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HomeMy WebLinkAbout05/07/84 Board of Public Works Minutesh 7 REGULAR MEETING MAY 7, 1984 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Monday, May 7; 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the minutes of the April 30, 1984, regular meeting of the Board were approved. OPENING OF BIDS - RECONDITIONING OF ONE (1) 1971 WARD LA FRANCE PUMPER APPARATUS (FIRE DEPARTMENT) This was the date set for receiving and opening of sealed bids for the reconditioning of one (1) 1971 Ward LaFrance pumper apparatus. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: FESSCO FIRE & SAFETY EQUIP., INC. 1441 South Eleventh Street P.O. Box 606 Niles, Michigan 49120 TOTAL AMOUNT OF BID: 528,650.00 Bid was signed by T.W. Spenner, Fessco Fire & Safety .Equipment, Niles, Michigan for 3-D Fire Apparatus, Bonduel, Wisconsin, Non -Collusion Affidavit was in order and a Certified Check in the amount of $2,900.00 was submitted. MIDWEST FIRE AND SAFETY Bid was signed by Thomas Frederick, EQUIPMENT COMPANY, INC. Non -Collusion Affidavit was in 1605 Prospect Street order and a 10% Bid Bond was. Indianapolis, Indiana 46203 submitted. TOTAL AMOUNT OF BID: $46,200.00 with options as follows: Recessed air pack brackets Pierce Arrow cab in place of repairs on the Ward LaFrance cab Re -label pump panel Use existing tank gauge in place of new M C gauge Lap doors in place of flush doors Whelen strobes at rear in place of Responders Replace lower floors of transverse compartment, both sides and door on passenger side $ 280.00 14,440.00 316.00 -210.00 -1,035.00 148.00 381.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Fire Department for review and recommendation. 1 0 REGULAR MEETING MAY 7, 1984 OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately.ten (10).abandoned vehicles, six (6) .of which are valued at Over One Hundred Dollars ($100.00) and all of which have been stored at. South Bend Auto Parts, 1802 South Main.Street, South Bend, Indiana.. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ..S.B. Auto Parts G&N Auto Parts Hurwich Iron Steve & Gene's 1802 S. Main .51820 Cheryl 1610 Circle 3109 S. Gertrude Vehicle No. South Bend, IN Granger, IN South Bend, IN South Bend, IN 1 $40.25 $22.10 $30.00 $20.75 2 40.25 35.00 31.00 20.75 3 39.00 20.00 26.00 25.75 4 21.50 25.00 30.00 15.75 5 36.75 15.00 28.00 15.75 6 40.25 20.00 12.00 20.75 7 21'.50 30.00 25.00 15.75 8 78.75 58.90 40.00 35.75 9 41.25 40.00 37.00 30.75 10 43.75 36.50 34.00 15.75 Upon a motion made by Mr.-Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to the adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following bids were awarded: Steve & Gene's - none G & N - #7 $30.00 Hurwich #4 $30.00 S.B. Auto Parts - #1, 2, 3, 5, 6, 8, 9, 10 - $360.25 GRAND TOTAL: $420.25 OPENING AND AWARD OF BIDS - SALE OF CITY -OWNED PROPERTIES - 1506 & 1508 ORANGE STREET & 1519 LISTON STREET This was the date set for the receiving and opening of bids for the sale of City -owned property at 1506 & 1508 Orange Street and 1519 Liston Street. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that the following sealed bids were received: 1506 Orange Street Onebi rom Greater St. John Missionary Baptist Church, 101 Adams Street, South Bend, Indiana in the amount of $260.00 1508 Orange Street One bid from Greater St. John Missionary Baptist Church, 101 Adams Street, South Bend, Indiana in the amount of $240.00 1519 Liston Street One bid from Greater St. John Missionary Baptist Church, 101 Adams Street, South Bend, Indiana in the amount: of $130.00 Mr. Leszczynski advised that the property at 1506 Orange Street was appraised at $520.00, the property at 1508 Orange Street appraised at $480.00 and the property at 1519 Liston appraised_` at $260.00 and it appears that the bids submitted by the Greater St. John Missionary Baptist Church are for exactly one-half of the appraisal amount. Based on the fact that the church hopes to receive funding to build a senior citizen housing project on the above referred to property, upon a motion made by Mr. Vance, 192 REGULAR MEETING MAY 7, 1984 seconded by Mr. Hill and carried, the bids received from the Greater St. John. Missionary Baptist Church on the above referred to properties were accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreements. FILING OF REDEVELOPMENT COMMISSION RESOLUTION NO. 703 - AUTHORIZING TRANSFER OF REAL PROPERTY TO THE SOUTH BEND BOARD OF PUBLIC WORKS Pursuant,to Board of Public Works Resolution No. 5-1984 adopted on March 5, 1984, the South Bend Redevelopment Commission has adopted Resolution No. 703 transfering real property to the City: of South Bend Board of Public Works as requested. It was noted that the Resolution transfers Lots Numbered 50, 51 and 52 located in the Central Downtown Urban Renewal Area. It was further noted that these lots are located behind the old J.C. Penny store and the property.will be used for a parking structure which may be needed given continued development in the area and is consistent with long range plans concerning downtown parking. