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HomeMy WebLinkAbout02/21/84 Board of Public Works MinutesREGULAR MEETING FEBRUARY 21, 1984 SWEARING IN OF NEW BOARD MEMBER - MICHAEL L. VANCE City Clerk Irene K. Gammon was present to swear in Michael L. Vance as the new member of the Board of Public Works. As the new City Controller, Mr. Vance additionally serves as a member of the Board of Public Works. Mayor Roger 0. Parent attended the meeting and thanked Mr. Vance for accepting this new challenge. Board members Mr. Hill and Mr. Leszczynski welcomed Mr. Vance to the Board and to his new position as City Controller. It was noted that Mr. Vance replaces Mr. Joseph E. Kernan who left the City administration on February 17, 1984. The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, February 21, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and new Board member Michael L. Vance present.. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the minutes of the February 13, 1984, regular meeting of the Board were approved. OPENING OF BIDS - MAPLE ROAD PAVEMENT PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. Bid was signed by Ben Ziolkowski, P.O. Box 1106 President and Roberta Ziolkowski, South Bend, Indiana 46624 Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $416,850.00 MC INTYRE & JONES CONSTRUCTION Bid was signed by Kenneth A. COMPANY, INC. McIntyre, President and.Dorothy 2526 West 6th Street McIntyre, Secretary, Non -Collusion Mishawaka, Indiana 46544 Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $450,680.00 RIETH-RILEY CONSTRUCTION CO.,,INC. Bid was signed by Robert L. P.O. Box 1775 McCormick, Superintendet, Non South Bend, Indiana 46634 Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $459,946.69 THE ROBERT HENRY CORPORATION 404 South Frances Street P.O. Box 1407 South Bend, Indiana 46624 TOTAL AMOUNT OF BID: $429,339.90 Bid was signed by Robert A. Henry,, President, and Stephen R. Henry, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Alternate No. 1: Install 9" paving with integral curb - deduct $500.00 Mr. Leszczynski advised that the Engineer's Estimate for this project was $497,000.00. Upon a -motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department for review and recommendation. REGULAR MEETING FEBRUARY 21, 1984 OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately twenty-one (21) abandoned vehicles, eighteen (18) of which are valued at over One Hundred Dollars ($100.00) and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The Board was advised that Vehicle No. 15 should be removed from the list as it was claimed by its owner. The following bids were opened and publicly read: R.ubin's Auto Parts Hurwich Iron Co. Richard Heim 23921 Western Ave. 1610 Circle Ave. 802 S. Carlisle Vehicle South Bend, Ind. South Bend, Ind. South Bend, Ind. 1• -- $26.00 $36.00 2. $52.20 25.00 -- 3. 47.20 25.00 -- 4. -- 20.00 -- 5. -- 23.00 -- 6. 18.20 10.00 15.00 7. -- 20.00 -- 8. -- 20.00 -- 9. -- 25.00 -- 10. -- 26.00 -- 11. 37.20 25.00 -- 12. -- 20.00 -- 13. 32.20 25.00 -- 14. 37.20 10.00 -- 15. -- 20.00 -- 16. 228.20 20.00 -- 17. -- 15.00 -- 18. -- 25.00 -- 19. -- 26.00 -- 20. 67.20 25.00 36.00 21. -- 20.00 -- Steve & Gene's 3109 S. Gertrude South Bend, Ind. $10.75 15.75 10.75 10.75 15.75 10.75 15.75 15.75 10.75 65.75 10.75 15.75 15.75 35.75 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following bids were awarded: Rubin's Auto Parts - Vehicle No. Hurwich Iron Co. Richard Heim II - Vehicle No. 2 $ 52.20 3 47.20 6 18.20 11 37.20 13 32.20 14 37.20 16 228.20 20 67.20 TOTAL: 4 $ 20.00 5 23.00 7 20.00 8 20.00 9 25.00 10 26.00 12 20.00 17 15.00 18 25.00 19 26.00 21 20.00 TOTAL: - Vehicle No. 1 $36.00 $519.60 $240.00 GRAND TOTAL: $795.60 1 1 E REGULAR MEETING FEBRUARY 21. 