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HomeMy WebLinkAbout03/05/84 Board of Public Works MinutesREGULAR MEETING MARCH 5, 1984 The regular meeting of the Board of Public Works was convened at 9:31 a.m, on Monday, March 5, 1984 by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the minutes of the February 27, 1984 regular meeting of the Board were approved. OPENING OF BIDS - ONE HOT/COLD PAINT STRIPER, SELF PROPELLED This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: M-B COMPANY, INC. OF WISCONSIN Bid was signed by Andy Blaauw, 1200 Park Street Vice -President, Non -Collusion Chilton, Wisconsin 53014 Affidavit was in order and a Certified Check in the amount of $3,818.18 was submitted. 1 Ea. M-B Model 120 Base Machine Options: A. Outrigger W/Guns B. Cone Platform C. Airport Gun Package D. Engine & Drive E. Hand Gun W/Hoses REID-HOLCOMB COMPANY, INC. 3333 West Coliseum Blvd. Fort Wayne, Indiana 46808 $31,471.51 1,004.32 217.06 5,302.15 IN BASE BID 186.82 TOTAL $38,181.86 Bid was signed by R.S. Sharpe, Secretary -Treasurer, Non - Collusion Affidavit was in order and a Bid Bond in the amount of $3,945.00 was submitted. 1 Ea. New four-wheel self-propelled striping machine, Model - Imperial 10,000 meeting all standard bid specifications and with the following items exceeding specifications: 6 cylinder Ford gas engine, 60 gallon paint tanks and machine width is 76". F.O.B. South Bend, Indiana $30,658.33 Less trade-in Mod. 1965 Master 10 striper 600.00 OPTIONS - NET 30,058.33 Hydrostatic drive system ADD $ 2,200.00 Pressure bead system ADD $ 899.00 SECTION 9 - ALTERNATE EQUIPMENT Item 9.2 Request A. ADD $ 1,527.00 B. ADD 907.00 C. ADD 2,970.00 D. STD. E. ADD 275.00 1 I E REGULAR MEETING MARCH 5, 1984 1 IDAHO NORLAND CORPORATION Bid was signed by Bruce A. Neibaur, 50 East Ellis Street, Box 66 President, and Irvine J. Moore, Paul, Idaho 83347 Assistant Secretary, Non -Collusion Affidavit was in order and a Cashier's Check in the amount of $4,587.83 was submitted. 1 Ea. Hot/Cold Paint Striper, Self-propelled, per enclosed specifications "A", and supplemental attachment sheet immediately following this sheet (without trade-in allowance) $39,683.00 Trade-in. Allowance 2,500.00 Alternate Equipment (Section 9): The following alternate equipment is offered at additional costs as here listed, in addition to the base price of $39,683.00. 9.1 (A): Add $ 600.00 9.2 (A): Add 1,520.00 (B): Add 1,500.00 (C): Add 2,005.25 (D): This speed is incorporated into base bid offered. (E): Add 570.00 for hand-held gun and air/paint hoses and connenctions. 1) If cold paint application is desired, simply turn heater(s) off. 2) Base unit is designed for heated paint application. REDLAND PRISMO CORPORATION Bid was signed by John Mack, Assistant 300 Lanidex Plaza Secretary, Non -Collusion Affidavit Parsippany, New Jersey 07054 was in order and a Certified Check in the amount of $3,000.00 was submitted. 1 Ea. Hot/Cold Paint Striper, self-propelled four - wheeled vehicle per enclosed City of South Bend specifications SECTION 9 - ALTERNATE EQUIPMENT Section 9.1 - Above striper with twin 60 gallon paint tank with commensurate size compressor, engine, suspension, heaters Section 9.2 - Options A. Outrigger complete with hoses, gun, bead dispenser B. Cone platform C. Airport gun package complete with controls D. Engine & drive train to obtain 30MPH transport speed E. Hand held gun & air/paint hoses and connections. 1) Cold paint 2) Hot paint SECTION 7 - TECHNICAL REQUIREMENTS 7.1 - Accessories - Head Lights - Windshield and Wiper - Three Color System: Additional 6-gallon A.S.M.E. paint tank (for black) w/controls, hoses and extra gun - Sphere Vac: Glass loading system includes air driven vacuum pump on portable base with 10' fill and 8' suction hose. Loading drum with bag splitter strainer on top. - Spare Tire and Rim - Larger Engine (63 bhp liquid -cooled) - Transport Trailer (T-15) $29,725.00 No Bid 557.00 1,451.00 4,225.00 No Bid 199.00 275.00 246.00 545.00 923.00 1,335.00 85.00 1,388.00 2,776.00 rim Wnli REGULAR MEETING MARCH 5, 1984 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVE APPROPRIATION OF REVENUE SHARING FUNDS - $50,000.00 - STUDEBAKER MUSEUM ESCROW ACCOUNT Mr. Vance recommended that the Board approve the allocation of $50,000.00 in Revenue Sharing Funds to the Studebaker Museum Escrow Account as that account is underfunded. He stated that it would take this amount to bring the account up to the required limit. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the appropriation.of $50,000.00 to the Studebaker Museum Escrow Account was approved. Further, the Clerk was instructed to forward a favorable recommendation on this appropriation to the Controller's office and the City Clerk's office along with minutes relating to this matter. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDUM The following three (3) Community Development contracts and one (1) Community Development Addendum were presented to the Board for approval: NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS HOUSING ASSISTANCE PROGRAMS The targeted goals for the activities under this contract are: Administration: Technical Rehabilitation Assistance - 10 structures Financial Counseling - 4 households Revolving Loans - 15 structures Acq./Rehab/Resale - 4 structures Vacant property marketing/brokering - 2 structures Loan Receivable Servicing - 15 clients To make loans for rehabilitation of 20 houses through the Revolving Loan,Fund Acquisition/Rehabilitation/Resale - to rehabilitate 4 housing units $80,000.00 shall be available to NHS immediately upon execution of this contract for the Acquisition/Rehabilitation/Resale activity. The remaining $25,000.00 will be released to NHS as they document that they have secured the "matching" funds. For the purpose of the match, NHS will attempt to raise new and/or increased cash and in -kind contributions. SOUTH BEND HERITAGE FOUNDATION SOUTH BEND HERITAGE HOUSING PROGRAMS The targeted goals for the activities under this contract are: PLANNING/PROGRAM DEVELOPMENT Make loans for rehabi itation of three houses through the Revolving Loan Fund. LINCOLNWAY WEST COMMERCIAL STRIP Develop and implement a commercial revitalization plan for the strip. Package two loans for presentation to the BDC. MONROE PARK REVITALIZATION PROGRAM Develop an imp ement a strategy to upgrade the Monroe Park residential area. MONROE PARK RESIDENTIAL AREA Significantly improve the condition of the housing stock within the neighborhood. NEAR WEST SIDE NEIGHBORHOOD REVITALIZATION DISTRICT PROGRAM Develop and imp ement a strategy to upgrade the NWS Neighborhood Revitalization District. Significantly improve the condition of the housing stock within the neighborhood. 1 1 123 REGULAR MEETING MARCH 5, 1984 ACQUISITION/REHAB PROGRAM To acquire and rehabilitate two structures and to sell them to low/moderate income households. The total cost of the South Bend Heritage Housing Programs shall not exceed $123,000.00. The acquisition/rehab program shall not exceed $37,000.00. BUSINESS DEVELOPMENT CORPORATION OF SOUTH BEND AND ST. JOSEPH COUNTY ECONOMIC DEVELOPMENT CAPITAL FUND The targeted goal or t is project is to assist in one loan program to rehabilitate a downtown office building within the City of South Bend. The total cost of this activity shall not exceed $200,000.00 ADDENDUM II SOUTHOLD ADMINISTRATION ACTIVITY Addendum II indicates a change in the Program Budget and the replacement of Appendix II. The total cost of this activity shall not exceed $66,500.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contracts and addendum were approved and executed. RESCISSION OF ST. JOSEPH COUNTY JOB TRAINING PROGRAM AGREEMENT APPROVED ON JANUARY 9, 1984 AND APPROVAL OF NEW ST. JOSEPH COUNTY JOB TRAINING PROGRAM AGREEMENT - REIMBURSEMENT FOR SERVICES - ONE HALF-TIME DEPUTY ATTORNEY Upon a motion made by. Mr. Hill, seconded by Mr. Vance and carried, the St. Joseph County Job Training Program Agreement Form for Reimbursement of Services approved and executed by the Board of Public Works on January 9, 1984 was rescinded, and anew Agreement Form was approved. The new Agreement between the St. Joseph County Job Training Program and the City of South Bend covers the period October 1, 1983 to March 