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the above Redevelop- ment Commission Resolution No.. 703 was accepted and filed. ADOPTION -'OF RESOLUTION NO. 9-1984 - ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION Mr. Leszczynski advised that in conjunction with Board of Public Works Resolution No. 5-1984 adopted on March 5, 1984 and South Bend Redevelopment Commission Resolution No. 703 adopted on March 9, 1984, Resolution No. 9-1984 accepting Lots numbered 50,. 51 and 52 located in the Central Downtown Urban Renewal Area is being presented to the Board at this time. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 9-1984 was adopted: RESOLUTION NO. 9-1984 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the South Bend Redevelopment Commission is title- holder of certain real property located at the northwest corner of South -St. Joseph Street and East Wayne Street, in the Central Downtown Urban Renewal Area, R-66, more particularly described as follows:. Lots Numbered 50, 51 and 52 as shown on the original Plat of the Town, now City of South Bend. and; WHEREAS, evaluation of current and anticipated land usage and associated parking needs in the Central Downtown area indicate the most appropriate use of the above described real property is for development of a multi -story parking facility; and WHEREAS, the Board of Public Works is the body charged with the erection of all buildings and other structures needed for any public purpose; and WHEREAS, the Board has determined that it is in the best interest of the public safety and welfare and will be of public utility and benefit to the City and its citizens to acquire the above described property for the development of a municipal parking facility; and REGULAR MEETING MAY 7, 1984 3 1 1 1 WHEREAS, at its March 5, 1984, meeting the Board passed Resolution No. 5-1984, requesting the Redevelopment Commission to transfer the above described real property to the Board for Twenty-five Dollars ($25.00) and other good and valuable consideration for the long range develop- ment of.a municipal parking facility. WHEREAS, at its March 9, 1984, meeting the South Bend Redevelopment Commission approved the conveyance of said real estate to the Board for the sum of Twenty -Five Dollars ($25.00) and other good and valuable consideration for the purpose of the long range development of a municipal parking facility. NOW, THEREFORE, BE IT RESOLVED by the, Board of Public Works of the City of South Bend, as follows: SECTION I. The Board of Public Works hereby accepts from the South Bend Redevelopment Commission the conveyance of the following property located within the Central Downtown Urban Renewal Area, R-66: Lots numbered 50, 51 and 52 as shown on the original Plat of the Town, now City of South Bend. for the purpose of long range development of a municipal park- ing facility. SECTION II. A copy of this Resolution shall be forwarded to the South Bend Redevelopment Commission as acknowledgement of the acceptance. Approved this 7th day of May, 1984. SOUTH BEND BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Michael L. Vance ATTEST: s/ Sandra M. Parmerlee, Clerk ADOPTION OF RESOLUTION NO. 10-1984 - A JOINT RESOLUTION OF THE BOARD OF PUBLIC WORKS AND REDEVELOPMENT COMMISSION SETTING FORTH TERMS AND CONDITIONS FOR THE DEVELOPMENT OF CERTAIN REAL PROPERTY WITHIN THE CENTRAL DOWNTOWN URBAN DEVELOPMENT AREA Mr. Leszczynski advised that in conjunction with Board of Public Works Resolution No. 5-1984 adopted on March 5, 1984, Redevelop- ment Commission Resolution adopted on March 9, 1984 and accepted for filing by the Board of Public Works on May 7, 1984 and Board of Public Works Resolution No. 9-1984 concerning this property, Resolution No. 10-1984 setting forth the terms and condition for the development of said property was being presented at this time. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following joint Resolution No. 10-1984 was adopted: RESOLUTION NO. 10-1984 A JOINT RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AND SOUTH BEND REDEVELOPMENT COMMISSION SETTING FORTH TERMS AND CONDITIONS FOR THE DEVELOPMENT OF CERTAIN REAL PROPERTY WITHIN THE CENTRAL DOWNTOWN URBAN DEVELOPMENT AREA 194, REGULAR MEETING MAY 7, 1984 WHEREAS, the South Bend Redevelopment Commission is titleholder of certain real property located at the northwest corner of South St. Joseph Street and East Wayne Street, in the Central Downtown Urban Renewal Area, R-66, more particularly describedasfollows: Lots Numbers 50, 51 and 52 as shown on the original Plat of the Town, now City of South Bend. and; WHEREAS, evaluation of current and anticipated