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HomeMy WebLinkAbout01/30/84 Board of Public Works Minutesf � REGULAR MEETING JANUARY 30, 1984 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Monday, January 30, 1984 by President John E. Leszczynski, with Mr. Leszczynski and Mr. Joseph E. Kernan present. Board member Richard L. Hill was not in attendance. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried., the minutes of the January 23, 1984 regular meeting of the Board were approved. AWARD BID - MAPLE ROAD SANITARY & STORM SEWER PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended the Board accept the low bid of H. DeWulf Mechanical Contractors, Inc., 58600 Executive Drive, P.O. Box 986, Mishawaka, Indiana in the amount of $146,196.50. Mr. Leszczynski advised that bids for this project were opened on January 23, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the recommendation was accepted and the bid awarded. AWARD BID AND APPROVE CONTRACT - TOWING &.STORAGE OF ABANDONED VEHICLES In a memorandum to the Board, Katherine Barnard, Director, Department of Code Enforcement, recommended the Board award the contract for towing and storage of abandoned vehicles for 1984 to South Bend Auto Parts, 1802 South Main Street. It was noted that bids for these. services were opened on January 23, 1984. Ms. Barnard was present at the meeting and informed the Board that in reviewing the bids for the towing and storage of abandoned vehicles it was determined that a package for the towing and storage of abandoned vehicles with one company would be most beneficial and cost effective for the City. She presented to the Board at this time contracts with South Bend Auto Parts for vehicle storage and vehicle towing. The storage contract indicated that the City shall pay South Bend Auto Parts the sum of two dollars ($2.00) per day per vehicle but shall not exceed four thousand four hundred dollars ($4,400.00) per year for the storage of abandoned vehicles. The vehicle towing contract indicated that the City shall pay to South Bend Auto Parts thirty dollars ($30.00) per vehicle for regular towing, thirty-five dollars ($35.00) per vehicle for rollover towing, and seven dollars and fifty cents ($7.50) per call for calls to locations where cars have been previously removed and no towing is required. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above bid was awarded and the appropriate contracts were approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following five (5) Community Development contracts were presented to the Board for approval: HISTORIC PRESERVATION COMMISSION HISTORIC PRESERVATION ADMINISTRATIVE ASSISTANT ACTIVITY The goal of this project is to enable the Historic Preservation Commission to expand its activities throughout the City. These activities include: 1) assistance in obtaining neighborhood historic district designations; 2) provide technical assistance on the implications of Multiple Resource District designations; REGULAR MEETING JANUARY 30, 1984 3) disseminate information on economic benefits of preservation; 4) devise a comprehensive plan to use the city survey most effectively and efficiently; 5) conduct reviews of federally funded projects (once Memorandum of Agreement is reached with State Historic Preservation Office and The Advisory Council on Historic Preservation); 6) technical assistance to the Community Develop- ment planning staff and recipients of C.D. funds as requested. The total .cost of this _activity shall not exceed $7,000.00 for personnel costs, YOUNG WOMEN'S CHRISTIAN.ASSOCIATION WOMEN'S CRISIS SHELTER ACTIVITY The targeted goal for the Women's Crisis Shelter Activity is to provide shelter to 125 women and children. The total cost of the Women's Crisis Shelter Activity shall not exceed $24,000.00. BUREAU OF HOUSING BUREAU OF HOUSING MANAGEMENT AND INSPECTION ACTIVITY The targeted goal for the Bureau of Housing Management and Inspection Activity is to provide administrative support for processing applicants for various Bureau of Housing Programs. The total cost of this activity shall not exceed $335,000.00. BUREAU OF HOUSING HOUSING REHABILITATION FUND ACTIVITY The targeted goal for the Housing Rehabilitation Fund Activity is to assist 160 households in their housing rehabilitation efforts. The total cost of the Housing Rehabilitation Activity shall not exceed $660,000.00. YOUTH SERVICES BUREAU NEIGHBORHOOD YOUTH INVOLVEMENT COUNCIL ACTIVITY It is the intention of this project to provide technical assistance to three existing neighborhood associations in developing neighborhood youth councils. These designated neighborhood associations will target their recruiting efforts toward youths from low to moderate income families, as defined by the attached Section 8 Income Guidelines. The targeted goal for recruitment is to benefit 51% or more low to moderate income youths. The total cost of this activity shall not exceed $21,300.