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HomeMy WebLinkAbout04/16/84 Board of Public Works MinutesIm REGULAR MEETING APRIL 16. 1984 The regular meeting of the Board of Public Works was convened at 9:31 a.m, on Monday, April 16, 1984 by President John E. Leszczynski, with Mr. Leszczynski and Mr. Michael L. Vance present. Board member Richard L. Hill was not in`attendance. Also present was Deputy City Attorney Robert C. Rosenfeld. APPROVE CHANGE IN MEETING TIME FOR APRIL 23, 1984 MEETING Upon a motion made by. Mr. Leszczynski, seconded.by Mr. Vance and carried, the meeting time..of the April'23, 1984 regular meeting of the Board was changed from 9:30 a.m, to,9:00 a.m. It was noted that this change in meeting time will allow Board members to assist in the changing of street signs in observance of Dyngus Day and Solidarity Day. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the minutes of the April 9, 1984 regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately five (5) abandoned vehicles, four (4) of which are valued at over One Hundred Dollars ($100.00) and all of which have been stored at South Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri County News which were found to be sufficient. The following bids were opened and publicly read: Steve & Gene's Hurwich Iron Co. 3109 S. Gertrude 1829 Prairie Vehicle No. South Bend., IN South Bend, IN 1 $25.75 $23.00 2 35.75 26.00 3 35.75 26.00 4 35.75 20.00 5 35.75 22.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following bids were approved and awarded: Steve & Gene's - Vehicle No. 1 $25.75 2 35.75 3 35.75 4 35.75 5 35.75 TOTAL: $168.75 PUBLIC HEARING AND RECOMMENDATION - ALLEY VACATION - NORTH/SOUTH ALLEY IN THE BLOCK OF MONROE STREET TO THE NORTH - THE 1ST THRU EAST/WEST ALLEY SOUTH OF MONROE STREET (SAID ALLEY LYING BETWEEN COLUMBIA STREET TO THE EAST AND CARROLL STREET TO THE WEST) Mr. Leszczynski advised that this was the date set for the Board's public hearing on a proposed alley vacation described as follows: the north/south alley in Denniston and Fellows Addition, parts of Lots 19 and 20, and being more particularly described as the north/ south alley bounded by Monroe Street to the north. The first thru east/west alley south of Monroe Street, lying between Columbia Street to the east and Carroll Street to the West. It was noted that this public hearing is being held in order for the Board to submit a recommendation to the Common Council concern- ing the Petition filed by Mr. David E. Hab, President, Dainty Maid Bake Shop, Inc., 231 South Michigan Street, South Bend, Indiana, 1 0 1 REGULAR MEETING APRIL 16, 1984 Mr. Ernest Lindstedt, President, Hablin Company, Inc., 229 South Michigan Street, South Bend, Indiana and Mr. John Schmidt for Crescent Realty, 439 East Colfax Avenue, South Bend, Indiana. It was noted that pursuant to. South Bend Municipal Code Ordinance No. 7300-84, owners whose property abuts the proposed vacated property were notified of the Board's public hearing date. Mr. Leszczynski advised that the Board has received comments from various City departments and recommends the vacation of this alley subject to the Petitioners dedicating to the City additional right-of-way neededtoallow traffic to turn at the intersection of the T-alley created by this vacation. Mr. John Schmidt for Crescent Realty, 439 East Colfax Avenue, South Bend, Indiana, one.of the Petitioners for this vacation, was present and addressed the Board. Mr. Schmidt inquired as to the procedure for determing what additional right-of-way the City will be requiring. Mr. Leszczynski advised that the Engineer- ing Department will work with the Petitioners to determine the amount of right-of-way needed. There being no one else present wishing to address the Board on this matter, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the public hearing on this matter was closed. Further, upon a motion made by Mr. Leszczynski, seconded by Mr... Vance and.carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to the City being provided the needed right-of-way to allow traffic to turn at the intersection of the T-alley created by this vacation, said legal description of additional right-of-way to accompany this recommendation and subject to any and all utility easements. PUBLIC HEARING AND RECOMMENDATION - ALLEY VACATION 1ST EAST/WEST ALLEY NORTH OF HASTINGS STREET RUNNING WEST FROM IRONWOOD TO THE INTERSECTING NORTH/SOUTH ALLEY Mr. Leszczynski advised that this was the date set for the Board's public hearing on the proposed alley vacation described as follows: the first east/west alley north of Hastings. Street running west from Ironwood a distance of 133.9' + to the inter- secting north -south alley being between Lots 128 and 129 of Hastings, Woodward and Gray's Addition to the City of South Bend. It was noted that this public hearing is being held in order for the Board to submit a recommendation to the Common Council con- cerning the Petition filed by Mrs. Edna A. Woodworth, 529 South Ironwood Drive, South Bend, Indiana and Mrs. Margaret L. Lebo, 603 South Ironwood Drive, South Bend, Indiana. It was noted that pursuant to South Bend Municipal Code Ordinance No. 7300-84, owners whose property abuts the proposed vacated property were notified of the Board's public hearing