land usage and associated parking needs in the Central Downtown area indicate the most appropriate use of the above described real property is for development of a multi -story parking facility; and WHEREAS, the Board of Public Works is the body charged with the erection of all buildings and other structures needed for any public purposes; and WHEREAS, the Board has determined that it is in the best interest of the public safety and welfare and will be of public utility and benefit to the City and its citizens to acquire the above described property for the development of a municipal parking facility; and WHEREAS, at its March 5, 1984, meeting the Board passed Resolution 5-1984, requesting the Redevelopment Commission to transfer the above described real property to the Board for Twenty-five Dollars ($25.00) and other good and valuable con- sideration for the long range development of a municipal parking facility. WHEREAS, at its March 9, 1984, meeting, the South Bend Redevelopment Commission approved the conveyance of said real estate to the Board for the sum of Twenty -Five Dollars ($25.00) and other good and valuable consideration for the purpose of the long range development of a municipal parking facility. WHEREAS, at its May 7, 1984, meeting the Board of Public Works accepted the conveyance of said real property from the South Bend Redevelopment Commission. NOW, THEREFORE, BE IT RESOLVED by the South Bend Board of Public Works and.the South Bend Redevelopment Commission, as follows: SECTION I. Prior to the construction of a municipal parking acility on the property located within the Central Downtown Urban Renewal Area, R-66 and described as: Lots numbered 50, 51 and 52 as shown on the Original Plat of the Town, now City of South Bend. a Parking Facility Advisory Committee consisting of representatives from the Board of Public Works, the Redevelopment Commission, the Economic Development Commission, the Controller's Office, the City Attorney's Office, the City Engineer's Office, and the Area Plan Commission shall be formed for the purpose of reviewing parking needs as they relate to overall downtown development goals and shall make recommendations to the Board of Works for the Board's consideration in developing plans for the parking facility. SECTION II. The committee shall consider the following items: (a) The advisability of building a mixed -use facility, including the utilization of air rights. REGULAR MEETING MAY 7, 1984 1 (b) The use of elevated pedestrian walkways. con- necting the garage to nearby retail or office buildings. (c) The designation of free parking spaces for retail shoppers, including the number and location of such spaces. (d) The designation of parking spaces to be leased in bulk to private entities, including the number and location of said spaces.. (e) The feasibility of including first floor retail and/or office space. (f) The feasibility of the inclusion of space for use in conjunction with the River Bend Plaza maintenance operation. SECTION III. The final plans for the parking facility shall be subject to the approval of the Redevelopment Depart- ment Design Review Committee. SECTION IV. Until such time as construction of the parking facility begins, the Board of Public Works may lease the property to an Indiana not -for -profit corporation, pursuant to I.C. 36-1-11-1, for use as a parking lot. SECTION V. The title of the real estate shall revert to the South Bend Redevelopment Commission if construction of the parking facility has not begun within five (5) years from the date of this agreement. SECTION VI. This resolution shall be in full effect Works upon execution by both the South Bend Board and South Bend Redevelopment Commission. Approved this 7th day of May, 1984. SOUTH BEND REDEVELOPMENT COMMISSION BY:(to be signed 5/11/84) F. Jay Nimtz, President ATTEST: force and of Public SOUTH BEND BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Michael L. Vance ATTEST: (to be signed 5/11/84) s/ Sandra M. Parmerlee, Clerk A. Peter Donaldson, Sec. ADOPTION OF RESOLUTION NO. 11-1984 (REDEVELOPMENT COMMISSION RESOLUTION NO. 706) - A JOINT RESOLUTION SETTING FORTH TERMS AND CONDITIONS OF TRANSFER OF CERTAIN PROPERTY WITHIN CENTRAL URBAN RENEWAL AREA. R-66 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 11-1.984 (Redevelopment Commission Resolution No. 706) was adopted: A JOINT RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION AND THE SOUTH BEND BOARD OF PUBLIC WORKS REDEVELOPMENT RESOLUTION NO. 706-84 BOARD OF PUBLIC WORKS RESOLUTION -.NO. 11-1984 WHEREAS, the South Bend Redevelopment Commission (Commission) is the public body charged with redevelopment of districts within the City of South Bend declared blighted under IC 36-7-14; and REGULAR MEETING MAY 7 1984 WHEREAS, the Central Downtown Urban Renewal Area, R-66, has been declared blighted by the