HomeMy WebLinkAbout04/30/84 Board of Public Works MinutesREGULAR MEETING
APRIL 30, 1984
The regular meeting of the Board of Public Works was convened at
9:32 a.m, on Monday, April 30, 1984 by President John E. Leszczynski,
with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance
present. Also present was Assistant City Attorney Carolyn V.
Pfotenhauer.
MINUTES OF PREVIOUS MEETING APPROVED
Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried,
the minutes of the April 23, 1984 regular meeting of the Board
were approved.
OPENING OF PROPOSALS - GROUP HEALTH INSURANCE FOR
THE ST. JOSEPH COUNTY JOB TRAINING PROGRAM
This was the date set for the receiving and opening of sealed pro-
posals for Group Health Insurance for the St. Joseph County Job
Training Program. The Clerk tendered proofs of publication of
Notice in the South Bend Tribune and the Tri-County News which
were found to be sufficient. The following proposals were opened
and publicly read:
BATH, VAN MELE AND ASSOCIATES INSURANCE
1030 East Jefferson Blvd.
South Bend, Indiana 46634
Underwritten By Massachusetts Mutual:
Benefits will equal $15,000.for all employees -
Group Life Insurance - $180.60 (monthly premium)
Accidental Death & Dismemberment - $32.25 (monthly premium)
Benefits will equal $25,000 for all employees -
Group Life Insurance - $279.50 (monthly premium)
Accidental Death & Dismemberment - $53.75 (monthly premium)
Major Medical - $100 (2x) Deductible - $ 74.93 (average monthly rate)
$100 (3x) Deductible - $ 74.93 (average monthly rate)
$200 (2x) Deductible - $ 71.44 (average monthly rate)
O'ROURKE, ANDREWS & MARONEY, INC.
1721 Magnovox Way
P.O. Box 885
Fort Wayne, Indiana 46801
Underwritten by Aetna Life Insurance Company:
EE LIFE - $163.40 (monthly premium)
AD&D - $31.82 (monthly premimum)
Medical: Individual incurs $500 in covered expenses:
$98.42/employee (monthly premium)
Medical: Individual incurs $1,000 in covered expenses:
$94.93/employee (monthly premium)
THE SOUTH BEND AGENCY
THE UNION CENTRAL LIFE INSURANCE COMPANY
The River Glen Office Plaza
501 East Monroe
P.O. Box 60
South Bend, Indiana 46624
Underwritten by Travelers Insurance Company:
Life & AD&D ($10,000) - $3.85/employee (monthly rate)
Weekly indemnity ($75.00) - $7.29/employee (monthly rate)
Weekly indemnity ($100.00) - $9.72/employee (monthly rate)
Medical (Plan B) - $80.80/employee (monthly rate)
Medical (Plan C) - $73.02/employee (monthly rate)
Life & AD&D ($15,000) - $5.53/employee (monthly rate)
Life & AD&D ($25,000) - $8.68/employee (monthly rate)
REGULAR MEETING
APRIL 30, 1984
TREVINO INSURANCE, INC.
701 North Main Street
P.O. Box 5026
Mishawaka, Indiana.46545
Underwritten by Travelers Insurance Company:
Life & AD&D - $3.85/employee (monthly rate)
Weekly indemnity - $7.29/employee (monthly rate)
Medical Plan B - $80.80/employee (monthly rate)
Medical Plan C - $73.02/employee (monthly rate)
ALL EMPLOYEES $15,OOO LIFE & $l0O WI:
Life & AD&D - $5.53/employee (monthly rate).
Weekly indemnity - $7.66/employee (monthly rate)
ALL EMPLOYEES.$25,OOO LIFE:
Life & AD&D - $8.68/employee (monthly rate)
WALLACE TOPS INSURANCE AGENCY
2317z Lincolnway West
South Bend,.Indiana 46628
Underwritten by Mutual Benefit Life
Group Term Life Plan A - $15,000 for all
participants with AD&D coverage - $235.32 (monthly
Comprehensive Major Medical Plan II with Maternity
$3,015.63/43 employee units (monthly premium)
Group Term Life Plan A - $15,000 for all
participants with AD&D coverage - $235.32
Comprehensive Major Medical Plan III with maternity
$2,580.62/43 employee units (monthly premium)
premium)
STARCK INSURANCE AGENCY, INC.
SOUTH BEND OFFICE
1030 East Jefferson Blvd.
P.O. Box 1467
South Bend, Indiana 46624
Underwritten by Benefit Trust Life Insurance Company:
Life - $258.00 (monthly premiums)
AD&D - $32.25 (monthly premiums)
Basic Disability - $177.38 (monthly premiums.)