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above contracts were approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - SEWER AND LIFT STATION AT AMES DIVISION OF MILES LABORATORIES, INC. In a letter to the Board, Mr. David A. Wells, P.E., Manager, Bureau of Design and Administration, presented to the Board a Project Completion Affidavit and Maintenance Bond for the construction of a sewer and lift station at the Ames Division of Miles Laboratories, Inc. He stated that as -built drawings are on file in the.Engineering Department and a final inspection of the project has been made. Based on all of the above, it is his recommendation that the Project Completion Affidavit be approved and the Maintenance Bond be filed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Project Completion Affidavit as submitted was approved and the Maintenance Bond filed. M, • REGULAR MEETING JANUARY 30, 1984 APPROVE RELEASE OF EASEMENT In a letter to the Board, Mr. Larry Bush, Mortgage Broker, Stability, Inc., 508 West Washington, South Bend, Indiana, requested a release of easement on the property located on Lot 6, Fairfax Estates, Second Section. He stated that this release is needed in order to complete the mortgage transaction on this property. He further stated that a house encroaches into said 7.5' easement approximately four (4) feet. Based on the above request, Mr. Leszczynski.presented to the Board a Release of Easement which was prepared by the City Attorney's office releasing and terminating all interest in the above referred to easement on Lot 6, Fairfax Estates, Second Section, South Bend, Indiana commonly known as 5305 Monticello Court, South Bend, Indiana. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Release of Easement was approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director of the Department of Code Enforce- ment, requested permission to advertise for the sale of approximately sixteen (16) abandoned vehicles, fifteen (15) of which are valued at over One Hundred Dollars ($100.00) and all of which are being stored at Hurwich Impoundment Lot, 1610 Circle Avenue.. It was noted that all vehicles have been stored more than the thirty (30) days, identification checks had been run for auto theft, and the owners and lienholders notified Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved and a date of February 13, 1984 was established for the receiving of sealed bids. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following four (4) Rubbish and Garbage license applications have been received: Elson Shelton 922 North Olive South Bend, Indiana Jessie J. Love 309 South Iowa Street South Bend, Indiana B&B Rubbish Removal, Inc. 55400 Pine Road South Bend, Indiana Grayson R. Warren, Jr. 1505 North College Street South Bend, Indiana It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above license applications were approved and referred to the Deputy Controller's office for N issuance. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following license application has been received: Name: Dawg House, Inc. By: Michael Elliott Address: 3005 Prast Blvd. Stand to be located at: 2113 Western Avenue For the purpose of selling: food (hot dogs, sausage) rwi REGULAR MEETING JANUARY 30. 1984 Mr. Leszczynski further advised that favorable recommendations have been received from the Department of Code Enforcement, Fire Department and Health Department for the above application. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following secondhand dealer license application has been received: Name: Nearly New Boutique By: Dina Tiller Address: 2113 1/2 Miami (behind SwankCleaners) For the purpose of selling: clothes, miscellaneous items Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement and the Fire Department on the above application. Upon a motion made by Mr. Leszczynski, seconded by Per. Kernan and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the license application of Main and Washington Joint Venture, 211 West Washington Street, South Bend, Indiana was approved and referred to the Deputy Controller's office for issuance. It was noted that a favorable fire inspection of the facility was provided by the Fire Department and the required Proof of Insurance and the hours and rates to be charged were attached