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HomeMy WebLinkAbout04/02/84 Board of Public Works Minutes.5 REGULAR ME=ING APRIL 2, 1984 1 1 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, April 2, 1984 by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the minutes of the March 26, 1984 regular meeting of the Board were approved. OPENING OF BIDS - INLET RECONSTRUCTION 1984 PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publica- tion of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DYE PLUMBING & BEATING, INC. Bid was signed by Charles Prestin, 3535 Monroe Street Vice -President and Rodney S. Grosser, LaPorte, Indiana 46350 Assistant Secretary; Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted TOTAL AMOUNT OF BID: $57,160.00 LA FREE EXCAVATING, INC. 11252 West Third Street Osceola, Indiana 46561 TOTAL AMOUNT OF BID: $58,344.00 H. DE WULF MECHANICAL CONTRACTOR 58600 Executive Drive P.O. Box 986 TOTAL AMOUNT OF BID: $58,425.00 RIETH-RILEY CONSTRUCTION CO., INC. P.O. Box 1775 South Bend, Indiana 46634 TOTAL AMOUNT OF BID: $77,065.00 THE ROBERT HENRY CORPORATION 404 South Frances Street P.O. Box 1407 South Bend, Indiana 46624 TOTAL AMOUNT OF BID: $66,365.00 HRP COMPANY, INC. 1216-18 West Washington Street South Bend, Indiana 46601 TOTAL AMOUNT OF BID: $74,769.00 Bid was signed by Richard LaFree, President and Bonnie S. LaFree, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid was signed by Henry DeWulf, President and Nancy Egierski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid was signed by Robert L. McCormick, Superintendent, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid was signed by Robert A. Henry, President and Stephen R. Henry, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid was signed by Paul J. Fallon, General Manager and Jacqueline Slutsky, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Upon a motion made by Mr..Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department for review and recommendation. REGULAR MEETING APRIL 2, 1984 OPENING OF BIDS AND AWARD OF BID - SALE OF CITY -OWNED PROPERTIES - 732 WEST WAYNE STREET AND 802 SOUTH KALEY STREET This was the date set for the receiving and opening of bids for the sale of City -owned property at 732 West Wayne Street and 802 South Kaley Street. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that the following sealed bids were received: 732 West Wayne Street One bid from Mr. John Bunyon, 628 W. Western Ave., Apt. 413, South Bend, IN in the amount of $150.00 802 South Kaley Street No bids received. Mr. Leszczynski advised that in his bid, Mr. Bunyon indicated that he is a senior citizen and has spent $175.00 on the upkeep of the property at 732 West Wayne Street as he has been using it as a garden under the Community Garden Program. Mr. Leszczynski further advised that the property was appraised at $530.00. As the cost of appraising the property and the cost of legal advertising are covered by the amount bid and selling the property would place it back on the tax -rolls, upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the bid received from Mr. Bunyon in the amount of $150.00 was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development addenda were presented to the Board for approval: ADDENDUM I BUREAU OF HOUSING ADMINISTRATION ACTIVITY Addendum I indicates a change in the budget of this activity and further clarifies budget categories. The total cost of this activity shall not exceed $375,000.00. Personnel costs shall not exceed $277,000.00 and non -personnel costs shall not exceed $98,000.00. ADDENDUM I BUREAU OF HOUSING PAINT -UP, REPAIR AND WEATHERIZATION PROGRAM Addendum I indicates a change in the targeted goals for this activity. The new targeted goals are to: provide short-term jobs to 11 unemployed people and to paint 136 residential structures. ADDENDUM I BUREAU OF HOUSING MA14AGE14ENT AND INSPECTION ACTIVITY Addendum I indicates a change in the Program Budget and the replace- ment of Appendix II. The total cost of this activity shall not exceed $240,700.00. Personnel costs shall not exceed $193,951.00 and non -personnel costs shall not exceed $46,749.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above addenda were approved and executed. APPROVE AGREEMENT BETWEEN THE CITY OF SOUTH BEND AND PROJECT FUTURE FOR PUBLIC IMPROVEMENTS IN LANDMARK BUSINESS PARK, SECTION ONE Mr. Leszczynski presented to the Board the above referred to Agree- ment which indicated that Project Future has received from the State of Indiana an Industrial Development Grant in the amount of $100,000.00 to be used exclusively for infrastructure improvements, including sewer, water and roadway on the Clark Equipment Company/ Clark Information Technologies site located in the area known as REGULAR MEETING APRIL 2,. 1984 Landmark Business Park Section One. It was noted that James P. Conboy, Jr. and David L. Matthews, partners in North Central Indiana Development Partnership, owners of the Landmark Business Park Section One, petitioned the Board for the construction of sanitary sewers, street and street improvements in Landmark Business Park, Section One and the Board received bids and awarded contracts for construction of same. Further, the cost of said public improvements which is generally borne by the developer is to be defrayed in the amount of 1100,000.00 by Project Future Industrial Development Grant funds. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Agreement was approved and executed. APPROVE CONTRACT FOR ,FIRE ALARM ASSISTANCE - UNIVERSITY OF NOTRE DAME Mr. Leszczynski presented to the Board the annual contract between the City and the University of Notre Dame for coordination of fire dispatching procedures. The University of Notre Dame has installed within the South Bend Centralized Communication Center a digital readout device which coordinates with Notre Dame and provides a numerical display of alarms generated at the University and identifies the location of the fire alarm. The contract provides that the University shall pay to the City the sum of One Hundred Ten Dollars ($110.00) per month as a service fee for the period April 2, 1984 to April 2, 1985. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the above contract was approved and executed. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - EAST BANK DEVELOPMENT PHASE I PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended the Board accept the bid of Arco Construction Corporation, 705 South Beiger Street, Mishawaka, Indiana in the amount of $119,810.00. Mr. Leszczynski further advised that in accordance with the award of this bid, a contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski,. seconded by Mr. Vance and carried, the above bid was awarded and the contract approved. Accordingly, the appropriate insurance, Performance Bond and Labor and Materials Payment Bond submitted by Arco Construction were filed. APPROVE CHANGE ORDER NO. 5 - SIGNALIZATION OF SEVEN INTERSECTIONS (INDIANA DEPARTMENT OF HIGHWAYS) Mr. Leszczynski advised that Change Order No. 5 in an increased contract amount of $9,719.50 was being presented by the Contractor, Trans Tech Electric, Inc. on the above referred to project. Change Order No. 5 indicated that the increased cost is for several additional items. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Change Order No. 5 was approved. APPROVE TERMINATION OF CONSTRUCTION CONTRACT - REPAIR AND REMODELING HOUSE/POLICE SUBSTATION AT 420 NORTH FRANCES In a letter to the Board, Mr. Neil Shanahan, Manager, Bureau of Public Construction and Mr. Richard VanOverberghe, VanOverberghe Builders, Inc., indicated that it has been determined that the actual cost to repair and remodel the Police Substation at 420 North Frances Street will greatly exceed the contract amount. For this reason, both VanOverberghe Builders, Inc. and the City of South Bend Engineering Department are requesting.that the Board of Public Works terminate the contract for this project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract entered into with VanOverberghe Builders, Inc. on November 21, 1983 for the above referred to project was terminated. REGULAR MEETING. APRIL 2, 1984 APPROVE RECOMMENDATION - PETITION REGARDING DISSATISFACTION WITH INSTALLATION OF NEW STREET LIGHTS (4000 BLOCK ST. JOHNS WAY & 1300.BLOCK WOODBINE WAY) Mr. Leszczynski advised that pursuant to a Petition filed with the Board on March 19, 1984, which Councilwoman Eugenia Braboy received from the residents of the 4000 block of St. Johns Way and the 1300 block of Woodbine Way concerning their dissatisfaction with the new lighting installed in their neighborhoods, it is his recom- mendation and that of the Bureau of Traffic and Lighting that the three (3) street lights in question be replaced with the next highest high pressure bulb fixture generating more light. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and approved. DISCUSSION CONCERNING DEPLORABLE CONDITION OF STATE HIGHWAYS AND CITIZEN COMPLAINTS AND CLAIMS BECAUSE OF THE CONDITION Mr. Sean Watt, Manager, Bureau of Transportation, was present at the meeting and addressed members of the Board concerning recent letters to the Editor appearing in the South Bend Tribune regarding the condition of streets in South Bend. Mr. Watt explained that citizens are not distinguishing between City maintained streets and state maintained streets and consequently the City Attorney's office is receiving notices of claims for damage done to vehicles on streets that should be maintained by the state. Mr. Watt advised that as most of the state highways are entrance ways into the City, the City has spent numerous hours repairing state highways. He further stated that pleas have been made to the state to repair the roads but they have not responded. Using a map for illustration, Mr. Watt pointed out that the state highways that come into the City and which the City has done some repair work on. Those highways include Business District 31/33, US 20, Ind. 23 and Western Avenue. He advised that the problem the state is experiencing is lack of funding to make the needed repairs. Mr. Hill reiterated Mr. Watt's comments in that it is very difficult to get into the City without using a state highway and when citizens do experience problems they do not distinguish between City and state highways. Mr. Watt indicated that his office has tried to direct people to the right source when they experience damage or have complaints and have referred people to the Plymouth