Comprehensive Major Medical (employee) $2,841.01 (monthly premiums)
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,
the above proposals were referred to the St. Joseph -County Job Training
Program for review and recommendation.
APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUM
The following Community Development contract and addendum were pre-
sented to the Board for approval:
BUSINESS DEVELOPMENT CORPORATION OF SOUTH BEND
MISHAWAKA & ST. JOSEPH COUNTY, INC. ECONOMIC
DEVELOPMENT CAPITAL FUND
The targeted goal for the BDC is to assist in one (1) loan
project to rehabilitate a downtown building within the City
of South Bend. The BDC may expend monies for activities
under this contract in an amount not to exceed $26,000.00
ADDENDUM I
DEPARTMENT OF PUBLIC WORKS
MONROE PARK INDUSTRIAL PARK IMPROVEMENTS
Addendum I provides for a change in the Purpose and Intent
category which indicates that the City has allocated funds
for site preparation and improvements and rehabilitation
of remaining City -owned properties in the Monroe Park
Industrial Park. Additionally, this addendum provides for
a change in the Targeted Goals which indicate that the
targeted goal for this activity is to provide funds for
packaging and marketing of the land, attracting new
industry and encouraging the expansion of existing industry.
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Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, the above contract and addendum were approved and executed.
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REGULAR MEETING APRIL 30, 1984
APPROVE MODIFICATION NO. 01 - ST. JOSEPH COUNTY JOB TRAINING
PROGRAM AGREEMENT FORM - REIMBURSEMENT FOR SERVICES ONE HALF-TIME DEPUTY ATTORNEY
Mr. Leszczynski presented to the Board Modification No. 01 -
JTP Agreement Form for reimbursement services for.one half-
time deputy attorney. Modification No. 01 extends the contract
end date from March 31, 1984 to July 31, 1984, increases contract
funding by $4,850.00 (from $7,250.00 to $12,100.00) to cover
legal services provided to the St. Joseph County Job Training
Program during the contract extension period, changes the
dates on the Program Plan to account for the extension period
and modifies the program budget to incorporate the extension
period costs. Upon a motion made by Mr. Leszczynski, seconded
by Mr. Hill and carried, the above Modification. No. 01 - JTP
Agreement Form was approved.
APPROVE PROPOSAL FOR ENGINEERING SERVICES - COLE ASSOCIATES, INC.
Mr. Leszczynski presented to the Board a Proposal for Engineering
Services, with Cole Associates, Inc.,2211 East Jefferson Boulevard,
South Bend, Indiana, for engineering services for signalization or
reworking the existing traffic signal system at the following
intersections:
1. Bendix Drive and Voorde Drive
2. Calvert Street and Twyckenham Drive
3. Logan Street and Mishawaka Avenue
4. Hickory Road and Miracle Lane
5. Portage Avenue and California Avenue
6. Portage Avenue and Forest Avenue
It was indicated that this project consists of performing topographic
surveys, traffic signal warrant analysis and design engineering
services to produce a set of construction documents acceptable
by the Indiana Department of Highways to qualify for Federal Aid
Funding. It was noted that the total cost of these services shall
not exceed $21,000.00. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the above proposal with Cole
Associates, Inc. was approved.
APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION
AFFIDAVIT - INLET RECONSTRUCTION 1983 PROJECT
Mr. Leszczynski advised that Dye Plumbing and Heating, Inc., 3535
Monroe Street, LaPorte, Indiana, has submitted Change Order No. 1
(Final) indicating that the contract amount be increased by
$12,690.00 for a new contract sum including this Change Order in
the amount of $72,440.00. Additionally submitted was the Project.
Completion Affidavit indicating this new final cost. Upon a
motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,
Change Order No. 1 (Final) and the Project Completion Affidavit
were approved and the appropriate three-year Maintenance Bond
was filed.
APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS -
CONCRETE PAVEMENT REPAIRS 1984 PROJECT
In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau
of Public Construction, requested that the Board advertise for
the receipt of bids for the Concrete Pavement Repairs 1984
Project. Upon a motion made by Mr. Leszczynski, seconded by Mr.
Hill and carried, the above request was approved.
APPROVE REQUEST OF ST. JOSEPH COUNTY DEMOCRATIC CENTRAL
COMMITTEE TO USE PUBLIC BUILDINGS FOR VOTING PURPOSES
MAY 8. 1984
In a letter to the Board, Mr. C.J. Pajakowski, Chairman, St.