date. Mrs. Edna.A. Woodworth, 529 South Ironwood Drive, South Bend, Indiana, and Mrs. Margaret Lebo, 603 South Ironwood Drive, South Bend, Indiana, Petitioners in this proposed vacation were present. Mrs. Woodworth advised members that the reason this vacation is being requested is to eliminate a dangerous situation that exists. She stated that when trains are across the Ironwood Grand Trunk railroad crossing at the north end of the 500 block, motorists create a traffic hazard by speeding into the east end of the alley thinking they can continue north to Jefferson from the West end of the alley. She stated that other cars enter the north/south.alley from Hastings Street with the intent of doing the same thing causing a hazardous situation. She stated that this situation is very hazardous to the small children as well as the property owners in the area. 170 REGULAR MEETING APRIL 1.6,.1984 In response to Mr. Leszczynski's questions concerning the alley's use by garbage trucks, Mr. Woodworth advised that garbage trucks come into the alley off Hastings Street but have to back out in order to leave as there is not sufficient room to turn around. Mr. Vance and Mr. Leszczynski expressed their concerns regarding this vacation as a portion of the adjoining north/south alley has already been vacated and the closure of this east/west alley as proposed would cause the north/south alley to become a 574 foot long dead-end alley. Board members were concerned that the other property owners affected would not have adequate access to their garages. Board members acknowledged that the proper procedure in filing the Petition and providing only the names of the abutting property owners was followed but did have concerns that the closing of this alley would cause a hardship on other residents who use the alley for access to their garages. Board members requested that the Petitioners notify their neighbors that would be affected by this proposed vacation and advised that those neighbors should be present at the Common Council public hearing on this matter to speak either for or against the vacation. There being no one else present wishing to address the Board on this matter, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the public hearing on this matter was closed. Based on the fact that Board members had concerns regarding other neighbors possibly being affected but unaware of this proposed vacation, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Clerk was instructed to forward to the Common Council a letter indicating that the Board determined to make no recommendation at this time and advised the Petitioners to notify their neighbors concerning this vacation. PUBLIC HEARING AND RECOMMENDATION - STREET VACATION NORTH/SOUTH STREET KNOWN AS BUTTERNUT ROAD FROM THE NORTH RIGHT-OF-WAY OF LATHROP STREET SOUTH TO THE POINT OF PREVIOUS VACATION IN 1975 Mr. Leszczynski advised that this was the date set for the Board's public hearing on a proposed street vacation described as follows: approximately three hundred ninety (390) lineal feet of Butternut Road south of Lathrop Street. It was noted that this public hearing is being held in order for the Board to submit a recommendation to the Common Council con- cerning the Petition filed by the St. Joseph County Airport Authority, 4535 Terminal Drive, South Bend, Indiana. It was noted that pursuant to South Bend Municipal Code Ordinance No. 7300-84, owners whose property abuts the proposed vacated property.were notified of the Board's public hearing date. Mr. John C. Schalliol, Airport Director, Michiana Regional Airport, St. Joseph County Airport Authority, 4535 Terminal Drive, South Bend, Indiana, was present and addressed the Board. Mr. Schalliol advised that the portion proposed by this vacation was not part of Butternut Road vacated in 1975 because at that time two (2) businesses depended on it for access. However, since that time, the Airport Authority has acquired both of those business sites. Mr. Schalliol further stated that the vacation of this portion of Butternut Road will allow the Airport Authority to relocate their gates and fence and will improve security as well as facilitate internal transportation between the tower and main- tenance facility and perimeter checks. Mr. Leszczynski advised that the Board has received favorable comments regarding this vacation from the Engineering Department, the Department of Code Enforcement and the Area Plan Commission. I REGULAR MEETING APRIL 16. 1984 1 1 There being no one else present wishing to address the Board on this matter, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the public hearing on this matter was closed. Further, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to street vacationsubject to any and all utility easements. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDA The following Community Development contracts and addenda were presented to the Board for approval: SOUTH BEND HUMAN RIGHTS COMMISSION HUMAN RIGHTS RESEARCH PROJECT The targeted goal or this project is to conduct research aimed at exploring discrimination related issues in South Bend.. The total cost of this activity shall not exceed $3,100.00. DIVISION OF REDEVELOPMENT.