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HomeMy WebLinkAbout06/11/84 Board of Public Works MinutesREGULAR MEETING JUNE 11, 1984 1 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Monday, June 11, 1984 by President John E. Leszczynski, with Mr. Leszczynski and Mr. Richard L. Hill present. Board member Michael L. Vance was not in attendance. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the minutes of the June 4, 1984, regular meeting of the Board were approved. OPENING OF BIDS ST. JOSEPH STATION - BID PACKAGE #1 (STRUCTURAL SIDEWALK REPLACEMENT OVER BASEMENT) AND BID PACKET #2 (SIDEWALK ON GRADE REPLACEMENT) This was the date set for receiving and opening of sealed bids for the above referred to projects. The Clerk tendered proofs of publication of'Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. Bid was signed by Ben Ziolkowski, 1005 South Lafayette President and Roberta Ziolkowski, P.O. Box 1005 Secretary, Non -Collusion Affidavit South Bend, Indiana 46624 was in order and a 5% Bid Bond was submitted. BID PACKAGE #1: $58,800.00 BID PACKAGE #2: $11,380.00 CASTEEL CONSTRUCTION CORP. 23086 West Ireland Road P.O. Box 628 South Bend, Indiana 46624 BID PACKAGE #1: $29,700.00 BID PACKAGE #2: $ 9,900.00 Bid was signed by R.V. Casteel, President and Walter Renwick, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Upon a motion made by Mr., Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Depart- ment for review and recommendation. OPENING OF BIDS - ON -SITE PAVING ETHANOL PLANT PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. Bidywas signed by Thomas 0. Walsh, 24358 State Road 23 President and D. Joyce Glass, South Bend, Indiana 46614 Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $436,303.12 TOTAL AMOUNT OF ALTERNATE BID (LOCAL AGGREGATE OPTION - ITEMS NO. 5A & 6A): $277,841.75 m REGULAR MEETING JUNE 11, 1984 RIETH-RILEY CONSTRUCTION CO., INC. Bid was signed by Robert L. P.O. Box 1775 McCormick, Superintendent, and South Bend, Indiana 46634 Mark 0. Minich, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $412,758.08 TOTAL AMOUNT OF ALTERNATE BID (LOCAL AGGREGATE OPTION - ITEMS NO. 5A & 6A): $269,361.25 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Depart- ment for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately sixteen (16) abandoned vehicles, eight (8) of which are valued at over One Hundred Dollars ($100.00) and all of which have been stored at South Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Hurwich Iron Co. S.B. Auto Parts 1610 Circle. Ave. 1802 S. Main Vehicle South Bend, IN South Bend, IN 1 $45.00 $36.50 2 20.00 46.25 3 20.00 10.20 4 40.00 42.50 5 45.00 42.75 6 25.00 36.25 7 45.00 42.50 8 10.00 42.50 9 30.00 26.25 10 30.00 26.25 11 25.00 -- 12 45.00 41.50 13 40.00 41.50 14 45.00 46.75 15 40.00 36.50 16 25.00 55.00 Charles Teske 54830 Pear Rd. South Bend. IN $52.75 32.50 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to the adjournment of the meeting. Following that review, upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the following bids were awarded: Hurwich Iron Co. - Vehicle No. 1 $45.00 3 20.00 5 45.00 7 45.00 9 30.00 10 30.00 11 25.00 12 45.00 15 40.00 TOTAL: $325.00 1 REGULAR MEETING JUNE 11, 1984 1 S. B. Auto Parts - Vehicle No. Charles Teske - Vehicle No. 4 $42 .50 6 36.25 8 42.50 13 41.50 14 46.75 16 55.00 TOTAL: 2 $52.75 $264.50 GRAND TOTAL: $642.25 PUBLIC HEARING AND RECOMMENDATION - HOUSE MOVE FROM 530 EAST IRELAND ROAD TO 723 HA14BAKER STREET This was the date set for the public hearing on the matter of a house move from 530-East Irealnd Road to 723 Hawbaker Street. An application for a Moving Permit was received from Lykowski Construction Company, 21707 West Ireland Road, South Bend, Indiana, to move a two-story 74'x32'x34' (loaded) house owned by LeSEA, Inc., 530 East Ireland Road, South Bend, Indiana. In a memorandum to the Board, Mr. Paul L. Roelke, Building Commissioner, indicated that in addition to the application being provided, a site plan, a letter from Lykowski Construction, Inc. submitting the route to be used and the recommendation of Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, were being submitted for consideration. Mr. Wadzinski recommended approval of the following route: Enter Hawbaker Drive by way of rear of the present site at 530 East Ireland Road, thence, travel approximately 300' East on Hawbaker to Lot #2, thence, exit the roadway. It was noted that Lykowski Construction Company has on file with the Board of Public Works a Certificate of Insurance in the amount of $1,000,000.00. There being no one present wishing to speak for or against the move, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on this matter was closed and the moving permit application of Lykowski Con- struction Company was approved. PUBLIC HEARING AND RECOMMENDATION - HOUSE MOVE FROM 432 NORTH LAFAYETTE.BOULEVARD TO 1010 WEST WASHINGTON STREET. This was the date set for the public hearing on the matter of a house move from 432 North Lafayette Boulevard to 1010 West Washington Street. An application