Joseph County Democratic Central Committee, P.O. Box 1375, South
Bend, Indiana, requested permission to use the following public
buildings for voting purposes on Primary Election Day, May 8, 1984:
REGULAR MEETING
APRIL 30. 1984
#2
Fire
Station
110
East Marion
#3
Fire
Station
1805
McKinley Avenue
#5
Fire
Station
2221
Prairie Avenue
#6
Fire
Station
4302
Western Avenue
#7
Fire
Station
1616
Portage Avenue
#9
Fire
Station
2520
Mishawaka Avenue
#10
Fire
Station
308
West Ireland Road
Potawatomi Greenhouse
2105
Mishawaka Avenue
Pinhook
Pavillion
2801
Riverside Drive
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried; the above request was approved.
REQUEST OF CITY AWNING OF SOUTH BEND TO ERECT ENTRANCE
CANOPY AT VALLEY AMERICAN BUILDING, "PDH PRODUCTS,
MAIN STREET ENTRANCE REFERRED
In a letter to the Board, Mr. Robert L. Hinsch, ,Sales Manager, City
Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana,
requested permission to erect an entrance canopy across the City
sidewalk at Valley American Building, PDH Products, Main Street
Entrance. Mr. Hinsch indicated that the front edge of the canopy
will be one (1') foot from the edge of the existing curb, the
front legs will be three (3') feet from the curb edge, the front
and sides. of 1" tubular steel frame will be eight (8') feet from
the sidewalk and the bottom of the cloth valance will be seven (7')
feet from the sidewalk. Mr. Hinsch additionally provided a drawing
with his request. Upon a motion made by Mr. Leszczynski, seconded
by Mr. Hill and carried, the above request was referred to the
Department of Code Enforcement and the Bureau of Traffic and Light-
ing for review and recommendation.
APPROVE REQUEST OF RAINBOW COALITION OF ST. JOSEPH
COUNTY TO OPERATE SOUND TRUCK
In a letter to the Board Mr. David P. James, 714 Portage Court,
South Bend, Indiana, on behalf of the Rainbow Coalition of St.
Joseph County requested permission to utilize one and possibly
two sound trucks sometime during the period of time prior to May
8, 1984 from 12:00 noon to 7:00 p.m. should the need arise to
publicize the visit of the Rev. Jesse Jackson to the South Bend
Community. Mr. James additionally requested permission to operate
the sound truck on Monday, May 7, 1984 from 12:00 noon to 7:00 p.m.
and on Tuesday, May 8, 1984 from 10:00 a.m, to 6:00 p.m. for the
purpose of encouraging citizens to vote. He indicated that they
will use the "Grand Master Flash" music together with an appropriate
message, non-commercial in nature and within the decible limits of
the South Bend Municipal Code. Upon a motion made by Mr. Hill,
-
seconded by Mr. Leszczynski and carried, the above request was
approved.
REQUEST OF SPANISH-SPEAKING USHER'S CLUB OF ST. STEPHEN'S
PARISH TO CLOSE ALLEYS FOR MOTHER'S DAY CELEBRATION,
MAY 13, 1984. REFERRED
In a letter to the Board, Mr. Jose Garza, President of Los Porteros,,
Spanish Speaking Club of St. Stephen's Parish, requested permission
to close the alley at the entrance of and exit ends of Huron Street,
the middle alley coming from the main alley facing toward Walnut
and the entrance and exit side from 404 South Walnut Street for
their annual Mother's Day Celebration at Pulaski Park, from 1:00.
to 7:00 p.m, on Sunday, May 13, 1984. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the above request
was referred to the Bureau of Traffic and Lighting and the Police
Department Traffic Division for review and recommendation.
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P.M
REGULAR MEETING
APRIL 30, 1984
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REQUEST OF MAURICE MATTHYS LITTLE LEAGUE, INC.
TO CONDUCT PARADE - MAY'19 1984 REFERRED
In a letter to the Board, Mr. Bob Gorbacz, President, Matthys
Little League, Box 3074, South Bend, Indiana, requested permission
to conduct a parade on Saturday, May 19, 1984 beginning at 10:00 a.m.
The route to be used is as follows: Beginning at the Little League
Ball Park, west on Meadow Lane to Edison, north on Edison and
VillageWay to Washington, east on Washington to Gladstone, north
on Gladstone to Linden, west on Linden to Lombardy Drive, south
on Lombardy Drive to Ford, west on Ford to Sample, east on Sample
to Evergreen, south on Evergreen back to the ball park. Mr.
Gorbacz advised that the parade will consist of approximately
sixty (60) vehicles. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the above request was referred
to the Bureau.of Traffic and Lighting and the Police Department
Traffic Division for review and recommendation.