and LaPorte District offices. Mr. Vance inquired if the Governor's office should be contacted to be encouraged to allocate monies to repair the highways. Mr. Watt advised that the state highways are in a very bad state of deteriora- tion and that the state is not spending a lot of money of them. He indicated that having citizens communicate their concerns with the Governor's office would be a good idea. Echoing those sentiments, the Board indicated that the citizens of South Bend need to be made aware of the situation and encouraged citizens to contact the Governor's office to voice their concerns about the condition of the state highways coming into and running through the City. APPROVE REQUEST OF VETERANS OF FOREIGN WARS OF THE U.S. TO CONDUCT POPPY DAY SALES (MAY 19 & 20, 1984) Mr. Leszczynski advised that Mr. Ralph-J. Wadzinski, Manager, Bureau of Traffic and Lighting has reviewed the request of the Veterans of Foreign Wars submitted to the Board on March 26, 1984 and recommends approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. 1 Fj 1 REGULAR MEETING APRIL 2. 1984 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director of the Department of Code Enforce- ment requested permission .to advertise for the sale of approximately five (5) abandoned vehicles, four (4) of which are valued at over One Hundred Dollars ($100.00) and.all of _which are being stored at South.Bend Auto Parts, 1802 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than the thirty (30) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was approved and a date of April 16,-1984 was established for the receiving of sealed bids. REQUEST OF CHET WAGGONER LITTLE LEAGUE TO CONDUCT PARADE - MAY 19, 1984 REFERRED In a letter to the Board, Mr. Daniel C. Dutrieux, Parade Chairman, Chet Waggoner Little League, P.O. Box 3744, South Bend, Indiana, indicated that the little league is in the process of planning their "Opening Day" ceremonies to begin the 1984 season: at the Little League Park located at 3301 Riverside Drive and is request- ing permission to conduct a parade on Saturday, May 19, 1984 at 8:00 a.m. The parade route is as follows: begin in the 100 block of West Park Street (just north of the Leeper Park duck pond), west to Lafayette Boulevard, south of Lafayette to Navarre Street, west on Navarre to Portage Avenue, north on Portage to Cleveland Road, east on Cleveland Road to Riverside Drive, south on Riverside Drive to the park entrance. Also requested is a police escort as a safety precaution for the motorists and pedestrians along the parade route as well as for those.participating in the parade. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for. review and recommendation. REQUEST OF GREATER ST. JOHN MISSIONARY BAPTIST CHURCH TO HAVE ADAMS STREET CLOSED FOR ETHNIC FESTIVAL - JULY 21, 1984 REFERRED In a letter to the Board, Rev. Billy Kirk, Pastor and Mr. Charles E. Stafford, Chairman, Greater St. John Missionary Baptist Church, 101 Adams Street, South Bend, Indiana, requested that the 100 block of Adams Street be closed for an Ethnic Festival on July 21, 1984 from 10:00 a.m, to 6:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following renewal license application has been received: NAME: Pretzel Palace BY: Robert DeGra£f ADDRESS: 3503 Brookhurst Dr., South Bend, IN STAND TO BE LOCATED AT: On Riverbend Plaza FOR THE PURPOSE OF SELLING Hot dogs, pretzels, miscellanous food items Mr. Leszczynski further advised that favorable recommendations have been received from the Department of Code Enforcement, Fire Department and Health Department for the above application. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hall and carried, the application was approved and referred to the Deputy Controller's office for issuance. 160 REGULAR MEETING APRIL 2, 1984 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following five (5) traffic control devices were approved REMOVE NO PARKING - 300 Lamonte Terrace, south side. (Seasonal signs). REVISE TO 2 HOUR PARKING 6AM 6PM - 500 N.`Michigan, east' side, north half block. (Seasonal signs). INSTALL STOP SIGN - On Miner at St. Peter. (Uncontrolled off -set cross street). REMOVE 2 HOUR PARKING - 2206 S. Main St. (Business closed). INSTALL STOP SIGN - On Miner at Sunnymide. (Uncontrolled off -set cross street). APPROVE HANDICAPPED PARKING PERMITS Upon.a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following eight (8) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Georgia Place, 1840 Thornhill, S.B. Carl F. Krathwohl, 60724 Locust, S.B. Michael Hodowaniec, 24074 Edison Rd., S.B. Enid H. Fisher, 1711 Galway E., S.B. Kenneth R. David, 733 W. Washington, S.B. Jennie Roscoe, 19931 W. Oakdale, S.B. Victor R. Emley, Sr., 1718 Sunnymede, S.B. Theresa Hoppa, 718 S. Carlisle, S.B. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for Fredrick C. Kroll, 51240 Redwood Road, South Bend, Indiana, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-eight (48) properties cleaned from March 26, 1984 to March 30, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 6227 through Claim Docket No. 6730 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the claims were approved and the report was filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 10:04 a.m.