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HomeMy WebLinkAbout05/21/84 Board of Public Works Minutes15 REGULAR,MEETING MAY 21, 19844 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Monday, May 21, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenha.uer. ANNOUNCEMENT OF DATE OF NEXT REGULAR MEETING OF THE BOARD OF PUBLIC WORKS Mr. Leszczynski advised that because of the Memorial Day holiday, the next regular meeting of the Board of Public Works would be held on Tuesday, May 29, 1984 at 9:30 a.m. AGENDA ITEM.ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,_ Secondhand Dealers License Applications were added to the agenda. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the minutes of the May 14, 1984, regular meeting of the Board were approved. OPENING OF BIDS - CONCRETE PAVEMENT REPAIRS 1984 PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: MC INTYRE & JONES CONSTRUCTION Bid was signed by Kenneth A. COMPANY, INC. McIntyre President and Dorothy 2526 West 6th Street McIntyre, Secretary, Non -Collusion Mishawaka, Indiana 46544 Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $142,930.30 ZIOLKOWSKI CONSTRUCTION Bid was signed by Ben Ziolkowski, COMPANY, INC. President and Roberta Ziolkowski, P.O. Box 1106 Secretary, Non -Collusion Affidavit South Bend, Indiana 46624 was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $145,880.00 THE ROBERT HENRY CORPORATION Bid was signed by Robert A. Henry, 404 South Frances Street President and Stephen R. Henry, P.O. Box 1407 Assistant Secretary, Non -Collusion South Bend, Indiana 46624 Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $146,940.00 RIETH-RILEY CONSTRUCTION Bid was signed by Robert L. McCormick, COMPANY, INC. Superintendent, Non -Collusion Affidavit P.O. Box 1775 was in order and a 5% Bid Bond was South Bend, Indiana 46634 submitted. TOTAL AMOUNT OF BID: $134,796.15 REGULAR MEETING MAY 21, 1984 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 TOTAL AMOUNT OF BID: $158,025.30 Bid was signed by Thomas 0. Walsh, President and D. Joyce Glass, Assistant Secretary, Non Collusion Affidavit was in order and a 5% Bid Bond was submitted. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately eighteen_(18) abandoned vehicles, six (6) of which are valued at over One Hundred Dollars ($100.00) and all of which have been stored at South Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. The Board was advised by the Department of Code Enforcement that the owners of vehicles numbered 1, 12 and 13 have claimed their vehicles and therefore they were removed from the list of vehicles for sale. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Hurwich Iron Co. Steve & Gene's S.B. Auto Parts Charles Teske 1610 Circle Ave. 3109 S. Gertrude 1802 S. Main 54830 Pear Rd. Vehicle South Bend, IN South Bend, IN South Bend, IN South Bend, IN 1 $45.00 $20.75 $62.50 $67.50 2 37.50 -- 41.50 -- 3 37.50 -- 37.75 -- 4 49.50 -- 41.50 57.50 5 37.50 10.75 17.00 -- 6 40.00 5.75 17.00 -- 7 30.50 -- 15.00 -- 8 30.50 5.75 15.00 -- 9 45.50 -- 22.50 -- 10 47.00 10.75 37.75 -- 11 47.00 -- 31.50 -- 12 45.00 30.75 62.50 -- 13 35.00 -- -- 14 35.50 15.75 76.75 -- 15 35.00 -- 36.50 -- 16 45.00 10.75 36.50 -- 17 15.00 -- 17.00 -- 18 28.50 -- 15.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following bids were awarded: Hurwich Iron Co. - Vehicle No. 5 $37.50 6 40.00 7 30.50 8 30.50 9 45.50 10 47.00 11 47.00 16 45.00 18 28.50 TOTAL: $351.50 1 1 REGULAR MEETING MAY 21, 1984 S.B. Auto Parts = Vehicle No. 2 $41.50 3 37.75 14 76.75 15 36.50 17 17.00 TOTAL: $209.50 Charles Teske - Vehicle No. 4 $57.50 GRAND TOTAL: $618.50 AWARD BIDS - VEHICLES FOR VARIOUS CITY DEPARTMENTS In a letter to the Board, Mr. Sean Watt, Director, Division of Transportation, indicated that he has reviewed the bids received on May 14, 1984 for vehicles for various City Departments and recommends the following awards be made: Navarre Cadillac-Oldsmobile-GMC Two (2) GMC-C1500 pick-up trucks $14,094.34 net with trades Gates Chevrolet Corporation One (1) Chevrolet S-10 pick-up truck $ 7,028.00 net with trade Three (3) Chevrolet Cavalier four door sedans $21,533.00 net with trade Seven (7) Chevrolet Chevette Scooter four door sedans $37,769.00 net with trade Western International One (1) International S