Commission; and WHEREAS, the Commission has acquired parcels of land (Sites) in the Central Downtown Urban Renewal Area, R-66, more fully described as: All of Lots Thirty -One (31), Thirty -Two (32), Thirty -Three (33) and Thirty -Four (34) of the original plat of the Town (now City) of South Bend, St. Joseph County, Indiana, except a strip of land 21 feet in width east and west, taken off of and from the entire east end of said lots, together with all that part of a 14-foot alley lying between said Lots Thirty -Three (33) and Thirty -Four (34), more particularly described as follows: Beginning at the southwest corner of Lot Thirty - One (31), thence North on and along the west line of Lots Thirty -One (31), Thirty -Two (32), Thirty -Three (33), and Thirty -Four (34), a distance of 278.60 feet to the northwest corner of lot Thirty -Four (34); thence East on and along the north line of Lot Thirty -Four (34) a distance of 144.73 feet to a point that is 21.0 feet west of the northeast corner of said Lot 34; thence South a distance of 278.51 feet to a point on the south line of said Lot Thirty -One (31) that is 21.0 feet west of the southeast corner of Lot 31, thence West on and along and south line of said Lot Thirty -One (31) a distance of 144.68 feet to the point of beginning. (Site I) and Lots Numbered.Thirty-Five (35) and Thirty-Six(36) as shown on the recorded Original Plat of the Town, now City of South Bend, St. Joseph County, Indiana, except a strip of land-21 feet in width East and West, taken off of and from the entire East end of said lots, more particularly described as follows: Beginning at the Southwest corner of Lot 35, thence North on and along the West line of Lots 35 and 36, a distance of 132.45 feet to the Northwest corner of Lot 36; thence East on and along the North line of Lot 36.a distance of 144.73 feet to a point that. is 21.0 feet West of the Northeast corner of said Lot 36; thence South a distance of,132.45 feet to a point.on the South line of said Lot 35, that is 21.0 feet West of the Southeast corner of Lot 35; thence West on and along the South line of said lot 35 a distance of 144.73 feet to the point of beginning. (Site II) which have subsequently been sold to the South Bend Public Transportation Corporation (TRANSPO) for its public transporta-. lion center (Site I) and to Teachers Credit Union -(TCU) for its main offices (Site II); and WHEREAS, TRANSPO and TCU require access from a service drive which shall run from East Jefferson Street, due East of Suite I, then turning to run due South of Site II and due North of Site II to exit onto South Main Street (Drive); and WHEREAS, the Commission has agreed to sell twenty one feet (2l') of the Drive to TRANSPO on condition that TRANSPO dedicate 11 1 FIRMA kmM "I REGULAR MEETING MAY 7, 1984 that twenty-one feet (21') together with an additional twenty-eight feet (28') along the North of TRANSPO's site and a required turning radius to the City of South Bend for use as a public way; and WHEREAS, the South Bend Board of Public Works (Board) is the public body with jurisdiction over public streets and ways within the City of South Bend, including the Central Downtown Urban Renewal Area, R-66. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission and South Bend Board of Public Works, as follows:. 1. The paragraphs above are incorporated into and made a part of this resolution.. 2. The South Bend Board of Public Works recognizes the necessity of continued accessibility by TRANSPO and TCU to.their sites from the Drive as long as they retain the use of their sites in a manner requiring access from the Drive. 3. The Board will not initiate, recommend, or authorize any action which would cause the Drive to be vacated so long as TRANSPO and TCU continue to require accessibility from the Drive to their sites. 14. The Board will designate the Drive one way north and will not initiate, recommend, or authorize any action which would cause the vehicle direction on the Drive to be changed from.one way north to two way or to one way. south so long as TRANSPO's and TCU's use of the Drive and their sites require the Drive to be one way north, unless both TCU and TRANSPO agree in writing to such change. 5. The Board will prohibit parking along the Drive. 6. The Board will erect signs along the Drive regarding the one way traffic and parking ban, to provide a legal basis for South Bend Police Department enforce- ment of these requirements along the Drive. 7. The Board, on behalf of its Department of Public Works, will keep the Drive in good and workable condition, including but not limited to sweeping and snow removal as well as repair and other maintenance.. 