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HomeMy WebLinkAbout07/02/84 Board of Public Works Minutes255 REGULAR MEETING JULY 2. '1984 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, July 2, 1984, by President E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer, AGENDA ITEM ADDED Upon a motion made by. Mr. Leszczynski, seconded.by Mr. Hill and carried, a request to conduct a block party on July 4, 1984 was added to the agenda. .PUBLIC ANNOUNCEMENT Mr. Leszczynski advised that on July 9, 1984, the Board of Public Works will conduct a public hearing regarding the request of Heritage Cablevision to increase established maximum rates. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the minutes of the June 22, 1984 Special Meeting of the Board, June 25, 1984.regular meeting of the Board and June 25, 1984 reconvened meeting of the regular meeting of the Board were approved. OPENING OF BIDS - ETHANOL PLANT CONCRETE SIDEWALK FOR THE ADMINISTRATION BUILDING PROJECT This was the date set for the receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. Bid was signed by Robert L. P.O. Box 1775 McCormick, Superintendent, South Bend, Indiana 46634 Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $59,796.56 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was referred to the Engineering Department for review and recommendation. AWARD BID - ONE (1) SMALL GRADER AND ONE (1) BACKHOE LOADER In a letter to the Board, Mr. Sean Watt, Director, Division of Transportation, indicated that he has reviewed the bids received on June 25, 1984 for the above referred to equipment and recommends the following awards be made: One (1) Model 680H Case Loader/Backhoe to MCB-Contractors Equipment Company, Inc., 1521 West Jefferson Street, Plymouth, Indiana in the amount of $37,133.00, including trades. One (1) Model AB6905 Athey Blade to Reid - Holcomb Company, Inc., 333 West Coliseum Boulevard, Fort Wayne, Indiana in the amount of $24,470.00, including trades. Mr. Watt advised that these bids are lowest and best meeting specifications. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the bids awarded. REGULAR MEETING JULY 2, 1984 AWARD BIDS - ST. JOSEPH STATION - BID PACKET #1 (STRUCTURAL SIDEWALK REPLACEMENT OVER BASEMENT) AND BID PACKET #2 (SIDEWALK ON GRADE REPLACEMENT) In a letter to the Board, Mr. John E. Leszczynski, Director, Department of Public Works, advised that the bids received on June 11, 1984 for the above referred to project have been reviewed and it is his recommendation that the awards for Bid Packet #1 in the amount of $29,700.00 and Bid Packet #2 in the amount of $9,900.00 be made to Casteel Construction Corpora- tion, 23086 West Ireland Road, P.O. Box 628, South Bend, Indiana. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the bids awarded. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - TWYCKENHAM DRIVE, ANGELA BOULEVARD PAVEMENT REPAIR PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUM The following Community Development Contract and Addendum were presented to the Board for approval: NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS RENTAL REHAB PROJECT The targeted goal for NHS is to assist in one loan project to rehabilitate a multi -family housing facility within the City of South Bend downtown area. NHS may expend monies for activities under this contract in an amount not to exceed $110,000.00 ADDENDUM II DEPARTMENT OF REDEVELOPMENT & ECONOMIC DEVELOPMENT CENTRAL BUSINESS DISTRICT DEVELOPMENT ACTIVITY Addendum II indicates that the Timetable should be revised in the following manner: Costs may be incurred when the agency is notified to proceed by the Division of Community Development. The activity shall commence on April 1, 1983 and shall continue to and include December 31, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contract and Addendum were approved and executed. ACCEPT AND APPROVE DEDICATION OF PUBLIC RIGHT-OF-WAY (EAST ONE-HALF OF IVY ROAD BETWEEN SOUTH BEND AVENUE AND ANGELA) Mr. Leszczynski advised that the Board has received from Joseph A. Catanzarite, Phyllis Catanzarite and Patrick J. Oliva, owners of real estate within the City of South Bend a Dedica- tion of Public Right -of -Way which grants, dedicates and conveys to the City a parcel of land located between State Road 23 and Edison Road in the Northeast Quarter of Section 6, Township 37 North, Range 3 East, commonly known as the East one-half of Ivy Road and more particularly described in the legal description contained in the Dedication of Public Right -of -Way document, Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Dedication was accepted and approved. 1 REGULAR MEETING JULY 2, 1984 26 APPROVE BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM AGREEMENT Ms. Janet S. Holston, Director, Bureau of Housing, submitted to the Board for approval, one (1) Agreement for Rehabilitation of Real Property between the Board of Public Works and Home- owner and Agreement for the Repair of Real Property between the Board of Public Works and Contractor as follows: HOMEOWNER: Gilbert/Pat Williams ADDRESS: 1111 Stanfield CONTRACTOR: B & C Construction Company CONTRACT AMOUNT: $473.