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Home My WebLink About02/06/84 Board of Public Works MinutesREGULAR MEETING FEBRUARY 6, 1984 The regular meeting of the Board of Public Works was convened at 9:39 a.m, on Monday, February 6, 1984 by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the January 30, 1984, regular. meeting of the Board were approved OPENING AND AWARDING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately twelve (12) abandoned vehicles, ten (10) of which are valued at over One Hundred Dollars ($100.00) and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue, South _Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Hurwich Iron Co. Rubin's Auto Parts 1610 Circle Ave. 23921 Western Ave. Vehicle No. South Bend, Ind. South Bend, Ind. 1. $25.00 $32.02 2. 25.00 32.02 3. 25.00 -- 4. 25.00 -- 5. 10.00 -- 6. 20.00 -- 7. 8. 25.00 -- 10.00 -- 9. 10.00 -- 10. 25.00 -- 11. 20.00 32.02 12. 20.00 -- Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following bids were awarded:. Hurwich Iron Co. - Vehicle No. 3 $25.00 4 25.00 5 10.00 6 20.00 7 25.00 8 10.00 9 10.00 10 25.00 12 20.00 TOTAL: $170.00 Rubin's Auto Parts - Vehicle No. 1 $32.02 2 32.02 11 32.02 TOTAL: $ 96.06 GRAND TOTAL: $266.06 APPROVE CONSTRUCTION CONTRACT - MAPLE ROAD SANITARY & STORM SEWER PROJECT (H. DE WULF MECHANICAL CONTRACTORS) Mr. Leszczynski advised that in accordance with the bid awarded on January 30, 1984 to H. DeWulf Mechanical Contractors, 58600 Executive Drive, P.O. Box 986, Mishawaka, Indiana, in the amount of $146,196.50 for the above referred to project, a contract in said. amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond were filed. 91 REGULAR MEETING FEBRUARY 6, 1984 APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CALVERT STREET MAPLE TO OLIVE Mr. Leszczynski advised that H. DeWulf Mechanical Contractors has submitted Change Order No. l (Final) indicating that the contract amount be increased by $69,640.57 for a new contract sum including this Change Order in the amount of $868,640.57. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development contract was presented to the Board for approval: HANSEL NEIGHBORHOOD CENTER HANSEL CENTER REHABILITATION The targeted goal for the Hansel Center Rehabilitation Project is to conduct physical improvements to the interior and exterior of the building. These physical improvements will bring the building up to code as well as make it more accessible to the handicapped. The total cost of this activity shall not exceed $17,915.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved and executed. APPROVE LEASE FOR SOUTH EDDY STREET OLD NATIONAL GUARD ARMORY TO CITY OF SOUTH BEND Mr. Leszczynski presented to the Board for approval a four (4) year lease for the Old National Guard Armory at 727 South Eddy Street, South Bend, Indiana. The lease is between the State Armory Board, as Lessor and the City of South Bend as Lessee. The lease period begins on January 1, 1984 and ends on December 31, 1988. The lease indicates that the Old National Guard Armory is being leased to the City for the sum of One Dollar ($1.00) per year in consideration of the City having donated a certain tract of land to the State of Indiana for the purpose of erecting a new armory. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above lease was approved. FILING OF IRREVOCABLE LETTER OF CREDIT #238 - ERSKINE MANOR ASSOCIATES. INC. Mr. Leszczynski presented to the Board for filing, Irrevocable Letter of Credit #238, dated January 30, 1984 with an expiration date of July 30, 1984, in the amount of $132,000.00. It was noted that the Letter of Credit was issued by the Valley American Bank, P.O. Box 328, South Bend, Indiana for Erskine Manor Associates, Inc., 1213 Erskine Manor Hill, South Bend, Indiana. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Irrevocable Letter of Credit #238 was accepted and filed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director of the Department of Code Enforce- ment, requested permission.to advertise for the sale of approx- imately twenty-one (21) abandoned vehicles, ei hteen (18) of . which are valued at over One Hundred Dollars ( 100.00) and all of which are being stored at Hurwich Impoundment Lot, 1610 Circle Avenue. It was noted that all vehicles have been stored more than the thirty (30) days, identification checks had been run for auto theft, and the owners and lienholders notified. N REGULAR MEETING FEBRUARY 6, 1984 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a date of February 21, 1984 was established for the receiving of sealed bids. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - STREET MATERIALS AND FUELS In a letter to the Board, Sean Watt, Director, Division of Trans- portation, requested permission to advertise for the receipt of sealed bids for street materials and fuels. Upon a motion made by Mr. Le.s.zczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE INTENDED USE HEARING OF REVENUE SHARING FUNDS 1984 SUMMER CLEAN-UP PROGRAM, VEHICLES FOR THE DEPARTMENT OF CODE ENFORCEMENT AND -BUREAU OF TRAFFIC AND LIGHTING AND THE EAST SECTOR POLICE SUBSTATION ($178,800.00) Chief Deputy Controller Sherrie L. Petz requested Board approval for an intended use hearing on the following proposed expenditure of revenue sharing funds: 1984 Summer Clean -Up Program $ 43,800.00 Vehicles for the Department of $ 60,000.00 Code,Enforcement and the Bureau of Traffic and Lighting East Sector Police Substation $ 75,000.00 TOTAL $178,800.