& ECONOMIC DEVELOPMENT MAX'S GROCERY REHABILITATION The targeted goal for Max's Grocery Rehabilitation is to make structural and exterior repairs necessary to make the structure marketable (in continuation of activity started with CD83-608). The total cost of this activity shall not exceed $49,792.00. ADDENDUM I DIVISION OF REDEVELOPMENT AND ECONOMIC DEVELOPMENT REDEVELOPMENT ADMINISTRATION ACTIVITY Addendum I turther clarifies budget categories. The total cost of this activity shall not exceed $411,000.00. Personnel costs shall not exceed $331,000.00 and non - personnel costs shall not exceed $80,000.00. Additionally, Appendix II has been deleted. ADDENDUM.I DEPARTMENT OF REDEVELOPMENT AND ECONOMIC DEVELOPMENT CENTRAL BUSINESS DISTRICT DEVELOPMENT ACTIVITY Addendum I provides for a revised Timetable in the following manner; costs may be incurred when the Agency is notified to proceed by the Division of Community Development. The activity shall commence on April 1, 1983 and shall continue to and include June 30, 1984. ADDENDUM I DEPARTMENT OF REDEVELOPMENT AND ECONOMIC DEVELOPMENT REDEVELOPMENT ADMINISTRATION ACTIVITY Addendum I indicates a c ange in t e Program Budget. The total .cost of this activity shall not exceed $297,500.00. Personnel costs shall not exceed $238,094.00 and non -personnel costs shall not exceed $59,406.00 as described in Appendix II. Additionally Appendix II was replaced with a new Appendix II. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the.above contracts and addenda were approved and executed. ADOPTION OF RESOLUTION NO. 7-1984 - SALE OF CITY -OWNED PROPERTY AT 1506 & 1508 ORANGE AND 1519 LISTON STREET Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following Resolution No. 7-1984 for the sale of City -owned property at 1506 & 1508 Orange Street and 1519 Liston Street was adopted: 1172 REGULAR MEETING APRIL 16, 1984 RESOLUTION NO'. 7-1984 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Publid Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by State or City laws for public purposes: ADDRESS: DEED N0. 1506 Orange Street 1035 1508 Orange Street 1034 1519 Liston Street 978 ADOPTED this 16th day of April, 1984. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Michael L. Vance ATTEST: s/ Sandra M. Parmerlee, Clerk APPROVE COMMUNITY GARDEN PROGRAM FOR 1984 Mr. Leszczynski advised that requests have been received by the Board for permission to garden on City -owned lots located through- out the City. He stated that the Community Garden Program has been in effect for the past ten (10) years and interested citizens are requested to sign a release form which sets forth certain rules and regulations pertaining to the use of the property. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Community Garden Program for 1984 was approved. ETHNIC FESTIVAL BOOTH APPLICATIONS REFERRED Mr. Leszczynski advised that Ms. Mikki Dobski, Director of Community Affairs, and Ms. Sue Cunningham, City Volunteer Coordinator, have. submitted to the Board for approval twenty-three (23) craft booth applications, fifteen (15) food booth applications and three (3) display booth applications. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above applications were referred to the City Controller's office for review and recommendation. APPROVE REQUEST OF COUNCIL FOR THE RETARDED TO CLOSE WALL STREET FOR "FUN DAY" (MAY 18, 1984) Mr. Leszczynski advised that Mr. Ralph J. Wadzinski has reviewed the above request submitted to the Board+on April 9, 1984 and recommends approval. Mr. Wadzinski advised that Wall Street will be barricaded at Greenlawn and at Park Drive west of Ironwood Drive. Further, the 1 1 REGULAR MEETING APRIL 16, 1984 Petitioner will be requested to man the barricades while the street is closed. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above recommendation was accepted and the request approved.. APPROVAL OF DATE FOR REGIONAL FINALS FOR INTERNATIONAL AMERICAN SOAP BOX DERBY SPONSORED BY THE NEIGHBORHOOD YOUTH INVOLVEMENT COUNCIL Mr. Leszczynski advised that Mr. Ralph J. Wadzinski has reviewed the request of the Neighborhood Youth Involvement Council submitted to the Board on March 19, 1984 and recommends that the original requested date of July 7, 1984 and additionally the date of July 8, 1984 be approved for the Soap Box Derby. The additional date is a contingency date based upon expected response to the Soap Box Derby. Mr. Wadzinski further advised that no route is being submitted for approval at: this time. He stated that approximately twelve (12) locations in the South Bend area have been presented to the organization for their review. Selection of a final site will be predicated upon the number of entries which will dictate the required viewing and parking areas. Site locations will be forwarded at a later date by the Bureau of Traffic and Lighting. Upon a motion made by Mr.. Leszczynski, seconded by Mr. Vance and carried, the above dates of July 7 and July 8, 1984 were reserved for the Neighborhood Youth Involvement Council Soap Box Derby with the route to be submitted and approved at a later date. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - RECONDITIONING OF ONE (1) 1971 WARD LA FRANCE PUMPER APPARATUS (FIRE DEPARTMENT) In a letter to the Board, Fire Chief Timothy J. Brassell, requested that the Board advertise for the receipt of bids for the recondition- ing of one (1) 1971 Ward LaFrance pumper apparatus. He advised that this will consist of refurbishing the cab, installing a new body and water tank and a complete paint job. It is expected that this re- furbishing will cost approximately $25,000.00. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above request was approved. REQUEST TO HAVE 500 BLOCK OF .23RD STREET CLOSED FOR WEDDING RECEPTION (MAY 1)1984) REFERRED In a letter to the Board, Ms. Wendy L. Bowers, and Mr. Paul R. Vanderhegghen, 521 South 23rd Street, South Bend, Indiana, indicated that they will be married on May 1, 1984 and would like to have a block party for the reception. They indicated that they would like to have part of the street blocked off from 511 South 23rd Street to 530 South 23rd Street from 3:00 p.m. until midnight. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, this request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division .for review and recom- mendation. Further, the Clerk was instructed to contact Ms. Bowers and Mr. Vanderhegghen to request that they contact the residents of the 500 block of 23rd.Street to determine if they would be adversely affected by the closing of the street until midnight for this event. REQUEST TO CONDUCT 14TH ANNUAL ST. JOSEPH RIVER RUN (MAY 11, 1184) REFERRED In a letter to the Board, Ms. Katie Scott, Athletic Annex, 1250 Scottsdale Mall, East Ireland Road, South Bend, Indiana, requested. approval to conduct the 14th Annual St. Joseph River Run scheduled for Saturday, May 19, 1984. The Michiana Watershed and the Athletic Annex are working together to coordinate this event. She advised that the race will start at Leeper Park .at 11:00 a.m. and finish by 5:00 p.m. at Niles and St. Patrick's Park. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting, Police Department Traffic Division and the City Controller's office for review and recommendation. 74, - REGULAR MEETING APRIL 16, 1984 APPROVE LICENSE APPLICATIONS Mr. Leszczynski advised that the following license applications have been received: MASSAGE TECHNICIAN: MASSAGE ESTABLISHMENT RUBBISH & GARBAGE: PUBLIC PARKING FACILITY: Berthella Stevens 69901 Elm Road Bremen, Indiana L'Image Classique, 519 East Jefferson South Bend, Indiana By: E., Erika Mays Fred Stepaniak P & R Trash 51981 U.S. 31 North South Bend, Indiana Inc. Boulevard President Robert_ Williams Rob' s Parking 120 West.Western Avenue South Bend, Indiana Mr. Leszczynski further advised that the Massage Technician applica- tion of Berthella Stevens contained the necessary doctor's certificate and received a favorable recommendation from the Police Department. The Massage Establishment application of L'Image Classique, Inc. contained favorable recommendations from the Department of Code Enforcement, Bureau of Traffic and Lighting and the Fire Department. It was noted that this was a renewal application. The Rubbish and Garbage application of Fred Stepaniak, for P & R Trash, indicated that an inspection of the truck to be used had been conducted by the Solid Waste Bureau and was found to be in compliance. The Public Parking application of Robert Williams for Rob's Parking contained the required Proof of Insurance as well as the hours and rates to be charged. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above applications were approved and referred to the Deputy Controller's office for issuance. APPROVE RELEASE OF CONTRACTOR'S BOND. Mr. Ray S. Andrysiak, P.E., Engineering Department, recommended that the Contractor's Bond for Hubert Woodcox, d/b/a Woodcox Building be released effective April 16, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contractor's Bond was released. APPROVE CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, recommended that the Contractor's Bond for Woodcox Building Contractor, Inc. be approved effective April 16, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contractor's Bond was approved. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following eight (8) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Reedie Cogdell, 214 S. Falcon, S.B. Trudy Heller, 52667 Brooktrails Dr. I I 1 REGULAR MEETING APRIL 16, 1984 ESiJ Steve A. Nemeth, 125 E. David, S.B. Mildred E. Westfall, 840 N. Main, S.B. Christina Hall, 26679 Edison., S.B. Johnie Harris, 1126 Chalfant, S.B. Nola Sellers, 22473 Brick, S.B. Eva Hinkle, 621 S. 26th, S.B. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of thirty (30) outages for the period March 28, 1984 to April 6, 1984. Upon a motion made by Mr_. Leszczynski, seconded by Mr. Vance and carried, the report was filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the. Department of Code Enforcement indicating a total of seventy-six (76) properties cleaned from April 9, 1984 to April 13, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report was filed, FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Certificate of Insurance for Rieth-Riley Construction Company, Inc., 311 West Madison Street, Goshen, Indiana, was accepted and filed. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 7387 through Claim Docket No. 7801 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the report was filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting was adjourned at 10:05 a.m. Michael L. Vance ATTEST: J Sandra M. Parmer ee, Clerk