8. The Commission will sell the portion of the Drive currently owned by it to TRANSPO, on condition TRANSPO simultaneously dedicates the entire Drive as a public way. 9. The Board will accept dedication from TRANSPO of the Drive as a public way. 10. The Commission will require that any develop- ment of the parcel across the Drive to the east of TRANSPO's site provide on -site loading and unloading facilities in conformity with the South Bend Municipal Code and that it use the Drive only for building service and not as an entrance to a customer or tenant parking facility. 11. The Commission will not sell or authorize any sale of the parcel across the Drive to the east of TRANSPO's site for any purpose which will require vacation of the Drive. REGULAR MEETING MAY 7, 1984 12. The Commission andtheBoard provide the above assurances in particular to provide TRANSPO and TCU with specific assurances of their desire, intention and obligation to carry out these public responsibilities in the above matters affecting TRANSPO's and TCU's sites. Approved this 27th day of April, 1984. REDEVELOPMENT COMMISSION s/ Paula N. Auburn, Vice President ATTEST s/ A. Peter Donaldson, Secretary Approved this 7th day of May, 1984. SOUTH BEND BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Michael L. Vance ATTEST: s/ Sandra M. Parmerlee, Clerk APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I HANSEL NEIGHBORHOOD CENTER HANSEL CENTER REHABILITATION Addendum I allows for a change in the Timetable category which now indicates that this activity shall commence on Janaury 21, 1984 and shall continue to and include December 31, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Addendum was approved and executed. FILING OF RESOLUTION OF INDIANA DEPARTMENT OF HIGHWAYS ESTABLISHING PREFERENTIALITY Mr. Leszczynski presented to the Board a Notice of Official Action of the Indiana Department of Highways indicating that preferentiality shall be established at the intersection of SR 2 (Western Avenue) and Kaley Street, in the City of South Bend, St. Joseph County, as follows: This intersection is signalized and in the event of need for a flashing operation of the signal, the signal shall flash Red to all approaches. All traffic on all approaches shall Stop before entering the intersection of SR 2 (Western Avenue) and Kaley Street during the flashing operation. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Resolution was filed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MAPLE ROAD SEWERS PROJECT Mr. Leszczynski advised that H. DeWulf Mechanical Contractor, Inc. has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $2,690.50 for a new contract sum including this Change Order in the amount of $148,887.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond was filed. 1 REGULAR MEETING MAY 7, 1984 APPROVE TITLE SHEET - CONCRETE PAVEMENT REPAIRS 1984 PROJECT Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the.above Title Sheet was approved and signed. APPROVE ETHNIC FESTIVAL BOOTH APPLICATIONS Mr. Michael L. Vance, City Controller, advised that he has reviewed the ethnic festival booth applications submitted by Ms. Mikki Dobski, Director of Community Affairs, and recommends approval of the following: CRAFT BOOTHS 11 FOOD BOOTHS 19 (one subject to menu modification) DISPLAY BOOTHS 2 Further, Mr. Vance recommended that the food booth application of Ms. Mari Patton,.Berrien Springs, Michigan, be denied due to a duplication of existing booths. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Vance's recommendations were accepted and approved. Therefore, the Ethnic Festival Booth applications approved to date are as follows: CRAFT BOOTHS - 34 Faith S. Schultz (Quality Shoppe) Wilson Gerrard (Wilsons Woodcraft) Louise D. Cox John and Christy Wampler (Freedom Herb Farm) Teena Russell (Teele Designs) Cecil P. Sangar Ron Klein Cinda Coor (Cinda's Patchworks) Jon & Christine Freeman (Balloons & More) Gerry McGee Jeannie Troth Donna Moriarty (Country Creations) C & S Crafts Sara Butals Liss E. Ramsby (Driftwood Dinghy Studio) Pat DeMunck Dona Farkas Roberta Bohdan Sue Moyer Marcia Yoder Doris A. Linuille (The Aspen Shoppe) Don Poppe, Sr. Barbara Martin (Martin's Krafty Kornor) Mrs. Vivian Brettin Jack/Janet Redican Viktoria Tinberg (Nat'l Org, for Women) League of United Latin American Citizens Mercidee Johnson Beth Gove & Bonnie Biddle (B&B Photography) Erna Johnson Gene Grzesiowski (Central Polish American Organization) Phil Hughes Tonya Ogle Robin Wood 00 REGULAR.MEETING MAY 7, 1984 FOOD BOOTHS - 34 Order of Ahepa #100 Tony Miranda (Sati-Babi) Richard Busse Colglazier Concessions The Charcoal Grill Maurice or Mary Allen (Family) Dan Craft (Kids Korner) Eugenia S. Schwartz (First Unitarian Church) Timothy Grauel (American Turners, South Bend) Terrence Rogers/Tom Clancy (South Bend Mittens) Frank J. Wukovits, Sr. (William Penn Fraternal Hungarian Fraternal Society) Y Xuan Mai (Vietnamese Group) Giacomo Puzzello (Puzzello's Deli) New Salem Missionary Baptist Church James A. Grummell (Boy Scouts of America