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a date of February 21, 1984 was set for the public hearing on the intended use of the revenue sharing funds. REQUEST OF ST. JOSEPH COUNTY BAR ASSOCIATION TO CONDUCT "FUN RUN" (MAY 6, 1984) REFERRED In a letter to the Board Mr. Jeffery A. Johnson on behalf of the St. Joseph County Bar Association requested permission to conduct a 5K "Fun Run" on Sunday, May 6, 1984. The run would be in conjunction with various Law.Day activities being sponsored by the St. Joseph County Bar Association. The race will begin at the courthouse and end either at Howard Park or at the courthouse, with details still to be worked out. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF HERITAGE BAPTIST CHURCH TO CONDUCT STREET PARADE (MARCH 31, 1984) REFERRED In a letter to the Board Mr. Louis Love, Jr., Assistant Pastor of the Heritage Baptist Church, 2821 West Sample Street, South Bend, Indiana, requested permission for a street parade to be held on March 31, 1984 at 10:00 as a church activity. The parade will begin at Sample and Liberty and proceed on Liberty north to Ford Street, Ford west to Wellington, Wellington south to Dunham, Dunham east to Liberty to the Church. Pastor -Love indicated that the parade will include three (3) cars, one (1) fire truck, two (2) buses, forty (40) bicycles, three (3) floats, two (2) state troopers and two (2) county police. Upon a motion made by Mr.. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. L 1 E REGULAR MEETING FEBRUARY 6, 1984 APPROVE LICENSE APPLICATION RUBBISH AND GARBAGE Mr. Leszczynski advised that a Rubbish and Garbage License application has been received from the City of South Bend Bureau of Solid Waste. It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. APPROVE LICENSE APPLICATIONS — PUBLIC PARKING FACILITY Upon a motion made by Mr.. Leszczynski, seconded by Mr. Kernan and carried, the following license applications were approved and referred to the Deputy Controller's office for issuance: 1. National Autopark, Inc. 119 West Wayne Street South Bend, Indiana 2. Tower Federal Savings & Loan Association 112 South William South Bend, Indiana It was noted that a favorable fire inspection of the National Autopark, Inc. parking facility was provided by the Fire Department. The required proof of insurance as well as the hours and rates to be charged were attached to the applications. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski advised that the following two (2) secondhand dealers license applications have been received: Name: The Boutique Exchange By: Thomas Kennedy Address: 511 East Jefferson Blvd. For the purpose of selling: secondhand clothing, retail Name: Memory Lane Antique Shop By: Deborah Marchesi Address: 2810 Mishawaka Avenue For the purpose of selling: antiques,,collectables, jewlery, etc. Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance. APPROVE RECOMMENDATION TO DENY TAXI DRIVER'S LICENSE In a letter to the Board, Mr. Joseph E. Kernan, City Controller, submitted his recommendation for denial of the taxi driver's license application of Mr. Patrick Sheldon, 416 West 3rd Street, Mishawaka, Indiana. The recommendation for denial is based on the Police Department's investigation and subsequent recommendation for denial because the applicant has a suspended license. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Kernan's recommendation to deny the license was approved. Mr. Kernan abstained from voting. It was noted that the above referred to applicant will be notified of the denial and given the opportunity to request a public hearing on the matter. M .REGULAR MEETING FEBRUARY 6, 1984 APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr..Leszczynski, seconded carried, the following twelve (12) handicapped applications were approved and referred to the office for issuance of permits: Peter Grayckowski, 454 S. Jackson, S.B. Clayton A. Hale, 52837 Hastings, S.B. Bernard E. Haney, 51885 Hollyhock, S.B. Julius N. Ivancsics, 2216 Solomon, S.B. Isabel G. Massaway,`1165 Dennis, S.B. Earl Rice, 602 E. Irvington, S.B. Dale Robakowski, 113 Ullery, S.B. Mary Shirk, 3903 Ardmore Trail, S..B. Shirley A. Stevens, 2013 Miami, S.B. Gerald M. Waechter,.111 S. Holiday, S.B. Robert L. Whiteman, 1809 E. Donald, S.B. George J. Zach, 1122 N. Frances, S.S. APPROVE RELEASE OF CONTRACTOR'S BOND by Mr. Hill and parking permit Deputy Controller's Mr. Ray S. Andrysiak, P.E., Engineering Department, recommended that the Contractor's Bond for A. Brooks Crofoot be released effective February 6, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-two (32) properties cleaned from January 30, 1984 to February 3, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted.to the Board indicated a total of thirty-six (36) outages for the period January 16, 1984 to February 3, 1984, Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Certificates of Insurance were accepted and filed: Ideal Consolidated, Inc. 806 West Sample Street South Bend, Indiana 46621 LaFree Excavating, Inc. 11252 West 3rd Street Osceola, Indiana 46561 TransTech Electric, Inc. P.O. Box 3915 South Bend, Indiana 46619 APPROVE CLAIMS Chief Deputy Controller Sherrie L..Petz submitted Claim Docket No. 1733 through Claim Docket No. 2277 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed and the claims approved. REGULAR MEETING FEBRUARY 6, 1984 Is ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,.the meeting was adjourned at 9:47 a.m. 0 ATTEST: //v• Sandra M. Parmerlee, Clerk 1 [1 " ��_ 1, - ., X ichard Hi 1 s Jos . Kernan