Series Travel Crew Cab Model 1654 $18,780.00 net with trade Additionally, -Mr. Watt recommended that Gates Chevrolet Corporation be requested to allow the City to extend a possible additional award for automobiles for sixty (60) days from Monday, May 21, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the bids awarded. APPROVE AGREEMENT BETWEEN THE CITY OF SOUTH BEND AND CLIFFORD M. MAC MILLAN FOR SERVICES AS LABOR NEGOTIATOR FOR THE CITY Mr. Leszczynski presented to the Board an Agreement between the City of South .Bend and Clifford M. MacMillan as Consultant for services as labor negotiator for the City of South Bend. The Agreement indicates that Mr. MacMillan will serve as Chief Negotiator for the City in the 1984 Police and Fire Wage Negotiations and as co -negotiator in the 1984 Teamster wage negotiations. The term of the Agreement is for three (3) months from the date of execution and may be renewed thereafter from month to month as is necessary to complete negotiations. For his services, Mr. MacMillan will be paid two thousand dollars ($2,000.00) per month for services rendered, payable in monthly increments. It was noted that Mr. MacMillan has over twenty-five (25) years experience in personnel administration, having been employed by the Studebaker Corporation and has assisted the City in the past in teamster negotiations. Mr. Vance and Mr. Hill advised that it was felt that the hiring of Mr. MacMillan would be advantageous to the Common Council and the City in the negotia- tion process. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above referred to Agreement was approved and executed. REGULAR MEETING MAY 21, 1984 APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MONROE PARK PHASE V (LOT IMPROVEMENTS) Mr. Leszczynski advised that Ritschard Brothers, Inc., 1204 West Sample Street, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $8,950.00 for a new contract amount including this Change Order in the amount of $15,319.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. - APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - ON -SITE PAVING ETHANOL PLANT PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the "On -Site Paving Ethanol Plant" Project. Mr. Leszczynski advised that the approximate cost of this project is $450,000.00 and that UDAG Funds will be utilized. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved. REQUESTOFSAINT JOSEPH'S MEDICAL CENTER TO CONDUCT 1984 SPORTSMED 10K - OCTOBER 28. 1984 REFERRED In a letter to the Board, Mr. Mark J. Neff, Director, Sports Medicine/Health Awareness Department, Saint Joseph's Medical Center, 811 East Madison Street, P.O. Box 1935, South Bend, Indiana, requested appropriate approvals for the fourth annual. running of the Sportsmed 10K roadrace to be held on Sunday, October 28, 1984 with the 10K race beginning at 2:00 p.m. and the Fun Run beginning at 2:05 p.m. The route for the Fun Run is as follows: start at Jefferson, to Notre Dame Avenue, turn left on Wayne, turn right at Frances to'Northside Boulevard to finish line. The route for the 10K will be the same as utilized in prior years and is as follows: start at Jefferson to Notre Dame to Northside Boulevard to 26th Street to North Side Boulevard to 35th Street and back to finish line down North Side Boulevard to Jefferson. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of. Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF SOUTH BEND PUBLIC RECREATION COMMISSION TO CONDUCT ANNUAL ETHNIC FESTIVAL 5-ROAD RUN - JULY 1, 1984 REFERRED In a letter to the Board, Mr. Robert C. Goodrich, Director, South Bend Public Recreation Commission, 727 South Eddy Street, South Bend, Indiana, requested permission to conduct the Annual Festival 5-Road Race in conjunction with the Ethnic Festival Celebration. The run is. scheduled for Sunday, July 1, 1984 beginning at 8:00 a.m. The start of the race will be at the east entrance to the Century Center parkinglot on Jefferson Street with the race course as follows: East on Jefferson to St. Louis, South on St. Louis to Northside, along the River to 21st Street, circle four blocks back to Northside and back to Footbridge in Howard Park over Bridge on sidewalk along river back to Jefferson (staying on sidewalk) back to Howard Park Parking lot. Additionally, a shorter race will be run at the same time using the same starting location but veering off at the foot bridge, crossing the river, staying on the sidewalk and back to Howard Park. The race, from start to finish, should be completed in 30-35 minutes with presentations to be made in the parking lot at Howard Park immediately following the race. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic 1 1 Division for review and recommendation. REGULAR MEETING MAY 21, 1984 1 APPROVE TITLE SHEET ON -SITE PAVING ETHANOL PLANT PROJECT Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution.Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above referred to Title Sheet was approved and signed. APPROVE CONTRACTOR'S BONDS Mr. Joseph Pluta, P.E., and Mr. Melvin B. Humphrey, Engineering Department, recommended that the Contractor's Bond for Evelyn M. Jordan,.d/b/a Jordan Construction be approved retroactive to May 16, 1984 and the Contractor's Bond for Papczynski Construction, Inc. be approved effective May 21, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendations were accepted and the Contractor's Bonds approved. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Joseph J. Pluta, P.E., Engineering Department, recommended that the Contractor's Bond for Papczynski Concrete Broker be released effective May 21, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the Contractor's Bond released. APPROVE EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for MFP, Inc. be approved effective May 21, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the Excavation Bond approved.. APPROVE REQUEST OF HILLTOP GOSPEL CHURCH TO CLOSE STREET FOR HILLTOP SERVICES - JUNE 17. 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Hilltop Gospel Church to close Washington Street submitted to the Board on May 14, 1984 and recommends approval subject to the street (including the alleys) being closed for the appointed time only, being 5:00 to 8:00 a.m. It was noted that the Petitioner will be responsible for the closing and reopening of the street with barricades to be delivered to the location on June 15, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request approved. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, one (1) handicapped parking permit application for Sylvia Alexander, 20679 Madison Road, South Bend, Indiana, was approved and referred to the Deputy Controller's office for issuance of a permit. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski advised that the following two (2) secondhand dealers license applications have been received: NAME: Rids Room BY: James A. and Rebecca A. Holbert ADDRESS: 623 South Meade FOR THE PURPOSE OF SELLING: Children's clothing 220 REGULAR MEETING MAY`21,: 1984 NAME: Indiana Furniture BY: Fred Romine ADDRESS: 742 West Indiana Avenue FOR THE PURPOSE OF SELLING: Used furniture Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department" of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mr.. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty (50) properties cleaned from May 14, 1984 to May 18, 1984.was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF'CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Certificates of Insurance were accepted and filed: Arco Engineering Construction Corporation .705 South Beiger Street Mishawaka, Indiana 46544 The Studebaker Drivers c/o Colin Fort P.O. Box 12614 San Diege, California APPROVE CLAIMS. Club, Inc. 92112-3614 Mr. Elroy J. Kelzenberg, Executive Director, St. Joseph County Job Training Program, submitted a list containing ten (10) Michiana Area CETA Consortium claims and recommended approval: Mr. Kelzenberg additionally submitted a list containing eighty-six (86) St. Joseph County Job Training Program claims and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the claims were approved and the reports were filed. Additionally, Mr. Michael L. Van Docket No. 9636 through Claim Do Upon a motion made by Mr. Hill, the claims were approved and the ADJOURNMENT ce, City Controller, submitted Claim cket No. 10057 and recommended approval. seconded by Mr. Leszczynski and carried, report was filed. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:56 a.m. ATTEST: ra M. Parmer ee, er n hn E. Leszc ki is ar Hill Michael L. Vance 1