for a Moving Permit was received from Lykowski Construction Company, 21707 West Ireland Road, South Bend, Indiana, to move a two-story 55'x26'6x33' (loaded) house owned by South Bend Heritage Foundation. In a memorandum to the Board, Mr. Paul L. Roelke, Building Commissioner, indicated that in addition to the application being provided, a site plan, a letter from Lykowski Construction, Inc. submitting the route to be used and the recommendation of Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, were being.submitted for considera- tion. Mr. Wadzinski recommended approval of the following route: Lafayette to LaSalle, LaSalle to Williams, Williams to 1010 West Washington. It was noted that Lykowski Construction Company has on file with the Board of Public Works a Certificate of Insurance in the amount. of $1,000,000.00. There being no one present wishing to speak for or against the move, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on this matter was closed and the moving permit application of Lykowski Construction Company was approved. REGULAR MEETING JUNE 11, 1984 APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development contract was presented to the Board for approval: NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. REVOLVING.LOAN FUND ACTIVITY $250,000.00 Under this activity NHS agrees to make housing rehabilitation loans to households which are unable to obtain conventional financing The primary beneficiaries are intended to be low/moderate income households. NHS may use no more than $50,000.00 of the Revolving Loan Fund monies for rehabilitation of structures which are not owned and occu ied by low/moderate households,and no more than B0,000.00 may be used in the Northwest Section. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved and executed. APPROVE BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM AGREEMENTS Ms. Janet S. Holston, Director, Bureau of Housing, submitted to the Board for approval two (2) Agreements for Rehabilitation of Real Property between the Board of Public Works and Homeowner and Agreements for the Repair of Real Property between the Board of Public Works and Contractor as follows: 1. Homeowner: Blanca Garcia Address: 502 South Grant Contractor: V.V. Engle Construction Company Contract Amount: $455.00 2. Homeowner: Joan Address: 1206 Contractor: V.V. Contract Amount: Riley South Bend Avenue Engle Construction Company $480.00 Upon a motion made by.Mr. Leszczynski, seconded by Mr. Hill and carried, the above Agreements were approved and executed. APPROVE PURCHASE AGREEMENTS - SALE OF CITY -OWNED PROPERTY AT 1506 & 1508 ORANGE & 1519 LISTON Mr. Leszczynski advised that, in accordance with the bids awarded on May 7, 1984, for the purchase of the above referred to City - owned lots to the Greater St. John Missionary Baptist Church, 101 Adams Street, South Bend, Indiana, Purchase Agreements were being submitted at this time for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Purchase Agreements were approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deeds. APPROVE PROJECT COMPLETION AFFIDAVIT - INLET RECONSTRUCTION 1984 PROJECT Mr. Leszczynski advised that Dye Plumbing & Heating, Inc., P.O. Box 146, LaPorte, Indiana, has submitted a Project Completion Affidavit for the above referred to project indicating a final cost of $57,160.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Project Completion Affidavit was approved and the appropriate three-year Maintenance Bond was filed. �J [l 43 REGULAR MEETING JUNE 11, 1984 APPROVE ETHNIC FESTIVAL BOOTH APPLICATIONS Mr. Leszczynski advised that Ms. Mikki Dobski, Director, Community Affairs, has submitted the following Ethnic Festival Booth applica- tions and recommends approval: CRAFT BOOTHS: 3 Marcia Darrow Brown Sharad Rao DISPLAY: 3 Sandra L. Parr (Pet Refuge, Inc.) Dale Brocker (1st United Method) Sharon Esmont (Friends of S.B. Public Library) FOOD: 1 Robert Schmidt (Mill St., Inc.) Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the applications approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND SIGNING OF TITLE SHEET - ETHANOL PLANT CONCRETE SIDEWALK FOR THE ADMINISTRATION BUILDING PROJECT In a letter to the Board, Mr. Neil A.. Shanahan, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. Additionally, Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Title Sheet was approved and signed. REQUEST TO CONDUCT BLOCK PARTY - 400 BLOCK NORTH COQUILLARD (JUNE 30, 1984) REFERRED In a letter to the Board, Ms. Tessa McGann, 401 North Coquillard Drive, South Bend, Indiana, indicated that the neighbors of the 400 block of North Coquillard Street would like permission to close off the street on Saturday, June 30, 1984 from 4:00 p.m. to 11:00 p.m, for a block party. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO CONDUCT BLOCK PARTY - 800 & 900 BLOCKS OF NORTH ADAMS (JULY 15, 1984) REFERRED In a letter to the Board, Mik Perry, 906 North Adams Street, South Bend, Indiana, advised that the residents of the 800 and 900 blocks of North Adams Street respectfully petition for the closure of the 800 & 900 blocks of North Adams Street from 12:00 noon to 8:00 p.m, on Sunday, July 15, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the.Police Department Traffic Division for review and recommendation. REGULAR.MEETING JUNE 11. 