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HomeMy WebLinkAbout03/19/84 Board of Public Works Minutes139 REGULAR MEETING MARCH 19, 1984 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, March 19, 1984 by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the minutes of the March 12, 1984 regular meeting of the Board were approved. OPENING OF BIDS - CALVERTT STREET PAVING (WEST OF MAPLE ROAD) PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO.' Bid was signed by Robert L. McCormick, P.O. Box 1775 Superintendent, Non -Collusion Affidavit South Bend, Indiana 46634 was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $266,614.40 MC INTYRE & JONES CONSTRUCTION Bid was signed by Kenneth A. McIntyre, COMPANY, INC. President and Dorothy M. McIntyre, 2526 West 6th Street Secretary, Non -Collusion Affidavit Mishawaka, Indiana 46544 was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $274,984.40 THE ROBERT HENRY CORPORATION Bid was singed by Robert A. Henry, 404 South Frances Street President and Stephen R. Henry, P.O. Box 1407 Assistant Secretary, Non -Collusion South Bend, Indiana 46624 Affidavit was.in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $264,785.00 ZIOLKOWSKI CONSTRUCTION, INC. Bid was signed by Ben Ziolkowski, P.O. Box 1106 President and Roberta Ziolkowski, South Bend, Indiana 46624 Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $257,178.25 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - LANDMARK BUSINESS PARK, SECTION ONE SANITARY SEWER PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: HRP COMPANY, INC. Bid was signed by Paul J. Fallon, 1216-18 West Washington St. General Manager, Non -Collusion South Bend, Indiana 46601 Affidavit was in order and a 5% Bid Bond was submitted. TOTAL MOUNT OF BID: $241665.20 IM REGULAR MEETING MARCH 19. 1984 LA FREE EXCAVATING, INC. 11252 West Third Osceola, Indiana 46561 TOTAL MOUNT OF BID $28,368.65 GEYER CONSTRUCTION & DEVELOP CO. 67475 Kenilworth Road Lakeville, Indiana TOTAL AMOUNT OF BID: $21,448.66 DYE PLUMBING & HEATING, INC. 3535 Monroe Street LaPorte, Indiana 46350 TOTAL AMOUNT OF BID: $20,688.65 WOODRUFF & SONS, INC. P.O. Box 450 Michigan City, Indiana 46360, TOTAL AMOUNT OF BID: $24,773.50 H. DE WULF MECHANICAL CONTR.', INC 58600 Executive Drive P.O. Box 986 Mishawaka, Indiana 46544 TOTAL AMOUNT OF BID: $23,200.00 Bid was signed by Richard LaFree, President and Bonnie LaFree, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid was singed by William H. Geyer, Non -Collusion Affidavit was in order and a Bank Money Order in the amount of $1,050.00 was submitted. Bid was signed by Charles Prestin, Vice -President and Rodney S. Grosser, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid was signed by Frederick R. Woodruff, Vice -President and Wallace H. Yentes, Secretary, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. Baal was signed by Henry DeWulf, , President and Nancy Egierski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the EngineeringDepartment for review and recommendation. OPENING OF BIDS - LANDMARK BUSINESS PARK, SECTION ONE, CURBS, STREETS AND OTHER NECESSARY INCIDENTAL CONSTRUCTION PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: , WALSH & KELLY, INC. Bid was signed by Thomas Q. Walsh, 24358 State Road 23 President, and D. Joyce Glass, South Bend, Indiana 46614 Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $127,000.50 RIETH-RILEY CONSTRUCTION CO. P.O. Box 1775 South Bend, Indiana 46634 TOTAL AMOUNT OF BID: $133,557.50 Bid was signed by Robert L. McCormick, Superintendent, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. C REGULAR MEETING MARCH 19, 1984 ARCO ENGINEERING CONSTR. CORP. Bid was signed by Jack Riegsecker, 705 South Beiger Vice -President and Jerry Rendall, Mishawaka, Indiana 46544 Secretary, Non. -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $140,839.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department for review and recommendation. AWARD BID - TWO (2) SINGLE AXLE DUMP TRUCKS In a letter to the Board, Mr. Sean Watt, Director, Division of Transportation, indicated that he has reviewed the bids received on March 12, 1984 for two (2) single axle dump trucks and recom- mends that the bid of Western International Trucks, Inc., 4849 W. Western Avenue, South Bend, Indiana, for two (2) dump trucks in the amount of $51,760.00 be awarded. He further indicated that the bid of Shamrock Ford is not being recommended since they did not meet the minimum 155 h.p. engine rating in the base bid. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the bid awarded. AWARD BID - ONE (1) HOT/COLD PAINT STRIPER, SELF PROPELLED In a letter to the Board, Mr. Leszczynski indicated that after a careful review of the bids received on March 5, 1984 for one hot/cold paint striper, it is the recommendation of the Bureau of Traffic and Lighting that the bid be awarded to Reid -Holcomb Company, Inc., 3333 W. Coliseum Boulevard, Fort Wayne, Indiana, for a Unimasco Model -Imperial 10,000 with options of twin 60-gallon paint tanks, outrigger, complete, cone platform, engine and drive train to obtain 25 MPH travel speed and hot/cold hand gun package for a total price of $32,767.33. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the bid awarded. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SOBENITE SANITARY SEWER PROJECT Mr. Leszczynski advised that Dye Plumbing and Heating, Inc. has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $138.62 for a new contract sum including this Change Order in the amount of $8,215.35. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE STORM WATER EASEMENTS Mr. Leszczynski presented to the Board two (2) Storm Drainage Easements from the North Central Indiana Development Partnership to the City of South Bend. The first Easement is a permanent easement for the purpose of entering upon certain described land in order to establish and maintain a basin for the retention of surface water drainage over and upon the real estate. The second Easement is an easement granting to the City the right to enter upon certain described land and grade, level, fill, maintain and repair storm water retention facilities embraced within the easement as may be reasonably necessary for storm sewer purposes. Mr. Leszczynski advised that these easements are needed for the development of Landmark Business Park. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Easements were accepted and approved. RM REGULAR MEETING MARCH 19, 1984 APPROVE TITLE SHEET - SIGNALIZATION - INTERSECTION OF MAPLE ROAD & STATE ROAD 23 AND INTERSECTION AT OLIVE STREET & STATE ROAD 23 Mr. Leszczynski advised that the Title Sheet for the above referred to signalization was being presented at this time for execution. Upon a motion made by Mr. Leszczynski' seconded by Mr. Hill and carried, the above Title Sheet was approved and signed. APPROVE REQUEST TO CONDUCT BICYCLE AND UNCLAIMED PROPERTY AUCTION AND CONTRACT WITH TETZLAFF AUCTION SERVICE In a letter to the Board, Police Chief Dan D. Thompson and Services Division Chief Spandward T. Mitchem requested permission to dispose of unclaimed bicycles and other unclaimed property at a public auction to be held on Saturday, May 5, 1984. The auction will be conducted by Tetzlaff's Auction Service, 21986 Candle Ct., South Bend, Indiana and Mr. Burt Tetzlaff, the owner, has agreed to conduct the auction as a donation to.the City. The auction will be held from 8:30 a.m, to 1:30 p.m. at the rear of the police wing of the Municipal Services Facility, 701 West Sample Street, South Bend. Submitted with the letter was a Contract for Sale of Personal Property at Public Auction from Tetzlaff's Auction Service which indicated that the services were being donated. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved and the contract was approved and executed. REQUEST OF NEIGHBORHOOD YOUTH INVOLVEMENT COUNCIL TO CONDUCT REGIONAL FINALS FOR INTERNATIONAL AMERICAN SOAP BOX DERBY REFERRED In a letter to the Board, Mr. J. Edward Talley, Adult Volunteer Director, Neighborhood Youth Involvement Council, P.O. Box 1132,. South Bend, Indiana, 46624 requested the necessary traffic control, street closing and reservation of the date of July 7, 1984 on behalf of the Neighborhood Youth Involvement Council and the Near Northwest Neighborhood Association, Inc. for Regional Finals for the International American Soap Box Derby Time Trials. Mr. Talley stated that 1984 marks the 10th year anniversary,for the NNN and for the youth's part in this celebration, the NYIC will sponsor the soap box races, under the guidance and authority of the International All -American Soap Box Derby Control Board. The area that is being considered for the event, will be the hill in the 1300 block of Riverside Drive from the intersection of Hudson Avenue to the intersection of Angela; and Angela, from the inter- section of Woodward to the intersection of North Shore Drive. The hours of the requested street closings would be 9:00 a.m. to 5:00 p.m. Saturday, July 7, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUESTS OF ATHLETIC ANNEX TO CONDUCT RUNNING EVENTS REFERRED Mr. Dean A. Reinke, President, Athletic Annex,.1250 Scottsdale Mall, East Ireland Road, South Bend, Indiana, presented to the Board the following requests for running events 1. On behalf of the Athletic Annex and American United Life Insurance Company per is requested to use a course from Rum Village Park on Sunday, May 20, 1984 at 8:00 a.m. The following course is being proposed start in Rum Village Park, exiting run Gertrude -Street, running south to Ireland Road, run to Chippewa, .Chippewa to Main Street, Main Street north to Ewing, Ewing back to the park and finish at Rum Village. 