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Agreement was approved and executed. APPROVE CHANGE ORDERS NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVITS - MIAMI/IRELAND RETENTION BASIN REPAIRS; CREST MANOR RETENTION POND REPAIRS PROJECT AND JEFFERSON STREET PARKING GARAGE CONCRETE REPAIRS Mr. Leszczynski advised that the following Change Orders No. 1 (Final) and Project Completion Affidavits have been received: MIAMI/IRELAND RETENTION BASIN REPAIRS Contractor: L. Wolff Farms, Inc. 2017 W. 1000.S. Union Mills, Indiana Increase: $2,154.04 New Contract Sum: $44,667.04 CREST MANOR RETENTION POND REPAIRS PROJECT Contractor Eck Construction 4320 Cottage Avenue Mishawaka, Indiana Increase: $19,779.00 New Contract Sum: $40,879.00 JEFFERSON STREET PARKING GARAGE CONCRETE REPAIRS Contractor: William Hach and Associates, Inc. 220 Deerpath Road Bensonville, Illinois Increase: $34,196.89 New Contract Sum: $170,820.14 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Change Orders No. 1 (Final) and Project Completion Affidavits indicating the new final costs were approved subject to the filing of the appropriate three-year Maintenance Bonds. APPROVE REQUEST TO HAVE THE 500 BLOCK OF PENNSYLVANIA AVENUE CLOSED FOR FAMILY REUNION (JULY 4, 1984) In a letter to the Board, Mr. Algerine Henderson, 520 East, Pennsylvania Avenue, requested that the 500 block of Pennsylvania Avenue be closed from Niedsel Street to Rush Street east from 1:00 p.m. to 8:00 p.m. on July 4, 1984 for the purpose of a family reunion. It was noted that the letter contained signatures. of three (3) residents of the neighborhood indicating that they had no objections to the street being closed. Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the above request and recommends approval subject to the maintenance of a ten (10) foot clear and unobstructed lane for emergency purposes. It was noted that the Petitioner will be responsible for the closing and opening of the street and alleys with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. i 268 REGULAR MEETING JULY 2, 1984 REQUEST OF METAL RESOURCES CORPORATION TO INSTALL TWO (2) MOBILE TRAILER UNITS REFERRED In a letter to the Board, Mr. Daniel M. Rifkin, President, Metal Resources Corporation, P.O. Box 2856, South Bend, Indiana, indicated that Metal Resources Corporation would like to apply for a permit to install two (2) mobile trailer units at their new Prairie Avenue facility. These two (2) units will serve as an interim production office and locker room facilities during the construction period for this facility. An estimate for the time period that these temporary.units are to be utilized is approximately 18-24 months. It was noted that attached to the request was a site plan showing the location of the trailers. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Building Department for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 423 SOUTH HARRIS STREET REFERRED In a letter to the Board, Elberto Garcia, 425 South Harris Street, South Bend, Indiana, indicated that he was interested in buying the City -owned property at 423 South Harris Street to extend his property for a larger backyard. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the necessary City Departments and Bureaus for a determination as to whether or not the City retain the lot for any reason. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1811 FLORENCE AVENUE REFERRED In a letter to the Board, Mr. David L. Sypniewski, 1801 Florence Avenue, South Bend, Indiana, indicated that as the owner of property adjacent to 1811 Florence Avenue, he is concerned about the condition of the property and would like to purchase said property. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City retain the lot for any reason. REQUEST OF SOUTH BEND SHRINE CLUB, INC. TO BARRICADE SIDEWALKS AT 126 WEST MARION STREET FOR ANNUAL CORN ROAST (AUGUST 15, 1984) REFERRED In a letter to the Board, Mr. David B. Wiseman, 322 West Washington Avenue, South Bend, Indiana, indicated that the South Bend Shrine Club, Inc. will hold its annual corn roast on Saturday, August 11, 1984 between 2:00 p.m. and 8:00 p.m. and is requesting that the City provide barricades for the sidewalks on the north and west side of its building at 126 West Marion Street during this event. It was noted that the South Bend Shrine Club, Inc. has on file with the Board of Public Works a Certificate of Insurance in the amount of $1,000,000.00 naming the City as an additional insured during this event. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST OF DORA LOTTIE TO CONDUCT STREET SERVICES (JULY 2-9, 1984) In a letter to the Board, Ms. Dora Lottie, 2024 Pershing Street, South Bend, Indiana, requested permission to conduct street services on the corners of Walnut and Washington Streets during the first week of July for one week from 6:30 until 8:00 p.m. As this is an annual request with no complaints having been received in the past, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved. 269 REGULAR MEETING JULY 2, 1984 REQUEST OF MIRACLE DELIVERANCE FELLOWSHIP CHURCH TO CONDUCT TENT CRUSADE (JULY 15 - AUGUST 19, 1984) REFERRED In a letter to the Board, Rev. Lord M. Hunt, President of Miracle Deliverance Fellowship Church of South Bend, Indiana, 417 Birdsell South Bend, Indiana, indicated that four (4) area pastors along with himself are planning another Tent .Crusade at the corner of West Washington and Grant Streets from July 15 through August 19, 1984. It was noted that this is an annual request with no complaints received in the past. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting, Police Department Traffic Division,.Building Department and Fire Department for review and recommendation. APPROVE REQUEST TO CONDUCT ANNUAL NEIGHBORHOOD BLOCK PARTY - 1800 BLOCK OF WILBER STREET In a letter to the Board, Ms. Susan M. Farrell, 1842 Wilber Street, South Bend, Indiana, requested permission to conduct an annual neighborhood block party on July 4, 1984, from 2:00 to 6:00 p.m. and requested that the 1800 block of Wilber Street be blocked off. Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed this annual request and recommends approval subject to the maintenance of a ten (10) foot clear and unobstructed lane for emergency purposes. It was noted that the Petitioner will be responsible for the closing and opening of the streets and alleys with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO CONDUCT.BLOCK PARTY - 1500 CATALPA STREET In a letter to the Board, Mr. Earl Campbell, 1506 Catalpa Street, South Bend, Indiana, requested that the 1500 block of Catalpa Street be closed off on July 4, 1984 from 11:00 a.m. to 7:00 p.m. for a block party. Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Light- ing, has reviewed this request and recommends approval subject to the maintenance of a ten (10) foot clear and unobstructed lane for emergency purposes. It was noted that the Petitioner will be responsible for the closing and opening of the streets and alleys with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved. APPROVE WAIVER OF RIGHTS AND EASEMENTS - MONROE/SAMPLE Mr. Leszczynski presented to the Board for approval a letter from Mr. James W. Laskowski, Assistant Controller, The Holladay Corporation, 404 South Columbia Street, Suite 230, South Bend, Indiana, on behalf of Park Center Associates requesting a waiver of rights and easements retained by the City of South Bend on water, sewer, and drainage on streets and alleys vacated by the South Bend Redevelopment in E.H. Rush's Fourth Addition, E.H. Rush's First Addition, Rachel Gallagher's First Addition and Frantz' Third Addition to the City of South Bend as shown on a.survey attached to the request. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the waiver of rights and easements as requested was approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control device was approved: INSTALL 15 MINUTE PARKING 6 AM - 6 PM - West side of 100 N. Main, approximately 85' North of Washington. (To provide short term space). Requested by: P.D.H. 270 REGULAR MEETING JULY 2. 1984 DENY REQUEST OF ATHLETIC ANNEX TO CONDUCT "STROHS RUN FOR LIBERTY" (OCTOBER 13, 1984) Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, and Captain Edward Friend, Police Department Traffic Division, have reviewed the request of the Athletic Annex to conduct the "Strohs Run for Liberty" on October 13, 1984 and recommend that the request be denied. Denial is based on the fact that the Notre Dame/Air Force home football game is to be held in South Bend on October 13, 1984 and the necessary manpower needed to assist with the Strohs Run for Liberty will not be available. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation to deny was accepted and the request denied. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following two (2) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: 1. William B. Woods, 4556 Hickory, Apt: 3C, Mish. 2. Elma Langley, 24619 Evans Dr., S.B. APPROVE CONTRACTORS BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for James Williams d/b/a D.J..Marble Company, Inc. be approved retroactive to June 25, 1984 and the Contractor's Bond for Ronald Schmanke be approved retroactive to June 26, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractors Bonds were approved. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, recommended that the Contractor's Bond for F & F Home Improvement Corporation be released effective July 2, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recom- mendation was accepted and the bond released. FILING OF STREET LIGHT OUTAGE REPORT A report submitted to the Board indicated a total of forty-five (45) outages reported to the City Engineer's office. Mr. Leszczynski advised that the report additionally indicates the dates on which the repairs were made by Indiana and Michigan Electric Company. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred seventeen (117) properties cleaned from June 25, 1984 to June 29, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report was accepted and filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Executive Director, St. Joseph County Job Training Program, submitted a list containing fifty-five (55) claims and recommended approval. Additionally, City Controller Michael L. Vance submitted Claim Docket No. 12365 through Claim Docket No. 12571 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the claims were approved and the reports filed. 1 1 C, REGULAR MEETING JULY 2, 1984 271 APPROVE REQUEST OF LA-Z-BOY SHOWCASE SHOPPE TO CONDUCT TENT SALE Mr. Thomas M. Walz, 328 J.M.S. Building, South Bend, Indiana, addressed the Board on behalf of the La-Z-Boy Showcase Shoppe, 211 West LaSalle Avenue, and requested permission to conduct a tent sale beginning on Thursday, July 5, 1984 for two -weeks in the parking lot of the store located on the corner of Main and LaSalle Streets in South Bend. Mr. Walz advised that the space in the parking lot will accomodate both the tent and adequate parking. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved subject to La-Z-Boy complying with all Fire Department Prevention Bureau requirements, providing a Certificate of Flame Retardancy, securing a permit for the erection of the tent from the Building Department and filing with the Board a Certificate of Insurance in the amount of $1,000,000.00 naming .the City of South Bend as an additional insured for the duration of the tent sale. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:55 a.m. ATTEST: Sandra M. Parmerlee, Clerk 1 '-v__v' Z"_"4""tL o n E. Leszczyns i is and L. Hill Michael L. Vance