31, 1984 and is in the amount of $7,250.00. The Agreement indicates that the Job Training Program (JTP) will retain the services of one half-time Deputy Attorney. This individual will be heavily involved in assisting with closeout activities associates with CETA during the 10/1/83 to 3/31/84 period. During this period, fifty percent (50%) of the full-time wages and fringe benefits of the Deputy City Attorney will be paid with CETA closeout funds. ADOPTION OF RESOLUTION NO. 5-1984 - REQUESTING TRANSFER OF PROPERTY BY THE REDEVELOPMENT COMMISSION Mr. Leszczynski presented to the Board Resolution No. 5-1984 requesting transfer of property by the Redevelopment Commission. He advised that the property requested is located ,within the Central Downtown Urban Renewal Area, R-66 and are lots numbers 50, 51 and 52. He further advsied that the lots are located behind the old J.C. Penny store. Mr. Hill advised that the property is to be used for a parking structure which may be needed given continued development in the area and is consistent with long range plans concerning downtown parking. Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the follow- ing Resolution No. 5-1984 was adopted: RESOLUTION NO. 5-1984 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, REQUESTING TRANSFER OF PROPERTY BY THE REDEVELOPMENT COMMISSION WHEREAS, the South Bend Redevelopment Commission is titleholder of certain real property located at the north- west corner of South St. Joseph Street and East Wayne Street, in the Central Downtown Urban Renewal Area, R-66, more particularly described as follows: FEW REGULAR MEETING MARCH 5, 1984 and; Lots numbered 50, 51, and 52 as shown on the Original Plat of the Town, now City of South Bend. WHEREAS, evaluation of current and anticipated land usage and associated parking needs in the Central Down- town area indicate the most appropriate use of the above described real property is for development of a multi- story parking facility; and WHEREAS, the Board of Public Works is the body charged with the erection of all buildings and other structures needed for any public purpose; and WHEREAS, the Board has determinedthatit is in the best interest of the public safety and welfare and will be of public utility and benefit to the City and its citizens to acquire the above described property for the development of a municipal parking facility. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, as follows: SECTION I. The Board of Public Works hereby requests that the South Bend Redevelopment Commission convey to the Board of Public. Works, for the sum of Twenty -Five Dollars ($25.00) and other good and valuable consideration the following real property located within the Central Downtown Urban Renewal Area, R-66: Lots 50, 51, and 52 as shown on the Original Plat of the Town, now City of South Bend, for the purpose of the long range development of a municipal parking facility. SECTION II. The Clerk of the Board shall forward a copy of this Resolution to the Redevelopment Commission for their consideration of this request. Approved this 5th day of March, 1984. SOUTH BEND BOARD OF PUBLIC WORKS s/ John E. Leszczynski, President s/ Richard L. Hill s/ Michael L. Vance ATTEST: s/ Sandra M. Parmerlee, Clerk APPROVE CONSTRUCTION CONTRACT - MAPLE ROAD PAVEMENT PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on February 27, 1984 to Ziolkowski Construction, Inc., 1005 South Lafayette, P.O. Box 1106, South Bend, Indiana, in the amount of $416,850.00 for the above referred to project, a contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the contract was approved and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond were filed. L REGULAR MEETING MARCH 5. 1984 125 1 APPROVE REQUEST TO ADVERTISE FOR.RECEIPT OF BIDS - EAST BANK DEVELOPMENT PHASE I PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the East Bank Development Phase I Project. Mr. Leszczynski advised that the landscaping, curb, sidewalk and pavement work will be done on Colfax and LaSalle Streets from Niles to the river. He additionally advised that the Engineer's Estimate for this project is 5145,000.00 and that Community Development Funds will be utii.ized. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following Secondhand Dealers License application has been received: Name: Casey's Furniture By: Frances Billings/Robert J. Casey Address: 520 Western Avenue For the purpose of selling: Used furniture Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Depart- ment on the above application., Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. DENY PETITION REQUEST FOR THE ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE 1000 BLOCK WAXNE STREET Mr. Leszczynski advised that in response to a.Petition for the Establishment of a Residential Parking Zone received from Mavis L. Paree, 1016 West Wayne Street, South Bend, Indiana, on September 19, 1984 for a traffic study to be conducted in the area of East Wayne Street from Eddy Street to Francis Street, Mr. Ralph Wadzinski, Manager, Bureau of Traffic and Lighting, has presented the following information and recommendation: A 16-hour (6 a.m. - 9 p.m.) residential field check was made for the 1000 block of East Wayne Street as petitioned. The 1000 block of East Wayne consists of thirty (30) parking spaces on -street serving thirteen (13) structures (single family, three (3) multi- family, three (3) combined residential -commercial and one (1) commercial) consisting of apparently nineteen (19) household units. During the study, a 16=hour average of 7.5 vehicles per hour (a high of twelve (12) and a low of five (5) were observed. As a result, there is an average occupancy of 25% (a high of_'40% and a low of 16%). Please note that the ordinance requires a 75% occupancy. The percentage of non-resident occupancy for nine (9) of the sixteen (16) hours, averaged 13% (a low of 6% and a high of 20%). Please note the ordinance requires 25% of non-resident occupancy. The field results indicate that the requirements of the ordinance are not satisfied at this time. It is recommended that this area be rechecked by the Bureau of Traffic and Lighting in April of 1984. REGULAR MEETING MARCH 5. 1984 Based on the above information and recommendation provided, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Petition for the Establishment of a Residential Parking Zone as submitted was denied. APPROVE PETITION REQUEST FOR THE ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE - 500 NORTH LAFAYETTE Mr. Leszczynski advised that in response to a Petition for the Establishment of a Residential Parking Zone received from Captain John J. Horan, 304 West Navarre, South Bend, Indiana, for a traffic study to be conducted at 304 West Navarre and the 500 block of North Lafayette Boulevard, Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has presented the following information and recommendation: An 11-hour (8 a.m. - 6 p.m.) residential field check was made for the west side of 500 North Lafayette Boulevard as petitioned. The west side of the 500 block of North Lafayette consists of fifteen (15) parking spaces on -street serving six (6) structures (two (2) single family, one (1) multi -family, one (1) combined residential/ commercial and two (2) non-resident structures) consisting of apparently five (5) household units. During the 11-hour study, nine (9) hours showed curb occupancy of eleven (11) vehicles or more resulting in occupancies above 73%. Note that the ordinance requires 75% or higher curb occupancy. The percentage of non-resident occupancy for nine (9) of the eleven (11) hours resulted in non-resident occupancy exceeding 33%. Please note that the ordinance requires 25% non- resident occupancy or higher. The field results indicate that the requirements of the ordinance are satisfied at this time for the two (2) petitioning single family residences. It is recom- mended that a residential parking zone, 8 a.m. to 5 p.m. Monday thru Saturday, be installed in front of these two (2) homes on the west side of 500 North Lafayette. The multi -family structure at 501 North Lafayette, although it is not on the petition, also qualifies. If the residents of this structure submit a petition they will be provided with residential parking, 8 a.m. to 5 p.m. Monday