REQUEST OF UNITED RELIGIOUS COMMUNITY OF ST. JOSEPH
COUNTY TO HOLD A MARCH - MAY'20, 1984 REFERRED
In a letter to the Board, Mr. James Fisko, Executive Director,
United Religious Community of St. Joseph County, 319 South Main
Street, South Bend, Indiana, requested permission to hold a march
on Sunday, May 20, 1984 beginning at 2:00 p.m. Mr. Fiskoadvised
that the marchers will assemble at St. Patrick's Church, 309
South Taylor Street and then proceed north on Taylor to Washington
Street;.east on Washington to St. Joseph; south on St. Joseph to
Jefferson; and east on Jefferson to Frances Street; north on
Frances Street to Sunnyside Presbyterian Church, 115 South
Frances Street. The marchers will stay on the sidewalk and
observe traffic signals. Mr. Fisko further advised that approx-
imately two hundred (200) to two -hundred fifty (250) participants
are expected and marshals will be provided to lead the march and
keep order. It was noted that this march is part of the observance
of Peace Sabbath and will be similar to that held last year. Upon
a motion made by Mr. Leszczynski,. seconded by Mr. Vance and carried,
the above request was referred to the Bureau of Traffic and Light-
ing and the Police Department Traffic Division for review and
recommendation.
APPROVE HANDICAPPED PARKING PERMITS
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the following eight (8) handicapped parking permit
applications were approved and referred to the Deputy Controller's
office for issuance of permits:
Clara H. Dorwood, 530 W. Tanglewood, Apt. 226, Mish.
Garnet R. Johnston, 1905 Leer, S.B.
Georgia Zehendner, 609 Coronation.Gardens, S.B.
Joan Kurzhals, 3413 S. St. Joseph, S.B.
Goldie Krojniewski, 2317 Union, S.B.
Josephine S. Regan, 510 E. Ewing, S.B.
Dorothy VanDeVoorde, 1522 Dale, S.B.
Mary Lee Fulce, 425 S. Scott, Apt. I-2, S.B.
APPROVE LICENSE APPLICATION - OPEN AIR STAND
Mr. Leszczynski advised that the following license application
has been received:
NAME: Flowerland
BY: Ronald Becht
ADDRESS: 1411 St. James, Benton Harbor, MI
STAND TO BE LOCATED AT: 2313 Edison Road (in parking lot)
DATES: May 1, 1984 - July 1, 1984
FOR THE PURPOSE OF SELLING: bedding plants
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REGULAR MEETING APRIL 30, 1984
Mr. Leszczynski further advised that favorable recommendations.
have been received from the Police Department, Department of Code
Enforcement and the Bureau of Traffic and Lighting for the above
application. It was noted that Mr. Becht provided a letter from
the property owner of 2313 Edison Road giving him permission to
locate his stand at that location. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Vance and carried, the above
application was approved and referred to the Deputy Controller's
office for issuance.
APPROVE TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the following four (4) traffic control devices were
approved:
REINSTALLATION OF RESIDENTIAL PARKING - 814-816 N. Main.
(Erroneously removed with order for hospital -owned,
non residential properties).
INSTALL STOP SIGN - On Ryer at Elwood. (Uncontrolled
"T" intersection).
INSTALL STOP SIGN - On Kenmore at Elwood. (Uncontrolled
"T" intersection).
INSTALL STOP SIGN - On Wellington at Elwood (Uncontrolled
"T" intersection).
APPROVE CONTRACTOR'S BOND
Mr. Melvin B. Humphrey, Engineering Department, recommended that
the Contractor's Bond for Abe's Free Flow be approved effective
retroactive to April 24, 1984. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the above I
Contractor's Bond was approved.
FILING OF STREET LIGHT OUTAGE REPORT
The report submitted to the Board indicated a total of thirteen
(13) outages for the period April 6, 1984 to April 19, 1984.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the report was filed.
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT
A report from the Department of Code Enforcement indicating a
total of fifty-three (53) properties cleaned from April 23, 1984
to April 27, 1984 was submitted. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the report was filed.
APPROVE CLAIMS
Mr. Michael L. Vance, City Controller, submitted Claim Docket No.
8273 through Claim Docket No. 8687 and recommended approval. Upon
a motion.made by Mr. Leszczynski, seconded by Mr. Hill and carried,
the claims were approved and the above request was filed.
INTRODUCTION OF NEW STAFF MEMBER TO THE DEPARTMENT OF PUBLIC WORKS
Mr. Leszczynski introduced Mr. Joseph Pluta who is a new staff
member of the Department of Public Works. Board members welcomed
Mr. Pluta to the City administration.
REGULAR MEETING
ADJOURNMENT
APRIL 30, 1984
There being no further business to come before the Board, upon
a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the meeting was adjourned at.9:50 a.m.
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ATTEST:
San ra M. Parmer ee, Clerk
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FOW,In—tE. Leszczynsfkf
ichard L. HiEl
Michael L. Vance