to the license application. APPROVE REQUEST TO CONDUCT 14TH ANNUAL ST. JOSEPH COUNTY MARCH OF DIMES WALKAMERICA - APRIL 28, 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of the St. Joseph County March of Dimes presented to the Board on July 25, 1983 and recommends approval utilizing the route presented with the request. It was noted that the route to be used is the same route that has been used for the last ten years for this event with the walk route beginning and ending at Potowatomi Park. Upon a motion made by Mr. Leszczynski,'seconded by Mr. Kernan and carried, the above request was approved. APPROVE REQUEST TO HOLD EVENTS IN DOWNTOWN SOUTH BEND IN 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Ms. Mikki Dobski, City Events Coordinator, presented to the Board on January 16, 1984 to conduct the World's Largest Garage Sale on June 2, 1984, the Ethnic Festival on June 30, 1984 and July 1, 1984 and the Art Show to be held on July 12 & 13, 1984 and recommends that the dates be set aside for these events with various details still to be worked out with the Bureau of Traffic and Lighting and the Police Depart- ment Traffic Division and subsequent approval by the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was approved based on the recommendations made by the Bureau of Traffic and Lighting. e +� REGULAR MEETING JANUARY 30, 1984 APPROVE REQUEST OF ATHLETIC ANNEX TO CONDUCT "WINTER CELEBRATION RUN FEBRUARY 4, 1984 Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Mr. Dean A. Reinke to conduct the above referred to run utilizing the route submitted with the request, and recommends approval. . Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above request was approved. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following nineteen (19) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Betty Antowick, 1210 N. Elmer, S.B. JoAnn Bailey, 924 Berkley, Mish. Marion K. Borysiak, 17585 Juday Lake, S.B. Harry Boyer, 23700 Marquette, Lot B19 Rosemary Dickinson, 131 N. Huey, S.B. Charles Edwards, 522 Preston, S.B. Mrs. E.F. Goralczyk, 820 S. Jackson, S.B. Crystal L. Graham, 222 Ontario, Niles, Michigan John H. Hunsberger, 54261 32nd St., S.B. Rev. F.D. Johnson, 1335 E. Colfax, S.B. Walter W. Lauterbach, 415 LaMonte, S.B. Pamela S. Kasprzak, 19629 Old Ridge Rd. Nellie Parkhouse, 23500 Ardmore Trail, S.B. Paul Sinka, 23911 Grant Edward R. Sobieralski, 5121 Cedarwood, S.B. Sophie Sobieralski, 417 S. Bendix, S.B. Marvin R. Wallace, 1426 E. Bowman, S.B. Viola Ward, 2829 Appletree Lane Joseph J. Zellner, 19530 Southland, S.B. APPROVE EXCAVATION BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, recommended that the Excavation Bond for R.C. Ferguson d/b/a.Ferguson Michigna, Inc., be approved, effective January 30, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above Excavation Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-three (73) properties cleaned from January 26, 1984 to January 27, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following two (2) traffic control devices were approved: REVISE TO (1) NO PARKING PASSENGER LOADING ZONE - 6 AM - 6 PM, MON-FRI (ST. JAMES CT. TO ITEM 2.) (2) NO PARKING (40' SPACE CENTERED ON BUILDING ENTRANCE ON S.E.S. CORNER OF BUILDING). (3) 2 HOUR PARKING 6 AM - 6 PM EXCEPT SUNDAY AND NO PARKING 2 AM TO 6 AM (FROM ITEM 2 TO WILLIAMS). - North side of 300-400 W. Washington from St. James Ct. to Williams (within the recessed curb space area). INSTALL SPEED LIMIT 25 WHEN CHILDREN PRESENT - East side of Mayflower approximately 250' North and South of Washington Street. (corresponding county zone will be approximately 500' North of Washington to 250' South of Washington). Requested by: Holy Family School, Bureau of Traffic and Lighting, Area Police Agencies. 1 [l R IN REGULAR MEETING JANUARY 30, 1984 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following Certificates of Insurance were accepted and filed: Walsh and Kelly, Inc. 1700 Main Street Griffith, Indiana 46319 Rieth-Riley Construction Company, Inc. 311 West Madison Street Goshen, Indiana 46526 APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Executive Director, St. Joseph County Job Training Program, submitted two lists containing ninety-one (91) claims and recommended approval. Additionally, Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 533 through Claim Docket No. 1732 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the claims were approved and the above reports were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting adjourned at 9:47 a.m. hn E. Leszc y s i ATTEST: Sandra M. Parmerlee, Clerk 0 Jse E. Kernan