Troop Eugene Chavis (Amateur Baseball) Martha Spencer (Spencer's Ribs on Wheels) Frances A. Chizar (Pilot Club of South Bend) George & Mamiella Brown (Jamaica Foot Steps) Filipino -Americans in Michiana Association Earl Colglazier (Elephant Ears) St. Andrew Greek Orthodox Church Knute Rockne Babe Ruth Baseball League Thomas Farkas (Thomas Farkas Concessions) Hung Tran (Vietnamese) Connie Klipich (Our Lady of Hungary Church) Assoc. - 247 Margaret G. Smith (D.A.N.K. German American National Congress) Combined Democratic & Civic Club Roderick A. Shaw (S.B. Community Opportunities Industrialization Center) Central Polish American Organization Elaine S. Thompson (Nuclear Weapons Freeze Campaign) Kate Keesling Sister Mary Annpajakowski (LaCasa De Amistad) Mrs. Johnnie Hiden (Progressive Baptist Church) DISPLAY BOOTHS - 5 Jane E. Bill (United Nations Association) Robert D. Medhurst (South Bend -Mishawaka YMCA) Watson's Collector's Club Jana L. Rebone (St. Joseph Co. Right to Life) Roderick A. Shaw (S.B. Opportunities Industrialization Center) APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms.'Katherine Barnard, Director of the Department of Code Enforce- ment,.requested permission to advertise for the sale of approximately eighteen (18) abandoned vehicles, six (6) of which are valued at over One Hundred Dollars ($100.00) and all of which are being stored at South Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than the thirty .(30) days, indentification checks had been run for auto theft and the owners and lienhoiders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a date of May 21, 1984 was established for the receiving of sealed bids. APPROVE REQUEST OF AMERICAN LEGION UNIT #357 TO SELL POPPIES (MAY 18 & 19, 1984) In a letter to the Board, Mrs. Dixielee Clark, Chaplain, Unit 303 of the American Legion Auxiliary, 725 34th Street, South Bend, Indiana, requested permission to sell veteran -made poppies on the public sidewalks on Friday and Saturday, May 18 & 19, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. 1 1 01 REGULAR MEETING MAY 7, 1984 REQUEST TO CLOSE E. NAVARRE STREET FOR A GRADUATION. PARTY - MAY 19, 1984 REFERRED Mr. Christopher Ritten, 121 East Navarre Street, South Bend, Indiana, submitted to the Board a letter signed by himself and seventeen (17) other individuals indicating that several graduating seniors from the University of Notre.Dame and St. Mary's College living on or near East.Navarre Street are having a graduation party May.19, 1984, from 7:00 p.m. to 11:00 p.m. and because of the large number of friends and relatives '(approximately 200) invited to the party, are requesting the closure of East Navarre Street from Michigan Avenue '(US 31) to St. Joseph Avenue. He further advised that the students involved in the party live at 602 1/2 North Michigan Avenue (above Kagel's Flower Shop), 111 East Navarre Street, 121 East Navarre Street and 203 East Navarre Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division. for review and recommendation and the Clerk of the Board was instructed to additionally forward this request to First District Councilman Joseph Serge for his information. It was noted that Mr. Ritten additionally provided to the Board the signatures of seventeen (17) neighbors indicating that they do not object to this request. APPROVE REQUEST TO BLOCK ALLEY - MAKIELSKI ART SHOP, INC. (MAY 8, 1984) In a letter, Mr. David J. Makielski, Secretary, Makielski, Inc. requested permission to block the alley between 100 North Main Street and 100 North Lafayette Boulevard on May 8, 1984 or in. case of rain May 9, 1984 for approximately four (4) hours. Mr. Makielski.indicated that the mural on the side of their building at 117 Nor.th.Main Street is in need of cleaning and therefore the request to block the alley. Mr. Leszczynski advised that Mr. Ralph.J. Wadzinski, Manager, Bureau of .Traffic and Lighting, has reviewed this request and recommends approval subject to the Petitioner/Contractor securing the necessary Occupancy Permit from the Building Department and using Type I flashing barricades to close the alley. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Wadzinski's recommendation was accepted and the request approved subject to the Petitioner meeting the necessary requirements. APPROVE REQUEST OF JAYCEES TO CONDUCT CONTINUOUS INTERSECTION SOLICITATION (MAY 11, 1984 THRU MAY 13, 1984) In a letter to the Board, Ms. Denise Miller, South Bend -Mishawaka Area Convention and Visitors Bureau, 230 West Jefferson Boulevard, South Bend, Indiana, requested permission on behalf of the Indiana State Jaycees Convention to solicit donations at the corner of Jefferson Boulevard and RiverBend Plaza to benefit the Indiana Chapter of Cystic Fibrosis. She indicated that the solicitation would begin at 2:00 p.m. on May 11, 1984 and proceed continuously until 5:00 p.m. on May 13, 1984. Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau. of Traffic and Lighting, has reviewed this request and recommends approval. It was noted that solicitations are to be made on the sidewalks only. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Wadzinski's recommendation was accepted and the request approved and upon the recommenda- tion of Mr. Hill, the Clerk was instructed to forward to the Jaycees a copy of the Board of Public Works policy on fund solicitations at intersections. 0 REGULAR MEETING MAY 7, 1984 APPROVE REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCT INTERSECTION SOLICITATION (MAY 11, 12'& 13, 1984) In a letter to the Board, Mr. Richard VanOverberghe, President, St. Joseph Valley Chapter, Knights of Columbus, 315 North Michigan Street, South Bend, Indiana, requested permission to solicit donations for the mentally retarded of our community. He advised that this project is known as the Annual Tootsie Roll Campaign and he is requesting permission to solicit at the following intersections on May 11, 12 & 13, 1984 from 9:00 a.m. to 5:00 p.m. and in '.the evening on May 11, 1984: 1. Corner of Wayne and Main Streets 2. Corner of Main and Washington 3. Corner of Monroe and Michigan Streets 4. Corner of Main and Jefferson Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed this request and recommends approval.It was noted that solicitations are to take place on the sidewalks only. Upon a.motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Wadzinski's recommendation was accepted and the request approved, and upon the recommendation of Mr. Hill, the Clerk was instructed to forward to the Knights of Columbus a copy of the Board of Public Works Policy on fund solicitations at intersections. APPROVE REQUEST OF CITY AWNING OF SOUTH BEND TO ERECT ENTRANCE CANOPY AT VALLEY AMERICAN BUILDING, PDH PRODUCTS. MAIN STREET ENTRANCE Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, and Mr. Paul L. Roelke, Building Commissioner, have reviewed the request of Mr. Robert L. Hinsch, Sales Manager, City Awning of South Bend, to erect an entrance canopy submitted to the Board on April 30, 1984 and offer the following recommendations. Mr. Wadzinski recommends approval subject to the edge of the canopy being 2'-0' minimum from the face of curb and approval of the erection by the Indiana Department of Highways. Mr. Roelke indicated that he has reviewed the request and sketch and stated that regulations on this subject are set forth in Chapter #34 of the Uniform Building Code. He stated that this application is similar to a marquee, that is self supporting and therefore, he has applied the Code for a marquee which is that an eight (8) foot high -supporting frame canopy can cover only two-thirds (2/3) the distance from the property line to the curb line. A marquee projecting more than two-thirds (2/3) the distance from the property line to curb line shall be twelve (12) feet above the sidewalk grade and must be two (2) foot from the curb line Therefore, the erection of the entrance canopy must comply with these regulations. Based on the information provided, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request of City Awning was approved subject to their strict compliance with the Code As mentioned above and approval by the Indiana Depart- ment of Highways. APPROVE ELECTION DAY PARKING RESTRICTIONS In response to a letter to --the Board from Thomas P. Sheridan, Campaign Director, Mondale for President, Campaign Headquarters, 137 North Michigan Street, South Bend, Indiana, to approve park- ing in front of headquarters, and the south side of Colfax Avenue, Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, recommends the following: 203 1 REGULAR MEETING MAY 7, 1984 On May 8, 1984, "No Parking" signs will be posted at various electioneering areas for purposes of electionboardand other related workers. As of this date, the locations are: 1. The north side of 200 W. Jefferson 2. The east side of 100 S. Lafayette 3. The west side of the north 1/2 block of 100 N. Michigan 4. Both sides of the east 1/2 block of 100 W. Colfax Other locations as requested will be cleared by the Bureau of Traffic and Lighting for parking prohibitation. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Wadzinski's recommendation was accepted and approved. APPROVE REQUEST OF SPANISH-SPEAKING USHER'S CLUB OF ST. STEPHEN'S PARISH TO CLOSE ALLEYS FOR MOTHER'S DAY CELEBRATION, MAY 13, 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the above referred to request submitted to the Board on April 30, 1984 and recommends approval. It was noted that the appropriate barricades will be delivered and are to be set-up and removed by the Petitioner. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Wadzinski's recommendation was accepted and the request approved. APPROVE REQUEST OF UNITED RELIGIOUS COMMUNITY OF ST. JOSEPH COUNTY TO HOLD MARCH - MAY 20, 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of United Religious Community to conduct a march on May 20, 1984 and recommends approval subject to the marchers using sidewalks and obeying all traffic and pedestrian laws. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Wadzinski's recommendation was accepted and the request approved. APPROVE REQUEST OF ATHLETIC ANNEX TO CONDUCT "BLOOD RUN" - MAY 13. 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Mr. Dean A. Reinke, President of the Athletic Annex to hold the "Blood Run" on May 13, 1984, said request submitted to the Board on March.19, 1984 and recommends approval. It was noted that City Controller Michael L. Vance also recommends that the.run be approved as submitted. Upon_a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendations were accepted and the request approved. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski advised that the following three (3) secondhand dealers license applications have been received: NAME: Antique World, Inc. BY: Mary Ann Melching ADDRESS: 1122 Mishawaka Avenue FOR THE PURPOSE OF SELLING: used furniture 04, REGULAR MEETING MAY 7. 1984 NAME: Changing Hands Consignment Shop BY: Steven P. Romanski ADDRESS: 2630 Western Avenue FOR THE PURPOSE OF SELLING: used merchandise NAME: Benners White Elephant Shop BY: Joan Beatty ADDRESS: 2216 Mishawaka Avenue FOR THE PURPOSE OF SELLING: used furniture - odds & ends Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E.,.Engineering Department, recommended that the Contractor's Bond for William M. Ferguson be released effective May 7, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was released. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following eight (8) handicapped parking permit applica- tions were approved and referred to the Deputy Controller's office for issuance of permits: Frederick H. Ameling, 3713 Eastmont, S.B. Bernard J. Bolka, Jr., 53175 Towhee Ln. Mary Dillon (Jack & Kathy, parents), 1734 Hass, S.B. Genevieve V. Magdalinski, 745 S. 35th Jack A. McKelvey, 1481 Hampshire S.B. Thaddeus A. Nowak, 53836 Olive, S.B. Albert F. Tengelitsch, 2116 S. Wabash, S.B. Violet I. Wilson, 61460 Greentree, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of nineteen (19) properties cleaned from April 30, 1984 to May 4, 1984 was ,submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for Fenner Roofing and Sheet Metal, Inc., P.O. Box 115, Sodus, MI was accepted and filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Executive Director Job Training Program, submitted a list cont; (45) claims and recommended approval. Addi Controller Michael L. Vance submitted Claim through Claim Docket No. 8957 and recommend, motion made by Mr. Hill, seconded by Mr. Le the claims were approved and the above repo: St. Joseph County .fining forty-five Aonally, City Docket No. 8688 �d approval. Upon a ;zczynski and carried, -ts filed. 1 1 REGULAR MEETING MAY 7, 1984 DISCUSSION CONCERNING POLICY REGARDING FISHING ON ISLAND PARK City Controller Michael L. Vance advised that the Department of Natural Resources is in the process of preparing a policy concerning fishing on Island Park. In the meantime, however, it is his recommendation that the Board of Public Works take action at this time and adopt a temporary policy on fishing on Island Park. Board Attorney Carolyn V. Pfotenhauer was instructed to prepare a Board policy on this matter to be presented and adopted by the Board at its next regular meeting. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 10:05 a.m. n E. eszczy s i "-richard L. Hill Mi hael L. Vance AT ST: Sandra M. Parmerlee, Clerk MEETING RECONVENED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a meeting of the Board of Public Works was reconvened at 10:06 a.m. to discuss the matter of the Violin Woman Sculpture. STATUS REPORT CONCERNING CONDITION OF VIOLIN WOMAN SCULPTURE Mr. Leszczynski advised that it has come to his attention that the concrete base supporting the "Violin Woman" Sculpture located in the fountain outside the Morris Civic Auditorium has deteriorated to such a point that it requires total removal and replacement. He further advised that as President of the Board of Public Works he sent a letter to Mr. Donald A. Dake, President of the South Bend Symphony, advising that the Board has decided not to allow the statue to be placed in its current location. He further advised that Park Superintendent James Seitz will be the City's contact person in seeking a suitable arrangement for the sculpture. It was noted that a new location for the sculpture has not yet been selected. ADJOURNMENT Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the reconvened meeting of the Board was adjourned at 10:08 a.m. Won E. Leszczyn ichar L TTill ATT ST: Michael L. Vance �J Sandra M. Parmerlee, Clerk