1984 PUBLIC HEARING AND APPROVAL OF REVENUE SHARING FUNDS ($178,800.00) This was the date set for holding a public hearing on the proposed use of 1984 Revenue Sharing Funds in the amount of $1.78,800.00 as follows: 1984 Summer Clean -Up Program $43,800.00 Vehicles for the Department of 60,000.00 Code Enforcement and the Bureau of Traffic & Lighting East Sector Police Substation 75,000.00 The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. In accordance with guidelines adopted for such use of Revenue Sharing Funds, information about this public hearing was forwarded to the following Senior Citizen Groups with the request that the Notice be posted.: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program, Senior Citizens Group of LaSalle Park, Harvest House Centers and Howard Park Senior Citizens Center. Councilman John Voorde was present and asked the Board if the City plans to use the $75,000.00 in Revenue Sharing Funds proposed for the East Sector.Police Substation to rebuild that station. Mr. Leszczynski advised that the City is evaluating the situation but is leaning toward rebuilding the station on the same site. There being no one else wishing to speak for or against the proposed expenditure, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing was closed and the Clerk was instructed to forward a favorable recommendation on this appropriation to the Controller's office and the City Clerk's office along with minutes of the public hearing on this matter. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: HOUSING AUTHORITY OF THE CITY OF SOUTH BEND, INDIANA REHABILITATION OF PUBLIC HOUSING UNITS Addendum I submitted indicates the following changes: Targeted Goals: The targeted goal for this project is to provide short- term jobs for 4-8 unemployed people for a total of 168 weeks of employment and to rehabilitate forty-two (42) vacant public.housing units. Cost Categories: The following eligible cost categories have been identified: - labor & materials associated with rehabilitation of public housing units The eligible labor costs refer to the people to fill the job descriptions for a total of 168 weeks of employment. Specific items which are NOT allowed in this rehabilitation are: 1. kitchen cabinets 2. storm doors 3-. hollow core doors & hardware 4. gutters and downspouts 5. soffits, fascias and aluminum 6. blown -in insulation 7. water heaters S. furnaces REGULAR MEETING FEBRUARY 21, 1984 Program Guidelines: Prior to any work, the 42 units will be identified and inspected by the City's Bureau of Housing.. Each step of completed rehabilitation must be inspected by the Department of Code Enforcement to ensure that code standards have been properly met prior to release of any payments. Activity Service Area: Funds for this activity shall be spent only on public housing units located in the 400-500 blocks of S. Scott Street and South Taylor Streets and the 600 block of South Street and Monroe Circle. These addresses are within the boundaries of the Near West Side Neighborhood Strategy Area. Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the above Addendum was approved and executed. APPROVE AMENDMENT NO. 6 TO CONSULTING AGREEMENT - RAYMOND S. ANDRYSIAK (ENGINEERING DEPARTMENT) Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Amendment No. 6 to the City's Consulting Agreement with Raymond S. Andrysiak was approved. The Amendment provides for payment to Mr. Andrysiak in the amount of $15.08 for each hour during which he is requested to perform and actually does perform such services for the City provided however that he shall not perform more hours of consulting services in the fiscal year 1984 that will result in billings in excess of Ten Thousand Dollars ($10,000.00). Amendment No. 6 provides for a contract extension for the period January 1, 1984 to December 31, 1984. APPROVE CHANGE ORDER NO. 7 - ETHANOL PLANT SITE DEMUCKING (WOODRUFF AND SONS, INC.) Mr. Leszczynski presented to the Board, Change Order No. 7 for the ethanol plant site demucking. He stated that there are two (2) items, one for additional excavation for foundations and one.for overtime compensation in this Change Order increasing the contract sum by $87,852.50 for a new contract sum including this Change Order in the amount of $1,765,741.87. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Change Order was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - TWO (2) SINGLE AXLE DUMP TRUCKS (DEPARTMENT OF CODE ENFORCEMENT) In a memorandum to the Board, Ms. Katherine Barnard, Director of the Department of Code Enforcement, requested permission to advertise for the receipt of bids for two (2) single axle dump trucks for use by the Department of Code Enforcement Clean -Up Crew. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. REQUEST OF JUSTICE &PEACE CENTER TO CONDUCT "CROP HUNGER WALK" - APRIL 15, 1984 REFERRED In a letter to the Board, Ms. Rita M. Kopczynski of the Justice and Peace Center CROP Walk Arrangements Committee, 136 South.Chapin Street, South Bend, and Reverend Timothy Murtaugh, Southside Christian Church 1984 CROP Walk Coordinator, requested permission to hold a 6.2 mile CROP Walk on Sunday, April 15, 1984 beginning at 2:OO p.m. Walkers will use the sidewalks and adhere to stop lights and stop signs. The route to be used is as follows: L 1 I .07 REGULAR MEETING FEBRUARY 21. 1984 Start at St. Joseph High School at Michigan and Angela Blvd., then to U.S. 31 on the west side of the sidewalk, cross at Northshore and U.S. 31 on the north side, proceed on Howard (Northshore) then to Eddy, west side, to Colfax,.north side, to Lafayette, west side to Washington, south side, to Scott, west side to Wayne, north side, to Food the east side Bank (Wayne & Chapin) of Chapin - cross to Washington then on on the north side, to LaPorte, east side, to Wilbur, east side, to Elwood, south side, to Portage, west side, to Angela, north side, to St. Joseph High School. The letter indicated that as last year, they expect to have the assistance of civil defense and volunteers to monitor the walkers and assist them if they are in need. Additionally, they anticipate at least six (6) official rest -stops at local churches. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and. carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF SOUTH BEND CLOWN, MIME, PUPPET AND DANCE MINISTRY TO CONDUCT PARADE - AUGUST 3, 1984 REFERRED In a letter to the Board, Mr. William R. Cauffman, 815 West Douglas Road, Lot #91, on behalf of the South Bend Clown, Mime, Puppet and Dance Ministry, requested permission to sponsor a parade on August 3, 1984 beginning at 7:00 p.m. The route requested.is the same as used for the 1983 Holiday Parade. Mr. Cauffman indicated that the parade will be the conclusion of a week-long seminar held at St. Mary's College on clown, mime, puppet and dance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting andthePolice Department Traffic Division for review and recommendation. APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the license application of Cathedral Church of St. James, 117 North St. James Ct., South Bend, Indiana, was approved and referred to the Deputy Controller's office for issuance. The required Proof of Insurance as well as the hours and rates to be charged were attached to the application. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following nine (9) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Alfred Kirsits, 733 Marquette, S.B. Donald B. Steele, Ill Rex, S.B. Margaret C. Welch, 1361 Squire, Apt. D, S.B. Sister M. Edward Toth, 731 W. Calvert, S.B. Dorothy Millbern, 734 Park, S.B. Clarence Lindzy, 63227 St. Rd. 331 Catherine Lane, 617 E. Eckman, S.B. McClennan Wright, 125 Woodhill Odessa Contat, 3014 Pleasant, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-seven (47) properties cleaned from February 13, 1984 to February 17, 1984 was submitted.. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. 108 REGULAR MEETING FEBRUARY 21. 1984 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for Memorial Health Systems, Inc., Etal, 615 North Michigan Street, South Bend, Indiana, was accepted and filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of nine (9) outages for the period February 3, 1984 to February 17, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS Chief Deputy Controller.Sherrie L. Petz submitted Claim Docket No. 2925 through Claim Docket No. 3432 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the report was filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting was adjourned at 9:57 a.m. ATTEST: ra M. Parmerlee, C er n E. Lesz z nski ichard L. ill Michael L. Vance F