thru Saturday, also. Based on the above information and recommendation provided, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Petition for the Establishment of a Residential Parking Zone as submitted was approved. APPROVE RECOMMENDATION TO DENY TAXICAB DRIVER'S LICENSE In a letter to the Board, Mr. Michael L. Vance, City Controller, recommended that the application for a taxicab driver's license be denied to Mr. Gregory Rouse, 643 LaPorte, South Bend, Indiana. The recommendation for denial is based on information provided from the South Bend Police Department's investigation. Mr. Rouse has had two (2) speeding convictions in the last fourteen (14) months and additionally has a Theft Class A Misdemeanor conviction as late as June of 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Vance's recommendation to deny the license was,approved. Mr. Vance abstained from voting. It was noted that the above referred to applicant will be notified of the denial and given the opportunity to request a public hearing on the matter. 1 1 1 REGULAR MEETING MARCH 5, 1984 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following three (3) traffic control devices were approved: REMOVE RESIDENTIAL PARKING - East side of 600/700 N. Lafayette with the exception of 702 N. Lafayette which will remain a residential zone. (Property no longer residential use). Requested by: Carl Ellison, Memorial Hospital. REMOVE RESIDENTIAL PARKING - East side of 800 N. Main with the exception of 814 & 826 which will remain a residential zone. (Houses removed, parking lots installed or property no longer a residential use). Requested by: Carl Ellison, Memorial Hospital. INSTALL NO PARKING 7AM - 9AM, 3PM - 5PM, EXCEPT SAT. & SUN. - 1208 Napier. (Handicapped School Bus pickup). Requested by: Councilwoman Braboy'. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, recommended that the Contractor's Bond for Muia Construction Company, Inc. be released effective March 5, 1984. Upon a motion made by Mr. Leszczynski; seconded by Mr. Hill and carried, the above Contractor's Bond was released. APPROVE EXCAVATION BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, recommended that the Excavation Bond for D & M Excavating be•a.pproved effective March 5, 1984. Upon a motion made by 1�1r. Leszczynski, seconded by Mr. Hill and carried, the above Excavation Bond was approved. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following nine _(9)-handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Michael T. Burns, 202 W. Oak Robert Bond, 633 Diamond, S.B. Phillip F. Mumaw, 4802 Skye Ct., S.B. Leo Cwiklinski, 2752 Eller, Apt. C, Mish. Charles M. Wiley, 3107 S. St. Joseph, S.B. Minnie Hatcher, 1046 N. Huey, S.B. C.H. Poehlman, 1209 Hillcrest, S.B. George Ganker, 114 Wakewa, S.B. James W. Kloote, 61520 Brightwood, S.B. REQUEST TO HAVE PARKING SPACE AT 633 DIAMOND DESIGNATED AS A HANDICAPPED PARKING SPACE REFERRED Mr. Robert Bond, 633 Diamond Avenue, South Bend, Indiana, requested that the parking space in front of his residence at 633 Diamond Avenue be designated as a handicapped parking space as he has considerable back pain and cannot walk for any distance. Up -on a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting for review and recommendation. REGULAR MEETING MARCH 5. 1984 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of.Code Enforcement indicating a total of twenty-five (25) properties cleaned from February 27, 1984 to March 2, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for Trans Tech Electric, Ind., P.O. Box 3915, South Bend, Indiana.46619 was accepted and filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated_a total of seventeen (17) outages for the period February 19, 1984 to March 2, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 4021 through Claim Docket No. 4391 and recommended approval. Upon a motion made by Mr. Vance seconded by Mr. Leszczynski and carried, the claims were approved and the report was filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:49 a.m. Q 41 4,n�� o n E. Leszcz3fnJTU 'Ttichard L. Hill Michael L. Vdnce ATTEST: v -� Sandra M. Parmerlee, Clerk 1 1