1984 DENY LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following secondhand dealer license application has been received: NAME: BUY & SELL SHOP BY: James E. Williams ADDRESS: 1402 South Michigan Street FOR THE PURPOSE OF SELLING: large/small furniture & appliances Mr. Leszczynski further advised that an unfavorable recommendation has been received from the Department of Code Enforcement con- cerning this application. The Department advised that the property at 1402 South Michigan has a vacate, seal & repair order outstanding on the property and therefore recommended denial of the license. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation of the Department of Code Enforcement was accepted and the license denied. DENY LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following open air stand license application has been received: NAME: Roy Ward BY: Roy Ward ADDRESS: 1921 South Brookfield STAND TO BE LOCATED AT: 1921 South Brookfield DATES: 6-1-84 to ? FOR THE PURPOSE OF SELLING: Candy, pop, fruit Mr. Leszczynski further advised that an unfavorable recommendation has been received from the Department of Code Enforcement concern- ing this application. The Department advised that the property at 1921 South Brookfield is zoned "A" Residential and not an approved zoning area for an open air stand, and therefore would recommend that the application be denied. Upon a motion made by Mr., Leszczynski, seconded by Mr. Hill and carried, the recom- mendation of the Department of Code Enforcement was accepted and the application denied. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr'. Leszczynski advised that the following license application has been received: NAME: P & J Vegtable Market BY: Robert Randall ADDRESS: 911 Humphreys Ct., SB, IN STAND TO BE LOCATED AT: 515 Western Avenue DATES: Present - Fall, 1984 FOR THE PURPOSE OF SELLING: fruits & vegetables Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement and the Bureau of Traffic and Lighting for the above application. It was noted that a letter from the owner of the property on which the stand is to be located granting permission was attached to the application. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. 245 REGULAR MEETING JUNE 11, 1984 APPROVE CONTRACTOR'S BOND Mr. Melvin B. Humphrey, Engineering Department, recommended that the Contractor's Bond for James Wallace d/b/a Custom Builders be approved retroactive to June 5, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was approved. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following three (3) handicapped parking permit applications were approved and referred to the Deputy Controller' office for issuance of permits: Ada C. Cotton, 1323 N. llth St., Niles, Irene Kuri, 346 N. Ironwood, S.B. Dominic Gargano, 732 Riverside Ct., S.B. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of twenty-nine (29) outages for the period May 11, 1984 to June 4, 1984. Upon a motion made by Mr. Leszczynski, seconded :by Mr. Hill and carried, the report was filed. Additionally, Mr. Leszczynski advised that the procedure for the reporting of street light outages has been changed and would recommend that all persons report outages directly to the City Engineer's office. The City Engineer's office, in turn, will report the outages directly to Indiana and Michigan Electric Company. Mr. Leszczynski stated that this procedure will be followed in order to make sure that the proper penalties are assessed should the street lights not be repaired in the appropriate length of time stated in the contract with ISM. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred forty (140) properties cleaned from June 4 to June 8, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS City Controller Michael L. Vance submitted Claim Docket No. 11121 through Claim Docket No. 11613 and recommended approval.' Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the claims were approved and the above report filed. STATUS REPORT CONCERNING EAST RACEWAY PROJECT Mr. James Wensits, Reporter for the South Bend Tribune, inquired as to the status of the recent developments in the East Raceway Project that occurred on May 31, 1984. Mr. Leszczynski advised that discussions are being held with Lawson -Fisher Associates., engineers and Mr. Lawrence DuBose of Chicago, a consultant hired to investigate the current situation and that a press conference has been scheduled for Wednesday, June 13, 1984 at 9:30 a.m, to report on the situation and any remedial measures.that will be recommended. Mr. Leszczynski explained that at this time the engineers are evaluating all data compiled and will be prepared on June 13th to answer questions in more detail. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:00 a.m. 7Leszc ki11 AT ST: n 4'ichard L. ill Sandra M. Parmerlee, Clerk