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HomeMy WebLinkAbout07/09/84 Board of Public Works Minutes2'72 REGULAR MEETING JULY 9. 1984 The regular meeting of the Board of Public Works was convened at 9:36 a.m, on Monday, July 9, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Hill seconded by Mr. Vance and carried, the minutes of the reconvened recessed regular meeting of the Board held on June 25, 1984 and the minutes of the regular meeting of the Board held on July 2, 1984 were approved. PUBLIC HEARING .AND RECOMMENDATION - PETITION OF HERITAGE CABLEVISION FOR INCREASE IN MAXIMUM RATE FOR BASIC SERVICE Mr. Leszczynski advised that this was the date set for the public hearing on the matter of Petition filed by Heritage Cablevision to review and increase the established maximum rate for basic service pursuant to Section 7-5(1)(.2)(b) of Ordinance No. 7181-83. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Thomas J. Brunner, Jr., Attorney at Law, 120 West LaSalle Avenue, South Bend, Indiana, representing Heritage Cablevision and Ms. Annette Rotolo, General Manager, Heritage Cablevision were present at the public hearing. Mr. Brunner addressed the Board on behalf of Heritage Cablevision. He advised that the Board has been provided with information justifying an increase in the basic service rate of 6.4% and that there has not been c rate increase for cablevision in this area in two (2) years. He reiterated that the Petition requests an increase from $10.95 per month to $11.65 per month for basic service effective September 1, 1984. Mr. Brunner stated that Heritage Cablevision has ex- perienced a sixty-three percent (63%) increase in its programming costs over the last two (2) years. He also stated that because of a recent Supreme Court decision, Heritage has experienced a - twenty-seven per cent (27%) increase in copyright costs. Additional costs incurred include a ten per cent (10%) increase in wages, capital improvements in the amount of $130,000.00, improvements in the telephone system totalling $70,000.00 and the expense incurred for the replacement of the vehicle fleet over the last year. Further, in the area of customer service, office hours have been expanded as well as the number of customer service representatives. Additionally, an expense of $17,000.00 has been incurred as a result of an outside consultant being hired to monitor customer service personnel to make sure the customers are getting the best service possible. Mr. Vance advised that he did request additional financial informa- tion from Mr. Brunner two weeks ago which he has received and reviewed. Mr. Hill inquired if Heritage Cablevision is taking steps in other communities to increase their basic service rate. Mr, Brunner responded that Heritage, in addition to South Bend, has petitioned Mishawaka and received approval and intends to petition the City of Roseland. He advised that outside of these three (3) cities, the increase is automatic with the City of Rochester having a slightly lower rate. In response to Mr. Hill's inquiry whether or not the City of Mishawaka approval contained any stipulations regarding future rate increases, Mr. Brunner stated that the City of Mishawaka requested that there be no additional rate increase for a period of one (1) year to which Heritage Cablevision agreed. Mr. Brunner advised, however, that federal legislation is currently pending which would take away from the City the jurisdiction to regulate cablevision rates and should that legislation pass, the REGULAR MEETING JULY 9,:1984 federal law would supercede. Mr. Brunner stated that the federal legislation pending provides for a five per cent (5%) increase each year. In response, Mr. Hill stated that the matter of approving cablevision rate increases will probably not be within the Board's jurisdiction in the future. It was noted that no written objections to the increase in basic cablevision service were received by the Board of Public Works. There being no one else present wishing to speak either for or against the above.referred to, increase, upon a:motion made by Mr...:Vance, seconded by Mr. Leszczynski and carried, the public hearing on this matter was closed and the rate increase approved. OPENING OF BID ADDENDUM NO. 1 COMPUTER EQUIPMENT FOR THE CITY OF SOUTH BEND Pursuant to Board approval of a recommendation from Crowe, Chizek and Company that an Addendum to the original specifications for computer equipment for the City of South Bend be prepared and distributed to the vendors that submitted bids on February 27, 1984, this was the date set for the receiving and opening of said Addendum No. 1 to specifications for said equipment. It was noted that Addendum No. 1 contains detailed specifications related to system intergration capabilities and asks the vendor to supply information as to the ability to meet these specifica- tions and the cost of additional hardware and/or software which may be required. The following vendors submitted additional information as requested in Addendum No. 1 to specifications: 1. COMPUTERLAND 205 East McKinley Mishawaka, Indiana 46545 2. IBM CORPORATION 215 South St. Joseph Street South Bend, Indiana 46601 3. COMPUTER SPECIALISTS 401 North Michigan South Bend, Indiana 4. GENERAL MICRO, INC. 420 West Washington South Bend, Indiana 5. BURROUGHS CORPORATION 1335 Mishawaka Avenue South Bend, Indiana 46615 6. NCR CORPORATION 1920 East McKinley Avenue Mishawaka, Indiana 46545-7296 In response to an inquiry from a representative from Computer Specialists, Mr. Vance advised that it is anticipated that Crowe Chizek and Company will have their review of the informa- tion received today finished by July 20th and a final recommenda- tion by the end of the month of July. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above information received in response to Addendum No. 1 to specifications for computer equipment for the City of South Bend was referred to the City Controller's office and Crowe Chizek and Company for review and recommendation. 1274 REGULAR MEETING JULY 9, 1984 OPENING OF BIDS - CAR WASHES FOR CITY.VEHICLES FOR THE CALENDAR YEAR BEGINNING AUGUST 1, 1984 AND ENDING JULY :31,'1985 This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: DON'S MARATHON & CAR WASH, INC. 1836 South Michigan. Street South Bend, Indiana HI -SPEED AUTO WASH 609 East LaSalle Street South Bend, Indiana Board Attorney Carolyn V. Pfotenhauer advised that the bid sub- mitted by Don's Marathon & Car Wash, Inc. was signed by the Secretary of the Corporation only and not also by the President and is thereby defective. Further, Ms. Pfotenhauer advised that the bid submitted by Hi - Speed Auto Wash contained a check as bid security which was not signed and which was not a Certified Check thereby rendering this bidalso defective. Based on both bids being defective, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the two bids were rejected and the Clerk instructed to readvertise for this service. ADOPTION OF RESOLUTION NO. 14-1984 - DISPOSAL OF OBSOLETE EQUIPMENT (ENGINEERING DEPARTMENT) Mr. Leszczynski advised that the Engineering Department has requested permission to declare obsolete and dispose of office and miscellaneous equipment that is broken and no longer needed by the Department. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 14-1984 was adopted: RESOLUTION NO. 14-1984 WHEREAS, it has been determined Works that the following equipment the Engineering Department of the ITEM Pitney -Bowes 250 Copier (does not work, no one would take it for trade-in) Calculator Stand by the Board of Public is no longer needed by City of South Bend: QUANTITY l Secretary Chair 2 Office Chair 2 Drafting Stool 2 WHEREAS, Indiana Code 36-1-11-6 permits the disposal of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above equipment is no longer needed by the City of South Bend. BE IT FURTHER RESOLVED that the Engineering Department of the City of South Bend be authorized to dispose of said equipment and remove same from the City Inventory. 275 REGULAR MEETING JULY 9, 1984 DATED this 9th day of July, 1984. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Michael L. Vance ATTEST: s/ Sandra M. Parmerlee, Clerk APPROVE BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM AGREEMENT Ms. Janet S. Holston, Director, Bureau of Housing, submitted to the Board for approval one (1) Agreement for Rehabilitation of Real Property between the Board of Public Works and Homeowner and Agreement for the Repair of Real Property between the Board of Public Works and Contractor as follows: HOMEOWNER: Annabelle Brown ADDRESS: 1202 South Bend Avenue .CONTRACTOR: Bockaj Construction Company CONTRACT AMOUNT: $580.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Agreement was approved and executed. APPROVE AGREEMENT BETWEEN THE CITY OF SOUTH BEND, STATE OF INDIANA AND MEMORIAL HOSPITAL FOR THE INSTALLATION OF AN ACTUATED, INTERCONNECTED TRAFFIC SIGNAL SYSTEM - U.S. 33 (MICHIGAN STREET) AND BARTLETT STREET Mr. Leszczynski presented to the Board for approval an Agreement between the City of South Bend, the State of Indiana, through the Indiana Department of Highways and Memorial Hospital of South Bend, for the installation of an actuated, interconnected Traffic Signal System on U.S. 33 (Michigan Street) and Bartlett Street, with the total cost of installation being paid by Memorial Hospital. The Agreement indicates that an actuated traffic signal system with left turn indications shall be installed at the intersection of U.S. 33 (Michigan Street) and Bartlett Street and to be interconnected with the existing signal at Navarre Street and the existing system to the south. Mr. Leszczynski further advised that this traffic signal system was a stipulation of the previously approved request of Memorial Hospital to vacate Main Street for hospital expansion. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Agreement was approved and executed. APPROVE MEMORANDUM OF UNDERSTANDING - SOUTH BEND HOUSING AUTHORITY/CITY OF SOUTH BEND Mr. Leszczynski advised that the Board has received for approval a Memorandum of Understanding which indicates. that the South. Bend Housing Authority as authorized by South Bend Housing Authority Resolution No. 1089 passed on June 27, 1984, agrees to cooperate and assist the City of South Bend in its Rental Rehabilitation Program as outlined in the Memorandum. It was noted that this Memorandum provides assistance in the prepara- tion of the City of South Bend's application for the "Rental Rehabilitation Program" that involves the use of Section 8 Existing Housing Funds. It was further noted that the staff of the Housing Authority of the City of South Bend, per Resolu- tion No. 1089 was authorized to proceed with the preparation of.such application and any other supporting documents required for the submittal of a proposal for the City to participate in the Rental Rehabilitation Program and for The South Bend Housing Authority to receive additional Section 8 Existing Certificates as a part of this program. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Memorandum of Understanding was approved and executed. 276 REGULAR MEETING JULY 9, 1984 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - CAMDEN/HOWARD & NILES PAVEMENT PROJECT In a letter to the Board, Mr. Joseph J. Pluta, P.E., Manager, Bureau of Design and Administration, requested that the Board advertise for the receipt of sealed bids for the Camden/Howard & Niles Pavement Project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - DE-ICING MATERIALS (STREET DEPARTMENT) In a letter to the Board, Mr. Sean Watt, Director, Division of Transportation, requested that the Board advertise for the receipt of sealed bids for de-icing materials for the Street Department. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved. REQUEST TO CONDUCT BLOCK PARTY ON EAST WASHINGTON STREET (JULY 25. 1984) REFERRED In a letter to the Board, Mrs. Elmer A. Rich, 1305 East Washington Street, South Bend, Indiana, requested that East Washington Street between Sunnyside and Jacob Street be closed for a neighbor- hood block party on Wednesday, July 25, 1984, with a rain date of Thursday, July 26, 1984, from 5:30 p.m. until 9:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO CONDUCT BLOCK PARTY IN THE 1000 BLOCK. OF WEST OAK STREET - (AUGUST 4, 1984) REFERRED In a letter to the Board, Mrs. Linda Johnson, 1015 West Oak Street, South Bend, Indiana, requested that the 1000 block of West Oak Street, between Sherman and Allen be closed for a neighborhood block party to be held on August 4, 1984 from 8:00 a.m, until 8:00 p.m. with a rain date of August 5, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE TITLE SHEET - KENSINGTON FARMS EAST (SECTION 3, PARTS 3 & 4) Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Title Sheet was approved and signed. REQUEST OF ST. MARY OF THE ASSUMPTION CHURCH TO CLOSE PORTION OF ASSUMPTION DRIVE - (AUGUST 12, 1984) REFERRED In a letter to the Board, Rev. F. Thomas Lallak, Pastor, St. Mary of the Assumption Church, 3402 South Locust Road, South Bend, Indiana, requested permission to close a portion of Assumption Drive on Saturday, August 12, 1984, from 12:00 noon until 10:00 p.m. for the Annual Parish Festival. Upon a motion made by Mr. Leszczynski, seconded by Mr, Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF MARANATHA TEMPLE TO CONDUCT WALK-A-THON (JULY 21, 1984) REFERRED In a letter to the Board, Barbara Bunton, Singles Director, Maranatha Temple, 760 South Michigan Street, South Bend, Indiana, indicated that the congregation of the Temple is requesting per- mission to conduct a Walk -A -Thou in downtown South Bend on Saturday, 2'7' REGULAR MEETING JULY 9, 1984 July 21, 1984 beginning at 8:30 a.m. Ms. Bunton further indicated that less than fifty (50) individuals will be participating and they will assume responsibility for street crossings, etc. therefore no police escort is required. The purpose of the Walk-A-Thon is to raise funds to renovate a house on Tu.tt Street belonging to Maranatha Temple. This house will be used for a refuge for people with problems (alcoholics, etc.) and will be a non-profit project as part of their ministry. The route submitted with the request indicates that the Walk-A-Thon will begin at the Temple, proceeding south down Michigan Street to Colfax, to Main,.to Park Lane, to Lafayette Boulevard around Leeper Park to East Marion, Michigan Street and finishing at the Temple. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST OF SOUTH BEND SHRINE CLUB, INC. TO BARRICADE SIDEWALKS AT 126 WEST MARION STREET FOR ANNUAL CORN ROAST - AUGUST 15, 1984 Mr. Leszczynski advised that the above referred to request submitted by the South Bend Shrine Club, Inc. on July 2, 1984, has been reviewed by the Bureau of Traffic and Lighting and approval is recommended. It was noted that the appropriate $1,000,000.00 Certificate of Insurance naming the City of South Bend as an additional insured during this event is in order and on file in the office of the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request approved. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following three (3) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Frank Golino, 3209 Bentley, S.B. Brothers of Holy Cross, Dujarie House Infirmary, P.O Box 706 S.B. Margaret Brown, 53139 Ironwood, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one -hundred sixty-one (161) properties cleaned from July 2, 1984 to July 6, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report, as submitted, was filed. APPROVE CLAIMS City Controller Michael L. Vance submitted to the Board Claim Docket No. 12572 through Claim Docket 12983 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the claims were approved and the report filed. ADJOURNMENT There being motion made the meeting no further business to come before the Board, upon a by Mr. Leszczynski, seconded by Mr. Hill and carried, adjourned at 10:03 a.m. J hLesz z n ,kip hard L. Hi ATT T: Michael L. Vance -Sandra M. Parmerlee, Clerk