERVICE BUREAU TO CONDUCT FUNDRAISING BREAKDANCE CONTEST ON RIVER BEND PLAZA - AUGUST 8, 11, 18 & 25, 1984 REFERRED In a Memorandum to the Board, Ms. Laurie Green of the Youth Service Bureau, 2222 Lincolnway West, South Bend, Indiana, requested the use of River Bend Plaza for a proposed fundraising event, an elimination style breakdance contest for youth on August 8,-11, 18 with one contest each day and the final elimination contest on August 25, 1984. Ms. Green advised that the contest would begin each day at 2:00 p.m. and that money prizes donated by community businesses and clubs would be awarded to contest winners. A one dollar ($1.00) entry fee for all dancing participants would be charged and at the final elimination contest a two dollar ($2.00) fee will be charged for admission, All participants will be required to sign a statement releasing the City of South Bend from any liability due to injury. The use of a raised platform for the dancers from the Park Depart- ment will be utilized and refreshments will be sold to increase profits. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting, the Police Department Traffic Division the Office of Community Affairs and the City Attorney's office for review and recommendation. APPROVE REQUEST OF NATIONAL ASSOCIATION OF LETTER CARRIERS TO CONDUCT ANNUAL MUSCULAR DYSTROPHY ASSOCIATION INTERSECTION SOLICITATION - JULY 29. 1984 In a letter to the Board, Ms. Karen S. Locke, District Director, National Association of Letter Carriers, South Bend Branch.#330, 103 West Wayne Street, Room 307, South Bend, Indiana, requested permission to hold their annual Muscular Dystrophy Association Intersection Solicitation on Sunday, July 29, 1984 from 12:00 noon to 4:00 p.m. at the following intersections: 1. Miami & Ireland 2. Edison &.Ironwood Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting has reviewed this request and recommends that the Association be allowed to solicit funds at the Edison and Ironwood intersection but recommended denial of the request to solicit at the intersection of Miami & Ireland. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Mr. Wadzinski's recommendation was accepted and approval granted to solicit at the intersection of Edison & Ironwood. REGULAR MEETING JULY 23. 1984 APPROVE REQUEST OF SAINT JOSEPH'S MEDICAL CENTER TO INSTALL SIGNAGE AT THE CORNER OF LA SALLE & ST. LOURS STREETS Mr. Leszczynski advised that the City Attorney's office, Bureau of Traffic and Lighting, Police Department Traffic Division and the Building Department have reviewed the request of the St. Joseph's Medical Center to install signage at the corner of LaSalle and St. Louis Streets, said request and appropriate site plans submitted to the Board on July 16, 1984, and recommends approval at this time, subject to the Medical Center complying with the necessary Building Department, Traffic and Lighting and insurance requirements. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendations were accepted and the request approved. APPROVE REQUEST TO CLOSE A PORTION OF THE NORTH/SOUTH ALLEY BETWEEN FREDERICKSON & WESTMORE. STREETS FOR AUCTION - JULY 28, 1984' In a letter to the Board, Paul and Loretta Duda, 6223 Exeter Court, South Bend, Indiana, requested that a portion of the north/south alley between Westmore and Frederickson Streets be closed on July 28, 1984, between the hours of 9:00 a.m, and 6:00 p.m, during which time a public auction for Anna and Paul Duda will be held at 2630 Frederickson Street. The alley closure is being requested in order to insure the safety of individuals attending the auction. Mr. Leszczynski advised that Mr., Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed this request and recommends approval. It was noted that barricades will be delivered by the Bureau of Traffic and Lighting and the Petitioner will be responsible for setting them in place and removing them when the auction is finished. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the request approved. APPROVE REQUEST OF INDIA14A HEALTH CENTERS, INC. TO CLOSE A PORTION OF WALNUT STREET FOR OPEN HOUSE - AUGUST 19, 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Indiana Health Centers, Inc. South Bend Community Health Center to close Walnut Street from Western Avenue south to Huron Street on Sunday, August 19, 1984 from 11:00 a.m. to 3:00 p.m. for a "Year of the Migrant Child" open house, said original request submitted to the Board on April 23, 1984, and recommends approval. Approval was recommended subject to the maintenance of a ten (10) foot clear and unobstructed lane for emergency purposes. It was noted that the Petitioner will be responsible for the setting in place and removal of the barricades with the Bureau of Traffic and Lighting providing instructions for the proper placement of the barricades. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the request approved. APPROVE REQUEST OF GRACE A.M.E. ZION CHURCH TO CLOSE A PORTION OF VASSAR STREET FOR PARISH PIG ROAST - JULY 28. 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of.Traffic and Lighting, has reviewed the request of the Grace A.M.E. Zion Church to close a portion of Vassar Street on Saturday, July 28, 1984 from 10:00 a.m, to 8:00 p.m. for a "Pig Roast" and fun fair, said request submitted to the Board on July 16, 1984, and recommends approval subject to the maintenance of a ten (10) foot clear and unobstructed lane for emergency purposes. It was noted that the Petitioner will be responsible for the setting in place and removal of the barricades and for the placement and removal of a "Street Closed Ahead" sign on Vassar at Cleveland, said barricades and signage to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the request approved. 1 1 1 295 REGULAR MEETING JULY 23, 1984 APPROVE REQUEST OF WILLIAM PENN ASSOCIATION TO ;CLOSE ALLEYS FOR ANNUAL PICNIC - JULY 28, 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of the William Penn Association to close the alleys surrounding the William Penn Club on Saturday, July 28, 1984 commencing at 12:00 noon for the annual picnic, said request submitted to the Board on July 11, 1984, and recommends approval subject to the alleys being used as spectator areas with no permanent booths being set in place thus allowing the alleys to be used for emergency purposes should the need arise.. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE THE 2300 & 2400 BLOCK OF UNION AVENUE FOR NEIGHBORHOOD BLOCK PARTY AUGUST'19, 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request to close the 2300 and 2400 blocks of Union Avenue for a neighborhood block party submitted to the Board on July 16, 1984, and recom- mends approval subject to the maintenance of a ten (10) foot clear and unobstructed lane -for emergency purposes. It was noted that the Petitioner will be responsible for the setting in place and removal of the barricades, said barricades to be delivered by the Bureau of Traffic.and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the request approved. APPROVE TITLE SHEET - KENSINGTON FARMS EAST, SECTION 3. PART 5 Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented to the Board at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Title Sheet was approved and signed. APPROVE SIDE14ALK SALE PERMIT APPLICATION Mr. Leszczynski advised that the following Sidewalk Sale Permit application has been received: NAME OF BUSINESS: Erica's LOCATION: 1602 Mishawaka Avenue BY: Richard R. Broecker DATES: August 3 & 4, 1984 FOR THE PURPOSE OF SELLING: Needlework Supplies It was noted that a $1,000,000.00 Certificate of Insurance naming the City of South Bend as an additional insured for this event was attached to the application. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above applica- tion was approved and referred to the Deputy Controller's office for issuance. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following five (5) handicapped parking permit applica- tions were approved and referred to the Deputy Controller's office for issuance of permits: Betty S. Woolverton, 719 Greenview, S.B. Theodore J. Sikorski, 1349 W. Fisher, S.B. Mike A. Phillips, 2608 Powderhorn, S.B. Vera C. Yeager, 129 Franklin, S.B. Karen Comer, 1629 N. Olive, S.B. e REGULAR MEETING JULY 23, 1984 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred fifty-nine (159) properties cleaned from July 16, 1984 to July 2G, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS City Controller Michael L. Vance submitted Claim Docket No. 13239 through Claim Docket No. 13831 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 9:53 a.m. 'Qz's- �Y��t'z J n E. Leszcz n k aR—i—chard L. Hill 111-'On.9p (14, Michae L. ance ATTEST: Sandra M. Parmerlee, Clerk