1 1 REGULAR MEETING MARCH 19, 1984 2. On behalf of the Athletic Annex permission is requested to use a course for a 10-mile and 5k (3.1 mile) run. on Sunday, May 13, 1984 at 8:00 a.m., starting and finishing at Pinhook Park. The following course is being proposed - 10 Mile - Pinhook on Riverside south just before AngeIa and turn around and come back and run up Boland, -Boland to Portage, Portage to Cleveland, down.to Riverside, Riverside back down to Brown School around on Beale Street to Sherman, back to Riverside, back to Pinhook Park and finish. 5K Course - A variation running down. Riverside south enough distance so that we can come around to Pinhook to get our 3.1 miles in. Mr. Reinke indicated that this will be a benefit run called the Blood Run. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, this request was referred to the Controller's Office, Police Department Traffic Division and Bureau of Traffic and Lighting for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY REFERRED (1506 & 1508 ORANGE AND 1519 LISTON STREET) In a letter to the Board, Rev. Billy Kirk, Pastor, Greater St. John Missionary Baptist Church, 101 Adams Street, South Bend, Indiana, indicated that the Greater St. John Missionary Baptist Church would like to purchase the city -owned lots.at 1506 & 1508 Orange Street and 1519 Liston Street for the purpose -of building a senior citizen center. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lots for any reason. PETITION REGARDING DISSATISFACTION WITH INSTALLATION OF NEW STREET LIGHTS AT 4000 BLOCK ST. JOHNS WAY & 1300 BLOCK WOODBINE WAY REFERRED Mr. Leszczynski presented to the Board a Petition which Councilwoman Eugenia Braboy received from the residents of the 4000 block of St. Johns Way and the 1300 block of Woodbine Way. The Petitioner indicates that the residents are very unhappy with the new street lights on the 4000 block of St. Johns Way and the 1300 block of Woodbine Way. It stated that the residents realize the energy saving feature of the new lighting but the old lights were brighter and the area they illuminated was much greater. Because of the school and park in the area, it was felt that the previous lighting was better and necessary for security and safety. It further stated that there is no other street light on the entire block of St. Johns Way and the residents rely on this one light for the entire school and residential area. The Petition respect- fully requests the change to the previous lighting Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Petition is to be taken under advisement by the City Engineer who will respond to the request. APPROVE REQUEST OF AMERICAN CANCER SOCIETY TO CONDUCT ANNUAL DAFFODIL DAY SALES (MARCH 29 & 30, 1984) Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting has reviewed the request of the American Cancer Society submitted to the Board on March 12, 1984 and recom- mends that permission be granted for the American Cancer Society to sell daffodils on the public sidewalks on River Bend Plaza, the County -City Building, Marriott Hotel, and various corners on Michigan and Main Streets in the downtown area. Mr-. Wadzinski recommends that permission be denied to sell daffodils at Ironwood and Edison. It was noted that permission is granted for the public sidewalks only. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation as submitted was accepted and the request approved. ME REGULAR MEETING MARCH 19. 1984 APPROVE LICENSE APPLICATION - RUBBISH 'AND GARBAGE Mr. Leszczynski advised that Mr. Nathaniel Greer, 1602 Sibley, South Bend, Indiana has submitted a license application for a Rubbish. and Garbage license. It was noted that an inspection of the truck to be used had been conducted by the Solid Waste Bureau and Mr. Greer was found to be in compliance. Upon'a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above license application was approved and referred to the Deputy Controller's Office for ■ issuance. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following one (1) traffic control device was approved: INSTALL STOP SIGN - On Miner Street at St. Louis. (Uncontrolled "T" Intersection). APPROVE EXCAVATION BONDS Mr. Melvin B. Humphrey and Mr. Ray S. Andrysiak of the Engineering Department recommended that the following Excavation Bonds be approved effective March 19, 1984: 1. Creed Excavating Company, Inc. 2. Robert J. Somers d/b/a Bob Somers Plumbing Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Excavation Bonds were approved. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following fourteen (14) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Wesley E. Brashares, 1711 Sunnymede, S.B. Werner W. Carlson, 307.N. Shore Lane, Culver Dortha M. Gulling, 1115 E. Donald, S.B. Geza Horvath, 1510 S. Catalpa, S.B. John Istenes, 2830 Hickory', Mi,sh. Albert Kaczmarek, 217 David, S.B. Keith A. Kaser, 819 E. Milton, S.B. Dorothy V. Kinsey, 327 S. 26th, S.B. Harvey A. Launer, 445 S. Olive, S.B. Frances Maggert, 1430 E. Madison, S.B. Judith Riedel, 9152 S. .21st St., S.B. George R. Robison, 1912 Thornhill, S.B. Marjory Strei.ch, 501 E. Eckman, S.B. Harold Therrien, 14295 Brick, Granger FILING OF ENVIRONMENTAL 'CLEAN' -UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-nine (29) properties cleaned from March 12, 1984 to March 16, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report was filed. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 4924 through Claim Docket No. 5335 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the above report was filed. REGULAR MEETING MARCH 19, 1984 APPROVE REQUEST TO OPERATE SOUND TRUCK - DAVID P. JAMES, RAINBOW COALITION OF ST. JOSE-PH COUNTY Mr. David P. James, 714 Portage Court, South Bend, Indiana, representing the Rainbow Coalition of St. Joseph. County was present at the meeting and addressed the Board. Mr. James advised that it is estimated that there are at least 20,000 to 25,000 unregistered voters in St. Joseph County and the Rainbow Coalition believes that it is very important to get individuals to register to vote and to go to the polls on election day. He indicated that.the group has tried.various methods to get people to vote but the most recent method utilized was the use of a sound truck. The sound truck has driven around the neighborhoods inform- ing individuals about voter. registration. Mr. James stated that it has recently come to his attention that certain ordinance requirements must be met in order for the organization.to operate the sound truck and he is requesting; permission from the Board today to operate the sound truck. Mr. James requested permission to use the truck on Tuesday, Thursday and Friday, March 20, 22 & 23, 1984 from 5:00 p.m. until 7:00 p.m. and on Saturday, March 24, 1984 from 10:30 a.m. until 7:00 p.m. and in some public gathering places until 9:00 p.m. on Saturday. Mr. Hill inquired as to what type of information would be amplified. Mr. James replied that it would be music and talking. The music to be played is an instrumental and vocal piece by the New York music group Grand Master Melle Mel (Grand Master Flash) promoting the candidacy of Rev. Jesse Jackson for President. This is accompanied by a live on -mike announcement indicating that they will be register- ing voters on the spot and urging people to register to vote. Mr. James indicated that the trucks are well marked and safe. Mr. Hill advised that Municipal Code Section 13-57 applies to this type of activity. That section indicates that the Board of Public Works shall have the authority to grant an annual permit to persons who desire to play noncommercial music in public places and the applicant must provide the following information in written form: (1) name and address of applicant, (2) nature of music to be played, (3) times and dates where music will be played, (4) a statement verifying that the music will be noncommercial in nature. Mr. Hill further advised that requirements of the City's noise ordinance must also be met in regards to the decibel levels set forth in that ordinance. Mr. James was advised that the Police Department sound level meter could be used to check the decibel level of the music and message to be amplified. Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the above request to utilize a sound truck on the above designated dates was approved subject to Mr. James providing to the Clerk of the Board of Public Works all written information required. Mr. Hill advised Mr. James that should the City receive complaints concerning the sound truck, the Board would have to address that matter. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:03 a.m. o n E. Leszc y s i .char L . Hill A3c ae 44a4hc`_e___ ATT T: SancTra M. Farmer11_ee, Clerk